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MANAGEMENT
INFORMATION SYSTEM
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Member NamesName Roll NO.
Md. Zahid Patel 3364
Pallav Athare 3359
Vishnu Viswanath 3408
Gurpreet Singh Deol 3314
Vinesh Nair 3353
Chandresh Patel 3363
Sam C Vadavana 3413
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When information systems are designed to provide information
needed for effective decision making by managers, they are called
management information systems. MIS is a formal system for
providing management with accurate and timely informationnecessary for decision making.
Management Information Systems (MIS) is the term given to the
discipline focused on the integration of computer systems with theaims and objectives on an organisation.
MIS is concern with processing data into information.
Which is communicated into organisation for appropriate decision-
making.
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Computers are important for more qualitative , quantitative, data
collection, storage and retrieval.
Data collection involves the use of IT comprising : Computers,
& Telecommunication networks (E-mails, Voice Mails, Internet,
& Telephone)
A combination of IT is used : Telephone, Computer, Processor, Printer
etc.
This saves a lot of time and money for security of data.
It provides effective and efficient coordination between departments.
A management information system is an integrated man machine
systems that provides information to support the planning and control
function of manager in an organization .
The out put of an MIS is information that sub serves managerial
functions.When a system provides information to persons who are not
managers, then it will not be considered as part of an MIS .
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Generally, MIS deals with information that is systematically and
routinely collected in accordance with a well-defined set of rules.
Thus, and MIS is a part of the formal information network in an
organization. Information that has major managerial planning significance is
sometimes collected at golf courses. Such information is not part of
MIS, how ever, one- shot market research data collected to gauge the
potential of a new product does not come with in the scope of an MIS
by our definition because although such information may be very
systematically collected it is not collected on a regular basis.
Generally, MIS is concerned with planning and control. Often there are
elaborate systems for information that assists operations.
Generally MIS has all the ingredients that are employed in providinginformation support to manager to making planning and control
decisions. Managers often use historical data on an organizations
activities as well as current status data make planning and control
decisions.
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History
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The Concept of management information systems originated in the
1960s and become the byword of almost all attempts to relate
computer technology and systems to data processing in business .
During the early 1960s , it became evident that the computer was being
applied to the solution of business problem in a gradually fashion,
focusing almost entirely on the computerization of clerical and record keeping tasks.
The concepts of management information systems was developed to
counteract such in efficient development and in effective use of thecomputer.
The MIS concepts is vital to efficient and effective computer use in
business of two major reasons:
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1) It serves as a systems framework for organizing business computer
applications. Business applications of computers should be viewed as
interrelated and integrated computer based information systems andnot as independent data processing job .
2) In emphasizes the management orientation of electronics information
processing in business . The primary goal of computer basedinformation systems should be the processing of data generated by
business operations.
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Applications
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With computers being as everywhere as they are today, there's
hardly any large business that does not rely extensively on their IT
systems.
MIS systems can be used to transform data into information useful
for decision making.
MIS systems provide a valuable function in that they can collect
into logical and consistent reports unmanageable volumes of data
that would otherwise be broadly useless to decision makers.
MIS systems can also use these raw data to run simulations
hypothetical scenarios that answer a range of what if questions
regarding alterations in strategy.
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MIS provide a valuable time saving benefit to workforce.
While MIS systems are extremely useful in generating statistical
reports and data analysis they can also be of use as a Management
by Objective (MBO) tool.
MBO is a management process by which managers and
subordinates agree upon a series of objectives for the subordinate
to attempt to achieve within a set time frame.
The aim of these objective is to provide a set of key performance
indicator to identify the performance of a employee or a project.
In tracking these performance it is important to use MIS system.
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Advantages
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It Facilitates planning : MIS improves the quality of plants by
providing relevant information for sound decision making . Due
to increase in the size and complexity of organizations, managers
have lost personal contact with the scene of operations.
In Minimizes information overload : MIS change the larger amount
of data in to summarized form and there by avoids the confusionwhich may arise when managers are flooded with detailed facts.
MIS Encourages Decentralization : Decentralization of authority is
possibly when there is a system for monitoring operations at lowerlevels. MIS is successfully used for measuring performance and
making necessary change in the organizational plans and
procedures.
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It brings Co ordination : MIS facilities integration of specialized
activities by keeping each department aware of the problem and
requirements of other departments. It connects all decision
centers in the organization .
It makes control easier : MIS serves as a link between managerial
planning and control. It improves the ability of management toevaluate and improve performance . The used computers has
increased the data processing and storage capabilities and
reduced the cost .
MIS assembles, process , stores , Retrieves , evaluates and
Disseminates the information .
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Types
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The management of Information is facilitated by the use of Information
Technology and Information Sciences. The popular Information
Management Systems can be listed as follows:
1) Document management system (DMS)The DMS is focused primarily on the storage and retrieval of self-
contained electronic data resources in the document form. Generally,
The DMS is designed to help the organizations to manage the creation
and flow of documents through the provision of a centralized
repository. The workflow of the DMS encapsulates business rules and
metadata.
2) Content management system (CMS)
The CMS assist in the creation, distribution, publishing, and
management of the enterprise information. These systems are
generally applicable on the online content which is dynamically
managed as a website on the internet or intranet. The CMS system can
also be called as web content management (WCM).
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3) Library management system (LMS)
Library management systems facilitate the library technical functions
and services that include tracking of the library assets, managing CDs
and books inventory and lending, supporting the daily administrativeactivities of the library and the record keeping.
4) Records management system (RMS)
The RMS are the recordkeeping systems which capture, maintain andprovide access to the records including paper as well as electronic
documents, efficiently and timely.
5) Digital imaging system (DIS)The DIS assist in automation of the creation of electronic versions of
the paper documents such as PDFs or Tiffs. So created Electronic
documents are used as an input to the records management systems.
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6) Learning management system (LMS)
Learning management systems are generally used to automate the e-
learning process which includes the administrative process likeregistering students, managing training resources, creating courseware,
recording results etc.
7) Geographic information system (GIS)The GIS are special purpose, computer-based systems that facilitate
the capture, storage, retrieval, display and analysis of the spatial data.
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