Hints & TipsDebbie Marshall
Hints & Tips
• Quick Hints & Tips
• Job Costing – Labour Costs in Job Profitability Reports
• Estimate v Actual Reports – Including Closed Estimates
• Managing Clients
Quick Hints & Tips
• Company Snapshot• Reports from Find Function• Undeposited Funds Report• GST Changes Report• Reconciling PAYE• Changing Inventory items to Non-Inventory Items• Options when Opening Quickbooks• Rebuilding Datafile without Backup
Company Snapshot
Company Snapshot
To display this when opening Quickbooks change preferences
to save the desktop .
This is particularly useful as the Company Snapshot cannot be added to your icon bar.
Reports from Find Function
Create Report
Undeposited Funds Report
• Create a general ledger report
• Filter on undeposited funds account - ‘no’ to cleared status
GST Detail Report on Changes since last GST return
Filter on Last Entered/Modified
Reconciling PAYE
Changing Inventory to Non Inventory Items
• Change Inventory Asset account to Cost of Goods Sold
Options when Opening Quickbooks
• Ctrl - Start QuickBooks without opening a file. This is useful if you are having problems with the last company file you were using – and you want to start with the Open or Restore Company window.
• Alt - Start QuickBooks without all the windows. If you have your desktop set to remember what windows you have open, sometimes it takes a VERY long time to start QuickBooks. This option will start it without opening all the windows.
Rebuilding Datafile without Backup
• Ctrl as selection ‘Rebuild’ - this is useful ONLY if the clients datafile cannot be backed up but requires rebuilding.
Time in Job Costing
• Adding time costs into Job Profit & Loss reports
• Ensure Employee is setup as a sales rep as well as an employee
• Ensure Service item is ticked as performed by subcontractor or supplier with a cost associated with it.
Timesheets
Pay Cheque
Paycheque – Allocation to Service Item
Paycheque Allocation – Recording Employee’s Weekly Wages
Costs Appear on Job Profitability Report
Creating Estimate v Actual Detail Report – For Closed Estimates
Modify filters
Modify Item Filter to include Labour
Change the estimate to be either active or not
Job v Estimates Detail Report
Hints on Managing Clients Efficiently
• Engagement letter outlining charge rates• Provide estimates for software with projected time and have client
sign the estimate – save as a template for future use• Have client prepay for software• Always use checklists when installing Quickbooks and/or upgrading
datafiles - follow them methodically• Create a timesheet for every visit and have it signed before you
leave the client• Invoice daily to avoid ‘memory loss’ with clients – document phone
calls and emails in the customers notes.
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