GSC – Saginaw County UpdateP-20 Efforts:
“Metrics, Dashboards and Accountability”March 17, 2011
Project Charter
for
Early Childhood Component/s of the Cradle-to-College-Through-Career (P-20) Longitudinal Student Tracking System for Saginaw County, MI
Version 3.0
Prepared by Rich Van Tol
Saginaw Intermediate School District
Background - AccountabilityProject LAUNCH and the need to revisit
Evidence-Based Practices, fidelity, and accountability
MSU Independent Evaluation of Parents As Teachers – PAT
Birth-5 Saginaw County (PAT) was using three separate data systems, which then had to be merged for county-wide analysis and reports
UIC assignment was cumbersomeThe partners were not using the same formsConfidentiality issues
Background continued…..Early On (0-3 Part C), Michigan
Mandated Special Education (0-26), and IDEA Part B (3-21) has had a data system: MI-CIS
https://www.micis.org/
Phylis Beyer……..Perspective and Discussion- Using the MI-CIS UIC function to do UIC assignment for Birth-5 Saginaw County
Background continued…..Head Start, GSRP and Early Head
Start had a data system: Child Plushttps://www.childplus.net/
Florence Thompson……..Perspective & Discussion- UIC assignment for Head Start, GSRP and Early Head Start
Background continued…..K-12 schools/LEAs are using an array
of student information management systems.
TIES, Skyward, etc.
K-12 schools/LEAs also had a Title II D grant to establish a regional data warehouse.
Early childhood, via the Implementation Fund, “bought” it’s way into the conversation…luckily!
Background continued…..Birth-5 Saginaw County and the
home visiting partners needed a web-based data system to track its data:
https://v3.childcareresource.com/felix/
Enables the monitoring of the program, tracking home visits, screen/assessment results, UIC assignment, etc.
As a collaborative, we…..Arrived at common intake forms for Birth-5Arrived at a common Authorization to Share
Information form across Birth-5, Early Head Start, Head Start, GSRP, Early On, Special Education, etc.
Performed collective training on the forms and family-friendly best practices to get consent from families
Ken Bell PerspectiveBuilding the B-5 DB and future efforts with the Regional Data
Warehouse
Interim EC Data Collection System B-5
( replaced by permanent solution later?)
Collect Key Child & Family
Information
Assign UIC,Enter in MSDS
Integrate w Data Warehouse
Integrate w EC Student
Information Systems
•Head Start•Birth-5 / Great Parents•Great Start University•Great Start Readiness Program•Imagination Library•TBD
Integrate w K-12 Student Information
Systems•Skyward•TIES•CIMS•TEMS
Integrate w State Level Agencies
B-20 Data Warehouse
Use The Data To Optimize Child – Student Services For Each Child
Interim EC Data Collection System B-5(Does it do all of these or just collect data to start?)
Create a Data Model to Identify Key Child & Family Information
Map Data Model to current Data Warehouse, SIS, EC systems and State Systems such as the MSDS
Prepare a GAP Analysis
Design, Build (or purchase ), and Implementthe data collection system
Define Interfaces needed and design interface architectures
(XML , CSV, Web Services?)
Create a Process Model to Identify Who, What, When, How
StatewideLongitudinalData Systems
Notes from the SLDS Grant Program
Goals of Statewide Longitudinal Data Systems (SLDSs)
http://nces.ed.gov/Programs/SLDS
• evaluate teacher programs to improve instruction• know if graduates have skills to succeed in
postsecondary and/or workforce• simplify local, state, and federal reporting• support informed decision-making for all educators
SLDS can help states…
evaluate various education programs
How program participation relates to high school graduationStudents’ success with transitions to postsecondary institutions Effective teacher instruction programs
develop early warning indicator systems
Use key variables to identify at-risk students by program, teacher, school
Grantee States
Next Steps for SLDSAllow for reliable connections to early childhood,
postsecondary and labor dataConnect teachers and students to understand teacher impactProvide data access to research community and public
stakeholdersFigure out how to build data structures for seamless transfers of
student records across state linesData use at all levels of education
http://nces.ed.gov/Programs/SLDS
Elements of Longitudinal Data Systems (America Competes Act)
1. Student Enrollment Information
2. Information on Graduates, Transfers, Dropouts
3. State Assessment Scores
4. Information on Students Not Tested
5. College-Readiness Test Scores
6. A Teacher Identifier System
7. Student Transcript Information
8. Data on Student Transition and Success in College
9. Data on Preparation for Success in Postsecondary Education
10. An Audit System to Ensure Data Quality
11. Ability to Share Data from Preschool Through College
12. Unique Student Identifiers
SLDS Program Evolution
Moving along the Accountability Spectrum
Compliance Reporting
Accountability (rearview mirror view—what we did well/not so well), i.e., Outcomes/Results of Program/s
Continuous Improvement (looking out the front window)
The future?Continue to assign UIC and sustain the data
system infrastructure that is in placeContinued work with the Regional Data
WarehouseMichigan Care Improvement Registry (MICR)
and possible link with Child Plus, i.e., California’s Immunization Registry links to their Head Start programs (Child Plus) to verify child status (Jeremy Reuter, HSSCO).
CC.NET into the data warehouse?Common Kindergarten assessment system?
Opportunity to Leverage Federal Funding
Source: Leveraging Federal Funding: A Roadmap for States
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