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2010 Fundraising Manual
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Thank you!
Firstly thank you so much for deciding to support the GVI Charitable Trust! The Trust is going from strength
trength and that is all thanks to support from people like you.
We have made some great progress recently on our programs for example in Latin America we have been able
onstruct new classrooms providing more children with education, introduce secondary education in the communit
San Rafael in Honduras, feed the neglected older generations and employ more local teachers.
n Kenya we have been able to assist in the construction of an Orphanage providing materials, beds, sheets, mosq
ets and clothing. We have donated vital funds to help reopen a dispensary, funded the installation of a solar po
system for the Mkwiro Primary school and helped fund scholarships, rain water harvesting tanks, waste w
ecycling projects and land for the Olives rehabilitation centre.
We are so glad to be able to fund these and many other projects around the world and with your support will conti
o do so.
I have been working with GVI since January 2007 and during this time have seen our work from many angles
ocations, if there is any way I can help please do not hesitate to contact me and thank you in advance for your supp
All the best and good luck
Ross Deans
GVI Charitable Trust Manager
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It is great to hear that you would like to support the GVI Charitable Trust. We understand that Fundraisincan be daunting so this manual aims to help you through the process and most importantly show that wh
raising funds to support your cause you can have a lot of fun!
What makes a successful fundraiser?
To be successful you must remember to:
Be Positive, persistent and enthusiastic
Be creative, use your imagination
Be organized and do your research
Use your friends, family and contacts
Keep your goal in mind
Never be afraid to ask
Smile!
Get your facts straight
To successfully convince your friends, family,colleagues and others to give up their hard earnedcash to your cause you need to make sure thatyou have done your research. They will want toknow:
Who is the GVI Charitable Trust?
Where will donations go?
What is the issue?
What impact will donations have?
Why are you supporting this cause?
Preparation and planning
Your fundraising campaign will be a lot more successful if itis well planned and organised. By taking to time to thinkthings through at the start you will save time and energy lateron. Consider the following:
What am I raising funds for?
What is my fundraising target?
Why should people donate to this cause?
Do I have any contacts that could help me?
What am I good at that can help raise funds?
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Events
Events are a very popular and successful way to raise funds, they can also be a lots of fun. If you are panning
an event remember to think about all the details:
Location: This is crucial to the success of the event, a good venue can draw more peopleContacts: Can your contacts help you find a good venue, take part or offer prizes or incentivesTiming: Will the weather affect your event, is anything else happening at the same time, will people be
available.
Case Study- Lyndsey Phelen
I initially began asking friends and
family to donate to GVI, but realisinghow many people wanted to give, Idecide to have a fundraiser night andmake it fun. I organised a committee ofpeople who were willing to help and wemade time to meet regularly. Throughthe committee we were able to make alot of connections.
We decided to hold a fancy dressfundraiser on Halloween night withKaraoke. We charged 5 entrance as a
donation. Through the connections wemade with the committee we receivedamazing prizes, we even managed tosecure some donations from largeorganisations saying we would mentionthem on the night.
My local pub let us use their functionroom for free and in exchangebenefitted from the custom, they alsodonated bottles of alcohol for prizes.
Through our connections we gotposters printed for free, signed albumsand gig tickets. If you dont ask.......youdont get!
On the night I reminded people exactlywhat they were donating to, showedpictures of my time volunteering andmade sure to show my appreciation,everyone gave generously and wemade 2500.
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Ideas for events
Auctions
Fancy Dress Parties
Theme nights by country Mexican beach party
Sponsored run or walk
Film festival
Karaoke
Picnic party in the park
Litter picking
Cookery classes
Car washing Marathon
Murder mystery
Plain clothes day at school o
work Reduced menus at
Restaurants
Wine tasting
Head shaving
Fundraise by selling on Ebay
You can now fundraise by selling your unwanted items on Ebay!
Simply list an item on Ebay in the usual way, register with Moonfishand select the GVI Charitable Trust as your charity, you can thendonate between 10-100% of your final selling price.
To read more see here: http://bit.ly/aDiYaW
Promote your event!
The golden rule with any fundraisingevent is to promote it! Here are som
ways to get people interested in youevent:
Tell your friends & family
Facebook & Twitter
Make posters & flyers
Make Invitations
Send out a press release
Get in the local paper or rad
Tell your school or work
Promote in your pub orcommunity club
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Sponsorship
Sponsorship can be one of the most successful methods of fundraising. Set yourself a challenge, do something
tough or embarrassing, get friends to join you and ask people to sponsor you for the endeavour.
Making online fundraising pages atwww.justgiving.com/gvi can be a really easy way to collect the money, for UKdonations they will automatically collect Gift Aid as well.
The first few pledges on your fundraising page will set the standard for future donations so ask your wealthy friendof relatives first and hopefully the others will follow suit!
Facts about the GVI Charitable Trust
Registered UK Charity Number 1111494
Working in over 30 countries
Set up in 2005 in response to Hurricane Stanwhich devastated communities in Guatemala
Only supports sustainable initiatives whichinvolve communities, we do not give hand outs
Keep your goal in sight
Fundraising can be hard work so it is really
important to remember why you are fundraisingand what your efforts will achieve.
Think about the impact your target amount willhave and remind people what you are aiming f
Stay positive, have fun and you will get there!
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Getting donations to the GVI Charitable Trust
Online:
Just GivingVisit:www.justgiving.com/gviYou can make a direct donation or set up afundraising page to collect your donations as yougo. If making a direct donation please tell us whereyou would like this money to go.
Post:Cheques must be addressed to the GVI CharitableTrust and can be sent to our office in the UK at:
3 High StreetSt AlbansAL3 4ED
Alternatively these can be sent to our offices in theUS or Australia:
66 Long Wharf Suite 206Suite 562 S 530 Little Collins StreetBoston, MA Melbourne, VIC02110, USA 3000, Australia
Direct Payment:Account Name: GVI Charitable TrustBank: Natwest UKAccount Number: 17100208Sort Code: 60-18-11IBAN: GB90NWBK60181117100208
Make donations Tax effective
Gift Aid
If your donors are UK tax payers dont forget to
encourage them to tick the Gift Aid box on your
sponsor form and youll earn the GVI Charitable Trust
an extra 28p for every pound they donate!
Make sure they fill in the sponsor form in full, to claim
Gift Aid, we must have their surname, first name (or
initials), and full home address, including postcode.
For tax effective donations from the US donors can gi
to one of our projects on Global Giving by searching f
one of our projects here: http://bit.ly/94gpFt
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Thank you so much for your support and please remember to tell us all about how your fundraising is going. W
would love to hear news and stories and see photos from your campaign: [email protected]
GOOD LUCK!
Legal Guidelines
We are so pleased that you have decided to raise funds for the GVI Charitable Trust although we cannot acceptliability for your event or fundraising activity, therefore it is very important that you proceed in a safe and legalmanner. Here are some guidelines:
Liquor licensing laws: If you wish to sell alcohol at an event, you should check with the Licensing Officer at thepolice station local to the event whether you need a licence to do so.
Public Entertainment Licences: If your event involves public entertainment (e.g. performance of live music,playing of recorded music, making music or dancing), you may need a licence from the local licensing authority.Most public buildings like church halls or community centres already have these. However, you should check wityour local authority whether a licence is needed.
Raffles and Lotteries: Please note these are illegal if they are for your personal gain, you may be able to hold ofor charity although you will need to check with local authorities.
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