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Perpuluhan Jaya PayrollSystem SeriesUser Manual
Daily Payroll System
Maintenance ModuleMaintenance ModuleUser ManualUser Manual
RIMBUNAN HIJAU SDN BHD(22952-P)No. 66-78, Pusat Suria Permata, Jalan Upper Lanang, 96000 Sibu.
Tel: 084-216 155 Fax : 084-215217 Website : www.rhg.com.my
Engineered By MIS
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Perpuluhan Jaya PayrollSystem SeriesUser Manua Daily Payroll System
Table of ContentsOverview..........................................................................................................4
1. Login Process ................................................................................................................................... .............. ....5
Daily Payroll 1st..............................................................................................6
1. File Maintenance ................................................................................................................................................7
2. Zero Off Last Payroll..........................................................................................................................................14
3. Enter Payroll Data ......................................................................................................................................... ....15
4. Calculates Net pay ........................................................................................................................................ ....18
5. Page Display .....................................................................................................................................................19
6. Payroll Report............................................................................................................................................... ....20
7. Print Payslip/ Print Selected Payslip ....................................................................................................................21
8. Backup ............................................................................................................................................................22
9. Atten. Bonus/ Panel Mint Entry ...........................................................................................................................24
10. Attendance Bonus Listing .................................................................................................................................2511. PJ commission / Panel Mint Listing ............................................................................................................... ....26
12. Payment Voucher Printing ................................................................................................................................27
13. Blank Payment Voucher Printing .......................................................................................................... ..... .......28
14. Copy Upload GL File ........................................................................................................................ ..... ..........29
Daily Payroll 2nd............................................................................................30
1. Calculate Gross Pay ...................................................................................................................................... ....31
2. Join File .......................................................................................................................................... .............. ....32
3. EPF / MLSF ............................................................................................................................................ ..........33
4. Tax ...................................................................................................................................................................34
5. Socso ........................................................................................................................................................... ....35
Annual Bonus..................................................................................................361. Annual bonus ....................................................................................................................................................36
2. Enter Bonus .................................................................................................................................................. ....38
3. Calculate Netpay ................................................................................................................................... ..... .......39
File Maintenance..............................................................................................40
1. File maintenance menu ......................................................................................................................................40
2. Company Parameters .................................................................................................................................... ....41
3. Change Password .............................................................................................................................................42
4. Master File Maintenance ....................................................................................................................................43
4.1 Race ...............................................................................................................................................................43
4.2 Department.................................................................................................................................................... .44
4.3 Department.................................................................................................................................................... .454.4 Taxcode ......................................................................................................................................................... .46
Bank In Transaction Upload...............................................................................47
1. Bank In Transaction Upload ..................................................................................................................... ..........47
Ecode Printing And Checking.............................................................................48
RIMBUNAN HIJAU SDN BHD(22952-P)No. 66-78, Pusat Suria Permata, Jalan Upper Lanang, 96000 Sibu.
Tel: 084-216 155 Fax: 084-215217 Website: www.rhg.com.my
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1. Ecode Printing and Checking ........................................................................................................ ..... ..... ..........48
Flowchart (a)...................................................................................................49
1. Flowchart (daily payroll 1st) ................................................................................................................... ..........491.1 Flowchart (file maintenance- add) .....................................................................................................................50
1.2 Flowchart (file maintenance- modify) .................................................................................................................53
1.3 Flowchart (file maintenance- brow) ......................................................................................................... ..........54
1.4 Flowchart (file maintenance- Goto) ......................................................................................................... ..........55
1.5 Flowchart (file maintenance- delete) ..................................................................................................... ..... .......56
1.6 Flowchart (file maintenance- resign/transfer) .............................................................................................. .......57
2. Zero off last payroll........................................................................................................................................ ....58
3. Enter data .................................................................................................................................................. .......59
4. Calculates net pay ...................................................................................................................................... .......60
5. Backup ................................................................................................................................................... ..........61
6. Copy upload GL file ............................................................................................................................... ..... .......62
Flowchart (b)...................................................................................................631. File maintenance ................................................................................................................................... ..... .......63
1.1. Company parameter ........................................................................................................................... ..... .......63
1.2. Change password ...........................................................................................................................................64
1.3. Master file maintenance ...................................................................................................................... ..... .......65
1.3.1. Master file maintenance- Race .............................................................................................. ..... .............. ....66
1.3.2. Master file maintenance- Department............................................................................................................67
1.3.3. Master file maintenance- Grade ....................................................................................................................68
1.3.4. Master file maintenance- Taxcode ................................................................................................. ..... ..........69
Flowchart (c)...................................................................................................70
1. Bank in transaction upload .................................................................................................................................70
RIMBUNAN HIJAU SDN BHD(22952-P)No. 66-78, Pusat Suria Permata, Jalan Upper Lanang, 96000 Sibu.
Tel: 084-216 155 Fax: 084-215217 Website: www.rhg.com.my
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Press < 1 > to enter the first half month daily payroll (editing).
Press < 2 > to enter the next half month daily payroll (editing).
Press < 3 > to enter annual bonus page.
Press < 4 > to enter the file maintenance page.
Press < 5 > to enter the bank in transaction upload page.
Press < 6 > to exit the payroll.
1. Login Process
5
Login to Daily Payroll
Daily Payroll 1st Daily Payroll
File maintenance Daily Payroll 1st
Zero Off Last
Enter Data
Zero Off Last
Enter Data
Checking data Checking data
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Chapter
Daily Payroll 1st2
6
Calculate Net Pay
Page Display
Payroll Report
Print Payslip
Print Selected
Backup
Copy Upload GL
Exit
Join File
EPF/ MLSF
Payroll Report
Print Payslip
Print Selected
Backup
Copy Upload GL
Exit
Calculate Gross
Tax
Socso
Copy Upload GL
Page Display
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1. File Maintenance
Press for File Maintenance
Press for Employment
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(C) Employees entitlement
1. Press Add For add new employees information.
2. Press Modify For modify employees information.
3. Press Brow For browse employees information.
4. Press Goto For search employees information by employees code.
5. Press Delete Delete employees information.
6. Press Resign / Transfer Resign and transfer employee.
Press for add new employees information
(A) Employees information- Employee no: employee number, example: PQRIP20002-013
PQ = Company name
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RIP = Department name2 = Daily payroll worker
- Ecode: Employee code number, example: 30483L001L= L is the first character of employees name.
-
1
ST
Date join RH: First day joined Date
- Name: Employees name
- JoinDate: Join Date
- AddressP: Address
- Form: Employee nationality/ Living place
- AddressR: Address
- TEL.NO: Telephone number
- Race: Race(CHN = Chinese, MLY = Malay, IBN= Iban, MLN=Melanau)
- Dept: Department code. Refer to Info\Department
- Rate: Daily working rate
- Birthday: Employees birthday
- Religion: M or O
- Edu: Employees education level
-Place: Place of birth
- Position:
- Tax Code: Refer to Info\Taxcode.dbf
- Jclass:
- Spouses name: Spouses Name
- Occupation: Spouses occupation
(B) Employees record no
- IC. NO (old): Employees old IC number
- IC. NO (new): Employees new IC number
- Tax no: Employees tax number
- Socso no: Employees socso number
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- Bank No: Bank account number
- Name: Name of bank
- EPF number: EPF number
- Bank/Cash: either bank(B) or cash (C)
Press for modify- The modify screen. After modify, choose either Y(yes) or N(no)
Press for brow- The browsed information display.
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Press for Goto- Enter the employee number into the space, and then it will searchautomatically and show the result.
Press for delete- Choose either Y (yes) to delete information or N (no).
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Press for resign or transfer- Choose either Y (yes) to resign or N (no).
Press for view resigned employees information.
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Press for brow- Browser employees information.(same function as in the filemaintenance)
Press for Goto- For search employees information by employees code .(samefunction as in the file maintenance)
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2. Zero Off Last Payroll
Press for zero off last payroll.
Enter Y (yes) to zero off last payroll data, otherwise enter N (no).
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3. Enter Payroll Data
Press for enter payroll data.
Press CTRL + F10 to enlarge the screen.
Modify/ enter data at here.
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Enter the data.
Press + to save data
Press to checking entered data.
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The screen displays the entered data.
Users cant modify any data at this screen.
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4. Calculates Net pay
Press for calculates net pay.
Press Y (yes) or N (no) to add attendance bonus or panel mint.
Press Y (yes) or N (no) to calculate Muslim fund.
After press Y (yes) for either add attendance bonus / panel mint or/and calculate Muslimfund, the system will auto calculate for users.
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5. Page Display
Press to display the calculated net pay result.
The calculated net pay. Otpay = overtime pay
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6. Payroll Report
Press for print payroll report.
Choose for only print bank information.
Choose for only print cash information.
Choose for only print both information.
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7. Print Payslip/ Print Selected Payslip
Press for printing the payslip.
Input Y (yes) to print also atten. bonus/panel mint or N (no) not to print.
Press for printing selected payslip.
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EMPNO TO START PRINT -> Input employee number to start to print.
EMPNO TO END PRINT -> Input employee number to end to print.
8. Backup
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Press to back up the information.
Backup payd.dbf to: a:\pdmay1.dbf- To backup payd.dbf to diskette name as pdmay1.dbf.
Backup payd.dbf to : ..\ppjm\backup\pdmay1.dbf
- To backup payd.dbf to path ..\ppjm\backup\pdmay1.dbf that the diskette nameis pdmay1.dbf.
Ready To Backup now-> Input Y (yes) to back up now, otherwise input N (no) to ignore.
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9. Atten. Bonus/ Panel Mint Entry
Press for atten. Bonus or Panel mint entry
Input either Y (yes) or N (no) to zero off last attendance bonus or panel mint data.
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10. Attendance Bonus Listing
Press for attendance bonus listing.
Enter the data from to date till for listing the information of attendance of the bonusbetween the dates inputted.
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11. PJ commission / Panel Mint Listing
Press for PJ commission or panel mint listing.
Enter the data from to date till for listing the information of PJ commission or panel mintbetween the dates inputted.
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12. Payment Voucher Printing
Press for payment voucher printing.
Enter the data from to date till for printing the information between the dates inputted.
Input 1 for printing all petty cash, 2 for individual and 3 for other petty cash.
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13. Blank Payment Voucher Printing
Press for blank payment voucher printing.
Input either yes (Y) or no (N) to confirm print blank payment voucher.
If input yes (y) to print the blank payment voucher:
-Input the number of copy that need to printout.
- Thus, input the name into the prepared by, checked by and also authorisedby.
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14. Copy Upload GL File
Press for copy upload GL file.
Input the month and year which want to copy for into the copy GL file for month ( ) year ().
Input the drive option.
Input either Y (yes) or N (no) to copy the upload GL file.
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Chapter
Daily Payroll 2nd3
- Press for calculate gross pay.
- Press for join files.
- Press for EPF / MLSF.
- Press for tax.
- Press for Socso.
- The others are same function as the daily payroll 1st .
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1. Calculate Gross Pay
Press for calculate gross pay.
The calculated cross pay is showed in this screen. ( to check this screen, press forpage display)
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2. Join File
Press for join file- It will join the 1st daily payroll to 2nd daily payroll.
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3. EPF / MLSF
Press for EPF/MLSF.
It will calculate the EPF or MLSF.
To get the calculated result, press to enter to the page.
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4. Tax
Press for Tax
It will calculate the tax automatically.
To get the calculated result, press to enter to the page.
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5. Socso
Press for Socso.
It will calculate the Socso automatically.
To get the calculated result, press to enter to the page.
Chapter
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Annual Bonus4
1. Annual bonus
Press for annual bonus.
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2. Enter Bonus
Press to enter the bonus for employees.
Enter the bonus manually to the employee/s.
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File Maintenance5
1. File maintenance menu
Press for file maintenance.
Press for company parameters- To modify the company details.
Press for change password- To change the login password.
Press for master file maintenance- To modify the race, department, grade andtaxcode details.
Press for file indexing- To index the file.
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2. Company Parameters
Press for company parameters.
To modify the company details at this screen.
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3. Change Password
Press to change the password.
To change the password, please enter the old password.
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4. Master File Maintenance
Press for master file maintenance.
The master file maintenance divide into 4 part:- Race- To modify the race info
- Department- To modify the department info.
- Grade- To modify the grade info.
- Taxcode- To modify the tax code info.
4.1 Race
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Press for race info.
Modify race info and the description at this page.
4.2 Department
Press for department info.
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Modify all the department info at here.
4.3 Department
Press for grade info.
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Modify all the grade info at this page.
4.4 Taxcode
Press for Taxcode info.
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Modify the taxcode info at this page.
Chapter
Bank In Transaction Upload61. Bank In Transaction Upload
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Press for bank in transaction upload.
Input 1 or 2 to comfirm search for the 1st half or 2nd half
Input the date from to date till for searching.
Input the short form of the bank. Input either Y (yes) or N (no) to add annual bonus.
Chapter
Ecode Printing And Checking7
1. Ecode Printing and Checking
Press for ecode printing and checking.
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1.1 Flowchart (file maintenance- add)
Select daily payroll 1st .
File maintenance.
Zero off lastpayroll
Resigned
Enter data
Calculate net pay
Backup
Copy upload GL file
End
50
Start
Select file maintenance
Enter to number 1- employment
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Enter department
Enter birthday
Enter place
Enter religion
Enter position
Enter Tax code
Enter Jclass
Enter spousesname
Enter occupation
End
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1.2 Flowchart (file maintenance- modify)
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Start
Enter AddressP
Enter AddressR
Enter race
Select file maintenance
Enter to number 1- employment
Enter employeeNo
Enter rate
Enter 1st entry date to RH
Enter name
Enter join date
Enter number:0-> Exit1-> Add2-> Modify3-> Brow4-> Goto5-> Delete
6-> Resign/Transfer
If selected number2, modify.
Enter department
Enter birthday
Enter placeEnter religionEnter positionEnter Tax code
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Else if
1.3 Flowchart (file maintenance- brow)
54
Enter Jclass
Enter spousesname
Enter occupation
End
Enter Y (yes) or N (no)
If selected number
Y (yes)
The work will be saved
Start
Select file maintenance
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1.4 Flowchart (file maintenance- Goto)
55
Enter to number 1- employment
Enter number:0-> Exit1-> Add2-> Modify3-> Brow4-> Goto5-> Delete6-> Resign/Transfer
If selected number3, brow.
The data are shown on anew screen.
Select the employee for edit
End
Start
Enter to number 1- employment
Enter number:0-> Exit1-> Add2-> Modify3-> Brow
4-> Goto5-> Delete6-> Resign/Transfer
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1.5 Flowchart (file maintenance- delete)
56
If selected number4, Goto.
The employee details areshown on screen.
End
Enter the employee number tosearch
Start
Enter number:0-> Exit1-> Add2-> Modify3-> Brow4-> Goto
5-> Delete6-> Resign/Transfer
Enter to number 1- employment
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Else if
If Y (yes)
1.6 Flowchart (file maintenance- resign/transfer)
57
If selected number5, delete.
The employee informationwill delete.
End
Enter either Y (yes) or N (no) todelete employee information.
Start
Enter number:0-> Exit1-> Add2-> Modify3-> Brow4-> Goto5-> Delete6-> Resign/Transfer
Enter to number 1- employment
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Else if
If Y (yes)
2. Zero off last payroll
Else if
If Y (yes)
58
If selected number5, delete.
End
Enter either Y (yes) or N (no) toresign/transfer
Back to daily payroll menu (1st half month)
Select file maintenance
Select number 2-> resigned
Resigned/transfer employeeinformation shown here.
Enter to number 3- zerooff last payroll.
The information will deleteand set all to zero.
Start
Enter either Y (yes) or N (no) tozero off last payroll.
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3. Enter data
59
End
Start
Enter to number 4- enterdata
Press CTRL+W to save thechange.
Enter data to each employee.
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4. Calculates net pay
If Y (yes)
60
Start
Enter to number 6-calculate net pay.
The system will add attendancebonus/panel mint.
Enter either Y (yes) or N (no) toadd attendance bonus/panel
mint.
Enter either Y (yes) or N(no) to calculate Muslim
fund.
End
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Else if
If Y (yes)
Else if
5. Backup
Else if
If Y (yes)
61
End
The system will calculate
Muslim fund.
For the first option, enterthe name for the backup
data.
The system will back up thedata and save to thementioned location.
Enter either Y (yes) or N (no) tosave the backup.
Start
For the second option,enter the path to save
backup.
Enter to number 11- backup
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6. Copy upload GL file
Else if
If Y (yes)
62
End
Start
Enter the month and yearto copy the GL file.
The system will copy theupload GL file
Enter either Y (yes) or N (no) toconfirm copy.
Enter the drive option
Enter to number 17 copy
upload GL file.
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Chapter
Flowchart (b)9
1. File maintenance
1.1. Company parameter
63
End
Select number 1->company parameters
Press CTRL+W to save thechange.
Modify the information.
Select number 4 -> filemaintenance
Start
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1.2. Change password
64
End
Start
Select number 2-> change
password
Input the old password
Select number 4 -> filemaintenance
Input the new password
Save
Start to use the newpassword at next log in
time
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1.3. Master file maintenance
65
End
Start
Select number 3-> masterfile maintenance
Select number 4 -> filemaintenance
Enter number:1-> Race2-> Department3-> Grade4-> Taxcode
End
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1.3.1. Master file maintenance- Race
66
Start
Select number 3-> masterfile maintenance
Enter number:1-> Race2-> Department3-> Grade4-> Taxcode
Select number 4 -> filemaintenance
Select number 1-> race
Add/modify data
End
Press CTRL+W to save thechange.
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1.3.2. Master file maintenance- Department
67
Start
Select number 3-> masterfile maintenance
Enter number:1-> Race2-> Department3-> Grade4-> Taxcode
Select number 4 -> filemaintenance
Select number 2->department
Add/modify data
End
Press CTRL+W to save thechange.
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1.3.3. Master file maintenance- Grade
68
Start
Select number 3-> masterfile maintenance
Enter number:1-> Race2-> Department3-> Grade4-> Taxcode
Select number 4 -> filemaintenance
Select number 3 -> grade
Add/modify data
End
Press CTRL+W to save thechange.
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1.3.4. Master file maintenance- Taxcode
69
Start
Select number 3-> masterfile maintenance
Enter number:1-> Race2-> Department3-> Grade4-> Taxcode
Select number 4 -> filemaintenance
Select number 4 ->taxcode
Add/modify data
End
Press CTRL+W to save thechange.
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Chapter
Flowchart (c)10
1. Bank in transaction upload
Choose either 1 (1st half)
or 2 (2nd
half).
Enter the date from.
Select number 5 -> bankin transaction upload.
Enter the date to.
Enter the bank name(short form).
End
Choose either Y (yes) or N (no)to add annual bonus.
Start
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