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GUIDE TO PROJECTPROPOSALS
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Seeking funds from Management
Seeking funds from External Agencies,DST
DSIR/ Ministry of New and Renewable
Energy , Govt. of India
Aim of seeking funds:To execute A Project
to obtain specified benefits
within scheduled time
And sanctioned Budget
Purpose of the proposal
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Scope
1. Purpose of Project Proposal
2. Justification for the Project
3. State of the Art survey
4. Technical write-up5. Benchmarking with National /International
competitors
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Scope ..
6. Material/Equipment Required
Imported /Indigenous
7. Manpower for Project Execution
8. Time Schedule9. Quality Plan
10. Environmental Impact
11. Calculation of Project Cost
12. End deployment of the project
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Justification for Project
Tangible
Monetary Returns
- Cost reduction using alternate
materials/simpler design/ weightreduction etc.,
-Entirely New product
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Justification for project
Intangible
- Better customer satisfaction (customer
delight)
- Quality Improvement i.e. product withhigher accuracy
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State of the Art- Survey
Literature survey
-Published literature
-Internet
-Competitors CataloguesNational Scenario-Review
International Scenario - Review
Benchmarking with competitors
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Technical Write-Up
Introduction
Objective
Scope of work
Concepts
Architecture
Design schedule
Prototype/software schedule
Testing
Conclusion
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Scope of work
Identifying Jobs to be done inside the
organization
-Identifying Manpower
-Skills of Manpower-Available/To be Recruited
Identifying Equipment/Material
Capital/Revenue
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Scope of work-2
Job to be done out side
Identifying Suitable Subcontractors
-Their Experience
-Their quality plan-Schedule of the Job
Identifying consultants (If required)
- Educational institutes
-Independent Consultants
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Maintenance
Maintenance of Equipment
Maintenance of software
-For the duration of the project
-For the remaining life of the equipment.
Maintenance In-house
Maintenance by Outside Agencies
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Time Schedule
Time schedule:
Begin Date
End Date
Acceptance Criteria for Begin and End DateBar chart for small projects
Pert chart for major projects
Total Time Duration
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Procurement
Equipment Imported/Indigenous
Materials
Software
Expenditure Classificationas per Financial Norms followed in the
Institution
Capital/Revenue Expenditure
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Procurement - Imported
Imported:
Minimum Order Quantity (MOQ) to be
Imported
Delivery timeCost of the letter of credit
Freight and insurance
Fob destination cost
Customs duty
Customs clearance
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Procurement-Indigenous
Cost of Material /equipment/ MOQ
Cost of wastage/spares
Taxes Ex: VAT
Freight and insuranceDelivery time
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Project Management
Organization chart for the Execution of
project
Identifying key persons
Responsibilities of individualsCoordination with external agencies
Design change management
Documentation
-version management
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Risk assessment
Success rate of the project
Impact of environment
Govt. policies Ex. on taxesPolicies of other governments
Manpower attrition
recruitment
Procurement Problems
important equipment/materials etcImpact on cost & time
Alternate strategies ,Back-up plans
Risk Management
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Documentation
Design Documents
Engineering Drawings
Production drawings as per Standard practices
Software as per standardsQuality Plan to be followed
Test Data
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Deliverables
Prototype
Software
Analytical Calculations/methods developed
Hard Copy of Design DocumentsSoftcopy
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Disposal of Material
Disposal of waste
Hazardous Ex Nuclear
Disposal of unused material
Storing of Remaining components-
Space
Storing of capital equipment
What to do with civil works
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Quality Plan
Quality plan to be followed as per customer
-Defense JSS 55555
-Railways RDSO -Pertaining Standards
-Power Plants Pertaining Standards- Oil Sector
-IEEE standards
- Acceptable Practices
International Standards as per IEC
Indian standards as per BIS
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Environmental Impact
Environment and present state of the system under study
Impact of Proposed methods/development on
Environment
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Intellectual Property
PatentableProducts can be Patented
National/International
Copyright
Software can be Copyright Protected
in India
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Final Deployment
Who is owner of Final outcome
-Prototype-Analysis
-Software
-Methods
Where it is situated
Maintenance during the final product life cycleAuditing by competent authority
periodically (If required)
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Conclusion-1
Manpower
( Direct Cost for the months/year
Add Overheads Cost for the period
Total Man-hour cost
Material cost (including taxes, freight and
insurance)
Equipment cost
Testing cost
Travel costSubcontracting/consultancy cost
Others
Total Project cost
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Conclusion-2
Total Cost of the project
Approval from Marketing Dept
for marketing the product ( If required)
Return on InvestmentApproval by Finance Department
Approval by Competent Authority
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