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GWP Regional Days Meeting
Monitoring and Reporting
Port of Spain 23 June, 2014
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Objectives of GWP reporting• To monitor implementation of the overall GWP Work
Programme
• To strengthen organisational planning and programme design
• To identify and better understand the plausible linkages between GWP’s work and the desired outcomes across an attribution gap
• To promote GWP’s achievements
• To demonstrate value for money to funding partners
Reporting cycle
GW
PO
4 Quarterly financial reports (progress update tab)
Primary purpose: - Monitoring of financial expenditure and
project progress
Type of narrative information:- Critical assessment of project progress
in the context of expenditure
1 Annual report
Primary purpose: - Annual progress review
Type of narrative information:- Assessment of implementation of planned
activities- Logframe indicators status- Progress markers status- Management & Governance performance
self assessment
12 Monthly reports
Primary purpose: - To capture GWP activities, outputs and
results Type of narrative information:- News items + monitoring table
Monthly reports
Component Primary purpose Global use
Communication report
To capture GWP regional news and record GWP activities, outputs and outcomes
• Production of NewsFlow• Material for GWP in Action• Monitoring and evaluation
Monitoring table
To record GWP activities, outputs and outcomes
• Statistical compilation of GWP’s work
• Identification of water governance outcomes
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Monitoring table
Operational details associated with information items External influence Reported items number & Headline1
Core / project / demo project2
Location3 Thematic area4
Implementing partners5
Type of related Activity or Output6
Public References & Media7
Boundary actors targeted8
Outcome(s) targeted9
1. Headline
Select Select
2. Headline
Select Select
Quarterly reports
Component Primary purpose Global use
Financial report Account of expenditures against budget
• Monitoring use of funds• Approval of financial
disbursements• Project budget reallocation• Audit• Annual Financial Report
Progress update tab*
To criticallly assess project progress in the context of expenditure
• Evaluation of project progress• Project budget reallocation
*Note: Only requested for individual projects
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Progress update tab
Project 1 Project 2 All projects Project 1 Project 2
GWP [RWP]Q2 Forecast
ExpendituresQ2 Actual
Expenditures
Status 2014 Q2 Expenditures (Forecast to
Actual)
Q2 Forecast Expenditures
Q2 Actual Expenditures
Status 2014 Q2 Expenditures (Forecast to
Actual)
Progress 2014 Q2Brief explanation of achievements as compared to plans by individual Outcome Challenge/Work Package.
Note: Relevant information previously submitted through the monthly reporting process can simply be referenced rather than repeated
% Expenditure rate
(Accumulated expenditures 2014
/Approved budget 2014)
% Expenditure rate
(Accumulated expenditures 2014
/Approved budget 2014)
Goal 1 – Promote water as a key part of sustainable national development
Outcome Challenge/ Work Package 1 60 000 0 Under Budget! 0 0 On Track 31% n/a
Outcome Challenge/ Work Package 2 5 000 0 Under Budget! 6 000 0 Under Budget! 0% 35%
Outcome Challenge/ Work Package 3 10 000 0 Under Budget! 14 000 0 Under Budget! 0% 0%
Outcome Challenge/ Work Package 4 0 0 On Track 2 000 0 Under Budget! 0% 0%
Outcome Challenge/ Work Package 5 2 000 0 Under Budget! 5 000 0 Under Budget! 0% 28%
Goal 2 – Address critical development challenges
Outcome Challenge/ Work Package 6 4 000 0 Under Budget! 10 000 0 Under Budget! 6% 40%
Outcome Challenge/ Work Package 7 12 000 0 Under Budget! 8 000 0 Under Budget! 50% 10%
Goal 3 – Reinforce knowledge sharing and communications
Outcome Challenge/ Work Package 8 0 0 On Track 2 000 0 Under Budget! n/a 30%
Running costs 11 000 0 Under Budget! 9 000 0 Under Budget! 20% 25%
Critical assessment of overall achievements as compared to plans including lessons learned and implications for the remainder of the project
Annual reportComponent Primary purpose Global use
Assessment of implementation of planned activities
To critically assess achievements as compared to plans for the year
• Annual evaluation of progress• Reporting to Funding Partners/
Steering Committee• Identification of water governance
outcomes
Logframe indicators status
To measure progress towards logframe targets
• Annual evaluation of progress• Reporting to Funding Partners/
Steering Committee
Progress markers status
To measure progress towards outcome challenges
• Annual evaluation of progress• Reporting to Funding Partners/
Steering Committee• Identification of water governance
outcomes• Statistical compilation of GWP’s work
Management & Governance performance self assessment
To evaluate the management and governance performance of RWPs
• Overview of organisational challenges and needs at regional level
Reporting requirements for projects• Mainstreamed within the overall GWP Programme Management
• Best achieved through close coordination between the reporting of core and project specific activities
• Only exception is for the Quarterly progress update (currently requested on a project basis)
Core activitiesMonthly reports
Quarterly reports
Annual report
FinancialProject specific
activities
Narrative
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ANY QUESTIONS?
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Progress review 2014 & Work Plan 2015 - Templates
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Request A: M&E templates• TEMPLATE M&E 1: Annual Progress Markers Status
• TEMPLATE M&E 2: Annual GWP Logframe Indicators Status
• TEMPLATE M&E 3: Summary assessment of implementation of planned activities incl. an overall critical assessment
• TEMPLATE M&E 4: Management & Governance Performance Self-Assessment
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Request B: Work Plan templates
• TEMPLATE WPB 1: Context and Workplan Summary
• TEMPLATE WPB 2: Detailed Workplan
• TEMPLATE WPB 3: Detailed Budget
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Deadline
15 October 2014
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