Initial Planning Conference
Initial Planning Conference
[DATE][DATE]
Initial Planning Conference
Review exercise program
Discuss exercise process, structure, participation, and documentation
Propose and discuss design objectives
Select scenario variables and venue
Discuss support requirements
Initial Planning Conference
Review exercise program
Discuss exercise process, structure, participation, and documentation
Propose and discuss design objectives
Select scenario variables and venue
Discuss support requirements
Today’s GoalsToday’s Goals
Full-Scale ExerciseFull-Scale Exercise
• One-day field response exercise• Response groups across the functional spectrum
(Incident Command, Fire, Bomb Squad, Law Enforcement, HazMat, EMS, Dispatch, Hospitals, Medical Examiner, Public Affairs)
• Focuses on initial response– Multiple Events– Individual and Team Tasks– First Hours of Local Response
• No-inspection, no-fault,learning environment
• Based on design objectivesselected by community
• One-day field response exercise• Response groups across the functional spectrum
(Incident Command, Fire, Bomb Squad, Law Enforcement, HazMat, EMS, Dispatch, Hospitals, Medical Examiner, Public Affairs)
• Focuses on initial response– Multiple Events– Individual and Team Tasks– First Hours of Local Response
• No-inspection, no-fault,learning environment
• Based on design objectivesselected by community
Focus of Design Objectives
Focus of Design Objectives
• Hazard Assessment / Protective Actions• Incident Command / Unified Command • Communication• Decontamination Issues• Life Safety / Law Enforcement Integration• Secondary Devices• Agent Identification• Patient Management / Hospital Preparedness• Equipment Capabilities / Requirements
• Hazard Assessment / Protective Actions• Incident Command / Unified Command • Communication• Decontamination Issues• Life Safety / Law Enforcement Integration• Secondary Devices• Agent Identification• Patient Management / Hospital Preparedness• Equipment Capabilities / Requirements
PlayersPlayers
• Law Enforcement• Bomb Squad• Fire / HazMat• EMS / Medical / Hospitals• Medical Examiner
Responders
• Law Enforcement• Bomb Squad• Fire / HazMat• EMS / Medical / Hospitals• Medical Examiner
Responders
Mutual Aid• Regional Response Assets• Mutual-Aid Agencies
Mutual Aid• Regional Response Assets• Mutual-Aid Agencies
State / Federal• Local FBI • State DHS• Local EPA • State EMA• State Police • USDHS
State / Federal• Local FBI • State DHS• Local EPA • State EMA• State Police • USDHS
• Mayor’s Office• Emergency Ops. Ctr.• Public Affairs
Emergency Management
• Mayor’s Office• Emergency Ops. Ctr.• Public Affairs
Emergency Management
Hospital ParticipationHospital Participation
• Allows focus on first responder-hospital integration
• Requires extra logistical support
– Pool of “victim” actors
– Transportation issues
– Coordinators for actors (1 per 30)
– Extra attention to tracking actors• Special hospital orientation and debriefing
• Allows focus on first responder-hospital integration
• Requires extra logistical support
– Pool of “victim” actors
– Transportation issues
– Coordinators for actors (1 per 30)
– Extra attention to tracking actors• Special hospital orientation and debriefing
ActorsActors
• Number sufficient to stress system
• Variety of symptoms
• Number sufficient to stress system
• Variety of symptoms
BIGGEST CHALLENGE
BIGGEST CHALLENGE
Observers and Media Observers and Media
Media
• Invited to observe / record field play
• Limit access to play area & escort
Media
• Invited to observe / record field play
• Limit access to play area & escort
Observers
• Invited to observe field play
• No functional role
Observers
• Invited to observe field play
• No functional role
OBSERVER
Open Air
Enclosed
Open Air
Enclosed
SECONDARY DEVICE
SECONDARY DEVICE
VENUEVENUE AGENTAGENT
Non-Persistent
Persistent
Non-Persistent
Persistent
Yes
No
Yes
No
Sample Scenario Element Matrix
Sample Scenario Element Matrix
During a packed performance at an outdoor amphitheater a device filled with persistent nerve agent explodes near center stage. Hundreds of people are
stricken, requiring immediate medical attention. Later, a suspicious package is discovered near the Command Post.
During a packed performance at an outdoor amphitheater a device filled with persistent nerve agent explodes near center stage. Hundreds of people are
stricken, requiring immediate medical attention. Later, a suspicious package is discovered near the Command Post.
SECONDARY SECONDARY DEVICEDEVICE
VENUEVENUE AGENTAGENT
Scenario Element Matrix
Scenario Element Matrix
Open AirOpen Air
EnclosedEnclosed
Non-Non-PersistentPersistent
PersistentPersistent
YesYes
NoNo
Initial Response Initial Response
Pre-Staged versus Real Time ResponsePre-Staged versus
Real Time Response
Exercise Staff OrganizationExercise Staff Organization
• Exercise Director
• Exercise Controllers
• Exercise Evaluators
• Actors
• Exercise Support Staff
• Exercise Director
• Exercise Controllers
• Exercise Evaluators
• Actors
• Exercise Support Staff
Exercise Controller FunctionsExercise Controller Functions
Exercise Director
– Final approval of exercise activities Senior Controller
– Monitors exercise progress and coordinates any required modifications
Individual Controller
– Introduces, maintains, and coordinates exercise events in accordance with the Master Scenario Events Listing
– Observes and reports exercise artificialities that interfere with realism
Exercise Director
– Final approval of exercise activities Senior Controller
– Monitors exercise progress and coordinates any required modifications
Individual Controller
– Introduces, maintains, and coordinates exercise events in accordance with the Master Scenario Events Listing
– Observes and reports exercise artificialities that interfere with realism
Controller Staff OutlineController Staff Outline
Evaluator FunctionsEvaluator Functions
• Know the procedures for the element being evaluated
• Understand the exercise concept and scenario
• Cover each assigned organization / exercise area
• Inform Controller of problems related to exercise design
• Observe, record, and report player actions
• Ensure collection of all evaluation data, evaluation forms, and materials after the exercise
• Know the procedures for the element being evaluated
• Understand the exercise concept and scenario
• Cover each assigned organization / exercise area
• Inform Controller of problems related to exercise design
• Observe, record, and report player actions
• Ensure collection of all evaluation data, evaluation forms, and materials after the exercise
Evaluator Staff OutlineEvaluator Staff Outline
E xe rc ise D ire c to r
D e c o n
E M S
E ntry
H a zM a t
F ire /IC
S p e c ia l O p s
P o lic e /IC
P ub W o rk s
J IC /P IO
O the r
O N S IT E
H o sp ita l
F ire /P o lic e D isp a tc h
O F F S IT E
S e nio r C o ntro lle r
S a fe ty C o ntro lle r
E xe rc ise D ire c to r
D e c o n
E M S
E ntry
H a zM a t
F ire /IC
S p e c ia l O p s
P o lic e /IC
P ub W o rk s
J IC /P IO
O the r
O N S IT E
H o sp ita l
F ire /P o lic e D isp a tc h
O F F S IT E
S e nio r C o ntro lle r
S a fe ty C o ntro lle r
Security and Badging Security and Badging
* Players may either wear badge or be in uniform* Players may either wear badge or be in uniform
- Victim- Victim
VICTIMVICTIM
- Controller- Controller
CONTROLLERCONTROLLER
- Evaluator- Evaluator
EVALUATOREVALUATOR
- Support Staff
- Support Staff
SUPPORT STAFFSUPPORT STAFF
SUPPORT STAFFSUPPORT STAFF
MEDIAMEDIA
- Media- Media
- Observer- Observer
OBSERVEROBSERVER
- Player*- Player*
PLAYERPLAYER
Weapons Policy Weapons Policy
Personnel serving as exercise participants shall NOT carry a loaded weapon within the confines of the exercise play area. They may continue to carry their weapon only after it has been properly cleared and rendered safe (i.e., no ammunition in chamber, cylinder, breach, or magazines) and only after being marked or identified in a conspicuous manner (i.e., bright visible tape around the visible stock or holster)
Personnel providing exercise site security may carry loaded weapons
Personnel serving as exercise participants shall NOT carry a loaded weapon within the confines of the exercise play area. They may continue to carry their weapon only after it has been properly cleared and rendered safe (i.e., no ammunition in chamber, cylinder, breach, or magazines) and only after being marked or identified in a conspicuous manner (i.e., bright visible tape around the visible stock or holster)
Personnel providing exercise site security may carry loaded weapons
Documentation Documentation
EXPLAN
• Provides administrative details of exercise
• Does not give operational details or scenario information
• Reviewed at the Mid-Term Planning Conference (MPC)
• Distributed prior to exercise
EXPLAN
• Provides administrative details of exercise
• Does not give operational details or scenario information
• Reviewed at the Mid-Term Planning Conference (MPC)
• Distributed prior to exercise
Exercise PlanExercise Plan
Documentation Documentation
C / E HANDBOOK
• Contains all information critical to exercise
• Limited distribution
• Contains evaluation materials
• Reviewed at the Final Planning Conference (FPC)
• Distributed at pre-exercise briefing
C / E HANDBOOK
• Contains all information critical to exercise
• Limited distribution
• Contains evaluation materials
• Reviewed at the Final Planning Conference (FPC)
• Distributed at pre-exercise briefing
Controller/EvaluatorHandbook
Controller/EvaluatorHandbook
Notification and Response Establishment/Identification of Hazard Zones Personal Safety and Protection Initiation of Decontamination Procedures Agent Detection and Identification
Notification and Response Establishment/Identification of Hazard Zones Personal Safety and Protection Initiation of Decontamination Procedures Agent Detection and Identification
Target Areas Target Areas
Hazardous Materials (HazMat)Hazardous Materials (HazMat)
Sample Evaluation FormatSample Evaluation Format
Evaluation Aspects Evaluation Aspects Properly Outfitted for Entry Proper Identification Equipment and Utilization Entry Team Rotation Utilization of Mutual Aid Resources
Properly Outfitted for Entry Proper Identification Equipment and Utilization Entry Team Rotation Utilization of Mutual Aid Resources
Sample Questions – Did the initial responding unit(s) recognize a HazMat situation and request proper assistance? Explain the timing of their recognition and request.
Observations: …
Recommendations: …
Sample Questions – Did the initial responding unit(s) recognize a HazMat situation and request proper assistance? Explain the timing of their recognition and request.
Observations: …
Recommendations: …
DebriefingsDebriefings
Responder Hotwash
Responder Hotwash
Controller / Evaluator Debrief
Controller / Evaluator Debrief
Exercise Support Requirements Exercise Support Requirements
• Briefing Rooms / Moulage Room• Communications Networks and Hardware• Human Needs
–Water
–Restrooms
• Real Emergency Requirements
• Briefing Rooms / Moulage Room• Communications Networks and Hardware• Human Needs
–Water
–Restrooms
• Real Emergency Requirements
Site Maps and Aerial Recon Site Maps and Aerial Recon
Site MapSite Map
Aerial PhotoAerial Photo
After Action Report/Improvement PlanAfter Action Report/Improvement Plan
ObjectivesRecommendationsObservationsInnovations
ObjectivesRecommendationsObservationsInnovations
Distribution
• Local community
• Federal partners
Distribution
• Local community
• Federal partners
Purpose• Document Evaluator / Controller observations
• Provide feedback
• Pass on lessons learned
Purpose• Document Evaluator / Controller observations
• Provide feedback
• Pass on lessons learned
After Action Report/ Improvement Plan
After Action Report/ Improvement Plan
Initial Planning Conference
Propose and discuss design objectives
Select scenario variables and venue
Discuss support requirements
Initial Planning Conference
Propose and discuss design objectives
Select scenario variables and venue
Discuss support requirements
Today’s GoalsToday’s Goals
Action Items Action Items
• Maps of Site
• Identify tasks / responsibilities for the Mid-Term Planning Conference (MPC)
• Maps of Site
• Identify tasks / responsibilities for the Mid-Term Planning Conference (MPC)
Mid-Term Planning Conference (MPC)
[DATE]
•Continue Planning Process
– Scenario Development
– Exercise Support Requirements
– Site Visit
•Review Exercise Plan (EXPLAN)
Mid-Term Planning Conference (MPC)
[DATE]
•Continue Planning Process
– Scenario Development
– Exercise Support Requirements
– Site Visit
•Review Exercise Plan (EXPLAN)
Future ConferencesFuture Conferences
Final Planning Conference (FPC)[DATE]
• Finalize Exercise Plans
– Scenario Timeline
– Support Needs / Logistics
• Review Controller / Evaluator Handbook
Final Planning Conference (FPC)[DATE]
• Finalize Exercise Plans
– Scenario Timeline
– Support Needs / Logistics
• Review Controller / Evaluator Handbook
Future ConferencesFuture Conferences
Questions? Questions?
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