This is the title page for the whole presentation in three lines maximum
National Single Window
prototype / v.2 User Manual for Ship Data Providers
30 October 2014
For more information:
http://emsa.europa.eu/nsw.html
Overview of the NSW system
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NSW = National Single Window for port reporting formalities
One NSW system has been set-up for each country participating to the IMP Demonstration Project
Bulgaria: https://nsw-pilot.emsa.europa.eu:4445/crg-console
Greece: https://nsw-pilot.emsa.europa.eu:4446/crg-console
Italy: https://nsw-pilot.emsa.europa.eu:4447/crg-console
Malta: https://nsw-pilot.emsa.europa.eu:4448/crg-console
Romania: https://nsw-pilot.emsa.europa.eu:4449/crg-console
Generic: https://nsw-pilot.emsa.europa.eu:4450/crg-console
Each system is independent from the others Each NSW has its own database
Overview of the NSW system
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This prototype is not an actual operational system and
is not a substitute to any existing system or procedure
Usual procedures for the fulfillment of reporting obligations
should be applied by the ship or its representatives in
addition to using this prototype
Important: Personal and commercial data protection
There is no need to report actual cargo details and names
of persons and companies in the NSW prototype.
It is recommended to use fake names
Reporting formalities covered
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The following reporting formalities can be reported in NSW
Prototype:
Pre-arrival notifications (24h and 72h for PSC)
Arrival (ATA) and Departure (ATD) notifications
Cargo formalities (including FAL 2, ENSA, Summary declaration
for temporary storage, and a mock electronic cargo manifest)
Notification of dangerous and polluting goods (Hazmat)
Pre-arrival notification of waste and residues
Notification of security information
Crew and Passenger lists
Crews effects declaration
Ships Stores declaration
Maritime Declaration of Health
How to report information to the NSW
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Information from reporting formalities can be reported to the NSW through Notifications
All information may be reported
in one unique notification,
or in several (a first notification and update notifications)
At least, must be reported:
One notification before arrival
One notification before departure
Previously provided notifications may be re-used to generate new notifications
Information from SSN may also be re-used to generate new notifications
User accounts
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Each NSW administrator will configure the user profiles for their own Ship Data Providers
A User ID / Password will be provided with access rights to Submit and Consult notifications
Information in notification is recorded in tabs:
Ship: ship details
Port: information on the port call
Cargo: general cargo and dangerous and polluting goods (DPG)
Ships Stores
Waste: notification of waste and cargo residues
Security: ISPS pre-arrival information
Crew & Passengers: crew and passengers lists + crews effects
Health: maritime declaration of health
Overview of Notifications functions
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The user can:
Create a new Notification
Consult its previously provided notifications
Update notifications and re-use them to create new
Cancel notifications
View decisions from Authorities
Previously provided
notifications
For NEW notifications
Add New notification select ship
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First search ship by name, call sign, IMO No. or MMSI No.
Search
Select Ship
View notifications
Add New notification New
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Confirm the ship identification
Re-use data from
SafeSeaNet
New Arrival New Departure
1. Ship information tab
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Next step
Possibility to add up to 5 numbers
2. Port information tab
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Mandatory field
2. Port information tab (cont.)
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If YES, more details
(See next slide)
Next step
2. Port information tab (cont.)
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Details for cruise ships and PSC expanded inspection:
Fill in itinerary
Additional info for ships subject to expanded PSC inspection
3. Cargo information tab
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Possibility to include several cargo declarations by different users
DPG information
3. Cargo information tab / cargo declaration
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Possibility to include several consignments
Cargo declaration information
3. Cargo information tab / consignment
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3. Cargo information tab / cargo item and DPG
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Cargo item information
Cargo details information
If cargo is DPG, include the DPG details
Option: Upload file
3. Cargo information tab / cargo item and DPG
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List with summary of the cargo items:
Possibility to Edit / Delete Cargo items
After confirmation, submit to continue
3. Cargo information tab / consignment
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Confirmation of the Consignments:
Submit
Possibility to include several consignments
Possibility to Edit / Delete Consignment
3. Cargo information tab / cargo declaration
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Confirmation of the Cargo Declaration:
Next step
Possibility to include several
cargo declarations
Possibility to Edit / Delete
Cargo declarations
4. Ships stores information tab
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Next step
Possibility to Edit / Delete
Possibility to Edit / Delete
5. Waste information tab
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Option 1: Add item in table view
Add item
5. Waste information tab (cont.)
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Option 1: Add item in table view
Confirmation of the Waste disposal information:
Possibility to Edit / Delete
Next step
Save as draft
6. Security information tab
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6. Security information tab (cont.)
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Include information of the last 10calls at port facilities:
Include the info and add the
next call
Possibility to Edit / Delete
6. Security information tab (cont.)
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Include information of the Ship-to-ship activities:
Include the info and add the next activity
Next step
Possibility to Edit / Delete
Save as draft
7. Crew & Passengers information tab
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Add additional crew
Option: Upload file
7. Crew & Passengers information tab
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Add additional passenger
Option: Upload file
Possibility to Edit / Delete
Next step
7. Health information tab
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If visited infected area fill in information
7. Health information tab (cont.)
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Fill in the Maritime Health Declaration attachment
(in case of ill persons on board) :
Option: Reuse data from C&P
Add additional information
Possibility to Edit / Delete
Save as draft
Final submit
Notification - Confirmation
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Following submit, confirm that the notification was successful
View information submitted
Update notification select ship
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Consult my Notifications
First search ship by name, call sign, IMO or MMSI
Search
Select option:
Update: Correct, update or add information to the notifications previously submitted
Continue: Create a Departure notification from the previously provided Arrival
notifications
Reuse: Create a New notification from a previously provided notifications
Update the notification as per option selected following the
information tabs as in Submit New Notification
Cancel notification
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Select notification using Consult my Notifications
Search
Cancel: To cancel a ship call notification previously submitted
Cancel
View Decisions from Authorities
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Select notification using Consult my Notifications
View Decisions: To view decisions from authorities on a ship call notification
previously submitted
PDF: To view the notification submitted in PDF form view
Select Option View decisions
View in PDF form
Search
View Decisions from Authorities
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More information on the NSW
prototype on
emsa.europa.eu/nsw.html
emsa.europa.eu
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