MAIN LIBRARY SPACE UTILIZATION STUDYWELLESLEY FREE LIBRARY, NOVEMBER 7, 2017
AGENDA
Introduction, FMD
Building History Main Library
Planning for the Future
Library Trends
Study Summary / Johnson Roberts, Associates
Building Timeline & Project Costs, FMD
FEASIBILITY STUDY
January/February 2017 RFP issued for space utilization study
Areas of study included; Main Circulation, Media, Large Print/Periodicals, Children’s, Book Sorting, & Study Space
Five firms responded including the original two principal architects
Johnson Roberts Associates selected based upon firm continuity, extensive experience, and project approach
October 2017 Feasibility Study, Final Report Complete
Study entailed 10 working group meetings with Architect
Project budget developed with FMD input
WELLESLEY FREE LIBRARY
The mission of the Wellesley Free Library
is to serve as a community gathering
place, a cultural destination, and a
gateway to ideas for residents of all
ages and interests. Through comprehensive
collections and innovative spaces,
technologies and programs, the Wellesley
Free Library provides free and convenient
access to information both within and
beyond our walls.
The vision of the Wellesley Free Library is
to become the cultural, intellectual, and
virtual crossroads of the community, to
provide exceptional library services, to
make connections, and to be a leader
among public libraries.
WFL TODAY
July 1, 2016 through June 30, 2017
359,246 visitors
760,434 items checked out or renewed
106,089 questions were answered by the
Reference Staff
28,102 children attended 761 children’s programs
645 young adults attended 68 programs
7,705 adults attended 674 general interest
programs and computer classes
20 YEAR DESIGN
1997 Library Needs Assessment Committee
(LNAC) provides final report
2000 Final Design prepared
2001 Construction funds approved,
construction begins
2003 Current library opens to community
2017 Renovation Feasibility Study completed
2021 Renovation construction anticipated
completion
CHANGES IN 20 YEARS
1997 DVDs first released in US
1998 Catalog terminals replaced by PCs with Internet at WFL
2000 Ebooks enter the national scene
2003 Internet service speed rate – approx. 980 kbits (almost as slow as dial up) at WFL
2003 First Wifi installed at WFL
2007 First iphone released – this changes everything!
2010 First iPad released – this changes everything again!
2012 Last of remaining VHS tapes withdrawn from WFL
2014 Hoopla – first of many audio & movie streaming services, databases, and online services added to WFL’s collection
2016 Robots & robot coding classes begin at WFL
2017 Mobile devices like laptops, smart phones, tablets ubiquitous (along with Starbucks coffee)
2017 Internet speed – approx. 28,000 kbits at WFL
2017 Kanopy, RB Digital, Financial Rating Series Online added to WFL
2018 The next big technology innovation?
LIBRARY AS DESTINATION
“The Wellesley Free Library is a
special place; great resource for
families, and serves as a hub in the
community.” –Strategic Plan Survey Participant
Library usage has evolved significantly
Greater need for group meeting and small
teamwork spaces
Social norms regarding food consumption and
acceptable noise level have changed significantly
Wellesley Schools have moved toward
cooperative & technology based learning
models
The need for a third place in society has grown
5 YEAR STRATEGIC PLAN
Focus Groups
Interviews
Town Survey
Computer Survey
Observation Study
SOAR Sessions
Great Collection
Great Diverse Classes and Events
Explore Different Types of Community
Gathering & Browsing Spaces
Add Meeting Rooms & Study Spaces
Provide spaces to encourage Interactive
& Group Learning
FROM FLAGSHIP LIBRARIES: SEATTLE, BOSTON, MINNEAPOLIS
TO BRANCHES: JAMAICA PLAIN, MAGNOLIA, ROSEMOUNT
TO MINUTEMAN LIBRARIES
Westwood Public Library
Brookline – Coolidge Corner
Framingham – McAuliffe
Lexington – Cary Memorial
Wayland - To be built
TRENDS ARE SIMILAR
Automated Check-in of Materials(AMHs)
Evolving Library Collections
Study & Meeting Spaces
Gathering Spaces
Commons/Café Areas
Interactive Learning Spaces
Browsing Spaces
Flexible Furnishings
Technological Service Enhancements
Sustainable Design
TREND: AUTOMATED MATERIAL HANDLER
TREND: STUDY & WORK SPACES
TREND: MEETING SPACES
TREND: GATHERING SPACES
TREND: FLEXIBLE FURNISHINGS
TREND: COMMONS AREA/CAFE
TREND: BROWSING
TREND: INTERACTIVE LEARNING
TREND: INTERACTIVE LEARNING
STUDY SUMMARY / JOHNSON ROBERTS ASSOCIATES
J. Stewart Roberts, Principal AIA
35 years experience
Master Architecture, MIT
Natalie Eringros, Associate, LEED GA
Designed over100 public library facilities over29 years
(approx. 80% of which are MA libraries)
Founded Library: NEXT, a library visioning roundtable, to
examine the future role of libraries.
TIME TO CATCH UP
Gather, Connect, Converse
Study/Work Rooms
Meeting Rooms
Commons Area
Interactive Play Space
TECHNOLOGY
Design for mobile environment
Design for agile environment
Flexible furnishings, wheels, limit built-ins
Additional outlets
Charging stations
Flexible wiring
Wiring in study and meeting rooms
Maximize hotspot coverage and Internet bandwidth
SUSTAINABLE AND FLEXIBLE SPACE
Creating flexible, non-invasive design
Reusing existing furnishings where it makes sense
Designing to LEED standards where applicable
Using sustainable materials, locally sourced where
possible
Using of materials low in VOCs and with no added
Urea Formaldehyde
Replacing lighting with energy efficient LED lights
Maintaining and/or improving access to natural light
MEDIA TO COMMONS
Existing Media Room Example Commons Area
ENHANCED CHILDREN’S INTERACTIVE SPACE
Existing Children’s Play Space Example Children’s Interactive Space
CARRELS TO STUDY ROOMS
Existing Study Carrels Example Study Rooms
CIRCULATION WITH ENHANCED BROWSING
Existing Circulation Desk Example Browsing Areas
FIRST FLOOR PLAN
First Floor Plan Second Floor Plan
MODEL VIEWS
MODEL VIEWS
MODEL VIEWS
MODEL VIEWS
MODEL VIEWS
MODEL VIEWS
MODEL VIEWS
MODEL VIEWS
MODEL VIEWS
FEASIBILITY STUDY ESTIMATE COMPARISON
VALUE ENGINEERING
Original proposed feasibility cost – $4.4 million
Current proposed feasibility cost – $2.8 million
Eliminated stack rotation project, 2nd floor
Eliminated 3rd Interactive play space
Eliminated Reference Desk replacement
Eliminated Staff Conference Room
Reused existing furniture where possible
Reused book shelves where possible
FMD managed projects where possible
TOTAL PROJECT COST
Project Feasibility Costs
Construction $ 1,418,700
FF&E $ 821,000
Designer Fees $ 209,400
Construction Contingency $ 141,300
Project Contingency $ 224,004
Feasibility Total $2,814,404
FMD Projected 5 YR Cash Capital ($ 399,900)
Library Projected 5YR Cash Capital ($ 350,000)
Net Capital Cost to Town $2,064,504
Project Execution Costs
Phasing/Logistics $300,000
PBC Estimated TBD $300,000
OPM $200,000
FMD supplied OPM ($200,000)
Total Execution Costs $600,000
TOTAL PROJECT COST
$2,814,404 + $600,000 = $3,414,404
PROJECT TIMELINE
November 7, 2017 FMD/Library/Architect present to BOS, Advisory & PBC invited
November – March, 2018
Open Houses, Meeting w/ Stakeholders, Present to Advisory, Collaborate w/ PBC
March 2018 ATM request design funds
March 2019 ATM request construction funds
2020/2021 Project complete
QUESTIONSTHANK YOU
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