HUMANITARIAN RESPONSE – INFORMATION MANAGEMENT
1. Objectives
2. Definition and
Importance
3. IM Chain
4. IM Stakeholders
5. Strategy
6. Buy-in
2
INFORMATION MANAGEMENT- INTRODUCTION
Information Management
1. Define - and understand the process of - Information Management.
2. Identify what kind of information is important and how it drives food security interventions.
3. Understand the interaction between cluster coordinator and IMO in establishing information management strategies.
4. Identify and understand the framework of information management strategies
3
FOOD SECURITY CLUSTER- OBJECTIVES
Information Management
4
INFORMATION MANAGEMENT
RELEVANCE
Information Management
Why is this subject covered?
Information management is one of the key enablers of the
coordination and decision-making necessary for an
efficient and effective food security response.
How does this relate to my day to day tasks?
IM tasks and products are essential for assessment and
analysis, strategy development, program review, resource
mobilization and general coordination (gap analysis, etc.)
5Information Management
INFORMATION MANAGEMENT- DEFINITION• “Humanitarian Information Management is the systematic process for the
collection, collation, storage, processing, verification, and analysis of data and information from one or more sources, and the dissemination of relevant data and information to humanitarian stakeholders, to support effective and timely humanitarian action.”
Effective and timely humanitarian action
WH
ATW
HO
TO
WH
Y
Collection
Collation
Storage
Processing
Verification
AnalysisDissemination
One or More Sources
Humanitarian Stakeholders
6Information Management
INFORMATION MANAGEMENT- IM CHAINDATA AND INFORMATION
Collect Collate Analyse Disseminate
CommunicationInformationData
Effective and timely humanitarian action
WH
Y
Information Needs
INFORMATION MANAGEMENT- IM CHAINCommunicationInformationData
Collect Collate Analyse Disseminate
Collect:
• Identify information requirements
• Evaluate the existing information
• Design methodology for data collection
• Data collection forms• Facilitate collection
Collate/Process:
• Enter, reformat and clean data
• Compile• Verify quality (or lack
thereof)• Storage, assign
metadata• Archiving, back-up,
retrieval
INFORMATION MANAGEMENT- IM CHAINCommunicationInformationData
Collect Collate Analyse Disseminate
Analyse:
• Needs/Gap Analysis• Experience• Spatial data• Statistical data• Contextual data
Disseminate:
• Report format - Graphic presentation
• Personal - meetings, phone calls
• Hard copy• Soft copy• Email• Website
INFORMATION MANAGEMENT- STAKEHOLDERS
CommunicationInformationData
Collect Collate Analyse Disseminate
Initiator Audience
Beneficiaries
Line Ministry
Operational Agency
HCT
Donor
Other Clusters
Beneficiaries
Line Ministry
Operational Agency
HCT
Donor
Other Clusters
INFORMATION MANAGEMENT- STAKEHOLDERS
CommunicationInformationData
Collect Collate Analyse Disseminate
Initiator Audience
Beneficiaries
Line Ministry
Operational Agency
HCT
Donor
Other Clusters
Beneficiaries
Line Ministry
Operational Agency
HCT
Donor
Other Clusters
INFORMATION MANAGEMENT- STAKEHOLDERS
CommunicationInformationData
Collect Collate Analyse Disseminate
Initiator Audience
Beneficiaries
Line Ministry
Operational Agency
HCT
Donor
Other Clusters
Beneficiaries
Line Ministry
Operational Agency
HCT
Donor
Other Clusters
FSCCoordinator
IMO
“…plays a vital role in collecting, analysing, and sharing information that is important for the cluster stakeholders to make informed (evidence based) strategic decisions…”
VALUE-ADDED
INFORMATION MANAGEMENT- STRATEGY
Information Management
Communications Strategy
Identify Key Stakeholders
Information needs of
Stakeholders
Stakeholder profiles
Target Audience
Communication Activities
Frequency of Activities
Resources Available &
Tools
Monitor
Evaluate
Objectives of Commu-
nication
CC & IMO Team
Strategy:
• Guides communication with each stakeholder
• Different stakeholders require different information to make decisions
• So the aim, method and content of communication will differ for the different groups
• Strategy is jointly developed between the cluster coordinator and the IMO
INFORMATION MANAGEMENT- BUY-IN
Information Management
Convince partner to
share
Add value
Disseminate
quickly
Partner sees net benefit
Programmatic Response
INFORMATION MANAGEMENT – CLUSTER NEEDS AND PRODUCTS
Needs: Agreed, coherent picture of situation, risks/needsIM Products: 3/4Ws, assessment tools and forms, analysis templates, database, sitreps, maps
Needs: Agreed, coherent objectives, strategy, response planIM Products: Strategy outline/document, maps
Needs: Strategy, prioritized projects, roles and responsibilities IM Products: Sector contribution to appeal (CHAP, etc.), OPS, FTS
Needs: Coordinated, deconflicted projects; M&E of strategyIM Products: 3/4Ws, contact lists, maps, databases; sector updates to appeals
Effective and timely humanitarian actionWH
Y
16
INFORMATION MANAGEMENT
RELEVANCE
Information Management
Why is this subject covered?
Information management is one of the key enablers of the
coordination and decision-making necessary for an
efficient and effective food security response.
How does this relate to my day to day tasks?
IM tasks and products are essential for assessment and
analysis, strategy development, program review, resource
mobilization and general coordination (gap analysis, etc.)
INFORMATION MANAGEMENT
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