22
Agenda
✓ Introduction
✓ Project Objectives
✓ Project Implementation
✓ Project Scope
✓ Project Benefits
✓ The Way Ahead
44
RVPN - An Introduction
✓RVPN is a State Transmission Utility(STU) of Rajasthan
✓Responsible for transfer of bulk power
✓Created in July 2000 from the erstwhile RSEB
✓Total no. of EHV Grid Sub Station :550 Nos
✓Total Length of EHV Transmission Lines :36595 Ckt. Km
✓Total No. of Employees :8500
✓Peak Power handled during FY17-18 :11290 MW
55
Project at a Glance
✓Project Start Date : Feb- 2015
✓Project Go Live : 1st April -2016
✓Project Cost : Rs. 72 Crores over 5 years
✓Users : 1390
✓Geographical spread : 790 offices in Rajasthan
✓ERP : SAP
✓Database : HANA Database with 3 tier landscape
✓Communication : Leased lines/Broadband/Fibre/Datacard
88
Project Objectives
✓ Improvement in Operational Efficiencies of the EHV GSSs
➢Enhancing System availability
➢Minimizing breakdowns/maintenance time
➢Reducing transmission losses
✓Better Project Management
➢By reducing cost through better cash and inventory management
➢Better quality of Capital works
✓Automation and standardisation of Business Processes
➢To avoid duplication of effort and reduce inaccuracies
➢ Improved transparency
➢Management Information and business analytics
1010
Project Implementation: Stages
Project Preparation
Business Blue Print
RealizationFinal
Preparation
GO LIVE &
Support
Plan project
Build project
charter
Set up
Implementation
standards and
procedures
Execute kick-off
System setup
(DEV&QA)
Production
hardware
installation
Quality check:
Project
preparation
AS-IS -Business
Processes
Enhancements
Authorizations
ABAP Objects
Organization
Structure
Finalization
organizational
configuration
Business
processes Config.
Conduct
organizational
change
management
Planning for Cut
Over
Unit Testing
Integration &
acceptance test
Plan end user
training
Master data
Migration
System Set up
(PRD)
organizational
configuration
Business
processes Config.
Conduct
organizational
change
management
Planning for Cut
Over
Unit Testing
Integration &
acceptance test
Plan end user
training
Master data
Migration
System Set up
(PRD)
Monitor live
environment
Close open
issues
Start long term
support plan
End User
support
1111
Project Implementation: Philosophy
✓Think Big, Start Small, Scale up Fast
✓Agile in preference to Big Bang Waterfall
✓Bottom up to get Buy-in of all Stakeholders
✓Transform and not Translate
✓Business Process Re-engineering
1212
Business Process Re-Engineering
✓ Cash Book
➢ Manual to Electronic
➢ Four column to one column
➢ Bank Account for each office opened
➢ On line Fund transfer to each office
✓ Work Indenting Memo (WIM number) system eliminated
➢ Online sanction of detailed estimation of the works
➢ Creation of Work Breakdown Structure (WBS) element
➢ Automatic booking of expenditure on actual location
➢ Separate booking process (ATD) eliminated
1414
Project Scope
✓Project Management
➢Project creation to Project Closure
✓Material Management
➢ Indent to Procurement to Payment
✓Finance & Controlling
➢Payment to Balance sheet
✓Plant Maintenance
➢Operations and Maintenance of EHV GSS and Transmission lines
✓Human Capital Management
➢Hire to Retire
➢Payroll
➢Employee Self Service
1515
Project Management Module
✓Project Planning, Cost Estimation, Budgeting
✓Physical and financial progress & monitoring
✓Monitoring of regulatory and legal approvals
➢Forest, PTCC, Railways, Aviation, NHAI
✓Payments
✓Project Closure
✓ Identified & listed all ongoing capital works
➢2016 works captured in the system
1717
Material Management Module
✓Material Requirement
➢ Indent Process : 6200 Nos Indent entered
✓Procurement
➢Purchase Order Generation & Finalization
• 9300 Nos POs entered
✓Allotment (DI) and Receipt of material (MIGO)
✓ Inventory Monitoring : On line visibility of total stock
1818
Material Management Module
Procurement of Goods and Services to Payment
Indent Process Purchase Case Closure Process
1919
Plant Maintenance Module
✓Monitoring of Operational parameters of all GSS
➢Total GSS : 550
➢Energy Profile, Tripping, Capacitor Bank Operations, Voltage Profile, MVAR
➢ System Availability & Healthiness
➢ Testing of Quality of EHV Transformers Oil
✓Automatic Scheduling of Maintenance Orders of Equipments
➢ Total Nos of Equipment captured : 180641
➢ Monthly, Quarterly and annual Scheduling orders : 916988
➢ Completed Orders : 910867
➢ Target Achieved : 99.35%
2020
Plant Maintenance Module
Operations and Maintenance of EHV Grid Sub Stations (GSS) and Lines
Voltage Details Tripping Details
2121
Finance & Controlling Module
✓Generation of Financial Statement (Balance Sheet & Profit and Loss A/c)
➢ 994 nos of cash book made on line
✓Monitoring of Budgetary Control on expenditure
➢Proper booking of expenditure on capital and R&M head
✓Proper Booking of Capital expenditure
➢On line details of actual consumption and Material at Site (MAS)
✓ Capitalization of Assets & Depreciation posting
2323
Human Capital Management & Payroll
✓Organizational structure
✓Personnel Administration from Hire to Retire
✓Payroll Processing
• Data of 8500 Employees made online
✓Employee Self Service (ESS) Portal
• Online Property Declaration
• Online IT Declaration
2424
Human Capital Management & Payroll
Human Resources Management and Payment of Salary
Employee Master Data Org. Structure
2626
Project Features
✓Business Analytics
✓Dashboards
✓Electronic Payment
✓Document Management System
✓Work Performance Builder for Online Training
➢Complete process video for hand holding users
3030
Project Benefits – Operational Efficiency
Reduction in Transmission losses
4.214.11
3.89
3.35
0
0.5
1
1.5
2
2.5
3
3.5
4
4.5
2013-14 2014-15 2015-16 2016-17
%Transmission Loss
%Transmission Loss
Effective monitoring helped save Rs. 136 Crore in FY16-17
3.89
3.35
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4
2015-16 2016-17
%Transmission Losses
%Transmission Losses
3131
Project Benefits - Operational Efficiency
Effective monitoring helped attain stable voltage
Voltage Management-132 kV Level
3232
Project Benefits - Operational Efficiency
Effective monitoring helped attain stable voltage
Voltage Management-220 kV Level
3333
Project Benefits – Improved Maintenance
Creation of Asset database helped halve the no. of defective equipment
944
389
0
100
200
300
400
500
600
700
800
900
1000
Not Installed & Not Working(Material)
Not Installed & NotWorking
205
84
0
50
100
150
200
250Installed & Not Working (Equipment)
Installed & NotWorking
3434
Project Benefits - Improved Maintenance
527.461
356.871
0
100
200
300
400
500
600
Total Restringing of E/W Required(Kms)
Total Restringing done (Kms)
Earth Wire Status
Total Restringing of E/W Required (Kms)
Total Restringing done (Kms)
Creation of Asset database helped identify assets requiring repair
3535
Project Benefits - Disposal of Scrap
Creation of Asset database helped identify scrap
Increase in revenue from sale of scrap by Rs. 16 crores
19
35
0
5
10
15
20
25
30
35
40
2016-17 2017-18
Revenue from Sale of Scrap
538
475
440
450
460
470
480
490
500
510
520
530
540
550
Total No. of GSS Scrap Free GSS
Scrap Free GSS
Status on Dec-17(88% ScrapFree)
3636
Project Benefits
✓Project Management
➢ Improved monitoring of physical and financial progress of works
➢Effective Budget control of capital works
➢Monitoring of closure of purchase orders: > 4700 closed
➢Refund to the tune of Rs. 136 Cr. (SD etc) made to vendors
➢Recovery of Rs. 2.46 Cr. made from vendors/contractor
✓Timely submission of Financial statements
✓ Inventory Control ➢ On line visibility of stock at all 3 Central Store locations and at GSSs/sites also
➢ Availability of Material at Site (MAS), Work in Progress (WIP)
✓ Improved head count as employee master data made on line
➢135 nos employee separated from RVPN roll
3737
Project Benefits - Business Process Standardization
✓ Maintenance activities of GSS
➢ Automatic scheduling resulted in uniform process across RVPN
➢ Maintenance, Tripping register eliminated
✓Capitalization of Assets and Depreciation posting
➢ Rules defined in SAP-ERP as per regulatory frame work
• Eliminates manual calculations and reduces chances of error
✓Cost Estimation of Capital works
➢ Standard template created with standard issue rate
3939
The Way ahead
✓ Vendor Bill Tracking
➢Facility to be made available to vendors for tracking the status of their bills
✓ On line payment to Vendors
✓ On line facilities to employees
➢Filing of Employee claims like Travel, Conveyance, Orderly Allowances
➢On line leave application
➢On line submission of APAR
➢Online Service Book
✓ On line filing of GST return
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