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Page 1: NISO Webinar: Discoverable, Available, Accessible: Preserving Digital Content

Discoverable, Available, Accessible: Preserving

Digital Content

September 14, 2011

Speakers: Amy Kirchhoff, Ido Peled, and Marie-Elise Waltz

http://www.niso.org/news/events/2011/nisowebinars/preservation/

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Preservation Standards (& Specifications)

(&& Best Practices)

Discoverable, Available, Accessible: Preserving Digital ContentNISO Webinar

By Amy Kirchhoff

Archive Service Product Manager, Portico, JSTOR

September 14, 2011

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Speaker: Amy Kirchhoff3

Amy Kirchhoff

Archive Service Product Manager

Portico, JSTOR

[email protected]

609-986-2218

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Portico - Third Party Preservation

Working with libraries, publishers, and funders, we preserve e-journals, e-books, and other

electronic scholarly content to ensure researchers and students will have access to it in the future.

Portico is among the largest community-supported digital archives in the world.

Speaker: Amy Kirchhoff

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» E-journal titles 9,190

Preserved Content

» E-book titles 12,733

» D-collections 12

» E-journal files 223,993,405

» E-book files 869,888

» D-collection files 83,178,138

» Total Archive 308,729,560

Portico – Preserved Content

Speaker: Amy Kirchhoff

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Standards are Great: Everyone Should Have One!

Speaker: Amy Kirchhoff

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Speaker: Amy Kirchhoff7

20 Minutes on Standards

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Speaker: Amy Kirchhoff8

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Speaker: Amy Kirchhoff9

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Speaker: Amy Kirchhoff10

Standards Portico Uses

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Speaker: Amy Kirchhoff11

Context: Digital Preseravtion

Digital preservation is the series of management policies and activities necessary to ensure the enduring usability, authenticity, discoverability, and accessibility of content over the very long-term. The key goals of digital preservation include:

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Context: Content

Speaker: Amy Kirchhoff12

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Context: Preservation Activities

Users

Content Receipt

automated… or …manual

Processing and Reprocessing

Archive Delivery

Local BackupCloud Storage

Backup

deposit & update

export for reprocessing

query & deliver

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Speaker: Amy Kirchhoff14

Standards & Specifications

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Speaker: Amy Kirchhoff15

Standards & Specifications

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Standards & Specifications: Framework

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An Open Archival Information System

Consumer

Management

Ingest Access

Archival Storage

Preservation Planning

SIP

AIP AIP

Descriptive Information

Descriptive Information

DIP

Participates In Participates In

Participates InParticipates In

Producer

QueriesResult Sets

Orders

Data Management

Administration

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Speaker: Amy Kirchhoff17

Standards & Specifications

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Speaker: Amy Kirchhoff18

Standards & Specifications: Certification

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Speaker: Amy Kirchhoff19

Standards & Specifications

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Standards & Specifications: Transfer

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Speaker: Amy Kirchhoff21

Standards & Specifications

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Speaker: Amy Kirchhoff22

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· These TIF files are page images.

· The TIF file named XYZ is page 1. It is a valid TIF and has a checksum of 123456.

· The TIF file named ABC is page 2. It is not a valid TIF and has a checksum of 78910.

...

· These JPG files are figures.· The JPG file named MNO is

the 2nd figure on page 2. It is a valid JPG and has a checksum of 234567.

...

· This PDF file contains page images.

· The page images are built from TIF files XYZ, ABC, etc. and JPG figure graphics MNO, etc.

...

· This XML file contains the full-text of the book.

· It uses the QRS DTD.· It is named JKL and has a

checksum of 555555....

· This MARC file is the bibliographic record for the book.

...

· The intellectual unit represented by this metadata file is a digitized book.

· It was scanned by Joe on this date.

· It was ingested into the repository on this other date.

· Jane Smith granted us preservation rights to it on this other date.

...

Preservation and Packaging

Metadata File

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Standards & Specifications: Packaging

Speaker: Amy Kirchoff

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Speaker: Amy Kirchhoff25

Standards & Specifications

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Standards & Specifications: Preservation Metadata

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Speaker: Amy Kirchhoff27

Standards & Specifications

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Standards & Specifications: Format Tech MD

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Speaker: Amy Kirchhoff29

Standards & Specifications

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Speaker: Amy Kirchhoff30

» Contributor» Coverage» Creator» Date» Description» Format» Identifier» Language» Publisher» Relation» Rights» Source» Subject» Title» Type

Standards & Specifications: Descriptive MD

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Speaker: Amy Kirchhoff31

Standards & Specifications

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Standards & Specifications: File Formats

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Speaker: Amy Kirchhoff33

Standards & Specifications

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Speaker: Amy Kirchhoff34

Standards & Specifications: Identifiers

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Speaker: Amy Kirchhoff35

Resources

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Speaker: Amy Kirchhoff36

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THANK YOU.

Amy Kirchhoff

[email protected]

http://www.portico.org

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Ido PeledEx Libris Rosetta Product Manager

Rosetta,A Digital Preservation Solution

September 14, 2011

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Agenda

Building a Digital Preservation System2

Ex Libris Rosetta3

1 Transition to a Digital Library

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Transition to a Digital Library

Speaker: Ido Peled

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Role of the Library

“The role of libraries in the print world - collecting, providing access to, and preserving our cultural heritage – does not change when we move to the digital realm. We must take on new challenges in determining how to fulfill this role”

Jay Schafer,

Director of Libraries at UMass Amherst

Speaker: Ido Peled

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Traditional Library Services

Collect Print Materials

Preserve Physical Content

Provide Discovery and

Delivery

Catalog Metadata

Allow online, offsite, on

demand access

Ensure long-term access

Describe, select and assign copy and

access rights

Collect diversedigital collections

Speaker: Ido Peled

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Digital Library Services

Collect Print Materials

Preserve Physical Content

Provide Discovery and

Delivery

Catalog Metadata

Allow online, offsite, on

demand access

Ensure long-term access

Describe, select and assign copy and

access rights

Collect diversedigital collections

Digitized and Digitally Born

Digital

Speaker: Ido Peled

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Digital Preservation as Part of the Digital Library

Bit Preservation

MigrationRisk Analysis

Online Access

Ongoing Actions

Sustainable Digital

Preservation

Cost Effective

Speaker: Ido Peled

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Digital Preservation vs. Digital Repository

Digital Preservation

• Focus on data integrity and long-term access

• Complete risk analysis, preservation planning and actions component

• On-going actions

Digital Repository

• Focus on access

• Strong cataloging

• Usually integrated resource discovery

• Single process

Speaker: Ido Peled

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Building a Digital Preservation System

Speaker: Ido Peled

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Consolidate all digital collections

CONSOLIDATE OPTIMIZE

Optimize through automation

EXTEND

Extend the library offering and

collaborations

The Strategy – Sustainable Digital Preservation

Speaker: Ido Peled

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Consolidate all digital collections

CONSOLIDATE OPTIMIZE

Optimize through automation

EXTEND

Extend the library offering and

collaborations

The Strategy – Sustainable Digital Preservation

Speaker: Ido Peled

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Consolidate

Faculty Publications

Data Sets

Student Publications

Institutional Photos

Archives

Newsletters

Research Paper

Alumni

Unified Digital System

Speaker: Ido Peled

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Consolidate all digital collections

CONSOLIDATE OPTIMIZE

Optimize through automation

EXTEND

Extend the library offering and

collaborations

The Strategy – Sustainable Digital Preservation

Speaker: Ido Peled

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Optimize

“As the rate of digital information production continues to escalate, it is vitally important to reduce the cost of preservation for all types of digital assets”

Sustainable Economics for a Digital Planet, Final Report of the Blue Ribbon Task Force

x75

x1.5

DigitalInformation

Staff

Taken from ‘The 2011 IDC Digital Universe Study’

Speaker: Ido Peled

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Optimize - LIFE Project

• Collaboration between British Library and UCL • Developed a generic lifecycle costing formula• See http://www.life.ac.uk/

Speaker: Ido Peled

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Optimize Ingest

Automated ingest workflows & quality assurance process

Speaker: Ido Peled

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Optimize Ingest

Scalable Infrastructure supporting mass-ingest and mass-processing

Speaker: Ido Peled

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Optimize Metadata Creation

Integration with existing cataloging systems

Other ILS

Speaker: Ido Peled

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Automated Processes

Optimize Metadata Creation

Permanent Storage

Technical Metadata Extraction

Metadata Form

Ingest

ArchiveHarvestDescriptive Metadata

Speaker: Ido Peled

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Optimize Bit Preservation

Automated scheduled fixity checks, storage abstraction layer, full-replication on disk

Speaker: Ido Peled

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Optimize Content Preservation

Speaker: Ido Peled

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Optimize Content Preservation

Automated migration action

Execute

Evaluate

Identify

PermanentStorage

OperationalStorage

MigrationAction

……

Speaker: Ido Peled

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Optimize Access

Automated rule-based distribution

Speaker: Ido Peled

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Consolidate all digital collections

CONSOLIDATE OPTIMIZE

Optimize through automation

EXTEND

Extend the library offering and

collaborations

The Strategy – Sustainable Digital Preservation

Speaker: Ido Peled

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Extend Collaborative Work

Special Collections

SharedInfrastructure

UniqueWorkflows

Customizations

Speaker: Ido Peled

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Library

Digital Preservation

Infrastructure

Extend The Library Reach

Students

Finance

Alumni

Other Stakeholders

Administration

Faculty

Speaker: Ido Peled

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Consolidate all digital collections

CONSOLIDATE OPTIMIZE

Optimize through automation

EXTEND

Extend the library offering and

collaborations

The Strategy – Sustainable Digital Preservation

Speaker: Ido Peled

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Library

Digital Preservation

Infrastructure

Extend The Library Reach

Students

Finance

Alumni

Other Stakeholders

Administration

Faculty

Speaker: Ido Peled

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Ex Libris Rosetta

Speaker: Ido Peled

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Ex Libris Rosetta

Ex Libris Rosetta helps institutions in collecting, managing,

archiving and preserving their digital collections, ensuring its

data integrity and access over time

CollectCollectManage

Archive

Manage

ArchiveDeliverDeliver

PreservePreserve

Speaker: Ido Peled

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Our Customers Around the World

Major ReligiousInstitution

Speaker: Ido Peled

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Rosetta Customers

Background

Background Key Areas of Collaboration

Binghamton, NY, USA

Part of the SUNY system

FTE: ~14K students

Staff: 1.5FTE (not

dedicated)

Munich, Germany

Service providers for

Bavaria

Part of the Google

Books project

Special collections

(Edwin A. Link

collection)

Born digital

newsletters

University

photographs

Scanned manuscripts

and rare books

Legal deposit

documents

Websites

Speaker: Ido Peled

Collections in Rosetta

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Rosetta Customers

Background

Background

Collections in Rosetta

Key Areas of Collaboration

Zurich, Switzerland

Leading technological

institution

DataCite partners

Wellington, New

Zealand

Development partner

Mandate for digital

preservation

Research data

Special collections

Dissertations

Nation’s Cultural

heritage

Private collections

Websites

Speaker: Ido Peled

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OAIS Model

Speaker: Ido Peled

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Ingest

Preservation

Management

WorkingArea

OperationalRepository

Permanent Repository

Manual / Automatic

PublishingSIP

AIP

DIP

DeliveryDIP

SearchTools

( )

Rosetta Modules

Speaker: Ido Peled

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Key Features

Scalable

International Community

Extendable, IntegrativeOpen Access

Complete Preservation

Solution

Speaker: Ido Peled

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>30%

Why Should You Choose to Rosetta?

DIV

Demonstrated Institutional Value

ROI

Return OnInvestment

TCO

Total Cost of Ownership

Efficiency Effectiveness Value

• Ensure online access

• Improved distribution mechanism

• Optimized digital content management

• Confirm to funding agencies requirements

• Extended cross-institution digital preservation service

• Increased collaboration with researchers

• Enhanced emphasis on strategic initiatives

• Sustainable model for digital preservation

• Single enterprise solution

• Minimal staff requirements

Speaker: Ido Peled

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Complying with grant proposal Preserving research data Increasing re-use of data

Rosetta as a strategic initiative (TDR) Extending the library offering Reducing TCO Offering new career paths

Digital Initiatives Librarian

Focus on curation, not IT Consolidate work efforts Extend digital collections Modern working environment

Become a Trusted Digital Library

Head of Research

Library & ITDirectors

Speaker: Ido Peled

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Meeting the Expectations of the Community : CRL & the Auditing of Digital Repositories

Marie WaltzCenter for Research Libraries

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What is the Center for Research Libraries (CRL)

• A consortium of over 260 College and University Library’s, primarily in the U.S. and Canada.

• Our members have an interest in auditing and certification because they are investing in digital repositories.

11/28/2007Speaker: Marie WaltzPractices & Challenges in Preservation

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Research libraries are changing...content is no longer on library shelves

•The collections of 80% of U.S. research libraries are duplicating the contents of other research libraries. Most of what is owned will be digitized within the next ten years.•Google has digitized more than 12 million volumes.•Born digital material is now the norm for many types of academic materials (course syllabi, articles, and many manuscripts submitted to publishers.)

Speaker: Marie WaltzPractices & Challenges in Preservation

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CRL & Digital Preservation

2002 - 2004 – Political Communications Web Archiving Project

2005 - 2006 – Test audits of TRAC

2008 - 2010 – NSF Case Studies

Speaker: Marie WaltzPractices & Challenges in Preservation

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CRL & Test Audits using TRAC

RLG/CRL Mellon Foundation Project to audits digital repositories – ICPSR, Portico, KB, LOCKSS –Tested the TRAC metrics–Understanding of the auditing process.

Speaker: Marie WaltzPractices & Challenges in Preservation

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CRL & NSF Case Studies

• Looked at eight organizations of various sizes who house digital content

• Gave us a broader understanding of what makes a “successful” organization

• Allowed us to see how technology decisions effect a repository.

Speaker: Marie WaltzPractices & Challenges in Preservation

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Current Digital Preservation Projects at CRL

• Certifying digital repositories of interest to members.

• Participation in establishment of ISO 16363

• Human Rights Archives & Documentation.

Speaker: Marie WaltzPractices & Challenges in Preservation

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What is a Trusted Digital Repository?

A trusted digital repository is one whose mission is to provide reliable, long-term access to managed digital resources to its designated community, now and in the future – Trusted Digital Repositories : Attributes and Responsibilities, An RLG-OCLC Report (RLG, 2002)

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Why Auditing?

An audit establishes the soundness and dependability of a repository. 

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Auditing a Digital Repository

• Advisory Panel• Audit Criteria• Time table• Standards in auditing• Certification and reporting to community

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Current Advisory Panel

• Martha Brogan (Chair)Director of Collection Development & ManagementUniversity of Pennsylvania

• Winston AtkinsPreservation OfficerDuke University

• William ParodSenior Repository DeveloperNorthwestern University Libraries

• Mark Phillips Assistant Dean for Digital Libraries University of North Texas Libraries

• Anne PottierAssociate University LibrarianMcMaster University

• Oya Y. RiegerAssociate University Librarian for Information TechnologiesCornell University

• Perry WillettDigital Preservation Services ManagerCalifornia Digital Library

Speaker: Marie WaltzPractices & Challenges in Preservation

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Criteria

• Advisory Panel• ISO 16363 (TDR) / TRAC• Community feedback

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Timetable for an Audit

1. Logistics for the audit

2. Request for Documentation

3. Identify activities, policies etc. of key significance for preservation

4. Evaluation of Repository (includes site visit)

5. Review findings with panel

6. Report findings

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Standards Used in Auditing

• Metadata Standards, Dublin Core, Content Standard for Digital Geospatial Metadata (CSDGM)

• Technical Standards, ISO 27001• Data and format standards, PDF/A, etc.

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Certification

• Means the Repository is “Trusted”• We report findings to the Research

Community• Considerations for: Length of Certification

and Re-Certification

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Certification of HathiTrust & Portico

• More information about preservation on their websites

• Assurance they are adhering to standards and preservation strategies

• Assurance that changes will take preservation into account

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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ISO Standard 16363

• Work on the standard: PTAB Group• Test audits • Future plans for auditing using ISO 16363

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Test Audits of ISO 16363

• May-July 2011. Tested six digital repositories, three in the U.S. and three in Europe.

• Future plans for auditing using ISO 16363.–European Framework for Certification

and Auditing.

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Future Plans for CRL Auditing

• Use ISO 16363• Audit repositories of interest to academic

and independent researchers in the United States and Canada.

• Encourage community feedback• Become a resource for information about

digital repositories

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Community involvement

• Without community feedback we will not be successful at targeting our audits

• We want to audit repositories of interest to academic and independent researchers.

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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CRL is becoming a Resource for Information about Digital Repositories

• Global Resources Forum (GRF) Reviews and Profiles

• Audit reports • Webinars

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Summary

CRL will continue to audit digital repositories of interest on behalf of our members using ISO 16363.

NISO Presentation

Speaker: Marie WaltzPractices & Challenges in Preservation

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Thank you!

Marie Waltz [email protected]