Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
LOCATION: Melbourne/ Australia
DATE: 26th – 29th July, 2016
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
Logistics Cluster
The Logistics Cluster is a coordination mechanism hosted by WFP that is activated when there
are response and coordination gaps in addressing humanitarian needs in order to ensure an
efficient and effective emergency response. Created in 2005, the Cluster is comprised of a group
of humanitarian actors committed to addressing the logistics needs in humanitarian situations.
By ensuring strategic coordination, information management and the facilitation of common
logistics services by road, air, and sea, the Logistics Cluster provides for the humanitarian
community as a whole.
Since the first activation during the Pakistan earthquake response in 2005, the Logistics Cluster
has supported the logistics response for over 50 emergency operations worldwide - most recently
in West Africa, Nepal, Vanuatu, Philippines, Yemen and Ukraine. In 2014 alone, the Logistics
Cluster ran 13 operations, supported 160 humanitarian organizations and delivered over 27,000
metric tonnes of relief supplies to over 140 locations worldwide.
P.E.A.R.L.
The Pacific Emergency And Response Logistics (PEARL) is an initiative aiming at standardising
existing humanitarian logistics training and having the final product officially recognised and
accredited by the main regional boards of qualifications (Australian, New Zealand and the Pacific
through the University of South Pacific and other learning institutions like the Australia-Pacific
Technical College - APTC).
The purpose is twofold:
1. Increase the knowledge of logistics practices and inter-operability of humanitarian
emergency logistics through a transparent, shared network of practitioners including the
UN and INGO’s, NDMOs across the Pacific, IFRC/Red Cross Societies, the private sector
and collaboration with academic institutions to increase logistics cluster efficiencies,
2. Expand the number of logistics practitioners in the region recognised as formally trained,
through the provision of an incentive accredited course or courses.
1. BACKGROUND
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
The following were the objectives of the workshop:
1. To reach a consensus on what the course (s) will look like, its content, length and how it
will be accredited and rolled out.
2. Have a cohesive and formulated outline of the course to present to wider group.
3. Present the Pacific "Pacific Emergency And Response Logistics" project to a wider group;
gauge their interest and define which and where the support and skills can be
provided/utilized.
4. Create an onward action plan for the course(s) with tasks and outcomes in an agreed
timeframe.
Participants / agencies were selected based on their demonstrated interest in progressing
humanitarian logistics and preparedness across the Pacific as well as on the basis of their
understanding and capacity to input into the design of a Humanitarian Logistics course, and to
come from either of the following:
1. National NDMO or Government
2. INGO or UN agencies
3. Academic and tertiary representatives
4. Private Sector
The workshop was held over four days.
The objective of the first two days was to devise an outline for a humanitarian logistics course (s)
in the Pacific by identifying:
The qualification level of the course
The target audience
Course delivery methods
Pathways to entry
The core and elective units
The process of accreditation
2. OBJECTIVES
3. PARTICIPANTS and VENUE
4. WORKSHOP STRUCTRE
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
The second day the working group was tasked with formulating a more cohesive outline of the
course(s). This involved identifying the five pillars that would need to be addressed to achieve
success:
Human Resources
Communications
Finance
Course delivery
Course content
The group further refined possible core units and electives with a view to presenting them to the
wider stakeholder group for feedback the following day.
The third day was used to present the findings of the core technical working group (TWC) to a
wider group of potential stakeholders with an opportunity to incorporate their input and
feedback. It was comprised of presentations and open discussions amongst various stakeholder
groups, with representatives from organisations including:
the Department of Foreign Affairs and Trade (DFAT),
the National Disaster Management Office (NDMO) of Samoa,
the United Nations World Food Programme (WFP)
The Humanitarian Partnership Agreement Director
Save the Children (STC)
Caritas
CARE
World Vision
Red R Australia
Oxfam
TOLL Logistics
HK Logistics
Massey University
Centre for Humanitarian Leadership (CHL)
It must be noted that Red Cross – noted for their capacity in the Pacific - were invited but were
unable to attend the stakeholder day. They were subsequently briefed by the Logistics Cluster.
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
Presentations from the Samoa NDMO, Massey University, the CHL and TOLL Logistics took place,
as well as a group discussion that identified the core non-negotiable areas of study necessary for
a humanitarian logistics course:
Procurement
Warehousing & Inventory Management
Transport
Humanitarian Distribution
Soft Skills & Humanitarian Principles
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
On the final day numerous milestones were addressed, with several key documents being compiled as a result. Core working group participants
formulated the following outputs:
Work plan
Timefram
e
Needs Resources Activities Roles
HR End of Oct
2016
Dedicated PM
Local staff engaged
Communications focal point
Research paper commenced.
STC (GIK)
Oxfam (GIK)
WFP (GIK)
HK (GIK)
NDMO Samoa (Time)
NDMO SI (Time)
NDRF/MFAT
USP/ APTC
Intern/volunteer
University intern
- Develop PD & Recruitment
- Reach out to NDMOs
- Develop intern’s PD
- Work with tertiary orgs.
AJ
FC
RK
NDMO
Comms End of Dec
2016
Comm Strategy & Development Agencies (Logs Cluster, NDMOs,
donors)
Intern
Translators
Graphic designer
- Marketing - Publicity - Logo development - Translations - Dev. of communication materials
FC
Intern
Finance Design phase
Accredition. (Massey, Deakin, USP)
Implementation phase o Pilot o ToT
STC
Oxfam
WFP
- Map and allocate budget - Needs Assessment - Travel (workshops) - Donor sourcing - Proposal dev. - Risk management
RK
AJ
5. OUTCOMES
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
o Rollout of communication materials
Evaluation
Delivery ToT (regional)
Student selection (RPL, literacy & numeracy. testing)
Location of programs
Timing of programs
Toll (Internship)
Mentor programme
Trainers
Assessors (formal)
Physical & geographical locations
Learning resources
Access to training materials & services (PS, NGO, MIL, etc.)
- Academic mapping - QF mapping - Location mapping - HR mapping - Consult tertiary orgs re academic
calendar
JL
NK
ME
NDMO
AJ
Content End of
Sept 2016
Research and collation of material
Verification
Simulations
Practicals (MSU, licences, LCA, PS warehouse obs.)
- Assign humanitarian logistics skills to each level of certification
- Identify the certification level/map certification
- Identify what the course wants to achieve - Identify who the course is targeting
specifically - Identify what basic skills are needed - Look at what competencies you want - Look at what learning outcomes would
ensure competencies are achieved - How will these learning outcomes be
assessed? - Identify how many units over what
period of time - Identify core units - Identify elective units
JL
NK
ME
NDMO
AJ
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
Projected timeline
Date April 2016 June 2016 July 2016 July 2016 Aug 2016 Oct 2016 Nov
2016
Dec 2016 Feb 2017 March 2017 June 2017
Location Vanuatu Solomon
Islands
Vanuatu Melbourne Tonga Suva, Fiji
Nadi, Fiji?
Samoa TBC
Activity TNA TNA First pilot
PEARL
training
PEARL
Workshop
26 – 29
TNA PHP 19 – 21
PEARL WS
24 – 25
TNA Proposal
Developmen
t
PEARL
Workshop
Regional
Logistics
Workshop
Milestone
s
HR
completed
Comm
Strategy
Development
complete
Validation Consolidation
of course
material –
Accreditation
if required
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
DAY / MAIN TOPIC ACTIVITY
TIME
Day One – 26th July 16
TUESDAY
Objective: to reach a consensus on what the course will look like, it content, length and how it will be accredited
and rolled out.
09.00-17.00
INTRODUCTION
- Basic housekeeping & health and safety brief - Welcome
- Introduction to participants - The end state (what STC wants to achieve from this week) - Approach to the week - Expectations for the week - The proposal - High level review of SCA’s approved proposal - A detailed review of the key deliverables - The current status of the project
GROUP DISCUSSION #1
- What is the course/courses? - Who are we targeting? - What qualification and what level do we want graduating students to have?
GROUP DISCUSSION #2
- Deakin University - What works and what does not work? - Lessons learnt - Certification
- Recognition of prior learning - Other education qualifications
6. ANNEXES
Agenda
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
- Other business qualifications - Workplace Description and Career Pathways
- Pathways to entry - Stakeholder support
GROUP DISCUSSION #3:
- What advanced pathways are available to successful students?
LUNCH BREAK
12:00
STAKEHOLDERS,
LOCALISATION AND
PREREQUISITES
Overview of Massey University
GROUP DISCUSSION #4:
- Discuss strategies to ‘actually’ localise the program in terms of reach and Pacific partner organisations engagement and ‘ownership’
- Discuss CIVMIL content - General Entry
Numeracy / Literacy / Suitable delivery and assessment methods Māori and Pacific Island Learners
GROUP DISCUSSION #5:
- What are the core humanitarian logistics functions? - What unit standards to be included
Core Modules Elective Subjects
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
TIME TOPIC LEAD
10:00 – 10:05 Housekeeping Jenna (Oxfam)
Introduction Rohan (Save)
- Background of project scope and concept Florent (WFP)
Participants introduction
Pacific Logistics Cluster
10:45 – 11:00 NDMO Representative Malia (Samoa)
Alan (WFP)
Deakin/Massey
Open Discussion
- How would we measure success and what does it look
like?
- What are the negotiable and non-negotiable subjects?
Target Course Log 3, Log 4 Alan (WFP)
Course Content Matt (HK Logistics)
- Part A: Presentation of the Cert I – IV core and elective
units as per industry standards
- Part B: Group work – define and present the
humanitarian electives
- Part C: Consolidation and contextualisation of Parts A
& B
Road map Jenna (Oxfam)
- Consolidation of training material Rohan (Save)
Presentation of the four pillars (HR, Finance,
Communications & Delivery)
Presentation of the timeline (July 2016 – June 2017)
15:00 – 16:00
11:30 – 12:30 Nathan (Save)
LUNCH BREAK 12:30 – 13:30
13:30 – 15:00
MORNING BREAK 11:00 – 11:15
11:15 – 11:30 Academic Framework, Pathways & Research for the
Pacific
PEARL WORKSHOP AGENDA
Thursday 28th July, 2016
10:05 – 10:45
Day 3 Agenda
Pacific Emergency And Response Logistics (P.E.A.R.L)
www.logcluster.org
Name Organisation Email Alan Johnson WFP [email protected]
Warren Boyes Toll Logistics [email protected]
Malia Pisi NDMO - Samoa [email protected]
Matt Everitt HK Logistics [email protected]
Rohan Kent Save the Children [email protected]
Alan Win Massey University [email protected]
Florent Chane WFP [email protected]
Richard Young HPA [email protected]
Stefan Knollmayer CARE [email protected]
Richard Forsythe Caritas [email protected]
Steve McDonald CHL/Deakin [email protected]
Nathan Klenner Save the Children [email protected]
Francisco Monteiro RedR [email protected]
Leila Davis Save the Children [email protected]
Julie Stalker DFAT [email protected]
Jamie Newton World Vision [email protected]
Jenna Downes Lusaka Oxfam [email protected]
Nichola Krey Save the Children [email protected]
Alana Karathanasis HPA [email protected]
Attendance list
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