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HSE Regulation & Enforcement, Doha, Qatar
Qatar Petroleum
Doha Tower, Doha, Qatar
Tel 974 493 1416
Fax 974 429 3473
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HSE Regulation & Enforcement, Doha, Qatar
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HSE Regulation & Enforcement, Doha, Qatar
“Systematic and independentexamination to determine whetheractivities and related results complywith planned arrangements andwhether these arrangements areimplemented effectively and aresuitable to achieve objectives”
ISO 8420ISO 8402
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"… an independent, objective, assuranceand consulting activity designed to addvalue and improve an organization'soperations. It helps an organizationaccomplish its objectives by bringing asystematic, disciplined approach to evaluateand improve effectiveness of riskmanagement, control, and governanceprocesses."
HSE Regulation & Enforcement, Doha, Qatar
Institute of Internal Auditors
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HSE Regulation & Enforcement, Doha, Qatar
More Audit Definitions
Doing what the president of theOrganization / Company would doif he/she had the Time
Making sure that appropriate,adequate and effective controlsare in place
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HSE Regulation & Enforcement, Doha, Qatar
More Audit Definitions
Leaving the site in a bettersituation than when arrived
When Auditors stomp their feet,the sound must resonatethroughout the enterprise
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NotificationPlanScopeObjectiveTerms of ReferenceProgram / ScheduleOpening MeetingClosing MeetingReport
HSE Regulation & Enforcement, Doha, Qatar
(Systematic)
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Critical Success Factors [CSFs] for AuditsInclude:Knowledge [i.e., Adequate Information]Psychology [i.e., Make the Auditee feel at ease]
Skills [i.e., line of questioning]
Intelligence [i.e., when to pursue and when to stop]
Communication [i.e., language]
Professionalism [i.e., punctuality]
Objectivity [not subjective, impartial, impersonal, etc.]
Curtsey & Respect [Gain auditees’s confidence & cooperation]
HSE Regulation & Enforcement, Doha, qatar
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Critical Success Factors for AuditsInclude:
HSE Regulation & Enforcement, Doha, Qatar
•Conduction Training
•Consistency & Fairness
•Independence
•Ethical Conduct
•Taking time and following leads
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Enhancing Audit ObjectivityTools
HSE Regulation & Enforcement, Doha, Qatar
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The alternative is
Gross Reporting
Misinformation and,
Misjudgment
HSE Regulation & Enforcement, Doha, Qatar
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Somebody appears to be Exercising!Somebody appears to be Exercising!
HSE Regulation & Enforcement, Doha, Qatar
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Now it looks like he is running After somebodyNow it looks like he is running After somebody !!
HSE Regulation & Enforcement, Doha, Qatar
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HSE Regulation & Enforcement, Doha, Qatar
Now it looks like both are running away from somebody !Now it looks like both are running away from somebody !
15Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar
HSE Regulation & Enforcement, Doha, Qatar
Now every body seems to be running to help somebodyNow every body seems to be running to help somebody !!
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Asset Integrity Audit
21 Companies / Operations Total11 Onshore Operations4 Offshore Operations6 Mixed Operations [Onshore and
Offshore]
HSE Regulation & Enforcement, Doha, Qatar
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Scope of Audit1. Management Systems In general2. Procedures for operation, inspection and maintenance3. Evaluation, selection and training of personnel4. Design practices, codes and standards5. Certification in various areas of operation and maintenance6. Document control and record keeping7. Management of change8. Safety critical equipment9. Pressure equipment10. Electrical & Instrumentation11. Lifting equipment12. Hazardous areas13. Emergency systems14. Structure
HSE Regulation & Enforcement, Doha, Qatar
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HSE Regulation & Enforcement, Doha, Qatar
Reviewing and appraising the soundness,adequacy, and application of in houseAsset Integrity management Systems[AIMS]
Ascertaining the extent of compliance withestablished in house policies, plans, andprocedures
Promoting effective controls and bestpractice
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Doha
Mesaieed
Ras Laffan
Dukhan
Dukhan
HSE Regulation & Enforcement, Doha, Qatar
Geography covered
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17
4
0
2
4
6
8
10
12
14
16
18
No.
ofC
ompa
nies
In Operation Under Construction / Commissioning
Company Phase
HSE Regulation & Enforcement, Doha, Qatar
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9
8
4 4
0
1
2
3
4
5
6
7
8
9
ISO 9001 ISO 14001 OHSAS 18001 IM S
Certi fication
Mangement Systems
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14
20
0
2
4
6
8
10
12
14
16
18
20
No.
ofC
ompa
nies
M OC Complete Plant M odification
Management of Change& Plant Modiofications
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20
1413
0
2
4
6
8
10
12
14
16
18
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No.o
fCom
pan
ies
Run To Failure Preventive Maintenance Predictive Maintenance
Phylosophy
Maintenance Phylosophy
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75
18
697
286
465
163
40 24
150
27
129
1551
130
100
200
300
400
500
600
700
No.
ofIte
ms
/Sys
tem
s
Str
uct
ure
Sta
tio
nar
yP
ress
uri
zed
Mac
hin
ery
Lif
tin
gA
pp
lian
ces
Ele
ctri
cal
Inst
rum
enta
tio
n
Saf
ety
Overall Status
Total Items InspectedTotal Items Commented on
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Develop a reputation forObjectivity
Know the objectives
Good salesmanship. Sugarcoated pills are muchmore palatable than bitterones
HSE Regulation & Enforcement, Doha, Qatar
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Almost all defects can betraced back to violations ofgood ManagementPrinciples
Never depend solely on whatyou are told or on hearsay.Always go for objectiveevidence
HSE Regulation & Enforcement, Doha, Qatar
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Ask open ended questionswhenever possible
Don’t use names of individualsGive the auditee the benefit of
the doubtKeep the auditee informed of
findings. There should be nosurprises in the closingmeeting.
HSE Regulation & Enforcement, Doha, Qatar
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HSE Regulation & Enforcement, Doha, Qatar
Emphasize that you are there to auditthe system/process; not theperson
Take accurate and detailed notesduring the audit to ensureaccurate reporting. Make sure theauditee understands that
Make sure you have all the details ofa defect / nonconformity. It mustbe verifiable and traceable
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Make sure you take the inductionTraining, if there is one
Make sure you ask for a Managementpresentation and take a plant tourbefore commencing audit activities
Every site has its own culture. Try tounderstand it while reporting onfindings
HSE Regulation & Enforcement, Doha, Qatar
Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar
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Never commence audit activitieswithout a detailed audit schedule
Knowledgeable senior Managers arethe best source of information
Findings should be settled andagreed upon during the audit; notafter it (i.e., during closing meeting)
Make use of previous audit reportsand local internal auditors
HSE Regulation & Enforcement, Doha, Qatar
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Enquire about and comply withthe auditee safety rules
Avoid asking for too much orunnecessary pre-auditinformation.
Give credit to satisfactory findingsduring the closing meeting as wellas in the audit report
HSE Regulation & Enforcement, Doha, Qatar
Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar
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Audit Team Structure
Principal AuditorProject Manager [Auditor / surveyor]Mechanical [Auditor / surveyor]Electrical & Instrumentation [Auditor/ Surveyor]
Process / Structural [Auditor / Surveyor]
HSE Regulation & Enforcement, Doha, Qatar
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HSE Regulation & Enforcement, Doha, Qatar
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Two weeks to one weekDepending on
Plant size, andDiversity
HSE Regulation & Enforcement, Doha, Qatar
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HSE Regulation & Enforcement, Doha, Qatar
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