HERA WORKSHOPHERA WORKSHOP
Jane HartJane Hart
Oksana Bolgarova CartwrightOksana Bolgarova Cartwright
Wanda KirbyWanda Kirby
HERA WORKSHOPHERA WORKSHOP Brief Introduction – some Brief Introduction – some
information on the projectinformation on the project 10.00-10.30
Agenda for today:Agenda for today: Section 1 and 2 – of the questionnaire
10.30-11.15
Break 11.15-11.30
Section 3 and 4 of the questionnaire 11.30-13.00
THE PURPOSE OF JOB THE PURPOSE OF JOB EVALUATIONEVALUATION
To ensure that the University is achieving
EQUAL PAY FOR WORK OF EQUAL VALUE
The ONLY REASON that your salary will be reduced is if you are currently earning more than colleagues
who are doing the same sized jobs
HERA WORKSHOPHERA WORKSHOPData Gathering Exercise - Quality of data Data Gathering Exercise - Quality of data is important:is important:
Line ManagersLine ManagersWill validate the questionnaires –
help to ensure that the data provided is accurate
HERA Project GroupHERA Project Group
Will develop: Benchmark role-profiles for each role within the university - using the data that you provide
You will be asked to indicate the level at which you work and evidence this with two examples
This information then combines with others to produce a generic profile
It is about your job – not you – do not ‘SELL’ your job – accurate objective truth
THE DATA
Your questionnaire is graded by trained role analysts – your indicated grade/level may not be the one allocated
IMPLEMENTATIONIMPLEMENTATION
You will be shown the benchmark role to which you You will be shown the benchmark role to which you have been matched. You will have access to all have been matched. You will have access to all profiles.profiles.
You will have the opportunity to object. What you You will have the opportunity to object. What you put in this questionnaire will not prevent you from put in this questionnaire will not prevent you from arguing for a higher grade. Informal and formal arguing for a higher grade. Informal and formal appeals.appeals.
Red circled jobs/individuals will be looked at very Red circled jobs/individuals will be looked at very closely.closely.
BenchmarkingBenchmarking Remember that the questionnaire covers every Remember that the questionnaire covers every
single member of staff in the Universitysingle member of staff in the University
Level 3 – communication – complex – think of the Level 3 – communication – complex – think of the highest level of communication in the University and highest level of communication in the University and use that as a benchmarkuse that as a benchmark
Decision making; problem solving; team Decision making; problem solving; team development.development.
If you believe you should be indicating a high level If you believe you should be indicating a high level then do and give the examples.then do and give the examples.
HERA WORKSHOPHERA WORKSHOP
The Questionnaire:The Questionnaire:
50 questions:50 questions:
14 elements:14 elements:
4 sections:4 sections:
11 22 33 44 55 66 77 88 99 .... .... .... .... .... .... .... .... .... .... .... .... .... ..5500
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Linear elements
Target elementsMatrix elements
Single elements
HERA WORKSHOPHERA WORKSHOP
To read the question/s and To read the question/s and consult the “Guidance to Role consult the “Guidance to Role Holders” document Holders” document
We need you to:We need you to:
To indicate which level/grade they To indicate which level/grade they believe to be appropriate to their jobbelieve to be appropriate to their job
To evidence this with TWO examplesTo evidence this with TWO examples
To summarise the purpose of To summarise the purpose of their role and key tasks or their role and key tasks or duties duties
THE QUESTIONNAIRETHE QUESTIONNAIRE
COMMUNICATIONCOMMUNICATION ORALORAL WRITTENWRITTEN
PASTORAL CARE PASTORAL CARE
AND WELFAREAND WELFARE
TEAMTEAM
DEVELOPMENTDEVELOPMENT
SECTION ONE: LINEAR RESPONSE ELEMENTSSECTION ONE: LINEAR RESPONSE ELEMENTS
THE QUESTIONNAIRETHE QUESTIONNAIRE COMMUNICATIONCOMMUNICATION ORALORAL WRITTENWRITTEN
PASTORAL CARE PASTORAL CARE
AND WELFAREAND WELFARE
TEAMTEAM
DEVELOPMENTDEVELOPMENT
SECTION ONE: LINEAR RESPONSE ELEMENTSSECTION ONE: LINEAR RESPONSE ELEMENTS
READ THE FIRST/NEXT QUESTIONREAD THE FIRST/NEXT QUESTION
DO YOU DO THIS?DO YOU DO THIS?
YESYES
Decide whether you Decide whether you should indicate Grade A should indicate Grade A or Bor B
NONO
Tick “No” boxTick “No” box
Evidence with 2 Evidence with 2 examplesexamples
THE QUESTIONNAIRETHE QUESTIONNAIRE COMMUNICATIONCOMMUNICATION ORALORAL WRITTENWRITTEN
PASTORAL CARE PASTORAL CARE
AND WELFAREAND WELFARE
TEAMTEAM
DEVELOPMENTDEVELOPMENT
SECTION ONE: LINEAR RESPONSE ELEMENTSSECTION ONE: LINEAR RESPONSE ELEMENTS
COMMUNICATIONCOMMUNICATION ORALORAL
ARE YOU REQUIRED TO RECEIVE, UNDERSTAND AND CONVEY:ARE YOU REQUIRED TO RECEIVE, UNDERSTAND AND CONVEY:NONO AA BB
11 STRAIGHTFORWARD INFORMATION IN A CLEAR AND ACCURATE MANNER?STRAIGHTFORWARD INFORMATION IN A CLEAR AND ACCURATE MANNER?
22
INFORMATION WHICH NEEDS CAREFUL EXPLANATION OR INTERPRETATIONINFORMATION WHICH NEEDS CAREFUL EXPLANATION OR INTERPRETATION
TO HELP OTHERS UNDERSTAND, TAKING INTO ACCOUNT WHAT TOTO HELP OTHERS UNDERSTAND, TAKING INTO ACCOUNT WHAT TO
COMMUNICATE AND HOW BEST TO CONVEY THE INFORMATION TO OTHERS?COMMUNICATE AND HOW BEST TO CONVEY THE INFORMATION TO OTHERS?
33COMPLEX CONCEPTUAL IDEAS OR COMPLEX INFORMATION WHICH MAY BECOMPLEX CONCEPTUAL IDEAS OR COMPLEX INFORMATION WHICH MAY BE
HIGHLY DETAILED, TECHNICAL OR SPECIALIST?HIGHLY DETAILED, TECHNICAL OR SPECIALIST?
QUESTION 1:
HANDLING ROUTINE TELEPHONE ENQUIRIES ABOUT ROOM AVAILABILITY
FROM INTERNAL AND EXTERNAL SOURCES ON A DAILY BASIS
VV
QUESTION 2:
PRESENTATION OF A SET OF PROJECT PROCEDURES AND FINANCIAL ISSUES
TO TECHNICAL STAFF AT A MONTHLY MEETING
VV
VV
THE QUESTIONNAIRETHE QUESTIONNAIRE
TEAMWORKTEAMWORK
AND MOTIVATIONAND MOTIVATION
SECTION TWO: TARGET RESPONSE ELEMENTSSECTION TWO: TARGET RESPONSE ELEMENTS
WORK WORK
ENVIRONMENTENVIRONMENT
PLANNING ANDPLANNING AND
ORGANISING ORGANISING
RESOURCESRESOURCES
INITIATIVEINITIATIVE
AND PROBLEMAND PROBLEM
SOLVINGSOLVING
ANALYSIS ANALYSIS
AND RESEARCHAND RESEARCH
SERVICE SERVICE
DELIVERYDELIVERY
THE QUESTIONNAIRETHE QUESTIONNAIRE TEAMWORK
AND MOTIVATION
SECTION TWO: TARGET RESPONSE ELEMENTSSECTION TWO: TARGET RESPONSE ELEMENTS
WORK
ENVIRONMENT
PLANNING AND
ORGANISING
RESOURCES
INITIATIVE
AND PROBLEM
SOLVING
ANALYSIS
AND RESEARCH
SERVICE
DELIVERY
READ ALL OF THE QUESTIONSREAD ALL OF THE QUESTIONS
ONE OF THESE HAS TO BE THE MAIN FOCUSONE OF THESE HAS TO BE THE MAIN FOCUS
THE LOWER NUMBERS CAN THEN BE IGNORED – THE LOWER NUMBERS CAN THEN BE IGNORED – HIGHER NUMBERS READ AND CAN BE GRADEDHIGHER NUMBERS READ AND CAN BE GRADED
EVIDENCE WITH 2 EXAMPLES
THE QUESTIONNAIRETHE QUESTIONNAIRE TEAMWORK AND TEAMWORK AND
MOTIVATIONMOTIVATION
DO YOU HAVE TO:DO YOU HAVE TO: MAIN MAIN FOCUSFOCUS BB CC
77 PARTICIPATE IN AND DELIVER YOUR CONTRIBUTION TO A TEAM?PARTICIPATE IN AND DELIVER YOUR CONTRIBUTION TO A TEAM?
88
BE SUPPORTIVE AND ENCOURAGING OF OTHERS IN A TEAM?BE SUPPORTIVE AND ENCOURAGING OF OTHERS IN A TEAM?
HELP TO BUILD COOPERATION BY SETTING AN EXAMPLE AND SHOWING AHELP TO BUILD COOPERATION BY SETTING AN EXAMPLE AND SHOWING A
FLEXIBLE APPROACH TO DELIVERING TEAM RESULTS?…FLEXIBLE APPROACH TO DELIVERING TEAM RESULTS?…
99
CLARIFY THE REQUIREMENTS?CLARIFY THE REQUIREMENTS?
AGREE CLEAR TASK OBJECTIVES?AGREE CLEAR TASK OBJECTIVES?
ORGANISE AND DELEGATE WORK FAIRLY ACCORDING TO INDIVIDUALORGANISE AND DELEGATE WORK FAIRLY ACCORDING TO INDIVIDUAL
ABILITIES?….ABILITIES?….
1010
FORM AND COMMUNICATE A CLEAR VISION OF WHAT IS TO BE ACHIEVEDFORM AND COMMUNICATE A CLEAR VISION OF WHAT IS TO BE ACHIEVED
OVERALL BY A TEAM?OVERALL BY A TEAM?
……
CREATE A SENSE OF UNITY AND COMMON PURPOSE?CREATE A SENSE OF UNITY AND COMMON PURPOSE?
1111
UNDERSTAND AND MANAGE THE INTER-RELATIONSHIP BETWEENUNDERSTAND AND MANAGE THE INTER-RELATIONSHIP BETWEEN
DIFFEREN TEAMS AND THEIR IMPACT ON THE OVERALL AIMS OF THEDIFFEREN TEAMS AND THEIR IMPACT ON THE OVERALL AIMS OF THE
INSTITUTION?INSTITUTION?
……
BUILD BENEFICIAL WORKING RELATIONSHIPS ACROSS THE TEAMS?BUILD BENEFICIAL WORKING RELATIONSHIPS ACROSS THE TEAMS?
MFMF
VV
TEAMWORK
AND MOTIVATION
SECTION TWO: TARGET RESPONSE ELEMENTSSECTION TWO: TARGET RESPONSE ELEMENTS
WORK
ENVIRONMENT
PLANNING AND
ORGANISING
RESOURCES
INITIATIVE
AND PROBLEM
SOLVING
ANALYSIS
AND RESEARCH
SERVICE
DELIVERY
REMEMBER TO BENCHMARKREMEMBER TO BENCHMARK
TEAMWORK AND MOTIVATION
QUESTION 9
MANAGER SUPERVISOR OF A (PROBABLY SMALL) OPERATIONAL TEAM
QUESTION 10
MANAGER OF A (PROBABLY REASONABLY LARGE) TEAM WITH RESPONSIBILITY FOR STRATEGIC DIRECTION OF TEAM
QUESTION 11
TOP OF THE UNIVERSITY – VICE CHANCELLOR AND PRO VICE CHANCELLOR
TEAMWORK
AND MOTIVATION
SECTION TWO: TARGET RESPONSE ELEMENTSSECTION TWO: TARGET RESPONSE ELEMENTS
WORK
ENVIRONMENT
PLANNING AND
ORGANISING
RESOURCES
INITIATIVE
AND PROBLEM
SOLVING
ANALYSIS
AND RESEARCH
SERVICE
DELIVERY
THE QUESTIONNAIRETHE QUESTIONNAIRE
LIAISON ANDLIAISON AND
NETWORKINGNETWORKING
DECISION MAKINGDECISION MAKING
PROCESS ANDPROCESS AND
OUTCOMESOUTCOMES
TEACHING AND TEACHING AND
LEARNING SUPPORTLEARNING SUPPORT
SECTION THREE: MATRIX ELEMENTSSECTION THREE: MATRIX ELEMENTS
THE QUESTIONNAIRETHE QUESTIONNAIRE
READ THE FIRST/NEXT QUESTIONREAD THE FIRST/NEXT QUESTION
Do you do this?Do you do this?
YESYES
Decide upon the Decide upon the grade – use grade – use
guidance notes guidance notes and matrix in and matrix in questionnairequestionnaire
NONO
Tick the No boxTick the No box
LIAISON AND LIAISON AND
NETWORKINGNETWORKING
DECISION MAKINGDECISION MAKING
PROCESS ANDPROCESS AND
OUTCOMESOUTCOMES
TEACHING ANDTEACHING AND
LEARNING SUPPORTLEARNING SUPPORT
SECTION THREE: MATRIX ELEMENTSSECTION THREE: MATRIX ELEMENTS
Evidence with 2 examples
LIAISON AND NETWORKINGLIAISON AND NETWORKING
Liaison – with someone OUTSIDE of the work team – with a very specific aim, eg, to pass on information
Networking – contact with someone OUTSIDE of the work team for more general reasons eg keeping up-to-date with current knowledge in a specific field or area.
THE QUESTIONNAIRETHE QUESTIONNAIRE LIAISON AND LIAISON AND
NETWORKINGNETWORKING
DECISION MAKINGDECISION MAKING
PROCESS ANDPROCESS AND
OUTCOMESOUTCOMES
TEACHING ANDTEACHING AND
LEARNING SUPPORTLEARNING SUPPORT
SECTION THREE: MATRIX ELEMENTSSECTION THREE: MATRIX ELEMENTS
LIAISON ANDLIAISON AND
NETWORKINGNETWORKINGAA BB CC DD
1212Unlikely To ensure people do
the right things and build relationships
Exchange of information for effective working
Minimum for most people
1313
Participation is to obtain benefit, such as information on developments which is useful to the HEI overall
To influence events or cement long term relationships
Used for those roles where on-going relationships are important
Most common
1414
Unlikely unless for example leading the development of marketing or provision of consult
For example involvement in planning teams or working groups
For those networks that are unlikely to last long or have only short term benefit
Unlikely but may be used when you are required to create a network to pass on information or obtain feedback
1515
Occupying a high profile role in external organisations or being involved in negotiations
Chairing sub committees of professional bodies or external groups
Membership of professional bodies or with other education providers or employers’ organisations
Unlikely
THE QUESTIONNAIRETHE QUESTIONNAIRE
SENSORY ANDSENSORY AND
PHYSICAL DEMANDSPHYSICAL DEMANDS
KNOWLEDGEKNOWLEDGE
AND EXPERIENCEAND EXPERIENCE
SECTION FOUR: SINGLE ELEMENTSSECTION FOUR: SINGLE ELEMENTS
THE QUESTIONNAIRETHE QUESTIONNAIRE SENSORY AND SENSORY AND
PHYSICAL DEMANDSPHYSICAL DEMANDS
KNOWLEDGE ANDKNOWLEDGE AND
EXPERIENCEEXPERIENCE
SECTION FOUR: SINGLE ELEMENTSSECTION FOUR: SINGLE ELEMENTS
READ ALL THE DEFINITIONS, STARTING WITH THE FIRST ONEREAD ALL THE DEFINITIONS, STARTING WITH THE FIRST ONE
Decide which one is the right one for youDecide which one is the right one for you
Evidence with two examples
HERA WORKSHOPHERA WORKSHOP
RememberRememberIf you need help in completing the QuestionnaireIf you need help in completing the Questionnaire
We are here to help you !!!We are here to help you !!!
Jane Hart (Project Officer)Jane Hart (Project Officer)
Oksana BolgarovaOksana Bolgarova
- Cartwright (Role Analyst)- Cartwright (Role Analyst)
Wanda Kirby (Role Analyst)Wanda Kirby (Role Analyst)
HERA Project Office TeamHERA Project Office Team
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