How To Use AsanaProject Management App
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• Asana (/əˈsɑːnə/) is a web and mobile application designed to enable teamwork without email.
Source: Wikipedia
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Who created Asana?
• Asana was founded by Facebook co-founder Dustin Moskovitz and ex-engineer Justin Rosenstein, who both worked on improving the productivity of employees at Facebook.
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Source: Wikipedia
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Dustin Moskovitz
Born May 22, 1984 (age 31)Gainesville, Florida, U.S.
Nationality American
Alma mater Harvard University
Known for Co-founder of Facebook (2004); world's youngest self-made billionaire (2012)
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Source: Wikipedia
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Justin Rosenstein
Rosenstein circa 2011
Born Justin Michael RosensteinMay 13, 1983 (age 32)Alameda County, California, U.S.
Alma mater Stanford University
Occupation Software programmer, entrepreneur
Known for Co-founder of Asana
Source: Wikipedia
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• Main user focus is to plan and manage projects and tasks online without the use of email providing each team a workspace.
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Source: Wikipedia
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• Workspaces contain projects, and projects contain tasks.
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Source: Wikipedia
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• In each task, users can add notes, comments, attachments, and tags.
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Source: Wikipedia
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• Users can follow projects and tasks, and, when the state of a project or task changes, followers get updates about the changes in their inboxes.
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Source: Wikipedia
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Doesn’t it sound like a powerful tool?
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Asana is a cloud-based application.
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For desktop users, there is no need to download anything.
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You don’t need to worry about it taking space in your computers.
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Let me show you the step-by-step process.
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This is the official home page.
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There are two ways to access Asana.
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You can sign in either sign using Google or register using your company email.
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Let’s register using a sample company email account.
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Type the company email account in the field below.
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You will receive an activation email from Asana.
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Click the activation link to verify your email address.
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You will automatically be redirected to a new browser window like the one below.
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You can watch the short demo video by clicking the play button.
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Once done, or if you choose not to watch the demo video, click Continue.
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You may add a personal email.
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You can add a photo by clicking on “Add Photo.”
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Let’s skip adding a photo for now.
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Click the arrow right button to proceed.
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The next screen will prompt you to add a team mate’s email.
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Just enter the email in the fields below.
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It is possible to skip this step so let’s skip it for now.
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Click the arrow right button to proceed.
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This is your Asana dashboard.
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If you are using Asana for the first time, there will be some balloons that provides helpful tips like this.
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Just click on the X to close the tip.
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Before we proceed, let me give you a quick overview of some important terms.
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Task
• Tasks are the basic unit of work in Asana. Each task represents work you need to get done, want someone else to do, or want to remember.
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Projects
• Projects are lists of tasks. Create projects for your latest initiative (ie. Website Launch), quarterly goals, sharing ideas, meeting agendas, or any work that requires many tasks or teammates.
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Teams
• Teams are groups of people that work together on tasks and projects. Teams can be any group that you work with: Engineering, Marketing, Design, Recruiting, and so on. Teams are part of Asana Organizations for your entire company.
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Organizations
• Organizations are the highest level of hierarchy for your business; they are associated with your business’s email account and include all teams.
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Workspace
• A Workspace is a collection of people and the projects and tasks they work on together.
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You can see your current workspace on the upper right hand side of the screen.
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The owner of the workspace is shown by the initials.
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Click on the initials to see other workspaces.
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The current workspace you’re on will be highlighted and show a check mark.
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Let’s say, I want to have a project for my website’s social media management.
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Click on the + sign on the right of PROJECTS.
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The dashboard will now show the new project.
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Let’s create a specific task.
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Click on the first line which shows “Add the first task here.”
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To add another task, press Enter or just click on the next line.
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Type the next task in this line.
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You can type as many tasks as needed.
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You can add a description to the task.
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Now let’s assign the task to a specific person.
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To do this, hover your mouse to the “Unassigned button”.
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The people who have access in the workspace will show in the dropdown.
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Since there is no one else yet in this workspace, I will assign it to myself.
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You can add a specific due date for the task by clicking “Due Date.”
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Select the date from the calendar that will pop up.
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You can also add a specific time after selecting the date by clicking “Add a time.”
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Select the desired time you want from the dropdown.
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You have just made your first task!
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You can see when and what time a specific task is due.
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One cool thing about Asana is that every action has a time stamp as in the below.
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You can add comments on a specific task by typing in the comments field.
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Let’s say that you are already done with the task.
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We can simply mark the task as completed by clicking the small box to the left of the task.
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A check mark and a remark will show that the task is already completed.
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The task will also disappear in the lists of the tasks.
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If the task is complicated, you can add Subtasks by clicking on this button.
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You can add attachments such as photos and documents to a specific task by clicking this button.
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There are so many other features of Asana.
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You can additional team members by clicking on the “Member” button.
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Just enter the email addresses of your team members in the field.
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And there you have it! The basics of Asana!
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Additional information can be found on Asana’s official website.
http://www.asana.com/
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I hope you enjoyed this tutorial.
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You can get more by visiting my site.
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https://theultimatevaresource.wordpress.com
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