Download - Manual of Aerodrome Certification Procedure, With LN Amendments.pdf

29 April, 2015

Manual of Aerodrome Certification Procedures Instituto de Aviação Civil de Moçambique (IACM)

Document number: IACM-AGA-301-001 Third Edition, 29th April 2015

Manual of Aerodrome Certification Procedures - Instituto de Aviação Civil de Moçambique

Third Edition. Revision 0 – 29 th April 2015 of 84

FOREWORD

This « Manual of Aerodrome Certification Procedures » is published under the authority of the Chairman of the Board and Chief Executive Officer of the Instituto de Aviação Civil de Moçambique (IACM). This is the third edition of this Manual. The “Manual of Aerodrome Certification Procedures” has been modified in order to include an “operational procedures”. Consequently the numbering of the following pages has been modified. Therefore, this edition of the “Manual of Aerodrome Certification Procedures” is considered as the third edition of IACM guidance material on the subject of “Aerodrome Certification”. This “Manual of Aerodrome Certification Procedures” is intended for the regulating authority staff as well as for the aerodrome operator’s staff.



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TABLE OF CONTENTS

FOREWORD -------------------------------------------------------------------------------------------- 2

APPROVAL --------------------------------------------------------------------------------------------- 3

DISTRIBUTION LIST --------------------------------------------------------------------------------- 4

AMENDMENT RECORD ------------------------------------------------------------------------------ 5

LIST OF PAGES IN EFFECT-------------------------------------------------------------------------- 6

TABLE OF CONTENTS ------------------------------------------------------------------------------- 7

1. INTRODUCTION --------------------------------------------------------------------------------- 9

1.1. Objective --------------------------------------------------------------------------------------------------------------------------- 9

1.2. Definition of Aerodrome Certification ------------------------------------------------------------------------------------- 9

1.3. Requirements for Aerodrome Certification ------------------------------------------------------------------------------ 9

2. AERODROME CERTIFICATION LAW AND REGULATION FRAMEWORK --------- 11

2.1. The International Obligations ---------------------------------------------------------------------------------------------- 11 2.1.1. International Civil Aviation Convention --------------------------------------------------------------------------- 11 2.1.2. Annex 14, Volume I - Aerodrome Design and Operations --------------------------------------------------- 11

2.2. National Legislative and Regulatory Framework --------------------------------------------------------------------- 12 2.2.1. Law -------------------------------------------------------------------------------------------------------------------------- 12 2.2.2. Regulations --------------------------------------------------------------------------------------------------------------- 12 2.2.3. Technical Standards ---------------------------------------------------------------------------------------------------- 12 2.2.4. Aeronautical Information Circulars --------------------------------------------------------------------------------- 13

3. AERODROME CERTIFICATION PROCEDURES------------------------------------------ 14

3.1. New Aerodromes vs Existing Aerodromes ----------------------------------------------------------------------------- 14

3.2. Process Summary -------------------------------------------------------------------------------------------------------------- 15 3.2.1. Phase 1 : Expression of interest ------------------------------------------------------------------------------------- 15 3.2.2. Phase 2: Assessment of the formal application ---------------------------------------------------------------- 15 3.2.3. Phase 3 : Inspection ---------------------------------------------------------------------------------------------------- 15 3.2.4. Phase 4: Issuance or refusal ------------------------------------------------------------------------------------------ 16 3.2.5. Phase 5: Publication ---------------------------------------------------------------------------------------------------- 16

3.3. Certification Process – Detailed Description --------------------------------------------------------------------------- 21 3.3.1. The Certification Process Planning --------------------------------------------------------------------------------- 21 3.3.2. Launching of the Certification Process ---------------------------------------------------------------------------- 21



3.3.3. The Request for Certification File Preparation ------------------------------------------------------------------ 21 3.3.4. Preliminary Technical (administrative) Checks ------------------------------------------------------------------ 22 3.3.5. Request for Aerodrome Certification File - Acceptance ----------------------------------------------------- 22 3.3.6. Aerodrome Safety Inspection by the DAI ------------------------------------------------------------------------- 23 3.3.7. The Inspection Report ------------------------------------------------------------------------------------------------- 24 3.3.8. Acceptance of the Corrective Actions by the IACM ------------------------------------------------------------ 25 3.3.9. Issuance of the Aerodrome Certificate ---------------------------------------------------------------------------- 25

3.4. Overview of the Surrender Process ------------------------------------------------------------------------------- 26

4. GUIDE FOR THE PREPARATION OF THE AERODROME MANUAL ----------------- 32

4.1. General Overview -------------------------------------------------------------------------------------------------------------- 32

4.2. Aerodrome Manual: Writing, Presentation and Administration ------------------------------------------------ 32 4.2.1. Writing --------------------------------------------------------------------------------------------------------------------- 32 4.2.2. Presentation -------------------------------------------------------------------------------------------------------------- 34 4.2.3. Administration Rules --------------------------------------------------------------------------------------------------- 34

4.3. Content of the Aerodrome Manual -------------------------------------------------------------------------------------- 34

APPENDIX A. REQUEST FOR AERODROME CERTIFICATION --------------------------- 72

APPENDIX B. INSPECTION REPORT ---------------------------------------------------------- 73

Part I - Introduction ---------------------------------------------------------------------------------------------------------------------- 73

Part II – Narrative Summary ----------------------------------------------------------------------------------------------------------- 74

Part III – Summary of the Inspection Results ------------------------------------------------------------------------------------- 74

Part IV - Appendices – Aerodrome Inspection Findings ----------------------------------------------------------------------- 75

APPENDIX C. RECORD FORM FOR AERODROME INSPECTION FINDINGS ----------- 76

APPENDIX D. AERODROME CERTIFICATE SAMPLE --------------------------------------- 77

APPENDIX E. OPERATOR STATEMENT AND MANUAL APPROVAL ------------------- 78

APPENDIX F. AERODROME MANUAL TEMPLATE ----------------------------------------- 79

APPENDIX G - SAMPLE LETTER OF CANCELLATION BY SURRENDER ----------------- 80

APPENDIX H - DEALING WITH EXPRESSION OF INTEREST ------------------------------ 81



1. Introduction

1.1. Objective

This guide contains a description of the applicable regulatory framework in the Republic of Mozambique for the certification of aerodrome. In order to ensure that the regulatory framework is uniformly implemented, this Guide also contains the applicable procedures for the processing of the application for certification, cancellation, transfer or surrender by an aerodrome operator. For completeness, the Guide also contains procedure to be followed when an aerodrome certificate is to be suspended or cancelled as part of the enforcement procedure that IACM applies.

The objective of this guide is to make sure that the Aerodrome Certification process is uniformly understood by all those involved in the process, i.e. Aerodrome operator staff and the Instituto de Aviação Civil de Moçambique staff as well.

1.2. Definition of Aerodrome Certification

The Aerodrome certification is the issuance by the Instituto de Aviação Civil de Moçambique to an Aerodrome operator of a certificate in accordance with the MOZ-CARS 139.4.1 and MOZ-CATS 139.1.4. An Aerodrome Certificate is issued following the Aerodrome Operator request to be certified, to its acceptance by the IACM, the approval of the Aerodrome Manual, including the Safety Management System and the successful certification inspection visit.

1.3. Requirements for Aerodrome Certification

In order to discharge their overall responsibility under the Civil Aviation Convention (Convention of Chicago) the Republic of Mozambique has enacted the MOZ-CARS 139, the Primary Law, in which all aerodromes used for international operations shall be certified. In addition the Republic of Mozamique has developed and published Aerodrome Standards and Operational Requirements, MOZ-CATS 139, Volume I wich specifies the standards that an aerodrome shall comply for eligibility for certification. These are by and large consistent with the provisions in the ICAO Annex 14, Volume I. The inclusion of a requirement for the certification of aerodromes in the Aerodrome regulations of the Republic of Mozambique will ensure that Aerodrome operators meet their obligations in accordance with the terms and conditions of the Aerodrome certificate. It also vests IACM, the regulatory authority, with the necessary powers to enforce compliance of the regulations to fulfill its obligation for safety oversight in accordance with the Chicago Convention on International Civil Aviation. As safety, regularity and efficiency of air transportation in the Republic of Mozambique is of paramount importance, the requirement for Aerodrome certification should apply



equally to government departments operating State-owned aerodromes. Similarly, aerodromes operated by entities such as Aerodrome authorities or corporations owned totally or partially by a State and aerodromes owned and operated by provincial governments, cities and municipalities are not exempt from Aerodrome certification requirements.


Third Edition. Revision 1 – 29th April 2015 of 84

2. Aerodrome Certification Law and Regulation Framework

2.1. The International Obligations

2.1.1. International Civil Aviation Convention

Article 15 of the Chicago Convention on International Civil Aviation requires that all

aerodromes open to public use under the jurisdiction of a Contracting State1 should

provide uniform conditions for the aircraft of all other Contracting States. These

uniform conditions also apply to all aircraft from any contracting States using

Aerodrome installations and services, including radio electric and meteorological

services, set up for public use and for the safety, regularity and efficiency of air

navigation.

Furthermore, Articles 28 and 37 oblige each State to provide, in its territory,

Aerodromes and other air navigation facilities and services in accordance with the

Standards and Recommended Practices (SARPs) developed by ICAO. Volume I of

Annex 14 to the Convention contains SARPs on the subject of Aerodrome design and

operation. Responsibility for ensuring safety, regularity and efficiency of aircraft

operations at aerodromes under their respective jurisdictions rests with individual

States. It is therefore essential that whenever the operation of Aerodromes is

delegated to an operator, the State retain its overseeing responsibility and ensure that

the operator complies with the relevant ICAO SARPs and/or applicable national

regulations. The most effective and transparent means of achieving these objectives are to:

1) Establish a separate safety oversight entity and a well-defined safety oversight

mechanism, supported by appropriate legislation, to carry out the functions of

certification and safety regulation of aerodromes;

2) Implement an Aerodrome certification procedure whereby a State certifies an

Aerodrome through the approval/acceptance of the Aerodrome Manual

submitted by the Aerodrome operator.

2.1.2. Annex 14, Volume I - Aerodrome Design and Operations

Articles 1.4.1, 1.4.3, 1.4.4, below are from Volume I, Annex 14. They establish the requirements vis-à-vis the Aerodrome certification and the establishment of a Safety

1 Everywhere in this guide, the term « State » means the fundamental authority who establishes a Civil Aviation Authority. This Civil Aviation Authority having jurisdiction over civil aviation matters within the framework of the national legislation.



Management System (SMS), approved by the State. Annex 19 – Safety Management contains the safety management provisions applicable to certified aerodromes. These articles are the backbone of The Republic of Mozambique Aerodrome laws and regulations.

1.4.1 States shall certify aerodromes used for international operations in accordance with the specifications contained in this Annex as well as other relevant ICAO specifications through an appropriate regulatory framework. 1.4.2 Recommendation.— States should certify aerodromes open to public use in accordance with these specifications as well as other relevant ICAO specifications through an appropriate regulatory framework. 1.4.3 The regulatory framework shall include the establishment of criteria and procedures for the certification of aerodromes. 1.4.4 As part of the certification process, States shall ensure that an Aerodrome Manual which will include all pertinent information on the Aerodrome site, facilities, services, equipment, operating procedures, organization and management including a safety management system, is submitted by the applicant for approval / acceptance prior to granting the Aerodrome certificate.

2.2. National Legislative and Regulatory Framework

The following documents constitute the Aerodrome certification national legislative

and regulatory framework of the Republic of Mozambique:

2.2.1. Law

Lei da Aviação Civil de Moçambique.

2.2.2. Regulations

Regulamento de Aviação Civil de Moçambique MOZ-CAR 139 Construção, Licenciamento e Certificação de aeródromos.

2.2.3. Technical Standards

Mozambique Civil Aviation Technical Standards, Part 139, Volume I – Technical Standards and Aerodrome Operations Requirements



2.2.4. Aeronautical Information Circulars

1. 02/12 – Guia dos aerodromos terrestres (campo de aterragem). 2. 07/12 – Distribuiçao dos aerodromos, por provincias. 3. 08/12 – The five phase certification and approval process. 4. 23/12 – Reviewing, accepting and approving manuals. 5. 31/12 – Control of persons and vehicles at aerodromes. 6. 36/12 – Safety Management System and occurrence reporting. 7. 01/13 – Radiotelephony procedures. 8. 03/13 – Processo das cinco fases de certificaçao de aerodromos. 9. 04/13 – Mission statement for the head of aerodrome. 10. 08/13 – Procedures for changes to physical characteristics at aerodromes. 11. 09/13 – Friction testing and maintenance of paved runway surfaces. 12. 10/13 – Procedures for monitoring and reporting of conditions of movement areas. 13. 11/13 – Operational safety during works on aerodromes. 14. 12/13 – Procedures for apron management. 15. 13/13 – Procedures for apron safety. 16. 14/13 – Ground vehicle operations on aerodromes. 17. 15/13 – Procedures for protection of sites for navigational aids. 18. 23/13 – Guidance material on conducting aeronautical studies and risk

assessment. 19. 01/15 – Control of Obstacles for Aviation

20. 03/15 – Wildlife Hazard Management

21. 02/15 – Bearing Strength Measurement and Reporting and Criteria for Regulation of

Aircraft With ACN Greather than The PCN.

22. 04/15 – Preparetion of Corrective Action Plan by Operator



3. Aerodrome Certification Procedures

3.1. New Aerodromes vs Existing Aerodromes

The Aerodrome Certification Procedures in the Republic of Mozambique are adapted from the guidance defined in the ICAO Document 97742 and comprises five (5) steps, as follows:

1) Dealing with the expression of interest by an intending applicant for the aerodrome certificate;

2) Assessing the formal application, including evaluation of the aerodrome manual;

3) Assessing the aerodrome facilities and equipment;

4) Issuing or refusing an aerodrome certificate; and

5) Promulgating the certified status of an aerodrome and the required details in the AIP.”

In most cases, the Aerodromes to be certified are existing Aerodromes which have been in operation for number of years. In some rare cases, a new Aerodrome which needs to be certified, will have been built in a green field. In such rare cases, the procedures may be lengthy and the IACM will require to be more vigilant to ensure the compliance checklist submitted by the Aerodrome Operator wishing to be certified strictly applies and is in accordance with the applicable laws and regulations of the Republic of Mozambique. Such areas may include the reference to other agencies like the Ministry of Environment for Environmental Impact Assessment, National Institute of Meteorology for weather conditions and data, CENACARTA for accuracy of coordinates etc In other cases, an existing Aerodrome begins to receive international operations and therefore required to be certified in accordance with the MOZ-CARS 139. In such cases, the impacts will be much less from an environmental, controlled airspace and existing instrument procedures point of view. They should however be looked at carefully.

2 Manual on Certification of Aerodromes.



3.2. Process Summary

The Aerodrome Certification Procedure is divided in five (5) phases, as mentioned above, each of them divided in a number of steps. The phases and steps shown on figure 3.1 are summarized below.

3.2.1. Phase 1 : Expression of interest

1. After the Aerodrome Operator has expressed desire to be certified and for the launching of the certification process, the IACM should call a general meeting with the Aerodrome Operator during which the certification process requirements will be explained and some useful information regarding requirements will be communicated to the applicants.

2. The applicants will then complete the Aerodrome Manual according to the approved procedures and template. The applicants can then proceed with the formal application demand by submitting their requests on the appropriate form. The complete file is to be submitted to the IACM in three (3) hard copies and three (3) electronic copies.

3.2.2. Phase 2: Assessment of the formal application

1. Upon receipt of the file, the IACM will make administrative checks to make sure that the file for Aerodrome certification is complete and acceptable.

2. IACM will review the Aerodrome Manual. At this stage the acceptance or refusal of the Aerodrome Manual will be considered from an administrative point of view only.

3. If the file is complete and accepted, the IACM will inform, in writing, the applicant and will ask him to be prepared for the inspection certification.

4. Should the file be incomplete, the IACM will inform the applicant what additional information is required or which areas of the file needs modifications before proceeding with the process. Upon correction, the file shall be resubmitted to the IACM in the same conditions as described above.

3.2.3. Phase 3 : Inspection

After having made proper arrangements with the applicant, the IACM will organize and will proceed with the safety certification inspection at the aerodrome site. Prior to completion of the safety inspection and departure from site, IACM will call a meeting with the Aerodrome Operator (or a Representative) to outline the result of the inspection and to receive comments from the aerodrome operator if any. The IACM will then produce an inspection report listing, the items that do meet and those that do not meet the established requirements as per standards. The report is to be sent to the applicant in three (3) paper copies and an electronic format as well.



Upon receipt of the report, the applicant must submit a Corrective Action Plan (CAP) outlining a programme for implementation of tasks and activities to correct the observations and assure compliance of standards. The detailed Corrective Action Plan shall be submitted to the IACM in three (3) copies (paper and electronic versions), no later than thirty (30) working days after the reception of the IACM report. Not later than 14 days of receipt of the CAP and after review and acceptance of the CAP, the IACM shall communicate in writing to the Aerodrome Operator indicating intention to monitor implementation of the CAP activities, Once the corrective measures have been applied, the applicant shall inform the IACM. The IACM will then decide if another Aerodrome inspection is required. If corrective actions are found to be inappropriate, the IACM will notify the applicant, in writing, accordingly.

3.2.4. Phase 4: Issuance or refusal

When all above-mentioned steps have been satisfactorily completed, the IACM will issue the Aerodrome Certificate to the applicant (certificate holder). IACM may decide to issue specific conditions under wich the certificate has been issued. If on the other hand IACM determines that the specific national standards for certification have not yet been met, the Aerodrome Operator will be informed accordingly giving reasons for refusal of the certificate.

3.2.5. Phase 5: Publication

IACM will take necessary actions to publish the information about the certified Aerodrome(s) in the AIP. This will include the exemptions and any special conditions related to the operation of the Aerodrome.



Receive expression of interest from applicant

DNA Assign the application to an LAI

LAI Record the details on the Aerodrome file or the

expression of interest file

LAI – Make a preliminary estimate of the cost of processing the application

FOI Complete assessment and report to LAI

LAI Launch Meeting with Aerodrome Operator

Can the application proceed?

LAI Advise the applicant that the application cannot

proceed

No

Can deficiency

be corrected

End

No

Yes LAI Send the application Form

Go to 2

AAI – Assigned Aerodrome InspectorAO – Aerodrome OperatorDNA – Director of Air NavigationFOI – Flying Operations InspectorLAI – Lead Aerodrome InspectorMAI – Manager of Aeronautical Infrastructure Department

Yes

1

LAI Receive the application with Aerodrome Manual from the Aerodrome Operator

Figure 3.1 – Aerodrome Certificate Issuing Process Flowchart



AAI assisted by assigned LAI- Assess the Aerodrome Manual

- Assess the Aerodrome procedures

Is the assessment

Satisfactory? Request A.O to provide additional

LAI Prepare the Formal Quote

Send the Formal Quote to the applicant

Confirm that the fee has been paid

No

Yes

From 1

Go to 3

2



No

LAI/FOIAudit and site assessment of the

aerodrome facilities

Is the assessment

Satisfactory?Action from the applicantLAI

Approve the application

LAI Prepare the AIP Supplement for publication

AAI Advise MA/DNAV

Advise FOI

LAIRefuse the application

AAIPrepare a draft letter of refusal and sent it

to legal Department for comment

Advise the applicant of the refusal

Advise MA Advise FOI

Shoul AO be allowed to

correct finding

YesYes

From 2

No

3

LAI Prepare the Formal Quote

Send the Formal Quote to the applicant

Confirm that the fee has been paid

Go to 4



MA Update certificate

register Update aerodrome

register

MAAllocate certificate number

LAIIssue the Aerodrome Certificate

LAIRaise NOTAM

LAIAdvise AIS

4From 3



3.3. Certification Process – Detailed Description

This section describes the various steps of the certification process and the tasks to be accomplished at each level.

3.3.1. The Certification Process Planning

The IACM is responsible to plan for, on an annual basis, all necessary actions for ensuring Aerodrome certification and the supervision of their operations. To do so, the IACM shall develop an annual based schedule of all actions to be taken to supervise adequately the Aerodrome certification in Mozambique. Aerodrome inspections shall also be programmed according to established frequencies. Moreover, this schedule is essential to efficiently plan the trips and the organization of these inspection visits to the aerodromes involved.

3.3.2. Launching of the Certification Process

The IACM Department of Aeronautical Infrastructure (DAI) is responsible to receive, register and process the requests for Aerodrome certification. Upon launching an aerodrome certification process, the aerodrome operator shall be informed in writing. The IACM will decide if a general meeting should be organized. If so, at the meeting, the Aerodrome operators would be informed about the Aerodrome certification requirements. The certification guide and other useful information for the preparation of the certification request would be passed on to the applicants.

3.3.3. The Request for Certification File Preparation

The Aerodrome operator requesting an Aerodrome certificate shall supply the IACM with detailed elements allowing the IACM to review all safety aspects of the applicant’s operations. The applicant’s request shall supply the IACM with the following information: i) If first time certification:

a) Name and address of the aerodrome.

b) Information on the administrative organization of the aerodrome.

c) The request for certification form to be duly completed (see template form at Appendix A). The request for certification form shall be supplied in three (3) paper copy and electronic format.

d) The Aerodrome Manual written according with the specifications of chapter 4 of this guide, titled “Aerodrome Manual Contents”. The Aerodrome Manual shall be supplied in three (3) paper copies and electronic format.



e) All documents referred to in the Aerodrome Manual (procedures, protocols, accords, plans, etc.). These documents shall be supplied in three (3) paper copies and electronic format.

ii) For a modification to the Aerodrome Certificate :

a) An update the information mentioned above.

The file for Aerodrome Certification request is signed by the Accountable Executive (see Appendix A, Section 2) and submitted to the Director Department of Aeronautical Infrastructure (DAI) for and on behalf of the IACM.

3.3.4. Preliminary Technical (administrative) Checks

Upon reception of the applicant’s file, the DAI will check if the request for certification form is properly completed and if the Aerodrome Manual has been completed according with the regulatory applicable requirements. The following Chapter 4 does contain information to allow the applicants to complete the Aerodrome Manual according with the regulatory requirements. Technical check list which include request for Aerodrome Certification Check list and Aerodrome Check list: 1. will be estabilished and amended as necessary under the authority of Director of

Air Navigation;

2. Before use, the lead Aerodrome Inspector shall confirm which is the latest amendment;

3. After use, the lead Aerodrome Inspector shall report to Director of Air Navigation any proposal for further amendment; and

4. All current checklists shall be available in the office of the Director of Air Navigation as well as in the Department of Aeronautical Infrastructures.

3.3.5. Request for Aerodrome Certification File - Acceptance

Should the Aerodrome Certification request form or the Aerodrome Manual be incomplete, the Aerodrome Operator will be requested by DAI in writting to make the necessary corrections and re-submit. In this case a written request will be sent by the IACM to the applicant for corrective actions. Once the corrective actions taken, the applicant will forward the revised request for certification file to the IACM. In the end, once the preliminary control checks are successfully completed, the DAI will inform the applicant that the certification process may continue. After consultation,



the DAI will inform, in writing, the applicant of the dates the Aerodrome safety inspection visit will be done.

3.3.6. Aerodrome Safety Inspection by the DAI

On the date agreed upon, the DAI will proceed to the Aerodrome Certification visit. Within the Aerodrome certification process framework, the DAI will:

I. Determine if the Aerodrome services safety level is conforming to regulations and applicable standards;

II. Determine if the Aerodrome personnel is competent and can deliver the appropriate services;

III. Approve the Aerodrome Manual if it does exactly describe the Aerodrome physical characteristics and operational procedures; and

IV. Provide the Aerodrome operator with the opportunity to improve its overall operations.

The applicant’s Aerodrome inspection will be conducted as follows:

I. Step 1: An opening meeting will be held with the Aerodrome responsible persons to explain the visit program that will be followed during the inspection, to identify the persons who will be involved and to settle logistic issues.

II. Step 2: To proceed with an administrative inspection of the Aerodrome in order to determine if documents, mainly the Aerodrome Manual, and information supplied by the applicant are exact and complete. To do this, the DAI will use the Aerodrome Manual check list that can be found at Form CA139 - 02, part 2, thereafter.

III. Step 3: Physical check of the Aerodrome installations and services to confirm the adequacy with the information supplied in the Aerodrome Manual. The DAI inspectors will use the appropriate check list established by IACM.

IV. Step 4: Closing meeting with the Aerodrome responsible persons. The inspection visit will be reviewed, main concerns will be addressed, corrective measures and the continuation of the certification process will be discussed.

The closing meeting main objective is to make sure that the Aerodrome responsible persons are well informed of the inspection visit results and findings. A summary of the inspection visit will be done and the Aerodrome responsibilities towards the findings will be stated. Besides the items mentioned above, the following elements will be mentioned during the meeting:



I. The report will be submitted with twenty (20) working days3;

II. The report will be analyzed by other IACM experts;

III. The Aerodrome operator shall, within thirty (30) working days after reception of the report, submit to the IACM a corrective action plan to include short and long term actions to resolve all finding issues;

IV. To explain that the Aerodrome may be subject to one or more follow-up inspection visits once the action plan corrective measures have been put in place to confirm the efficiency of these corrective measures.

3.3.7. The Inspection Report

Following each Aerodrome inspection a report will be prepared according to the template shown at Appendix B. The Lead Aerodrome Inspector, with the support of other aerodrome inspectors, shall prepare the inspection report that shall summarize the findings and conclusions of the inspection visit. The following elements shall be included:

I. Part 1 – Introduction: Aerodrome inspection’s objective and scope. Including information on:

a) Objective and scope.

b) General information on the aerodrome.

c) General information on the inspection itself (dates, lengths, the

inspection team, the persons who have been met/interviewed).

II. Part II – Narrative Summary: To summarize the course of events.

a) The review of the Aerodrome Manual, ref. the procedure in force at the aerodrome.

b) The functions, services and installations actually evaluated during the inspection visit.

III. Part III – Summary of the Inspection Results: To summarize the results of the inspection.

a) Summary of the main inspection results, findings and inspector’s recommendations concerning corrective actions.

3 If any finding could compromise the air safety, the team leader with discuss the issue with the Aerodrome director so that corrective actions be taken immediately. In such cases, if need be, the team leader will get direction from the IACM to solve this issue compromising the air safety rapidly.



IV. Appendix – Aerodrome Inspection Findings: Includes the Aerodrome inspection findings recorded on the Aerodrome findings form.

a) The Aerodrome finding forms, Part I to be completed by the inspectors.

The report is sent to the Aerodrome operator (the applicant) for the identification of corrective measures to be recorded on Part II of the Aerodrome Inspection Finding form that can be found at Appendix C.

3.3.8. Acceptance of the Corrective Actions by the IACM

Once the corrective measures have been applied, the Aerodrome operator shall inform the DAI in writing who will decide if a follow-up visit on site is required in order to confirm the efficiency of the measure applied. If so, the DAI will arrange for such a visit after consultation with the Aerodrome operator. When all deficiencies are corrected to the satisfaction to its satisfaction, the DAI will complete Part III of the Aerodrome finding form that can be found at Appendix C. If the corrective actions taken by the Aerodrome operator are not satisfactory, additional measures will be identified and shall be applied before Aerodrome certification is granted. If, after being informed of the additional measures to be applied to remedy the deficiencies, the Aerodrome does not comply with the requirements of the regulations, the DAI shall make a recommendation to Chairman/CEO IACM to refuse to grant the Aerodrome certificate. The reasons for such a refusal will be communicated in writing to the applicant.

3.3.9. Issuance of the Aerodrome Certificate

The IACM shall inform the applicant about its decision to issue or not to issue the Aerodrome certificate. The IACM may, in accordance with the regulations, impose restrictions on the Aerodrome certificate it is issuing. The IACM’s decision is based on the inspection evaluation report. If the request for Aerodrome certification is granted, the certificate will be signed and numbered, with restrictions as the case may be, will be delivered to the aerodrome. An Aerodrome certificate template can be found at Appendix A of this Manual.



3.4. Overview of the Surrender Process

3.4.1. Introduction Purpose:

1. To ensure that aerodrome certificates are surrendered correctly and consistently using a common legal format nationally by describing the:

a) Process for surrendering aerodrome certificates;

b) Legislation governing their surrender;

c) Staff responsibilities; and

d) Forms used.

2. To ensure that when a certificate is surrendered all action required to maintain

the ongoing safety of aviation operations are taken into account. Timeframe The aerodrome certificate should be cancelled on the date nominated by the aerodrome operator or within 30 days of the receipt of the request.



3.4.2. Surrender Process Flowchart

Receive request to surrender an aerodrome certificate

Are the credentials

valid?

No

Cease process

MAIAssign an Aerodrome Inspector to the request to surrender an aerodrome certificate

LAIEstablish the credentials of the person requesting the cancellation of the certificate

LAINotify the applicant

LAIAdvise the certificate holder that the request is

granted and to take specified action

Advise FOI of surrender

Sende the certificate holder notification of the expiry of the certificate at least 2 days before

the expiry date

Place all documentation on the aerodrome file

Notify AIS to issue an amendment of publications

Notify the surveillance system

Notify the MAI

Notify NOF to issue a permanent NOTAM

Yes

KeyLAI Lead Aerodrome InspectorFOI Flying Operations InspectorMAI Manager of Aeronautical Infrastructure Department



Purpose: Provide the procedures for processing the receipt of a request for

surrender of an aerodrome certificate.

3.4.3. Guidelines for Receiving Notification from the Aerodrome Operator

An aerodrome operator may voluntarily choose to surrender an aerodrome certificate. An aerodrome operator must give IACM at least 60 days written notice of the cancellation date. IACM must cancel the certificate, provided the request is made by the aerodrome operator. If the aerodrome operator contacts IACM for advice on the cancellation process prior to sending the formal notification, information should be provided as to the operational consequences that may result if a surrender is made and the aerodrome certificate subsequently cancelled as a result. The surrender or cancellation of an aerodrome certificate may affect:

Certain regular public transport (RPT) operations into the

aerodrome

Continuing general aviation safety

IACM aerodrome surveillance activity.

3.4.4. Procedures for Receiving Notification from the Aerodrome Operator

3.4.4.1. Manager of Aeronautical Infraestructure Department

1. Assign an LAI with appropriate delegation to deal with the request to surrender the aerodrome certificate.

3.4.4.2. Lead Aerodrome Inspector

1. Establish the credentials of the person requesting the cancellation as the

certificate holder.

2. On the notification of the intention to surrender the aerodrome certificate, check

that the aerodrome operator has:

a) Clearly stated he or she is making a request for the cancellation of certificate.



b) Specified when cancellation should become effective. If no date is specified,

the certificate cancellation date is the date 60 days from the date of posting the notificatio

3. If the aerodrome operator has not supplied the required information for a proper notification of intention to surrender the certificate, contact the operator and advise them to supply the necessary details in writing. 4. Determine whether the aerodrome is to continue to operate as an unl-certificated aerodrome.

3.4.5. Assessing a Surrender Request

3.4.5.1. Key Elements of the Process of Assessing the Request to Surrender a Certificate

Purpose:

1) To ensure that a request for surrender of the aerodrome certificate by the aerodrome operator is properly made.

2) To ensure that aerodrome certificates are consistently surrendered using a common legal format nationally

3) To ensure that the safety of aviation is not compromised at an aerodrome where

the certificate has been surrended.

Timeframe The applicant must receive the notification of cancellation prior to the date nominated by the aerodrome operator

3.4.6. Guidelines for Assessing the Request to Surrender a Certificate

IACM must cancel an aerodrome certificate when it is properly requested.

3.4.7. Procedures for Assessing the Request to Surrender a Certificate


1) Using the appropriate Checksheet for Cancellation by Surrender:



a) Check that the aerodrome operator has given at least 30 days notice.

b) Check that the operator has provided sufficient information:

i) Are there regular public transport (RPT) operations at the

aerodrome requiring specific and immediate notification to the FOI?

ii) Are there any changes to reporting officer details?

iii) If the aerodrome is to be closed to all aircraft, have sufficient

safety measures been taken? For example, will the windsock and boundary markers be removed?

iv) Will unserviceability markers be displayed for a period?

2) If the request is properly made, prepare a letter to the aerodrome operator:

a) Notifying the cancellation of the certificate

b) Directing him to return the original certificate document to the IACM to enable cancellation of the certificate.

c) Advising him or her to carry out any actions necessary in the interests of

aviation safety.

3) Sign the letter as the approving delegate and place a copy in the appropriate aerodrome file.

4) Send the letter of notification to the aerodrome operator before the nominated surrender date (if specified) — see the sample letter of cancellation by surrender of an aerodrome certificate in Appendex G.

5) When you have the original certificate document:

a) Mark it as cancelled by completing the following actions using ink:

i) Draw a line through the document.

ii) Write Cancelled and the date of the cancellation on the

document.

iii) Sign the document as approving delegate.



b. Place the original certificate document on the appropriate aerodrome file.

6) Advise the MA of the surrender of the certificate.

3.4.7.2. Manager of Aeronautical Infrastructures Department

1) Update the Aerodrome Certificate Register.

3.4.8. Advising about Surrendered Aerodrome Certificates

3.4.8.1. Key Elements of the Process of Notifying IACM Purpose

1) To ensure that the safety of aviation is not compromised at the de certificated aerodrome.

2) To advise members of the aviation industry to take appropriate action if they

wish to use the aerodrome.

3.4.9. Procedures for Notifying IACM System


1) Notify NOTAM Office (NOF):

a) To issue a permanent NOTAM of certificated the aerodrome

2) Notify the Aeronautical Information Service (AIS) to issue an amendment of

publications.

3) Notify the MAI to amend the Aerodrome Certificate Register.

4) Notify the FOI by e-mail (copy on file).

5) Amend aerodrome file and surveillance records.

Manual of Aerodrome Certification Procedure - Instituto de Aviação Civil de Moçambique


4. Guide for the Preparation of the Aerodrome Manual

4.1. General Overview

According with the MOZ-CATS 139 Volume 1, Art. 139.1.4.4 any applicant for aerodrome certification shall submit an Aerodrome Manual which will include all pertinent information on the aerodrome site, facilities, services, equipment, operating procedures, organization and management including a safety management system for the aerodrome whose certificate is being requested for approval by IACM. The issuance of an Aerodrome Certificate, therefore, is conditional to the presentation of the Aerodrome Manual. The Aerodrome Manual constitutes the principle reference document where the Aerodrome Operator describes the installations, the operational procedures, the services and the equipment used for the safe operation of the aerodrome in accordance with national laws, regulations and applicable international standards and industry best practices. The Aerodrome Manual is also a reference document not only for aerodrome safety inspection leading to the issuance of the Aerodrome Certificate but also for safety assurance and compliance by the aerodrome operation staff. The Aerodrome Manual and the attached reference documents shall be used to determine level of compliance to the regulations in force. The Aerodrome Manual must be approved by the IACM once the certification inspection visit has been conducted successfully. It is a requirement that the holder of the Aerodrome certificate must keep the Aerodrome Manual up-to-date. The Aerodrome Manual is an essential tool for the supervision of Aerodrome safety. It shall be written carefully and according with the structure described in this chapter.

4.2. Aerodrome Manual: Writing, Presentation and Administration

In order to facilitate the production, utilization and updating of the Aerodrome Manual the writing rules hereinafter defined must be followed.

4.2.1. Writing

I. The Aerodrome Manual must be typed or printed and signed by the Aerodrome

Operator or an appropriate Representative. The Aerodrome Manual must be produced in paper and electronic versions and be available to the IACM in these two formats.

II. The first pages of the Aerodrome Manual are as follows: First page: Front page. Second page: Aerodrome Operator Statement and Aerodrome

Operation Manual Approval as seen in Appendix E, thereafter. Third page: Distribution list. Fourth page: Amendment record.



Fifth page: List of pages in effect. Sixth page: Table of contents.

III. The page heading of each page of the Aerodrome Manual is as follows:

The title of the manual and the aerodrome name as show below:

Aerodrome Manual (Name of the aerodrome) International Aerodrome

IV. The page footing for each page should show the following information :

On the left side, the Edition number, the page revision number and the date it came into effect.

On the right side, the page number XX of total of XX, as shown below:

V. If the Aerodrome Operator chooses to publish separately some documents which form part of the Aerodrome Manual, references shall be made to these documents. Care should be taken to ensure that correct references and titles are given. The Aerodrome Operator shall have responsibility to keep this information updated whenever updates and/or changes are made to those referenced documents. In any case, the DAI should have up to date copies at all times.



4.2.2. Presentation

I. The page format shall be A4 (commercial type standardized 21 cm X 99,7 cm);

II. The Aerodrome Manual is presented in a binder, the sheets being perforated in order to facilitate the insertion or the removal of pages when updating the manual; and

III. To ease the consultation of the Aerodrome Manual, the eight (8) chapters must be identified with divider. Each divider showing the number and the title of the chapter.

4.2.3. Administration Rules

The modifications to the Aerodrome Manual will be done according with the procedure described at Appendix 1 attached to this section of the guide, by the insertion of new pages and the withdrawal of pages to be replaced.

4.3. Content of the Aerodrome Manual

PART 1 OF THE AERODROME MANUAL: GENERAL REMARKS

This section shall contain the general information such as:

I. Object and scope of the Aerodrome Manual

The text should indicate that the Aerodrome Manual is written and kept up-to-

date as a requirement of the national regulations and is an essential condition

for the issuance of an Aerodrome Certificate.

II. The Aerodrome Certificate and the Aerodrome Manual are legislative and

regulatory requirements, as per Mozambique laws and regulations.

Specify the law and the national regulations governing the Aerodrome

Certification.

III. Conditions applicable to the use of the aerodrome.

The text should indicate that the aerodrome, when usable for the take-off and

the landing of aircraft, shall be usable by all aircraft operators under the same

conditions. The text should also indicate any other conditions that are

applicable at the particular aerodrome.

IV. Aeronautical Information System and publishing procedures.



Describe exhaustively the available aeronautical information system and the

procedures for its publication in force at the aerodrome.

V. Aircraft movements recording system

Describe the aircraft movement recording system as applied at the aerodrome.

VI. Aerodrome operator’s obligations

Summarize the Aerodrome operator’s obligations regarding the aerodrome

safety. (refer to the Aerodrome Manual template referred to at Appendix F.

1.1 Definitions

The following definitions shall be included in the Aerodrome Manual:

Aerodrome certificate. A certificate issued by IACM under applicable regulations for

the operation of an aerodrome.

Aerodrome Manual. Manual which is part of the Aerodrome certification request and

part of the Aerodrome certificate.

Aerodrome operator. Concerning a certified aerodrome, means the holder of the

Aerodrome Certificate.

Apron. A defined area, on a land aerodrome, intended to accommodate aircraft for

purposes of loading or unloading passengers, mail or cargo, fuelling, parking or

maintenance.

Certified Aerodrome. An Aerodrome whose operator has been granted an

Aerodrome certificate.

Installations and Aerodrome equipment. Installations and equipment, inside or

outside Aerodrome boundaries, which have been erected or installed and maintained

for the take-off and landing of aircraft and their surface movements.

Maneuvering area. That part of an Aerodrome to be used for the take-off, landing and

taxiing of aircraft, excluding aprons.

Marker. An object displayed above ground level in order to indicate an obstacle or

delineate a boundary.



Marking. A symbol or group of symbols displayed on the surface of the movement

area in order to convey aeronautical information.

Movement area. That part of an Aerodrome to be used for the take-off, landing and

taxiing of aircraft, consisting of the maneuvering area and the apron(s).

Obstacle. All fixed (whether temporary or permanent) and mobile objects, or parts

thereof, that:

a. Are located on an area intended for the surface movement of aircraft; or

b. Extend above a defined surface intended to protect aircraft in flight; or

c. Stand outside those defined surfaces and that have been assessed as

being a hazard to air navigation.

Obstacle Free Zone (OFZ). The airspace above the inner approach surface, inner

transitional surfaces, and balked landing surface and that portion of the strip bounded

by these surfaces, which is not penetrated by any fixed obstacle other than a low-

mass and frangibly mounted one required for air navigation purposes.

Obstacle limitation surface. Various surfaces which define the volume of air space

to be kept free of obstacles at an Aerodrome and in its vicinity in order to permit aircraft

safe movements.

Runway strip. A defined area including the runway and stopway, if provided,

intended:

i) To reduce the risk of damage to aircraft running off a runway ; and

ii) To protect aircraft flying over it during take-off or landing operations.

Safety Management System (SMS). A systemic approach to managing safety

including the necessary organizational structure, accountabilities, policies and

procedures.

Standards and Practices: Any references to standards and recommended practices

in this document is about the standards and recommended practices (SARPs) of ICAO

Annex 14, volume 1, Civil Aviation Convention and to national regulations and

practices as may be amended from time to time.

Taxiway strip. An area including a taxiway intended to protect an aircraft operating

on the taxiway and to reduce the risk of damage to an aircraft accidentally running off

the taxiway.



Unusable Area. Part of the movement area not available for aircraft movement.

Work Area. Part of an Aerodrome where maintenance or construction works are

taking place.

1.2 Acronyms

AIP. Aeronautical Information Publications

AIS. Aeronautical Information Service

AM. Aerodrome Manual

AVOP. Aerodrome Vehicle Operator Permit

IACM. Instituto de Aviação Civil de Moçambique

ICAO. International Civil Aviation Organization

NOTAM. Notice to Airmen

SMS. Safety Management System

SSP State Safety Programme

Part 2 of the Aerodrome Manual: Particulars of the Aerodrome Site

2.1 General Information including, but not limited to the following:-

I. Plan of the Aerodrome including the main facilities and installations for the

safe operation of the aerodrome, such as the wind directionindicators, the PAPIs, etc. :

II. A plan of the aerodrome showing the aerodrome boundaries;

III. A plan showing the distance of the aerodrome from the nearest city, town or other populous area, and the location of any aerodrome facilities and equipment outside the boundaries of the aerodrome; and



IV. particulars of the title of the aerodrome site. If the boundaries of the aerodrome are not defined in the title documents particulars of the title to, or interest in, the property on which the aerodrome is located and a plan showing the boundaries and position of the aerodrome. These plans serves two objectives:

a) To allow the Aerodrome Manual reader to visualize the Aerodrome as a whole, to identify and to locate the aerodromes infrastructures, installations and equipment; and

b) To allow the IACM inspectors to conduct efficiently the Aerodrome certification inspection.

It is appropriate to mention that the information appearing on the plans will be verified

on-site. The level of details shall be such as to allow these verifications. As a

minimum, the plans shall show the various areas of the aerodrome, including the

delimitation between the aprons and the maneuvering area, the cargo area, the

terminal building, the navigational aids and the meteorological installations.

a) Other plans shall also be supplied:

Plan(s) on scale showing the aprons with aircraft stands marking;

Plan(s) on scale showing the maneuvering area;

Plan(s) showing the runway lighting, the PAPIs, markers and

signs.

I. A plan showing the Aerodrome property limits.

II. A plan showing the distance between the Aerodrome and the closest

neighboring city and, if applicable, the location of Aerodrome installation or

equipment located outside the Aerodrome perimeter.

III. Information on the Aerodrome ownership.

Plans may be included as appendices to the Aerodrome Manual in a paper

format and if possible under electronic support.

3. Part 3 of the Aerodrome Manual: Aerodrome Information to be communicated

to the Aeronautic Information Service (AIS))



This section of the Aerodrome Manual contains general information about the

aerodrome. This information is about physical characteristics, dimensions and

geographical location of various Aerodrome components or equipment.

3.1 General Information

The Aerodrome operator shall supply the following information:

I. Name of the aerodrome;

II. Location of the aerodrome;

III. Reference point geographical coordinates (1984 WGS-84);

IV. Elevation of the aerodrome. Elevation of the highest point of the landing area;

V. Elevation of each threshold, each runway end, any significant high and low points along the runway(s) and the highest point in the touchdown zone area for precision approach runway;

VI. Reference temperature of the aerodrome;

VII. Details on the Aerodrome non-directional beacon; and

VIII. Name and contact details of the Aerodrome Operator 3.2 Information on the Physical Characteristics of the Aerodrome The details included in this section must be measured with precision as they are essential for the safety of aircraft operations. Information requiring studies and/or engineering competences shall be measured by competent personnel in accordance with the applicable laws and regulations in the Republic of Mozambique. It is not sufficient, therefore, for the Aerodrome Operator to merely refer to the Aeronautical Publications. The following information shall be included :

I. Runway – true bearing, designation number, length, width, location of the displaced threshold, slope, type of surface, runway type and, for precision approach runway, existence of an obstacle free zone (OFZ);

II. Length, width and type of surface of runway strip, runway end safety area (RESA) and stopway;

III. Taxiway - length, width and type of surface;



IV. Apron – type of surface and aircraft stands;

I. Clearway – length and ground profile; Visual aids for approach procedures, i.e.: approach lighting type and visual approach slope indicator system (PAPI/APAPI and T-VASIS/AT-VASIS); marking and lighting of runways, taxiways, and aprons; other visual guidance and control aids on taxiways (including runway holding positions, intermediate holding positions and stop bars) and aprons, location and type of visual docking guidance system; availability of standby power for lighting;

II. Location and radio frequency for all VOR checkpoints;

III. Location and designation of standard taxi routes;

IV. Geographical coordinates of each threshold;

V. Geographical coordinates of taxiway center line;

VI. Geographical coordinates of each aircraft stand;

VII. Geographical coordinates and top elevation of significant obstacles in the approach and take-off areas, in the circling area and in the vicinity of the aerodrome. (This information may best be shown in the form of charts such as those required for the preparation of aeronautical information publications, as specified in Annexes 4 and 15 of the Convention);

VIII. Pavement surface type and bearing strength using the Aircraft Classification Number – Pavement Classification Number (ACN-PCN) method;

IX. One or more pre-flight altimeter check locations established on an apron and their elevation;

X. Declared distances: take-off run available (TORA) take-off distance available (TODA), accelerate-stop distance available (ASDA), landing distance available (LDA);

XI. Disabled aircraft removal plan: the contact details (telephone numbers and e-mail address, etc.) of the Aerodrome coordinator for the removal of a disabled aircraft on or adjacent to the movement area, information on the capability to remove a disabled aircraft, expressed in terms of the largest type of aircraft which the Aerodrome is equipped to remove; and

XII. Rescue and fire-fighting: the level of protection provided, expressed in terms of the category of the rescue and fire-fighting services, which should be in accordance with the longest aeroplane normally using the Aerodrome an the type and amounts of extinguishing agents normally available at the aerodrome.

Warning: Waivers granted before or after the Aerodrome Certificate was issued shall be listed in the Aerodrome Manual including those issued to another Aerodrome



Operator. The applicant (present Aerodrome Operator) shall be aware of these waivers considering their importance for the aerodrome operations. It is to be remembered that waivers are delivered based on regulations, decrees or orders. An e-mail, a telephone conversation, a publication in the AIP, etc. shall not be acceptable.

Waivers shall bear the following information:

a) Reference number

b) Issuing authority

c) Date of issuance

d) Date of application

e) Subject and associated procedures;

f) Base regulations, decrees, orders, etc. Part 4 of the Aerodrome Manual: Information on Operating Procedures and Aerodrome Safety In this part of the Aerodrome Manual, the measures (operational procedures) adopted by the Aerodrome operator to ensure aerodrome safety shall be described. 4.1 Aerodrome Reporting Particulars of the procedures for reporting any changes to the aerodrome information set out in the AIP and procedures for requesting the issue of NOTAMs, including the following:

I. Arrangements for reporting any changes to the IACM and recording the reporting of changes during and outside the normal hours of aerodrome operations;

II. The names and roles of persons responsible for notifying the changes, and their telephone numbers during and outside the normal hours of aerodrome operations; and

III. The contact details (address and telephone numbers), as provided by the IACM, of the place where changes are to be reported to the IACM.

4.2 Access to the Aerodrome Movement Area

Particulars of the procedures that have been developed and are to be followed in coordination with the agency responsible for preventing unlawful interference in civil aviation at the aerodrome and for preventing unauthorized entry of persons, vehicles, equipment, animals or other things into the movement area, including the following :

I. The role of the Aerodrome Operator, the aircraft operator, aerodrome fixed-

base operators, the aerodrome security entity, the IACM and other government departments, as applicable; and;



II. Control and maintenance of the aerodrome access points;

III. Control and maintenance of the aerodrome perimeter fences;

IV. The names and roles of the personnel responsible for controlling access to

the aerodrome, and the telephone numbers for contacting them during and after working hours;

V. Coordination with other aerodrome operators, such as apron managed by a

third party, airlines, construction contractors, etc.;

VI. A plan of the aerodrome fences, showing all access gates shall be attached;

VII. The type of fences shall be described; the access points shall be identified and the means of controlling these access points shall be described for each of them; and

VIII. Wildlife management as far as fences and drainage facilities are concerned.

4.3 Aerodrome Emergency Plan (AEP) Particulars of the AEP, including but not limited to the following:

I. Plans for dealing with emergencies occurring at the aerodrome or in its

vicinity, including the malfunction of aircraft in flight; structural fires; sabotage, including bomb threats (aircraft or structure); unlawful seizure of aircraft; and incidents on the aerodrome covering “during the emergency” and “after the emergency” considerations ;

II. Details of tests for Aerodrome facilities and equipment to be used in emergencies, including the frequency of those tests;

III. Details of exercises to test emergency plans, including the frequency of those exercises;

IV. A list of organizations, agencies and persons of authority, both on- and off-aerodrome, for site roles; their telephone and facsimile numbers, e-mail and SITA addresses and the radio frequencies of their offices;

V. The establishment of an Aerodrome Emergency Committee to organize training and other preparations for dealing with emergencies; and

VI. The appointment of an on-scene commander for the overall emergency operations;



VII. The Aerodrome Operator shall identify the service and the person responsible for managing emergency situation (name of the person(s)) and his/her (their) telephone number(s) 24h/24h;

VIII. The Aerodrome Operator shall show evidence that during its development,

the AEP has been coordinated with all responding agencies such as civil protection, police, military, hospital(s), ambulances, air traffic control provider, airlines etc.;

IX. The plan is updated regularly and copies are distributed to participating

agencies.

The AEP shall cover the following situations:

a) Aircraft crash on the aerodrome;

b) Accident crash outside the aerodrome;

c) Illegal acts (hijacking, bomb threat, anonymous calls etc.);.

d) Building fire;

e) Fuel spill;

f) Dangerous goods;

g) Natural catastrophe (earthquake, storm, etc.);

h) Bomb threat in a building; i) Fire in a building; j) Public health emergency; k) Etc..

4.4 Rescue and Fire-Fighting

This section shall include particulars of the facilities, equipment, personnel and procedures for meeting the rescue and fire-fighting requirements, including the names and roles of the persons responsible for dealing with the rescue and fire-fighting services at the aerodrome. It shall also specify the protection level including of the temporary level changes and the staff training programmes and plans and facilities provided. If the Aerodrome is located close to body of water and/or a swampy area, the manual shall also include specific procedures applicable in such a case.



If applicable, the manual shall include a description of any other tasks accomplished by the Rescue and Fire-Fighting staff, such as runway inspection, wildlife control, etc..as the case nay be.

4.5 Inspection of the Aerodrome Movement Area and Obstacle Limitation Surface by

the Aerodrome Operator

Particulars of the procedures for aerodrome inspection including:

I. Description of the daily movement area inspection procedures;

II. Number of daily scheduled movement area inspections;

III. The agreement with third party (ies) if the inspections are not conducted by the Aerodrome Operator;

IV. The communication procedures with the ATS when inspecting the movement area (access to the runway etc.);

V. The communication facilities (including training on their operation and use) during these inspections;

VI. The identity of the persons (by their name) responsible for these inspections and their telephone number(s) 24h/24h.

VII. The description of the inspection system, checklist used, recording of information, the follow-up on corrective actions taken;

4.6 Visual Aids and Aerodrome Electrical Systems

Particulars of the procedures for the inspection and maintenance of aeronautical lights (including obstacle lighting), signs, markers and aerodrome electrical systems, including the following:

I. Arrangements for carrying out inspections during and outside the normal hours of the aerodrome operation, and the checklist for such inspections;

II. Arrangements for recording the result of inspections and for taking follow-up action to correct deficiencies;

III. Arrangements for carrying out routine maintenance and emergency maintenance;

IV. Arrangements for secondary power supplies, if any, and, if applicable, the particulars of any other method of dealing with partial or total system failure;



and

V. The names and roles of the persons responsible for the inspection and maintenance of the lighting, and the telephone numbers for contacting those persons during and after working hours.

VI. Procedures for electrical power supply during low visibility operations. Note: Technical details can be found in MOZ-CATS 139, Volume I.

4.7 Maintenance of the Movement Area

The Aerodrome Manual shall contain information on movement area maintenance procedures (bearing strength, runway friction, surface conditions for runway, taxiway and apron, conditions of the runway strips, drainage, zoning requirements) for maintenance and preventive maintenance;

I. Arrangements for maintaining the paved areas;

II. Arrangements for maintaining the unpaved runways and taxiways;

III. Arrangements for maintaining the runway and taxiway strips; and

IV. Arrangements for the maintenance of aerodrome drainage.

The manual shall also describe the following items concerning the scheduled and preventive maintenance:

The frequency of the scheduled maintenance activities such as runway,

taxiway and apron surfaces, rubber removal, grass cutting, drainage system, etc.

The methods to evaluate the pavement conditions.

4.8 Aerodrome Works - Safety

Particulars of the procedures for planning and carrying out construction and maintenance work safely (including work that may have to be carried out at short notice) on or in the vicinity of the movement area which may extend above an obstacle limitation surface, including the following:

I. Arrangements for communicating with air traffic control during the progress of such work;

II. The names, telephone numbers and roles of the persons and organizations

responsible for planning and carrying out the work, and arrangements for contacting those persons and organizations at all times;



III. The names and telephone numbers, during and after working hours, of the aerodrome fixed-base operators, ground handling agents and aircraft operators who are to be notified of the work;

IV. A distribution list of work plans, if required.

This section describes the procedures established by the Aerodrome operator to insure the work safety from the planning stage and including the beginning of work, the work itself, the fencing around the work area (lighting, marking etc.), cleaning of the work area and around the work area and inspection of the work area once the work is completed. Additional guidance is provided in AIC 13-2013. Procedures related to closure of various areas of the movement area will be mentioned. The manual shall also deal with information concerning coordination and information to be provided to those affected by the work (airlines, ATS, etc.). It is important to note that the coordination shall be done from the planning stage of the project, it may mean months if not year in advance. The control and operational procedures are evaluated on a case by case basis with the Air Traffic Control, keeping in mind the safety of aircraft. At all times, the Air Traffic Control will be informed of the work schedule and the nature of work to be done. Such work having a significant impact on the level of service on the air safety will be published in the appropriate aeronautical publication. For construction work on the air side, a “Plan Construction Operation (P.C.O.)” will be prepared for each project. The following items, but not exclusively, shall be included:

I. An escort service shall be provided by the aerodrome operator. The persons doing the escort shall be the holder of the required permits such as permit to operate a vehicle on the airside including the maneuvering area.

II. Meetings between the Aerodrome Operator, the Air Traffic Control and the

person responsible for the project will take place at the beginning of the work and regularly thereafter. The main purpose of these meetings being to coordinate the implementation of the project and to establish operational procedures to maintain the air safety.

III. The manual shall include all the details related to the work : preventive

measures, signage, markings, etc.; IV. Measures will be taken in order to isolate the work area from the operational

area using lighting, signage, markers etc. These measures could be evaluated by the IACM Aerodrome safety division if need be.



4.9 Apron Management

Particulars of the apron management procedures, including the following:

I. Arrangements between the air traffic control and the apron management unit ;

II. Arrangements for allocating aircraft parking positions; III. Arrangements for initiating engine start and ensuring clearance of aircraft push-

back; IV. Marshaling service;

V. Leader (van) service.

The Aerodrome Manual shall provide information concerning the physical means, the human resources and apron management procedures including, amongst others:

I. The development of a parking plan;

II. The identification of support equipment parking area; III. For allocating aircraft parking spots (planning, communication to interested

parties, compatibility with each aircraft stand, etc.; IV. For aircraft marshaling to the aircraft stand and the use of the aircraft docking

system, if applicable;

4.10 Apron Safety Management

Procedures to ensure apron safety, including:

I. Protection from jet blasts;

II. Enforcement of safety precautions during aircraft refueling operations; III. Fuel spills;

IV. Apron sweeping and cleaning;

V. Arrangements for reporting incidents and accidents on the apron;

VI. Arrangements for auditing the safety compliance of all personnel working on

the apron VII. Arrangements for the inspections of the movement area;

VIII. Arrangements for the removal of foreign objects; IX. The training of airside drivers;



X. Protection measures to ensure the safety of personnel working on the airside,

including the establishment of corridors for vehicles circulation, wearing safety jackets, etc..

This section shall also include information on procedures to be followed by third parties working on the airside, including but not limited to:

1) Groung handling services provider; 2) Catering services provider; 3) Fuel supplier; 4) Cleaning services provider; 5) Etc.

4.11 Airside Vehicle Control

Note: Additional guidance is available in AIC 14-2013

Particulars of the procedure for the control of surface vehicles operating on or in the vicinity of the movement area, including the following:

I. Details of the applicable traffic rules (including speed limits and the means of enforcing the rules);

II. Enforcement procedures; and

III. The method of issuing driving permits for operating vehicles in the movement area.

The Aerodrome Manual shall also make reference to:

I. Aerodrome circulation rules to ensure aircraft safety;

II. Procedures for deliverance of « Airside Vehicle Operator Permit (AVOP) », radio communication procedures, driving under low visibility conditions, knowledge of the critical and sensitive areas;

III. Procedures for communicating with the Air Traffic Control (phraseology,

wording, reporting points etc.); IV. Procedures to ensure that vehicles proceeding on the airside are properly

equipped (radio communication for circulation on maneuvering area, vehicle color, beacon lights, etc.;

V. Procedures to be followed by third parties working on the airside



4.12 Wildlife Hazard Management

Note: Additional guidance is available in AIC 03/2015. Particulars of the procedures to deal with the danger posed to aircraft operations by the presence of birds or mammals in the aerodrome flight pattern or on movement area, including the following:

I. Arrangements for assessing wildlife hazards;

II. Arrangements for implementing wildlife control programs; and

III. The names and roles of the persons responsible for dealing with wildlife hazards, and their telephone numbers during and after working hours.

In this section, the Aerodrome Manual should include information on :

a) The availability hours of the wildlife control service;

b) The means available for wildlife control; c) If wildlife control is done by a third party, the terms and conditions

of the agreement shall be stated d) Local procedures shall be clearly identified (grass cutting, migratory

animals, migratory birds, etc.). The local procedures shall adapt to changing conditions

4.13 Obstacle Control

Note: Additional guidance available in AIC 02/2015. Particulars setting out the procedures for:

I. Monitoring the obstacle limitation surfaces and Type A Chart for obstacles in the take-off surface;

II. Controlling obstacles within the authority of the aerodrome operator;

III. Monitoring the height of buildings or structures within the boundaries of the obstacle limitation surfaces;

IV. Controlling new developments in the vicinity of the aerodrome;

V. Notifying the IACM of the nature and location of obstacles and any subsequent addition or removal of obstacles for action as necessary, including amendment of the AIS (AIP).

This section shall also describe or include:



I. The aerodrome zoning regulations, if any;

II. The monitoring of obstacle limitation surfaces on working site (construction projects);

III. Information regarding obstacles under the jurisdiction of the aerodrome operator where obstruction lighting have been installed .

4.14 Removal of Disabled Aircraft Particulars of the procedures for removing a disabled aircraft on or adjacent to the movement area, including the following:

I. The roles of the aerodrome operator and the holder of the aircraft certificate

of registration;

II. Arrangements for notifying the holder of the certificate of registration;

III. Arrangements for liaising with the air traffic control unit;

IV. Arrangements for obtaining equipment and personnel to remove the disabled aircraft; and

V. The names, role and telephone numbers of persons responsible for arranging for the removal of disabled aircraft.

When the required equipment is not on the aerodrome and if there is an agreement with a third party for the supplying of equipment, this agreement shall be stated in the Aerodrome Manual.

The equipment to be used, on the aerodrome or outside the aerodrome, shall be listed The Aerodrome Manual shall also specify that: a) The site shall be secured;

b) The aircraft shall not be displaced without the authorization of the

appropriate authorities:

c) Appropriate NOTAM’s shall be issued:

d) The maneuvering area shall be inspected once the aircraft has been removed.

The aircraft owner is responsible for:

Supplying the technical data;

Take whatever steps is required to have the aircraft removed; and



Comply with the aerodrome operator directives.

4.15 Handling of Hazardous Materials

Particulars of the procedures for the safe handling and storage of hazardous materials on the aerodrome, including the following:

I. Arrangements for special areas on the aerodrome to be set up for the storage of inflammable liquids (including aviation fuels) and any other hazardous materials; and

II. The method to be followed for the delivery, storage, dispensing and handling of hazardous materials.

a. Note: - Hazardous materials include inflammable liquids and solids, corrosive liquids, compressed gases and magnetized or radioactive materials. Arrangements for dealing with the accidental spillage of hazardous materials should be included in the AEP.

III. In this section, the Aerodrome Manual shall provide procedures for the safe

handling and storage of dangerous goods (excluding aircraft refueling) including :

IV. Identification of aircraft parking stands for the safe loading/offloading of dangerous goods;

V. Identification of aircraft parking stands for long term parking of aircraft transporting dangerous goods;

VI. The procedures for informing the Rescue and Fire-Fighting service concerning the dangerous goods being on the aerodrome or transiting through the aerodrome;

VII. Description of the installations used for the storage of dangerous goods;

VIII. The identification of aerodrome areas where dangerous goods are stored;

IX. The identification of the roads used for transportation of dangerous goods.

4.16 Low-Visibility Operations

Particulars of procedures to be introduced for low-visibility operations, including the measurement and reporting of runway visual range as and when required, and the names and telephone numbers, during and after working hours, of the persons responsible for measuring the runway visual range.



The Aerodrome Manual shall also contain:

I. Coordination procedures between the Aerodrome operator and the Air Traffic Services;

II. The Aerodrome operator procedures to ensure that the Rescue and Fire-Fighting service is on stand-by and that the runway visual range is measured and reported;

III. The Aerodrome operator procedures to inform, in real time, all staff likely

to drive a vehicle on the airside that low visibility procedures are in force; and

IV. Restrictions applicable to the circulation of vehicles on the air side.

N.B: All matters related to electrical power supply shall be dealt with

at Item 4.6 « Visual Aids and Aerodrome Electrical Systems ».

4.17 Protection of Sites for Radar and Navigational Aids

Particulars of the procedures for the protection of site for radar and radio navigational aids located on the Aerodrome to ensure that their performance will not be degraded including the following:

I. Arrangements for the control of activities in the vicinity of radar and

NAVAIDS installations;

II. Arrangements for ground maintenance in the vicinity of these installations;

III. Arrangements for the supply and installation of signs warning of hazardous microwave radiation.

IV. Measures taken to make sure that all personnel concerned is aware of the precautions to be taken about NAVAIDS;

V. Measures taken to ensure that NAVAIDS constraints are taken into account for all aerodrome development projects and for all works taking place on the aerodrome; and

VI. Measures taken to ensure coordination between the Aerodrome Operator and the air navigation services.

This section shall also include:

I. A plan identifying the areas to be protected and the associate NAVAIDS;



The protocols or accords between the Aerodrome Operator and the air navigation services.



Part 5 of the Aerodrome Manual: Aerodrome Administration

Particulars on the aerodrome administration to include:

I. Aerodrome organizational chart with names and titles of key personnel and their job title;

II. Name, job title and telephone number of the person responsible for the overall safety aspect of the aerodrome;

III. Information concerning the various aerodrome committees.



Part 6 of the Aerodrome Manual: Safety Management System (SMS)

This section shall describe the Aerodrome Safety Management System (SMS). This section shall be based on the Aerodrome Operator Safety Management System Manuel (SMSM) adapted to the specifics of the aerodrome. Information about the components and the elements of the SMS will also be included in this section. These components and elements describe how the aeronautical safety requirements will be met and how these requirements will improve over time. The information on the four (4) components and the twelve (12) elements of the SMS as established by the ICAO framework are described below.

Component 1. Safety Policy and Objectives

Element 1. Management commitment and responsibility

The following information shall be included: i) Senior management must develop the safety policy of the organization to

be signed by the Accountable Executive and including the following commitments:

a) Observe all applicable legal requirements and international standards,

and best effective practices;

b) A clear statement about the provision of the necessary resources for the implementation of the safety policy;

c) A safety reporting procedure;

d) The safety policy shall clearly indicate which types of operational behaviors are unacceptable;

e) To indicate the conditions under which disciplinary action would not apply;

f) To communicate the safety policy, with visible endorsement, throughout the organization;

g) The development of a formal process to develop a set of safety objectives;

h) To publicize and distribute safety objectives.



Element 2. Safety Accountabilities

To supply the following information: i) Name and title of the Accountable Executive who has final responsibility

in the organization for implementing and maintaining the SMS; ii) To confirm that the Accountable Executive has full control of the financial

resources required for the operations authorized to be conducted under the Aerodrome certificate;

iii) To confirm that the Accountable Executive has full control of the human

resources required for the operations authorized to be conducted under the Aerodrome certificate;

iv) To confirm that the Accountable Executive has direct responsibility for

the conduct of the organization’s affairs; v) To confirm that the Accountable Executive has final responsibility over

operations authorized to be conducted under the Aerodrome certificate; vi) Description of the accountability of all members of management,

irrespective of other functions, as well as of employees, with respect to the safety performance of the SMS;

vii) The description of measures taken to ensure that safety responsibilities,

accountabilities and authorities are documented and communicated throughout the organization; and

viii)The definition of the levels of management with authority to make

decisions regarding safety risk tolerability.

Element 3. Appointment of Key Safety Personnel

i) Name and title of the qualified person appointed to manage and

supervise the SMS on a day-to-day basis; ii) Job description and responsibilities of the person supervising the SMS

on a day-to-day basis; and iii) Description of the safety authorities, responsibilities and accountabilities

of personnel at all levels of the organization defined and documented.



Element 4. Coordination of Emergency Response Planning

i) To confirm that an Emergency Response Plan has been developed, proportionate to the size and complexity of the operations;

ii) To confirm that the organization coordinate its emergency

response/contingency procedures with the emergency/response contingency procedures of other organizations it must interface with during the provision of services; and

iii) To describe the process to distribute and communicate the coordination

procedures to the personnel involved in such interaction.

Element 5. SMS Documentation

One explicit feature of an SMS is that all safety management activities are required to be documented and visible. It follows that documentation is an essential element of a SMS. SMS documentation must include and make reference to, as appropriate, all relevant and applicable national and international regulations. It must also include SMS-specific records and documentation, such as hazard reporting forms, lines of accountability, responsibility and authority regarding the management of operational safety, and the structure of the safety management organization. It must furthermore document explicit guidelines for records management, including handling, storage, retrieval and preservation. But without doubt, the most important piece of documentation of an SMS is the SMS Manual (SMSM). The SMSM is a key instrument for communicating the organization’s approach to safety to the whole organization. It documents all aspects of the SMS, including the safety policy, objectives, procedures and individual safety accountabilities. Typical contents of an SMSM include: i) Scope of the safety management system;

ii) Safety policy and objectives;

iii) Safety accountabilities;

iv) Key safety personnel;

v) Documentation control procedures;



vi) Coordination of emergency response planning;

vii) Hazard identification and risk management schemes;

viii)Safety assurance;

ix) Safety performance monitoring\ safety auditing;

x) Management of change;

xi) Safety promotion; and

xii) Contracted activities.

The SMSM shall meet the following requirements:

i) To develop and to maintain a safety library for appropriate hazard documentation and documentation management;

ii) To develop and maintain SMS documentation in paper or electronic form;

iii) To develop SMS documentation in a manner that describes the SMS and the consolidated interrelationships between all the SMS components;

iv) To develop an SMS implementation plan that ensures that the SMS meets the organization’s safety objectives;

v) The SMS implementation plan to be developed by a person or a planning group which comprises an appropriate experience base;

vi) To specify if the person or planning group received enough resources (including time for meetings) for the development of the SMS implementation plan;

vii) SMS implementation plan to be endorsed by the senior management of the organization;

viii)SMS implementation plan to be regularly reviewed by the senior management of the organization;

ix) The SMS implementation plan to implement SMS in phases;

x) The SMS implementation plan shall explicitly address the coordination between the Aerodrome operator’s SMS and the SMS of other organizations the Aerodrome operator must interface with during the provision of services;



xi) The Aerodrome operator to develop a safety management systems manual (SMSM) as a key instrument for communicating the organization’s approach to safety to the whole organization;

xii) The SMSM to document all aspects of the SMS including, among others, the safety policy, objectives, procedures an individual safety accountabilities;

xiii)The SMSM to clearly articulate the role of safety risk management as an initial design activity and the role of safety assurance as a continuous activity;

xiv) The relevant portions of SMS-related documentation shall be incorporated into approved documentation, such as company operations manual, maintenance control/policy manual and Aerodrome Manual, as applicable;

xv) A records system that ensures the generation and retention of all records necessary to document and support operational requirements;

xvi) The Aerodrome operator records system to be in accordance with applicable regulatory requirements and industry best practices;

xvii) The Aerodrome operator records system to provide the control processes necessary to ensure appropriate identification, legibility, storage, protection, archiving, retrieval, retention time, and disposition of records.



Component 2. Safety Risk Management

Element 1. Hazard Identification

i) The description of a formal safety data collection and processing for

effectively collecting information about hazards in operations;

ii) The description of the measures to include a combination of reactive, proactive and predictive methods of safety data collection;

iii) The description of the reactive processes that provide for the capture of information relevant to safety and risk management;

iv) The description of training relevant to reactive methods of safety data collection;

v) The description of communication relevant to reactive methods of safety data collection;

vi) The description of the methods used showing that reactive reporting are simple, accessible and commensurate with the size of the Aerodrome operator’s activities;

vii) The description of the procedure showing that reactive reports are reviewed at the appropriate level of management;

viii)The description of the feedback process to notify contributors that their reports have been received and to share the results of the analysis;

ix) The description of the proactive processes that actively look for the identification of safety risks through the analysis of the organization’s activities;

x) The description of the training relevant to proactive methods of safety data collection;

xi) The description of communication relevant to proactive methods of safety data collection;

xii) The description of the proactive reporting system showing that it is simple, accessible and commensurate with the size of the Aerodrome operator’s business;

xiii)The description of the predictive processes that provide the capture of system performance as it happens in real-time normal operations;

xiv) The description of the training relevant to predictive methods of safety data collection;



xv) The description of the communication developed relevant to predictive methods of safety data collection;

xvi) The description of the predictive safety data capture process to show that it is commensurate with the size of the Aerodrome operator’s business.

Element 2. Safety Risk Assessment and Mitigation

i) The description of the process to analyze, evaluate and control operational

safety risks; ii) The description of the formal process to analyze in terms of probability and

seriousness the safety risks associated with identified dangers; iii) Description of criteria used to evaluate the safety risks and to determine if

they are acceptable (i.e. acceptable level of risk the organization can accept).

iv) Description of safety risks mitigation strategies which include

preventive/corrective action plan to prevent the reoccurrence of these risks and deficiencies.

Component 3. Safety Assurance

Element 1. Safety Performance Monitoring and Measurement

i) Description of the internal process to verify the safety performance of the

organization and to validate the effectiveness of safety risks controls.

ii) To include the following tools in those processes:

a. Safety reporting systems b. Safety studies c. Safety reviews d. Safety audits e. Safety surveys f. Internal safety investigations

iii) To verify the safety performance of the organization in reference to the

safety performance indicators and safety performance targets of the SMS;

iv) To review safety reports at the appropriate level of management;



v) Description of the feedback process to notify contributors that their reports have been received and to share the results of the analysis;

vi) To describe how corrective and preventive actions are generated in response to hazard identification;

vii) Description of the procedures for the conduct of internal investigations; viii) Description of the process to ensure that occurrences and deficiencies

reported are analyzed to identify all associated hazards;

ix) To describe the process for evaluating the effectiveness of the corrective/preventive measures that have been developed;

x) To describe the system to monitor the internal reporting process and the associated corrective actions;

xi) Description of the audit function with independence and authority required to carry out effective internal evaluations;

xii) Description of the audit system covering all functions and activities of the Aerodrome operator;

xiii) To describe the selection/training processes to ensure the objectivity and competence of auditors as well as the impartiality of the audit process;

xiv) To describe the procedure for reporting audit results and maintaining records;

xv) To describe the procedure for outlining requirements for timely corrective and preventive actions in response to audit results;

xvi) To describe procedure to record verification of action(s) taken and the

reporting of verification results; and

xvii) To describe the process in place to monitor and analyze trends.

Element 2. The Management of Change

i) To describe the formal process put in place and maintain by the IACM to identify changes within the organization which may affect established processes and services;

ii) To describe how the formal process for the management of change analyze changes to operations or key personnel for safety risks;



iii) To describe the arrangements established to ensure safety performance prior to implementing changes; and

iv) To describe the process establish to eliminate or modify safety risk controls that are no longer needed due to changes in the operational environment.

Element 3. Continuous Improvement of the SMS

i) The description of the process developed and maintain by the IACM to identify the causes of substandard performance of the SMS;

ii) The description of the mechanism established to determine the implications of substandard performance of the SMS on operations;

iii) The description of the mechanism established to eliminate or mitigate the causes of substandard performance of the SMS;

iv) The description of the process for the proactive evaluation of facilities, equipment, documentation and procedures (through audits and surveys, etc.); and

v) The description of the process for the proactive evaluation of an individual’s performance, to verify the fulfillment of that individual’s safety responsibilities.

Component 4. Safety Promotion

Element 1. Training and Education

i) The description of the process to identify training requirements so that personnel are trained and competent to perform their SMS duties;

ii) The description of the measures put in place to make sure that the training is appropriate to the individual’s involvement in the SMS;

iii) The description of procedures to incorporate safety training into indoctrination training upon employment;

iv) The description of the emergency response/contingency training for affected personnel; and

v) The description of the process that measures the effectiveness of training.



Element 2. Safety Communication

i) The description of the communication processes in place within the organization that permit the SMS to function effectively;

ii) The description of the communication processes (written, meetings, electronic, etc.) commensurate with the size and scope of the organization;

iii) To describe how safety-critical information is established and maintained in a suitable medium that provides direction regarding relevant SMS documents.

iv) To describe how safety-critical information is disseminated throughout the organization and is the effectiveness of safety communication monitored; and

v) To describe the procedure that explains why particular safety actions are taken and why safety procedures are introduced or changed.



PART 7: PROTOCOLS, ACCORDS, CONTRACTS AND CONVENTIONS WITH THIRD PARTIES

CONCERNING AERODROME OPERATIONS.

The Aerodrome operations protocols, accords, contracts and conventions with third parties shall be included in the Aerodrome Manual. When Aerodrome operator’s tasks are entrusted, in whole or in part, to a third party, the Aerodrome operator shall describe the conditions he put in place to ensure that the third party will conform to existing laws and regulations and will adopt adequate operational procedures. The Aerodrome operator should identify which service of the third party is responsible for any specific task.

PART 8: APPENDICES

All the appendices referred to in the Aerodrome Manual shall be included in this section (plans, charts, etc.).



Appendix 1 – Aerodrome Manual Administration Procedures

1.1 Responsibilities for Updating the Aerodrome Manual

The Aerodrome manager holder of the Aerodrome Certificate, must ensure that the Aerodrome Manual is checked at least once a year in order to ensure that the operational procedures applied at the Aerodrome are always properly described in the Aerodrome Manual. Following this annual verification process or at any time according to needs, the Aerodrome Certificate holder will distribute to each Aerodrome Manual holder the appropriate modifications.

1.2 Responsibilities of the Aerodrome Manual Holders

The Aerodrome Manual holders are identified on the distribution list below They are responsible for keeping their copy up-to-date by inserting the modifications issued by the Aerodrome Certificate holder. They are also responsible for recommending to the Aerodrome Certificate holder the changes concerning themselves, such as address, telephone numbers, etc.. Which they shall submit in writing.

1.3 List of Pages in Effect – Aerodrome Manual

The list of pages in effect is used for controlling the updating of the Aerodrome Manual. The revision number can be found for each page of the document. For each revision of the Aerodrome Manual, a new list of pages in effect will be issued.



AERODROME MANUAL DISTRIBUTION LIST SAMPLE

Identification Number Holder’s Identification

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40



List of « Effective Pages » Sample.

LIST OF PAGES IN EFFECT

Number: 0 Date: March 1st, 2014

Front Page Foreword Approval Distribution List Amend. Record List pages in effect


1 0 2 0 3 0 4 0 5 0 6 0

Table of contents Chapter 3 Chapter 4 Appendix A Appendix B


7 0 15 0 25 0 46 0 67 0 68 0

8 0 16 0 26 0 47 0 69 0

9 0 17 0 27 0 48 0 70 0

18 0 28 0 49 0 71 0

Chapter 1 19 0 29 0 50 0 72 0

Page Revision 20 0 30 0 51 0 73 0

10 0 21 0 31 0 52 0 74 0

11 0 22 0 32 0 53 0 75 0

23 0 33 0 54 0 76 0

Chapter 2 24 0 34 0 55 0 77 0

Page Revision 35 0 56 0 78 0

12 0 36 0 57 0 79 0

13 0 37 0 58 0 80 0

14 0 38 0 59 0 81 0

39 0 60 0 82 0

40 0 61 0 83 0

41 0 62 0 84 0

42 0 63 0 85 0

43 0 64 0 86 0

44 0 65 0 87 0

45 0 66 0 88 0

Appendix B (cont’d) Appendix C Appendix d


89 0 100 0 108 0 119 0 130 0 140 0

90 0 101 0 109 0 120 0 131 0 141 0

91 0 102 0 110 0 121 0 132 0 142 0

92 0 103 0 111 0 122 0 133 0

93 0 104 0 112 0 123 0 134 0

94 0 105 0 113 0 124 0 135 0

95 0 106 0 114 0 125 0 136 0

96 0 107 0 115 0 126 0 137 0

97 0 116 0 127 0 138 0

98 0 117 0 128 0 139 0

99 0 118 0 129 0

Appendix E Appendix F Appendix G Appendix H Appendix I

Page Revision Page Revision Page Revision Page Revision Page Revision

143 0 144 0 145 0 146 0 147 0

148 0

149 0

150 0



1.4 Updating Procedures - Aerodrome Manual

Revisions to the Aerodrome Manual will be distributed under the authority of the Aerodrome manager. Modifications will be published on a control sheet. Instructions will be given as to what sheet shall be removed and what sheets shall be inserted in the manual. These control sheets will be numbered consecutively and dated. Below is an example of such a control sheet.

AMENDMENT TO THE AERODROME MANUAL – XYWZ AERODROME

CONTROL SHEET NO. 1 DATE JULY 1ST, 2010

To : (name of the Aerodrome Manual holder)

Please proceed with the following modifications :

1. Chapter 1 : Replace page 3. List of effective pages.

2. Chapter 3 : Replace pages 12 and 13.

3. Chapter 4 : Replace pages les pages 22 to 25 and 32.

4. Chapter 5 : Replace pages 44 and 51.

Aerodrome Manager :

Upon recept of a control sheet, the Aerodrome Manual holder will follow the procedure below:

a) To read the instructions carefully.

b) To check the pages attached to the control sheet to make sure they have all been received.

c) To remove and to destroy the pages to be replaced.

d) To insert the new pages as indicated on the control sheet.

e) To record on the Amendment Record Sheet (Aerodrome Manual) the following information:

The revision number as shown on the control sheet;

The revision date as shown on the control sheet.

The date the modification was inserted in the Aerodrome Manual.

The name, in square letters, of the person having inserted the modification.

The signature of the person doing the modification.



In doing so, the person should check if the previous modification has been received, inserted in the manual and recorded.

a) Should a revision be missing, a request should be made to the Aerodrome Certificate holder.

b) Once the revision is completed, the control sheet will be kept at the end of the present section.

c) If a modification has not been received, a request shall be addressed to the appropriate Aerodrome authority.

1.5 “Control Sheet” Archiving

The Aerodrome Manual holders are invited to keep the “control sheets”. They can be inserted consecutively just after the « Record of Modifications » in the Aerodrome Manual.



RECORD OF AMENDMENTS TO THE AERODROME MANUAL

NO

DATE

RECEIVED

DATE

INSERTED

INSERTED BY SIGNATURE

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

Aerodrome Certification Guide - Instituto de Aviação Civil de Moçambique

Third Edition. Revision 0 – 29th April, 2014 of 84

Appendix A. Request for Aerodrome Certification

Part 1. Aerodrome Information

1.1 Name of the aerodrome:

1.2 Address of the aerodrome:

1.3 Name of the Aerodrome Operator’s

Representative:

1.4 Telephone :

1.5 Fax :

1.6 E-mail address :

1.7 Place where the Aerodrome is located:

1.8 Geographical coordinates of the Aerodrome reference point :

1.9 I, undersigned :

(Name and Surname of the Aerodrome Representative)

1.10 As :

(Job Title)

1.11 Request the processing of an Aerodrome Certificate for …………………………..Aerodrome effective ……………………..

1.12 Signature : 1.13 Date :

Part 2. Aerodrome Certificate Request

2.1 I, the undersigned :

(Name and Surname)

2.2 As Accountable Executive,

2.3 Request the issuance of an Aerodrome certificate.

2.4

Signature :

2.5

Date :



Appendix B. Inspection Report

There are four (4) parts to the report:

Part I – Introduction: To describe the objective and the scope of the Aerodrome inspection and to present a brief summary of it. Part II – Narrative summary: To summarize the proceeding of the inspection. Part III – Summary of the inspection results: To summarize the results of the inspection. Part IV – Aerodrome inspection observations: To include the observations/deficiencies using the appropriate form to register such information.

Part I - Introduction

1.1 OBJECTIVE AND SCOPE

To describe the objective(s) and scope of the Aerodrome inspection.

1.2 AERODROME GENERAL INFORMATION

i) Conditions applicable to the use of the Aerodrome – text to indicate that the

aerodrome, when usable for the take-off and the landing of aircraft, will be usable by

all under the same conditions;

ii) Aeronautical Information System and procedures for publication;

iii) Aerodrome operator’s obligations.

iv) To describe the Aerodrome organization and the workforce.

1.3 INSPECTION SUMMARY

i) To present the scheduling of the inspection.

ii) To identify the inspection team (to detail domain of expertise)



Job Title Domain of

expertise

Name Phone/Cell E-mail address

Team leader

Inspector 1

Inspector 2

Inspector 3

Inspector 4

Inspector 5

iii) To identify the persons met/interviewed.

Job Title Names Date of

meeting

Phone/cell E-mail

Address

Part II – Narrative Summary

2.1 BRIEF DESCRIPTION OF THE INSPECTION PROCEEDINGS

To summarize the inspection proceedings and the evaluation of the various Aerodrome

services by following the procedure established in the Aerodrome Inspection Guide in order

to ensure that the Aerodrome operational procedures were in accordance with national laws

and regulations, the applicable standards and the operator’s Aerodrome Manual.

To summarize the review of the Aerodrome Manual and other Aerodrome operator’s

documents, the evaluation of the control in place, the qualification of the personnel and the

inspection procedures of equipment and physical installations.

Part III – Summary of the Inspection Results

To summarize the main findings of the inspection, the deficiencies and the Aerodrome

inspectors recommendations vis-à-vis those deficiencies.



Part IV - Appendices – Aerodrome Inspection Findings

To attach the various «Aerodrome inspection finding forms », part I to be completed by the

Aerodrome inspector.

Aerodrome Certification Guide - Instituto de Aviação Civil de Moçambique


Appendix C. Record Form for Aerodrome Inspection Findings

Form to Record Aerodrome Inspection Findings

PART 1 : To be completed by the Aerodrome inspector

Aerodrome: No.

Area of inspection : Date :

Name of the Inspector :

REFERENCE DOCUMENT

To indicate the regulation reference concerning the finding :

FINDING

To describe the finding :

RECOMMENDATIONS

To propose one or more recommendations to eliminate the deficiency:

PART 2 : To be completed by the Aerodrome Operator

OBSERVATIONS and REMARKS – Aerodrome Operator

To indicate if in agreement or disagreement with the finding:

PROPOSED CORRECTIVE ACTION(S) (To explain the short term and long term measures that will be taken to eliminate the deficiency and its

reoccurrence).

ACTION TO BE TAKEN BY :

REALISATION DATE(S) :

1.

2.

3.

4.

PART 3 : To be completed by the IACM

FOLLOW-UP ON CORRECTIVE ACTIONS

ÉVALUATION OF CORRECTIVE ACTIONS PUT IN PLACE DATE(S) OF APPLICATION OF CORRECTIVE ACTION(S)

1.

2.

3.



Appendix D. Aerodrome Certificate Sample

AERODROME CERTIFICATE

__________________________ CERTIFICATE NUMBER

This Certificate is issued under the authority of the Instituto de Aviação Civil de Moçambique and certify that:

The aerodrome:

Name of the aerodrome:

Location of the aerodrome (geographical coordinates):

Location of the aerodrome (town):

The Aerodrome Operator (name and address):

Has satisfied the requirements of the Mozambique national laws and regulations applicable to Aerodrome

certification, and the International Civil Aviation standards as well to safely organize and manage the Aerodrome

services which he is responsible for.

This Aerodrome Certificate authorizes the Aerodrome operator to provide Aerodrome services in accordance with

the approved Aerodrome Manual.

The Instituto de Aviação Civil de Moçambique may suspend or cancel the Aerodrome Certificate at any time where

the Aerodrome operator fails to comply with the provisions of the applicable national Laws and Regulations or other

grounds as set out in the national laws and regulations.

The present certificate is valid for a period of three (3) years from the date it is issued and will remain valid until the

expiration of this 3-year period unless it is cancelled, suspended or transferred under the authority and approval of

the IACM.

____________________ ______________________________________

Date of issue João Martins de Abreu

Chairman and CEO

Instituto de Aviação Civil de Moçambique



Appendix E. Operator Statement and Manual Approval

AERODROME OPERATOR STATEMENT AND AERODROME MANUAL APPROVAL

Name of the Aerodrome :

Name of the operator :

Latitude:

Longitude :

AERODROME OPERATOR STATEMENT

I, hereby, certify that the information in this manual is accurate and that no relevant information has been omitted. I accept and I will conform to the requirements and specifications of the manual.

Aerodrome Operator Representative, Name and Signature

Date

AERODROME MANUAL APPROVAL

This Aerodrome Manual is approved.

Chairman and Chief Executive Officer

Date



Appendix F. Aerodrome Manual Template

See document titled “Aerodrome Manual Template” published separately under the authority of the Instituto de Aviação Civil de Moçambique (IACM).



Appendix G - Sample Letter of Cancellation by Surrender {file reference}

{Certificate holder’s name}

{Address}

Dear {name of certificate holder}

Subject: Surrender of the certificate to operate {name of} aerodrome

I refer to your letter dated {dd/mm/yy} requesting cancellation of your aerodrome certificate

for {name of} aerodrome. Your Aerodrome Certificate number {XXnnn} {has been/will be}

cancelled on {dd/mm/yy}, and I have arranged for a permanent NOTAM number {nnnn/nn}

to be issued advising of the certificate cancellation from that date.

{Insert whichever of the following two paragraphs is relevant.}

As there {are/are not} to be regular public transport operations at your aerodrome after the

date of cancellation, it {will/will not} be subject to continued regular surveillance from this

Authority. {This function and any day-to-day matters in relation to your aerodrome will

normally be performed on behalf of the Authority by me as the Aerodrome Inspector assigned

to your aerodrome.}

As the aerodrome {is to be/has been} closed to all aircraft operations, you are advised that

there are certain steps that you should take:

Remove the windsock and boundary markers.

Advise any known local operators

Display appropriate unserviceability markers.

If you have any queries regarding this certificate cancellation or the legislative requirements

for the continuing use of your aerodrome, please contact me.

Yours sincerely,

{Signature}

{Name}

Aerodrome Inspector

{dd month yyyy}



Appendix H - Dealing with Expression of Interest

1. Site Assessment – General The main difference between certifying an existing Aerodrome and a newly constructed or “to be constructed” Aerodrome lies with the new Aerodrome site assessment. Once this assessment is achieved the certification procedures to follow will be most likely the same that the ones that will be followed for an existing Aerodrome. This site assessment is to be examined mainly from an environmental and an aeronautical point of view. It is assumed that a formal request has been received by the IACM concerning the construction of a new Aerodrome. It is also assumed that the construction of the new Aerodrome is compatible with the National Moçambique “International Aerodrome implementation strategy”. As such, it is approved by the State, in principle. Most likely the decision to build a new international Aerodrome will be a State decision. The implication of the IACM in such a case would be its participation in the site selection for the new international Aerodrome. It is highly probable that many sites will be under consideration and will have to be evaluated.

2. Site Assessment – Aeronautical Assessment The IACM must be satisfied that the operation of an aerodrome at the site specified or to be selected will not endanger the safety of aircraft and will allow continuous operations with as less operational constraints as possible. At the request of the Aerodrome Department, the “Flying Operations” Department will do this aeronautical assessment. The Flying Operations Inspector will be responsible for ensuring that a flying operations assessment is conducted. Suitable guidance and information should be prepared by the aerodrome department for flying operations inspectors who may be called on to provide these assessments. The flying operations assessment would normally take into consideration matters such as:

The proximity of the proposed aerodrome to other aerodromes and landing sites;

Obstacles and terrain effects on a proposal;

Whether the site being considered would involve excessive operational restrictions;

Existing restrictions and controlled airspace requirements that would be affected by the proposal;

Existing instrument procedures that might be affected by the proposal.

Prevailing winds.



Other local climatic specificities, microclimate. The “flying operations” department will produce a formal aeronautical assessment report for the site(s) under consideration.

3. Site Assessment – Environmental Assessment The environmental impacts shall be evaluated and appropriate authorization(s) shall be obtained from the competent authority (ies). From an environmental point of view, the requirements shall be determined by the competent authority (ies). It is however expected that the following elements will be required to be examined.

3.1. Elements to be assessed4:

i. Air quality: would the proposed project result in a net total of direct and indirect emissions that exceed the threshold level established by the competent authority (ies)?

ii. Biotic resources: to describe the potential of the proposed project to directly or indirectly impact plant communities and/or the displacement of wildlife.

iii. Coastal resources: Would the project occur in a coastal zone, ore affect the use of a coastal resource?

iv. Compatibility land use: would the project result in other (besides noise) impacts that have land use ramifications, such as disruption of communities, relocation of residences or businesses, or impact natural resource areas?

v. Construction impacts: Would construction of the proposed project increase ambient noise levels due to equipment operation; degrade local air quality due to dust, equipment exhausts and burning debris; deteriorate water quality when erosion and pollutant runoff occur; and/or disrupt off-site and local traffic patterns?

vi. Resources: Would construction of the project have an impact on any publicly owned land from a public park, recreation area, or wildlife or waterfowl refuge of national, province, or local significance, or an historic site of national, provincial or local significance?

vii. Endangered and threatened species: would the proposed project impact any national or provincial-listed or proposed, endangered, or threatened species of flora and fauna, or impact critical habitat? Would the project affect migratory birds?

viii. Environmental justice: would the proposed project have a disproportionate impact on minority and/or low-income communities? Human health, social, economic, and

4 The « Elements to be assessed » are from FAA, Short Environmental Assessment (…) for Aerodrome Development Projects”.



environmental issues shall be considered.

ix. Farmland: does the project involve the acquisition of farmland, or use of farmland, that would be converted to non-agricultural use and is protected by the law (national, provincial, local)?

x. Floodplains: would the proposed project be located in, or would it encroach upon floodplains?

xi. Hazardous materials: would the proposed project involve the use of land that may contain hazardous materials or cause potential contamination from hazardous materials?

xii. Induces socioeconomic impacts: would the proposed project cause induces, or secondary, socioeconomic impacts to surrounding communities, such as change business and economic activity in a community; impact public service demands; induce shifts in population movement and growth, etc.?

xiii. Light emissions and visual effects: would the proposed project have the potential for Aerodrome-related lighting impacts on nearby communities?

xiv. Noise: will the project, when compared to the No Action alternative for the same timeframe, cause noise sensitive areas located at or above 65 decibels to experience a noise increase?

xv. Social impacts: would the proposed project cause an alteration in surface traffic patterns, or cause a noticeable increase in surface traffic congestion or decrease in level of service.

xvi. Solid waste: would the operation and/or construction of the project generate significant amounts of solid waste? If yes, are local disposal facilities capable of handling the additional volumes of waste resulting from the project?

xvii. Water quality: does the proposed project have the potential to impact water quality, including ground water, surface water bodies, and public water supply system or national, provincial or tribal water quality standards?

xviii. Wetlands: does the proposed project involve national or provincial regulated or non-jurisdictional wetlands?

xix. Wild and scenic rivers: would the proposed project affect a river segment that is listed in the inventory of the federal or provincial governments as a sensitive area?

xx. Cumulative impacts: The impacts from past, present, and reasonably foreseeable future projects both on and off the Aerodrome shall be discussed. Would the proposed project produce a cumulative effect on any of the environmental impact categories above? Projects that are connected and may have common timing and/or location shall be considered.



3.2. Permits All the required permits for the proposed project shall be listed. What is the expected time frame of receiving the permit(s)?

3.3. Mitigation Those mitigation measures to be taken to avoid creation of significant impacts to a particular resource as a result of the proposed project shall be described. Any impacts that cannot be mitigated shall also be explained.

3.4. Public involvement The public review process shall be exposed and comments received shall be discussed.