#DISA20 disafestival.com.au
Creating Smart Regions
26-28 May 2020
SPONSORSHIP & EXHIBITORSPROSPECTUS
& SMART AGRICULTURE2020 FESTIVAL
Southern Grampians Shire Council (SGSC) presents the second Greater Hamilton Digital Innovation and Smart Agriculture (DISA) 2020 Festival leveraging off our experience as a regional area undergoing a digital transformation program for our community.
Our theme for DISA20 is ‘Creating Smart Regions’, looking beyond the Council boundaries to implement innovative practices, partnerships and technology to uplift regions. DISA19 showcased of how rural communities are embracing new technology and innovative practices to gain an edge, DISA20 is going to be bigger and better.
Our program for DISA20 takes you onto farms, into laneways, deep drives into Smart Ag workshops and connects you with the many practitioners of smart technology that are becoming important to our way of life in a regional area.
Whether you are from a rural council, work on a farm or live in a rural community, you will learn from your peers and those who have taken up the challenge to create Smart Regions across Australia. The Greater Hamilton region is transforming into a Smart Connected Community that is a leading example of a successful digital economy for regional Australia and we invite you to become part of our journey.
BACKGROUND
The Greater Hamilton region has been positioning itself to take advantage of the opportunities that digital transformation can bring to a rural community. The region was recently awarded the ‘Regional Leadership’ award at the 2019 Australian Smart Cities Awards run by the Smart Cities Council Australia / New Zealand, the award recognises the hard work we have been undertaking to develop a strong local digital ecosystem that:
þ provides for a more digitally connected community, þ builds an economy that can rapidly respond to the business opportunities in the digital area, and þ enhances the services we offer to our community.
It is crucial that we align ourselves with key partners in education, business and the community to create a healthy digital ecosystem that can achieve our goals of:
þ creating digital pathways, careers and opportunities for our youth to retain them in our region, þ enticing more people and families to the area by not only offering a great lifestyle but digital connectedness, þ enabling business innovation for current and new businesses to grow, and þ attracting greater visitation to the area using digital solutions that help us stand apart from the rest of the
market. Collaborating with Grasslands Society of Southern Australia, we have developed four Smart Farm trial sites locally focusing on digitally solutions to improve farm management and efficiencies. DISA20 aims to showcase Smart Agriculture technology through practical on-farm applications and create a forum for others to discover, learn and implement these smart farm solutions.
SGSC is tirelessly working to transform into a Smart Community and DISA Festival brings together those objectives over three excellent days of digital learning with glimpses of what a regional Australia will look like in the future.
For more information on the DISA 2019 event go to www.disafestival.com.au/video-gallery
& SMART AGRICULTURE2020 FESTIVAL
DISA 2020 FESTIVAL THEME The 2020 conference will have are two main themes:
SMART AGRICULTURE A focus on the farming community, suppliers and innovators within the agriculture space. How sensor technology can be leveraged to help farmers make better decisions and be more efficient in how they manage their farm. SGSC has invested in a LoRaWAN sensor network which is free for our community to use allowing a low cost entry into using sensor technology.
SMART COMMUNITY / CITIESIt is time for rural councils, agencies and authorities to step up and embrace digital transformation and transform into a Smart Community. There are many examples of smaller councils using technology and innovative practices to help their communities thrive. From sensor technology, public WiFi, smart lighting and open data, all these topics are relevant to help smaller rural councils, agencies and authorities improve and be more efficient.
SPONSOR OPPORTUNITIESOne of the most popular features of the 2019 DISA Festival was the Trade Exhibition, which allows for exciting sponsorship opportunities, including but not limited;
þ An online campaign with the promotion of sponsors across all media platforms.
þ A revamped Trade Exhibition area with additional space and new display equipment. to cater for the demand from previous sponsors.
LOCATION & VENUESThe DISA 2020 Festival will primarily be held at The Hamilton Exhibition and Conference centre, a state of the art purpose built conference and exhibition space located conveniently at the Hamilton Showgrounds. Buses will take participants on a day of farm tours in the surrounding region.
The main Trade Exhibition will be held in Function Room 3, of The Hamilton Exhibition and Conference Centre, where all delegate catering will be served, providing your organisation with great networking opportunities.Additional Trade Exhibition space may be available in a marquee or outdoor space if required.
Hamilton Exhibition and Conference CentreHorner Street, Hamilton Victoria
King St
Horner S
t
Park St
Victoria St
Shakespeare St
Showgrounds
HAMILTON EXHIBITION AND CONFERENCE CENTRE
Showgrounds Entry to HECC
& SMART AGRICULTURE2020 FESTIVAL
SPONSORSHIP PACKAGES
PRINCIPAL SPONSOR $7500 + GST þ Acknowledgment as Principal Sponsor by
chairperson throughout the conference, including welcome and close
þ Provision of delegate list including Organisation, position title and contact details (subject to privacy laws)
þ Position on the panel discussion at conference þ Exhibition booth, including preferential position þ Prominent signage at each event þ Opportunity to present to attendees during the
Conference þ Exclusive logo presence on showbags (co branded
with the event logo) given to all delegates þ Provision of promotional material in event showbags þ Logo presence on lanyards (co branded with the
event logo) given to all delegates þ SGSC will work with you to provide the opportunity
to meet with targeted attendees þ 4 x All Inclusive DISA 2020 Festival Passes (Tuesday
- Farm Tours, Smart Ag Workshop or Smart Community Walking Tour / Wednesday - Conference / Thursday - Education Hub and all DISA Festival catering on Tuesday & Wednesday)
þ Sponsorship logo acknowledgment pre- and post- conference across all DISA 2020 Festival marketing and communication channels
þ Corporate video/advert (approx. 1-2 minutes in length - any material substantially longer will be edited) in MP4 or MOV format, portrait. A compilation of Strategic Partner footage will be compiled and played beside the registration desk
WELCOME RECEPTION SPONSOR $5000 + GST þ Acknowledgment as Welcome Reception Sponsor
by chairperson throughout the conference þ Exhibition booth, including preferential position þ Prominent signage at networking event þ Opportunity to present to attendees at
welcome reception þ Provision of promotional material in event showbags þ 2 x All Inclusive DISA 2020 Festival Passes (Tuesday
- Farm Tours, Smart Ag Workshop or Smart Community Walking Tour / Wednesday - Conference / Thursday - Education Hub and all DISA Festival catering on Tuesday & Wednesday)
þ Sponsorship logo acknowledgment pre and post conference across all DISA 2020 Festival marketing and communication channels
þ Corporate video/advert (approx. 1 minute in length - any material substantially longer will be edited) in MP4 or MOV format, portrait. A compilation of Strategic Partner footage will be compiled and played beside the registration desk
& SMART AGRICULTURE2020 FESTIVAL
1 AVAILABLE1 AVAILABLE
FARM TOUR SPONSOR $5000 + GST þ Acknowledgment as Farm Tour sponsor by
chairperson throughout the conference, including welcome and close.
þ Exhibition booth, including preferential position þ Prominent signage at Farm Tour þ Opportunity to present to attendees on Farm Tour þ Provision of promotional material in event showbags þ 2 x All Inclusive DISA 2020 Festival Passes (Tuesday
- Farm Tours, Smart Ag Workshop or Smart Community Walking Tour / Wednesday - Conference / Thursday - Education Hub and all DISA Festival catering on Tuesday & Wednesday)
þ Sponsorship logo acknowledgment pre and post conference across all DISA 2020 Festival marketing and communication channels
þ Corporate video/advert (approx. 1 minute in length - any material substantially longer will be edited) in MP4 or MOV format, portrait. A compilation of Strategic Partner footage will be compiled and played beside the registration desk
SMART COMMUNITY WALKING TOUR SPONSOR $5000 + GST þ Acknowledgement as Smart Community Walking
Tour Sponsor by chairperson throughout the conference, including welcome and close.
þ Exhibition booth, including preferential position þ Prominent signage on Smart Community
Walking Tour þ Opportunity to present to attendees during
Walking Tour þ Provision of promotional material in event showbags þ 2 x All Inclusive DISA 2020 Festival Passes (Tuesday
- Farm Tours, Smart Ag Workshop or Smart Community Walking Tour / Wednesday - Conference / Thursday - Education Hub and all DISA Festival catering on Tuesday & Wednesday)
þ Sponsorship logo acknowledgment pre and post conference across all DISA 2020 Festival marketing and communication channels
þ Corporate video/advert (approx. 1 minute in length - any material substantially longer will be edited) in MP4 or MOV format, portrait. A compilation of Strategic Partner footage will be compiled and played beside the registration desk
1 AVAILABLE1 AVAILABLE
1 AVAILABLE
EXHIBITOR PACKAGES
EXHIBITOR - BOOTH $2000 + GST þ Single 1.8m x 1.2m x 2m exhibition booth (partition walls, table,
chairs, single power point & single sign displaying organisation name will be included)
þ 2 x All inclusive DISA 2020 Festival Passes (Tuesday - Farm Tours, Smart Ag Workshop or Smart Community Walking Tour / Wednesday - Conference / Thursday - Education Hub and all DISA Festival catering on Tuesday & Wednesday)
þ Catering stations during the Conference will be placed centrally inside the Trade Hall
þ Sponsorship logo acknowledgement pre and post conference across all DISA 2020 Festival marketing and communication channels
þ Provision of promotional material in event showbags
EXHIBITOR - STAND $1000 + GST þ Single 1m x 1m exhibition stand (booth, chair, power & a single sign
displaying organisation name will be included) þ 1 x All inclusive DISA 2020 Festival Pass (Tuesday - Farm Tours,
Smart Ag Workshop or Smart Community Walking Tour / Wednesday - Conference / Thursday - Education Hub and all DISA Festival catering on Tuesday & Wednesday)
þ Sponsorship logo acknowledgement pre and post conference across all DISA 2020 Festival marketing and communication channels
þ Provision of promotional material in event showbags
25 AVAILABLE
15 AVAILABLE
& SMART AGRICULTURE2020 FESTIVAL
YOUR COMPANY NAME HERE
780mm
300mm
810mm
870mm
2m
1.8m
1.2m
& SMART AGRICULTURE2020 FESTIVAL
AT A GLANCE
Sponsorship entitlementsPrincipalSponsor$7,500
Welcome ReceptionSponsor$5,000
Farm TourSponsor$5,000
Smart Community
Tour Sponsor$5,000
ExhibitorBooth$2,000
ExhibitorStand$1,000
Acknowledgment by chairperson - -
Speaking opportunity at conference (10 min) - - - - -
Speaking opportunity at welcome reception (5min) - - - - -
Speaking opportunity on Farm Tour (5 min) - - - - -
Speaking opportunity on Smart Community Walking Tour (5 min)
- - - - -
Exhibition booth (2 m x 2m)
Exhibition stand (1 m x 1m) - - - - -
All Inclusive DISA Festival Tickets ((((4) ((((2) (2) ((((2) (2) ((((1)
Preferred Placement of Logo on marketing - - - - -
Position for 1 person on panel discussion at conference - - - - -
Exclusive logo presence on lanyards and showbags - - - - -
Corporate video / advert - -
Provision of promotional material in showbags
DAY 2 AGENDA Wednesday 27th May - CONFERENCE
8.00am Registration and Trade Exhibitionm Opens
9.00 Keynote: Zoe Eather - MySmart Community
9.45 PRINCIPAL SPONSOR SPEAKING ALLOCATION
9.55 Keynote: Smart Ag / Regional Futurist (TBC)
10.40 Morning Tea in Trade Exhibition
DAY 1 AGENDA Tuesday 26th May - FARM TOURS AND WELCOME RECEPTION
9.30am Depart
10.00am Farm Tour 1
11.30am Farm Tour 2 + morning tea
1.30pm Lunch to be held in the Exhibition Hall
2.30pm Smart Agriculture Workshops or Smart Community Walking Tour of Hamilton CBD
5.30pm Welcome Reception (Drinks and Finger Food) – to be held in Exhibition Hall
& SMART AGRICULTURE2020 FESTIVAL
DAY 2 AGENDA - CONTINUED Wednesday 27th May - CONFERENCE
SMART COMMUNITY STREAM (Dundas Room)
11.20am Peter Dostis – Runway
Innovation in a Rural Community
11.40 Emma Van Smale – Digital Glenelg, Glenelg Shire Council Engaging community to embrace digital opportunity
12.00pm Catherine Caruana-McManus – Meshed IoTLoRaWAN IoT, enhancing council service delivery
12.20 (TBC)
12.40 Lunch in Expo Trade Show Room
2.00 CEO Panel - Why/How to reduce the Digital Divide Michael Tudball (Southern Grampians Shire Council) Ben Gower (Wattle Range Council)
2.30 Chris Rowlands – City of Greater BendigoLocalised weather data for the community
2.50 Warren Dean – City of CaseyPower BI to drive decision making
3.10 Russell Bennett – Southern Grampians Shire Council.The Building Blocks of a Smart Community
3.30pm Afternoon Tea served in Trade Exhibition Hall and Close of Conference
SMART AGRICULTURE STREAM (Napier Room)
11.20am Victorian Smart Farm Trials
11.40 Efficient farming solutions
12.00pm (TBC)
12.20 Darren Price - MLA Trail farmer
12.40 Lunch in Trade Exhibition
2.00 Panel (TBC): MLA, John Gardner, John Jenkins, Dept Ag
2.30 Catherine Caruana-McManus – Meshed IoT
2.50 MLA speaker
3.10 Immersive Ag
3.30pm Afternoon Tea served in Trade Exhibition Hall and Close of Conference
þ Complete the Sponsorship Application Form online at disafestival.com.au/sponsorship or by completing the below form and return to Southern Grampians Shire Council
þ Please include a high resolution file (pdf, eps or jpg are preferable) of your company logo when returning this form
þ Confirmation of your booking will be acknowledged by email þ Southern Grampians Shire Council will raise an invoice for payment þ Payment must be received before the event date
Company Name: ABN:
Address:
Contact Name:
Position:
Telephone: Mobile:
Email:
Sponsorship / Exhibitor level (please tick one only):
Level Total Amount (ex GST)
PRINCIPAL SPONSOR $7,500
WELCOME RECEPTION SPONSOR $5,000
FARM TOUR SPONSOR $5,000
SMART COMMUNITY WALKING TOUR SPONSOR
$5,000
EXHIBITOR - BOOTH $2,000
EXHIBITOR - STAND $1,000
We accept the sponsor package as outlined in this proposal and agree to the terms and conditions outlined on the reverse side of this application form. We agree to pay the sponsorship fee indicated (incl. GST) in accordance with the details provided.
Authorised Signature:
Print Name: Date:
Please return to:Russell Bennett Manager Business SystemsEmail: [email protected]: (03) 5573 0455 Mob: 0408 615 747
Leesa Iredell Event CoordinatorEmail: [email protected]: (03) 5573 0456
SPONSOR / EXHIBITOR APPLICATION FORM
& SMART AGRICULTURE2020 FESTIVAL
& SMART AGRICULTURE2020 FESTIVAL
TERMS AND CONDITIONS
1. Definitionsa. ‘The Event’ is Digital Innovation and Smart Agriculture 2020 Festival which will take place from 26-28 May 2020 at Hamilton
Exhibition and Conference Centre, Hamilton VIC 3300.b. ‘Application’ means an application to be a sponsor or exhibitor.c. ‘Sponsor’ means any person, firm, body corporate, unincorporated association or authority allocated space by the organiser of the
event and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority.
d. ‘Organiser’ means the Southern Grampians Shire Council, its employees, agents and contractors.e. ‘Venue’ means the Hamilton Exhibition and Conference Centre.
2. Application for Participation and Acceptancea. A binding contract comes into existence in accordance with the Application and Terms and Conditions upon the Organiser’s acceptance
of the Application.b. The Organiser has the right to reject or accept any Application.
3. Sponsor Obligationsa. a. The Sponsor will provide all necessary information and material required for the Organiser to carry out its obligations to the Sponsor,
by the dates stipulated by the Organiser.b. The Sponsor will make good and compensate Venue for damage caused by any act or omission of the Sponsor or other persons arising
from or in connection with the use of the exhibition venue by the Sponsor.c. The Sponsor must have the display space ready with all exhibits completed and available for display by the time specified by the
Organiser before the opening of the Exhibition.d. Sponsors are responsible for any damage or loss of own goods and equipment left in the Hotel or function area prior to or after the
function and must secure all goods and equipment during the Event.e. All Sponsor deliveries to the Venue must be prior advised to the Venue and must be marked with the name and date of the Event and
Sponsor.6. Exhibition Space: Standard Fittings, Design and Signs
a. The Organiser agrees to provide the Exhibition booth and fittings, as detailed in this application, whereby applicable to the sponsorship level selected.
b. The Organiser will ensure that booth positions will be allocated according to sponsorship value and on a first served basis should value be equivalent.
3. Assignment The Sponsor may not assign its rights under the agreement without the Organiser’s prior written consent.
4. Terms of Payment The agreement will be terminated if the Sponsor does not pay the required fee prior to the event. In the event of termination by the Organisers, the Sponsor will not be entitled to any form of compensation.
5. Withdrawals The Sponsor will not withdraw, cancel, alter or reduce in any way their Application. In the event the Sponsor withdraws after receipt of signed application and confirmation of acceptance, the following terms shall apply:
þ Withdrawal, cancellation or reduction of agreement 60 days before event 50% of sponsorship value will be charged. þ Withdrawal, cancellation or reduction of agreement 30 days before event 75% of sponsorship value will be charged. þ Withdrawal, cancellation or reduction of agreement <30 days before event 100% of sponsorship will be charged.
6. Insurance and Indemnitya. The Sponsor shall take out and maintain a policy of public liability insurance for an amount of not less than $5,000,000 during the
Event.b. The Sponsor will indemnify the Organisers against any cost, claim, liability and expense to which the organisers are in any way subject
arising from or in connection with any act or omission of the Sponsor.7. Compliance
The Sponsor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the exhibition venue.
This prospectus contains a number of unique sponsorship opportunitiesavailable to showcase your organisation.
We recognise that one size does not fit all when it comes to sponsorshipinvestment and we are happy to discuss and design a tailor made packagespecific to your organisation’s budget, needs and marketing objectives.
To discuss opportunities in more detail please contact:
Leesa Iredell Event CoordinatorEmail: [email protected]: (03) 5573 0456
Russell Bennett Manager Business SystemsEmail: [email protected]: (03) 5573 0455 Mob: 0408 615 747
We can tailor packages to suit
your unique objectives and
budget.
LOOKING FOR A DIFFERENT OPPORTUNITY?
& SMART AGRICULTURE2020 FESTIVAL
#DISA20 disafestival.com.au
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