January 2020 HPE MyRoom Quick Reference Guide - Content Page 1 of 16
HPE MyRoom Content
Quick Reference Guide
Earlier topics in the series
Other helpful topics
These Quick Reference Guides will also help you prepare to host meetings in HPE MyRoom
Getting Started
Meet With Others
Events
Import / add content
Open Content panel
Choose View | Content menu option Click Show content panel icon on toolbar
Import content
Either:
Drag file from desktop or folder
Drop it into Content panel
Or:
Right-click in the Content panel
Select Import from the menu
Browse to the file on your computer
Click Open
File name will appear in the Content panel
Note: Any file type can be imported but only these can be displayed in center viewing area:
Image files
Converted Microsoft PowerPoint slides
Converted PDF pages
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Import / add content (continued)
Convert Microsoft PPT and PDF files
When you import certain file types you can choose to have:
MyRoom convert each page into a png image that can be displayed in center viewing area
The original file itself imported as a single Content item that other users can export
Conversion options are available for these file types
Windows users
Microsoft PowerPoint
Mac and Linux users
Open MyRoom Settings by clicking gear icon at upper right corner of room
Select File handling in left navigation pane
Check Upload original document when conversions are required to have files converted
Check Prompt for file conversion options to be prompted for your choices at time of each import
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Import / add content (continued)
Add content
Right-click in Content panel:
Select Add from the menu
Select an option from the submenu
Folder: allows you to organize items in your Content panel by dragging and dropping
Business Card: allows you to make all of your contact information available to your audience
Message: leave an audio message with optional video for someone who is not currently in the room or to remind yourself of something the next time you enter
Notes: provides text editor capabilities. Use Notes to keep track of ideas, assignments, decisions, and other discussion points during your meeting
Table: all attendees can enter data
URL: allows you to open a specific web page from the Content panel. Choose to launch for attendees to navigate it themselves (either automatically for all or by each attendee) or as web tour to demonstrate navigation of the site
Whiteboard: allows you to create multicolored drawings and diagrams
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Sharing
Open Share menu
Choose Actions | Share screen menu option
Click Share desktop, application or region icon on toolbar
Share entire desktop
To share your entire desktop:
Select Share entire desktop from menu
Share window will open for others right away
Share selected desktop
If you have multiple monitors you can choose which one to share:
Select Share desktop… from menu
Click the preview of the desktop you want to share
Share window will open for others right away
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Sharing (continued)
Share a region
To share a portion of your desktop:
Select Share region from menu
Drag and stretch the sharing frame to cover the portion of your monitor you want others to see o If you receive popup notifications (from Outlook, instant messaging
programs, etc.), maintain privacy by framing the upper left region of your monitor. (Most popups appear in the lower right corner.)
Click Start sharing button
Anything you display within the frame will be visible to others
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Sharing (continued)
Share an application
To share a specific application:
Select An application… from menu
Select from the list of open applications
Share window will open for others right away
If you move another window in front of the shared application, attendees will see a grey box that says NON-Shared Area
Stop sharing
Click Pause button to temporarily freeze what others see
Click Stop button to stop sharing your desktop
Pointers
Benefits
Three different pointer styles
Use them to help bring attention to a particular area of a slide, whiteboard, or web camera video
Keep attendees engaged
Help them follow your progress
Multiple attendees can use different pointers simultaneously to enhance the discussion
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Pointers (continued)
Styles
Click Select pointer icon at top left side of center viewing area
No pointer
Dot pointer
Arrow pointer
Picture pointer
Movement All pointer styles follow your mouse movement
They are not static
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Chat
Show or hide Chat
Choose View | Chat menu option Click Show/Hide chat icon on toolbar
You can also hide Chat in your personal view by clicking X in the right corner of the Chat panel
Submit chat message
Type in the chat field at the bottom
Hit Enter on your keyboard to submit your message
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Chat (continued)
Headers
Chat headers contain:
Name of person who submitted the message
Date and time it was submitted
Change header style to suit your needs.
Click the gear icon at upper right corner of room to open MyRoom Settings
Select Chat/Questions in left navigation pane
Choose your preferences
Click Save button
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Chat (continued)
History
Chat page will show 500 chat entries A new chat page will be displayed when the next entry is submitted Expand Chat toolbar, then navigate using Previous chat page and Next
chat page arrows Maximum 10,000 entries across 20 pages will be saved Oldest entry will disappear when a new entry is submitted
Save
Expand Chat toolbar
Click the Save icon to save chat history
Delete
Expand Chat toolbar
Click Delete all icon to delete chat history
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Question manager
Question manager is available in rooms but not in chat rooms. You cannot show both Chat and Question Manager at the same time.
Show or hide question manager
Choose View | Questions menu option
Click Show/Hide question manager icon on toolbar
You can also hide Question manager in your personal view by clicking X in the right corner of the Question manager
Submit questions and answers
Question:
Type in the question field at the bottom
Hit Enter on your keyboard to submit your question
Answer:
Click a+ next to the question
Type in the answer field that opens under the question
Hit Enter on your keyboard to submit your answer
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Question manager (continued)
Indicator for new questions and answers
When you have Question manager hidden MyRoom provides visual notification of new questions and answers.
With toolbar contracted:
A popup notification will appear at lower right corner of your screen
With toolbar expanded:
A number will appear next to Show question manager icon on toolbar
It indicates that new questions have been submitted
The number will be cleared when you show Question manager
Note: During events, Participants will only see the new question indicator if the room is configured to enable View All Questions for participants. * * Refer to the Events Quick Reference Guide or MyRoom Help documentation for information about participant room configuration.
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Question manager (continued)
Save
Expand Question manager toolbar
Click the Save icon to save questions and answers
Delete
Presenters, room owners, and room administrators can delete:
Individual questions and answers o Click the X at far right of the question or answer
All questions and answers o Expand Question manager toolbar o Click Delete all icon to delete questions and answers
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Recording
Record meetings using the in-room push-button recording feature
Duration
You can create an unlimited number of recordings.
Maximum recording duration depends on your MyRoom account: *
5 minutes per recording (with premium add-on)
2 hours per recording (with paid Premium or University subscription) * Recording feature is not available to users who have a basic (3-person) account
Record
Choose Actions | Recording controls menu option
Click Show recording toolbar icon on toolbar
Click Start button in Record control box
Use the Record control box to:
Turn your audio/video devices on and off as needed
Preview what is being recorded
Pause the recording
Stop the recording
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Recording (continued)
What is captured
Recording will capture:
Audio from the room if you have your speaker on while recording
Share window if anyone is sharing their desktop
Anything displayed in your center viewing area when there is no shared desktop
o Displayed content o Chat o Question manager o Streaming webcam video if you choose Center video position *
* Refer to the Customize View Quick Reference Guide or MyRoom Help documentation for information about video positions.
Recording file location
Recordings are immediately and automatically saved to your local documents folder when stopped.
To change the default location MyRoom uses to save your recording files:
Open MyRoom Settings
Select File handling tab
Click pencil icon under Local recording location
Click Save button after selecting location
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Recording (continued)
Recording files
Recording files are in WebM file format
Browser recording format
Plays on Windows, Mac, Linux, Android You will be presented with additional options.
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