Group Purchases of Korean Online Databases
Mikyung Kang
Korean Studies Librarian
UCLA
Before planning
Free trial services for initial 6 mo. after the 2002 CEAL meeting
Expanded another 6 mo. of trial services Survey on usage of Korean Studies online
databases Constant testing of the DB access and
searching Asked usage statistics from each vendor
Free Trial Services
Full-text journal article DBs DBPia Korean Studies Information: KISS
Historical/literary primary source DBs DB Media Contents Library: Korea AtoZ KRPia
Encyclopedia DB EncyKorea
Web-based survey
Target audience: the UCLA Korean Studies scholarly community, including Approx. 50 graduate students 10 faculty members Approx. 10 visiting scholars
Period: Winter Qtr. 2003 January - March 2003
Survey pop-up window
Survey questions
1. Which database(s) do you use most frequently? Please choose all that apply. DB Media Contents Library: Korea A to Z EncyKorea KRPia DBPia Korean Studies Information KISS
2. How often do you use one of these Korean studies online databases? Once a week or more Once every two or three weeks Less than once a month
Survey questions (2)
3. Each of the database provides access to a number of different titles. Which title(s) do you find most useful?
4. Have you had any problems using any of the databases? No Yes. Please describe the problem(s)
Survey questions (3)
5. Which journal/other publication titles do you recommend for purchase by the library? If more than one, please list in order of importance from most to least important.
6. Do you have any comments or suggestions for the library or for the database companies?
Survey questions (4)
7. What is your status? Choose one. UCLA undergraduate student UCLA graduate student UCLA faculty Visiting scholar
8. What is your primary research area?
Announcement through the UCLA EAL homepage
Announcement through e-mail
Survey results
Survey Results
Total 23 users responded Excluding undergraduates,
21 users responded 31% response rate
39% of respondents answered: Use Korean Studies online databases once a
week or more Databases used most frequently:
Journal article full-text databases
KSI online statistics
Initiated as a UC-wide project
Agreed among two Korean Studies Librarians in the UC system (UCB & UCLA) first
Contacted potential UC system libraries for participation
Provided all the UC campus IP addresses to the DB vendors for requests of free trial services
Introduced Korean online databases in the EAALC (East Asian Academic Librarians of California) annual meeting
Looked for other UC library participations
Beyond a UC-wide project
Not enough participations among UC system libraries
Two non-UC Korean Studies Librarians (Columbia & Michigan) expressed to join
So, at least 4 libraries (UCB, UCLA, Columbia, and Michigan) firmly committed to work together as a starting point for the consortial purchase project
Before negotiation with vendors
Set a maximum amount each participant can contribute to the project
Prioritized database titles by the four Korean Studies librarians
Discussed fair and reasonable amounts each library can pay annually to each vendor
Decided time frame for the project Divided responsibilities into two parts:
Communication with vendors (UCB) Communication among libraries (UCLA)
Negotiation process
Different pricing for tier 1 and tier 2 groups Combined concepts of ‘subscription’ and
‘purchase’ (subscription + back-up copy provision)
Tried to ask similar purchase conditions to all three vendors
Centralized communication channels Communicated in person with the vendors in
Korea (UCB & Michigan)
After negotiation
Announced through EASTLIB Received requests of purchase information (prices &
conditions) for each database Distributed purchase information upon requests Received participation requests by due dates Participating Libraries
Korea AtoZ – 9 libraries EncyKorea – 7 libraries KRPia – 6 libraries DBPia – 6 libraries KISS – 9 libraries
License agreement
Made standard license agreement drafts by UCLA for all participating libraries and vendors
Distributed electronically by each vendor for each participating library’s own use for individual contracts
Finalized and signed contract documents individually by each participating library for each database
After group purchases…
Each participating library is responsible forAnnual payment to each vendorReporting any technical problemsCommunicating with each vendor for
any other problems
After group purchases…
The working group will continue to Plan potential future consortial purchases Introduce any new databases available Request free trial services for newly
developed databases Look for a possibility of cooperative
cataloging for Korean E-journals in aggregator databases (DBpia & KISS)
Any questions?
Thank you very much!!
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