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iSupplier Document Upload: Invoices, Credit Notes
Confidential. Not to be copied, distributed, or reproduced without prior approval.
Suppliers: Invoice upload and credit notes
October 31, 2017Presentation Title 2
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Supplier Document Upload
Supplier to insert PO#, Shipment Status as
“All” to retrieve as much data as possible…
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Invoices and Credit Notes are uploaded in the same way by Suppliers in iSP,
together with all the documentation they need to provide for a given PO (Technical
Documents, Certificates with or without Quality Requirements etc..):
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User to select one or multiple lines
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Select all lines …
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Select from the list of values the
option “Document Requests”.
Supplier Document UploadOnce the PO# has been retrieved, select one or multiple lines and click on Document Request:
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These filters are:
Completed: all mandatory information have been entered and the document is uploaded;
Approved: the document is approved when the Approval checker gives its ok.
Select Category
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Supplier Document UploadSelect now the category OG_ISP_INVOICES and pick the PO line that is associated with the invoice to be
uploaded:
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At line level, browse to
select a file
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Click on Open
to upload the
selected file.
- Save: click here to save the
information provided
- Close: to go back to the Main page.Only few formats are allowed…
pdf, zip files
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Suppliers shall enter all mandatory fields and upload ONE document for each line (< 20-30MB)
The document can be viewed in the
system after the upload.
Supplier Document Upload
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Suppliers: Invoice and Payment Inquiries
October 31, 2017Presentation Title 7
Confidential. Not to be copied, distributed, or reproduced without prior approval.
Invoice and Payment Inquiry
Quick search can be used to access directly
any document (PO, shipment, invoice and
payment) by entering the number in the freetext box.
The iSP home page provides different options for Suppliers to locate Invoice and
Payment.
Suppliers to go in
Finance Tab to
inquiry on theirinvoices and
payments
By using these links the system
automatically redirects to the specific
option “View Invoice” or “View Payments”available inside the Finance tab.
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Invoice search
In View Invoices Suppliers can also view submitted Invoices in iSP:
This sub-tab allows to search and view the
Invoice information related to the different POs.
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Use predefined or Advanced Search options. Enter any
search criteria and then click on Go to perform an enquiry.
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Click to open and
view invoice details.
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Potential Hold Reasons are the following:
Site Hold: it refers to the global Supplier situation for the site;
Document Status becomes Invoice Fully Not Payable.
Schedule Hold: temporary hold, mainly due to missing documentation;
Document Status becomes Invoice Fully Not Payable.
Invoice Hold: it refers to a single invoice, i.e. no match between PO and
invoice on price or quantity. This hold could be put only on a part of an invoice, Document Status becomes Invoice Partially Not Payable.
This link directly opens up the related Payment page.
This value can be Paid, Not Paid or Partially Paid.
Business Unit which
has issued the PO.
Document status can be Invoice
Fully/Partially Payable or Not Payable
according to the Hold reasons.
This icon allows to download
TPS debit note (if any).
Invoice searchHere is the list of Invoices that have been uploaded in iSP:
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In this form the iSupplier Portal shows line by line all the useful information related to the PO and the Invoice:
View Invoice details
Do not use back and forth browser buttons to navigate in the system, but refer to the specific breadcrumbs hyperlinks.
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View Payments searchTo view Payments in iSupplier Portal click on the View payment tab:
This sub-tab allows to search and view the
Payment information related to the
different POs.2
Use predefined or Advanced Search options.
Enter at least the mandatory search criteria
and then click on Go..
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Details of the Payment are displayed by
clicking on the Payment number.4
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In this section the system shows the list of
Invoices that are related to the Payment and by
clicking on the Invoice number further detailed information are made available.
This field is empty in case of TPS
Payment method and it contains
the number of days according to which the TPS discount is
calculated.
In the upper part of the page are
located all the general information
about Payment and Supplier account information.
Payment details
This value represents the net
amount paid including TPS
discount.
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