HRS Service Areas• Baby Gator Child Development & Research
Center• Benefits, Retirement and Leave• Classification and Compensation• Equity and Diversity (EEO and Title IX Officer)• Employee Relations• Recruitment and Staffing(academic
personnel, employment and immigration Services)
• Privacy Office• Training and Organizational Development
UF Population Served• 4,900 Faculty• 8,300 Staff• 10,000 graduate students (includes 4,500
graduate assistants )• 4,200 OPS/Temporary employees• 1,150 Residents/Housestaff• 900 Adjunct Faculty• 600 Postdocs and Fellows• Some services for DSO’s and Affiliates
All Numbers are an approximate
Baby Gator Child Development and Research Center
Pam Pallas, Director• Two locations:– Newell Drive and Lake Alice
• Enrollment:– Approximately 290 children enrolled– Over 380 on the waiting list
• Center for Excellence in Early Childhood Studies (COM, COE, BG and others)
Benefits, Retirement and Leave• New hires, retirees, employees leaving
the university, leave of absences (including medical/FMLA)
• Health Insurance, voluntary benefits• Three retirement plans for faculty and
staff• FICA Alternative for
OPS/Temporary/Residents
ClassificationReview designed to help ensure that staff positions similar in duties and responsibilities are grouped together• Position Job titles and description
reviews• Reclassifications• Reorganizations
Compensation Facilitate administration of funds allocated for wages and salaries in an equitable and legal manner.• Salary Benchmark Data • Employee Salary Increase Processes• Special Pay Increases-market, counter- offer, additional duties (temporary or permanent)•Fair Labor Standards Act - minimum wage, overtime, pay additives
In General …• HRS provides information related to:– The average pay on campus for a particular
classification.– An appropriate range to use when
advertising a vacancy that takes into account appropriate market data.
– An appropriate amount for a Special Pay Increase (SPI).
IED Services • President’s Council on Diversity• Federal law compliance• Training• Discrimination & harassment
investigations• Compliance Reporting – Affirmative
Action Plans and Vets-100
President’s Council on Diversity• Established in 2009 and chaired by the
Director of Equity and Diversity• Representatives from campus and
Gainesville community• UF Diversity Action Plan • Additional information:http://www.hr.ufl.edu/eeo/diversity.htm
Federal Law Compliance• Title VII of the Civil Rights Act • Age Discrimination in Employment Act • Americans with Disabilities Act (ADA)• Equal Pay Act • Veterans Readjustment Act of 1974• Pregnancy Discrimination Act• Immigration Reform and Control Act• Executive Order (Affirmative Action
Plans)- Office of Federal Contract Compliance Programs (OFCCP)
Federal Laws Apply To All Employment Practices
• Hiring• Promoting• Training• Disciplining• Providing benefits• Terminations• Layoffs
IED Discrimination Investigations
• Age• Race• Color• Religion• Pregnancy• Veteran status• Genetic
Information
• Sex• Disability• National origin• Marital status• Sexual orientation,
gender identity and expression
IED Harassment InvestigationsHarassment is the creation of a hostile or intimidating environment in which verbal or physical conduct is so severe and pervasive that it is likely to interfere significantly with someone’s work, education, or on-campus living conditions.• Sexual harassment • Other illegal forms of harassment
Employee Relations Services• Performance appraisals for staff• Labor Relations – PBA, AFSCME, GAU, and
UFF• Policies and Regulations• Management Advice• Employee Complaints• Mediation• Superior Accomplishment Awards
Employee Relations Services (continued)
• Employee discipline actions• Investigations, grievances and
arbitrations• Non-renewals and non-reappointments• Worker’s Compensation • Unemployment Compensation
UF Privacy Office• Susan Blair, Chief Privacy Officer• Dedicated to preventing unauthorized
access to information, maintaining the accuracy of information, and ensuring the appropriate use of information.
• Strive to put in place appropriate physical, electronic, and managerial safeguards to secure the information collected in all formats.
• http://privacy.ufl.edu/
Recruitment and Staffing• Appointment Processing• Criminal Background Checks• E-Verify• GatorJobs, GatorResources, GatorStart • Faculty Programs – Faculty Enhancement
Opportunities (FEO), Sabbaticals, Salary Pay Plan (SPP), Promotion and Tenure (P&T)
• Immigration Services• Public Records Requests• Records Retention• Statistics
Criminal Background Checks• Required for all new employees• Also available for employees transferring
between areas• Cost of background check paid from
central funds in the HRS budget
E-Verify• An employment eligibility verification
system operated by the U.S. Department of Homeland Security.
• Federal and State mandate.• Implemented January 2010.• All employees must produce documents
proving authorization to work in U.S. by the end of the third day of work.
• FEO• Sabbaticals• SPP• Promotion and Tenure• OPT – online promotion and tenure
pilot
Faculty Programs
Immigration Compliance (ICS)
• ICS provides administrative support services to departments/centers and foreign nationals as they relate to processes associated with sponsorship of exchange visitors, temporary workers and employment-based permanent residents.
Records Retention• Records Retention – college access to
official personnel files for their respective employees. Also provided departmental folder to allow administrators to add department specific forms to the electronic personnel files.
R&S Statistics (2010-11)• P&T – 253 cases • SPP – 178 cases received, 596 eligible• Processed 3,156 criminal background checks• Processed 64,767 ePAFS (electronic personnel
action form)• Processed 8,143 new hires (18,165 hires)• Posted 4,596 positions• 22,990 individual applicants registered and applied
online• 83,611 total online applications received• Sponsored 59 H1-B’s (nonimmigrant) and 73
permanent resident/green card (immigrants)
R&S New Services• An upgrade to GatorJobs, the UF
applicant tracking system
• The implementation of GatorStart, an online onboarding system
• The creation of GatorResources, a new online resource for employees
GatorStart•
http://www.youtube.com/watch?v=6vg6GCV-uW0&feature=plcp&context=C330f2acUDOEgsToPDskLwX3G4aTq3lWwxWI5x6H3D
• http://youtu.be/iveGplJSGJ0?hd=1 • http://youtu.be/yUSsef1FoCU?hd=1
Training and Organizational Development
• Awards Programs – Davis Productivity, Meritorious Service
• Communications - HRS and University• Education Benefits – HEO, EEP• Leadership Development• Managerial Coaching• New Employee Orientation• Training – business and compliance • Strategic planning and retreat facilitation• Visit www.hr.ufl.edu/training
Training and Organizational Development
Leadership Development:• UF management/leadership competency
model– “Managing at UF” curriculum supports
competency development• 360-degree assessment available
– Year-long leadership programs:• Advanced Leadership for Academics and
Professionals program• UF Academy (emerging leaders)
T&OD Statistics
• 65,795 training completions in 2011. • 22,445 were related to institutional
compliance. • 10,000 “Preventing Sexual Harassment”
online training in 2011. • More than 30,000 participants have
completed “Preventing Sexual Training” since it was launched online in fall of 2008.
AAU Peer DataEnrollment and Budget Information for UF and Selected Institutions
Institution Unduplicated/ Headcount/Student Headcount Paychecks
• University of Florida 58,626 25,639• Ohio State University 58,953 39,687
Main Campus2
• UNC--Chapel Hill 32,326 12,052• Univ. of Michigan1 56,531 40,712
1Includes $2,303,596,000 of hospital services expenses.2Includes $1,949,401,441 of hospital services expenses.Source: IPEDS Finance Survey (fiscal year ending 2010) and IPEDS 12-
month Enrollment 2009-10.
AAU Peer DataHR Employee FTE HR Budget
• University of Florida* 84.55 $ 5,841,188• Ohio State University 111.50 $ 6,662,920• UNC--Chapel Hill 71.00 $ 4,200,000• University of Michigan 137.12 $17,261,214 * Adjusted for university-wide contracts
Budget Per Budget Per Student Employee
• University of Florida $99.63 $227.82• Ohio State University ** $112.96 $167.89• UNC--Chapel Hill $129.93 $348.49• University of Michigan $305.34 $423.98 ** does not include HR for medical center
Past Budget Reductions• 2007/2008$175,295 Recurring• 2009/2010$180,434 Recurring• 2011/2012$ 49,940 Non-recurring• Outsourced employment verifications• Reduced trainings offered – Microsoft • Redeployed resources• Streamlined processes• Eliminated vacant positions through
attrition
Highlights• Domestic Partner Health Benefits• GatorGradCare – health insurance for
graduate assistants and postdocs• ePAF – appointment processing• FICA Alternative and Special Pay Plan• Move HRS to new off-campus location• Retirement Incentive Plan• Criminal Background checks for new
employees
Highlights• Fringe Benefit Pool• Tobacco-free campus• Gator Perks• Memorial bricks for employees in Ficke
Gardens – funds from HRS (approx. 25)• HR Forum• HR InfoGator• Biweekly paycheck notification
Upcoming/Ongoing HRS Projects
• 3% salary increase retirement payments for faculty
• Health Insurance, Pharmacy, and Voluntary Benefits (e.g. life, dental, vision,)
• HRMS/myUFL upgrade• On-line Tenure and Promotion (phase 2)• Diversity Action Plan - implementation• Shared Services Assessment • Center for Excellence in Early Childhood
Studies
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