Key Concepts & Methods
Introduction to Operational Planning
Thursday, 29 July 2009
Contents
Operational Planning Games-time Period Operational Planning Process Functional Ops Plan (FOP) Draft v1
Content Process Decision - Making
Operational Planning
Plan everything that is needed to operate the Games Services Staff Stuff Space
“The Four S’s”
(Function Operations)(Workforce)(FF&E, Technology)(Overlay)
Functional Operational Planning
Venue Operational Planning
“2 Major Planning Streams”
Games-time Period
The period the GOC offers services to external clients20 June – 6 July 2011
For a few functions, there are exceptions to this rule, i.e. Torch Run
June 20 June 22 June 26 4 July
Host Town Program begins
SOV Opens – Arrival of first delefations
Opening Ceremony Closing
Ceremony
Start End
SOV Closes – Last delegations
departed
6 July
VEN
UE
OPS
PL
AN
NIN
GG
ames Tim
e PeriodGames Planning Process
TEST EVENTS
FUNCTIONAL OPERATING PLAN x ?? – DRAFT
MODEL VENUE OPERATING x 1
2009 2010 2011
3Sep
4Oct-Dec
1Jan-Mar
2Apr-Jun
3Jul-Sep
4Oct-Dec
1Jan-Mar
2Apr-Jun
VENUE OPERATING PLAN V1 x ? Replicate Model Venue Ops Plan x ? venues
VENUE OPERATING PLAN x ? - FINAL
FUNCTIONAL OPERATING PLAN x ?? – FINAL
FUN
CTI
ON
AL
OPS
PLA
NN
ING
TEST EVENTS PLANNING
FUNCTIONAL OPERATING PLAN x ?? – V1
FOPs/Drafts v1 - Content
Scope• What activities/Services offered (including to whom)• Where• How• When• Whose involved• Planning Assumptions• TEs activities scope
Resources/Timelines Update
FOPs/Drafts v1 - Process
FOPs/Drafts v1 - Decision Making
Core Planning Team Planning HR VOL Finance Venues/Test Events Games Services Technology NSE (Host Town Program)
Senior Management Ops group
President ED EC
Issues & Actions
Define gaps on key functional representatives i.e. Delegation Services and propose solution on how to proceed in particular the Delegation Services responsible must come on board asap
Ensure all venue locations are finalised no later than 15 October 2009
Planning should develop in cooperation with the relevant FAs -prior starting the process, in September 2009- terminology, acronyms, list of venues, FAs, sports, clients, etc.
Add to the content planning assumptions - DONE Communicate to SOI changes on GA on FOP v2 Develop games time proposed organisational structure Decide on language to be used for the development of documents Validate dates for budget revisions and define GOC’s President’s
needs of information Add NSE representative on the Core Planning Team (HTP) - DONE
Issues & Actions
TEs assumptions defined in the TEs concept of ops to be used as a base
The term “Resources” means, Budget, staffing, Technology equipment, FF&E.
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