MODULE 8
1SKILLS
Microsoft PowerPoint 2013
Creating a Presentation
Working with Slide Masters andHandouts
Adding Visual Elements and Sound
Completing, Running, and Sharing Your Show© Paradigm Publishing, Inc.
2SKILLS
Guidelines for Creating a PowerPoint Presentation
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Before you begin to create a PowerPoint presentation, you should:– have a focused topic– have a clear purpose– know who your audience will be
You should also ask yourself:– how much your audience members are likely to know
about your topic– what they might do with the information– whether they would appreciate humor
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Guidelines for Creating a PowerPoint Presentation…continued
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You should have a basic idea of how to organize the information in your presentation.
You might draw a storyboard
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Guidelines for Creating a PowerPoint Presentation…continued
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Use a Title Slide layout for the first slide in your show
Use Content layouts to provide concise bullet points or to insert graphics, videos, or photos for visual interest and richer communication
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Guidelines for Creating a PowerPoint Presentation…continued
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Include no more than 6 bullet points per slide, and keep them brief
Do not overuse graphic elements and animations
Keep the look of your slides consistent by using a built-in design
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Guidelines for Creating a PowerPoint Presentation…continued
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Set up your slide show either to be given in person and navigated manually or to run automatically with saved timings and a recorded narration
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Creating a Presentation
8SKILLS
Creating a Presentation
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A PowerPoint presentation can be run manually, or it can be set up to run automatically
You can include notes and a script, and you can add a recorded narration
You can also present a PowerPoint presentation online or publish a PowerPoint slide show to the Web
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Creating a Presentation…continued
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Most of your work building a slide show is done using the Normal view, which splits the screen into three main sections, or panes– slide pane includes a large view of an individual slide– notes pane is below the slide pane and provides an
area for entering speaker notes– slide thumbnails pane is the left side panel which
shows smaller views of the slides
10SKILLS
Skills You Learn
1. Open PowerPoint and insert a slide
2. Enter text on slides
3. Use the Outline feature
4. Add notes
5. Apply a layout
6. Apply a theme
7. Organize slides using the Slide Sorter feature
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11SKILLS
Skill 1 Steps: Open PowerPoint and Insert a Slide
1. Press Win + C to display the Charms bar
2. Click the Search charm
3. Type PowerPoint
4. Click PowerPoint 2013 in the Apps results list to display the PowerPoint landing page
5. Click Blank Presentation
6. Click the New Slide button in the Slides group on the HOME tab
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Skill 1 Visual: Open PowerPoint and Insert a Slide
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Click the New Slide button in the Slides group on the HOME tab.
13SKILLS© Paradigm Publishing, Inc.
Using a Template When you open PowerPoint, the page you see
is sometimes referred to as a landing page On this page, you can select from a variety of
templates that are preformatted, allowing you to quickly create a professional looking presentation
CHECKPOINT QUESTION
14SKILLS© Paradigm Publishing, Inc.
To access the New Slide button, display this tab.
a. INSERTb. VIEWc. HOMEd. SLIDE SHOW
1
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Skill 2 Steps: Enter Text on Slides
1. In the slide pane, click anywhere in the title placeholder text Click to add title and then type Fair Trade and Chocolate
2. In the slide pane, click in the subtitle placeholder text Click to add subtitle and then type Promoting a Fair and Sustainable Industry
3. Click Slide 2 in the slide thumbnails pane
4. Click in the title placeholder and type What is Fair Trade?
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Skill 2 Steps…continued
5. Click in the content placeholder and enter the following text, pressing the Enter key after each line as indicated:
Above-market prices to growers [Enter]
No slavery used in production of cocoa [Enter]
Sustainable practices [Enter]
Benefits to trading partners’ communities6. Click the FILE tab
7. Click the Save option
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Skill 2 Steps…continued
8. Click the SLIDE SHOW tab
9. Click the From Beginning button in the Start Slide Show group
10. Click your mouse to advance to Slide 2
11. Click your mouse to advance to the end of the presentation
12. At the screen that reads End of slide show, click to exit, click your mouse once to return to Normal view
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Skill 2 Visual: Enter Text on Slides
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Click in the content placeholder and enter the text, pressing the Enter key after each line.
19SKILLS© Paradigm Publishing, Inc.
Exploring PowerPoint Views Normal view is the default view and is typically
where a presentation is created Outline view is used to create an outline or
storyboard for your presentation Slide Sorter view displays all the slides in the
presentation on one screen as thumbnails Notes Page view displays the current slide with
any added notes below it Reading view displays the slides in full-screen
view and is often used to review a presentation
CHECKPOINT QUESTION
20SKILLS© Paradigm Publishing, Inc.
A content placeholder is formatted to contain this by default.
a. a numbered listb. clip artc. a slide titled. a bulleted list
2
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Skill 3 Steps: Use the Outline Feature
1. Click the Outline View button on the VIEW tab
2. In Slide 2, click to the right of the last bullet point
3. Press Enter
4. Click the HOME tab
5. Click the Decrease List Level button in the Paragraph group
6. Type The Global Nature of Chocolate Growing and press Enter
7. Click the Increase List Level button in the Paragraph group on the HOME tab
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Skill 3 Steps…continued
8. Type the following text, pressing Enter as indicated to create new bullet points:
South America [Enter]
Africa [Enter]
Asia
9. Click the slide icon to the left of the Slide 3 title to select all the text on Slide 3
10. Move the mouse pointer over the slide icon and drag the Slide 3 icon to just below the subtitle of Slide 1, and then release the mouse button
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Skill 3 Visual: Use the Outline Feature
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Press Enter at the end of a bulleted line to move the insertion point to a new bullet on the slide.
24SKILLS© Paradigm Publishing, Inc.
Expanding and Collapsing Outlines When you are working on a long presentation,
the Expand or Collapse feature in the outline pane in Outline view can make it easier to view the slide information
This feature collapses the slide content in the outline pane, hiding subtopics from view when you double-click a slide icon
To reverse the process, double-click again and the subtopics display
CHECKPOINT QUESTION
25SKILLS© Paradigm Publishing, Inc.
To demote a heading in the outline, press
a. down arrow.b. Ctrl + D.c. Tab.d. Enter.
3
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Skill 4 Steps: Add Notes
1. Click Slide 5 in the slide thumbnails pane
2. Click in the notes pane and type The ability to track beans to their origins ensures that chocolate flavors are pure and authentic.
3. Click the Notes Page button in the Presentation Views group on the VIEW tab
4. Click the Normal button to return to Normal view
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Skill 4 Visual: Add Notes
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Click the Notes Page button in the Presentation Views group on the VIEW tab.
28SKILLS© Paradigm Publishing, Inc.
Using Notes A good rule of thumb is to include only key
points on your slides and place supporting points or speaker notes in the notes pane
Many presenters write out information like statistics or quotes to help them through their presentation
Other presenters write out their entire speech for each slide
CHECKPOINT QUESTION
29SKILLS© Paradigm Publishing, Inc.
The notes pane appears in
a. Slide Show view.b. Normal view.c. Slide Sorter view.d. Reading view.
4
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Skill 5 Steps: Apply a Layout
1. Click the HOME tab
2. Click the Layout button in the Slides group
3. Click the Two Content option at the drop-down gallery
4. In the slide pane, click in the content placeholder at the right and type
Europe is the largest cocoa-processing region [Enter]
Local markets dictate taxes and currency fluctuations
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Skill 5 Steps…continued
5. In the slide thumbnails pane, click Slide 5
6. In the Slides group on the HOME tab, click the New Slide button arrow
7. Click the Picture with Caption option to insert a new Slide 6 with that layout
8. In the slide pane, click the Click to add title placeholder and then type Map of global cocoa markets
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Skill 5 Visual: Apply a Layout
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Click the Layout button in the Slides group and then click the Two Content option at the drop-down gallery.
33SKILLS© Paradigm Publishing, Inc.
Working with Placeholders If you can’t find a predefined layout that works
for your slide, you can insert a text box to create a placeholder
To insert a text box, click the Text Box button in the Text group on the INSERT tab, click a blank area of the slide, and then drag to create the text box
You can then add content and drag the placeholder to an appropriate location on the slide
CHECKPOINT QUESTION
34SKILLS© Paradigm Publishing, Inc.
Layouts can include
a. content placeholders.b. title placeholders.c. subtitle placeholders.d. content, title, and subtitle placeholders.
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Skill 6 Steps: Apply a Theme
1. Click the DESIGN tab
2. Hover your mouse pointer over the themes in the Themes group and then click the Facet theme to apply it to all slides in the presentation
3. In the Variants group, click the blue color variation
4. In the slide thumbnails pane, click Slide 1
5. Click the More arrow at the right side of the Themes gallery to display all built-in themes
6. Right-click Office Theme and then click Apply to Selected Slides
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Skill 6 Visual: Apply a Theme
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In the Variants group, click the blue color variation.
37SKILLS© Paradigm Publishing, Inc.
Finding Themes Online Go to office.microsoft.com/en-us/templates and
search for PowerPoint themes to explore more options for your presentations
CHECKPOINT QUESTION
38SKILLS© Paradigm Publishing, Inc.
Which is not true of themes?
a. Themes provide colors, fonts, and graphical elements.
b. Themes can be applied to all slides in a presentation.
c. Only one theme can be applied to a presentation.
d. Theme variants are available to modify the theme color scheme.
6
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Skill 7 Steps: Organize Slides Using the Slide Sorter Feature
1. Click the VIEW tab
2. Click the Slide Sorter button in the Presentation Views group
3. Press and hold down the mouse button on Slide 9 and then drag the slide to the space between Slide 2 and Slide 3
4. Release the mouse button to place the slide in the new position
5. Click Slide 7, press and hold down the Shift key, and then click Slide 8
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40SKILLS
Skill 7 Steps…continued
6. Click and drag one of the selected slides to the space between Slide 3 and Slide 4 and then release the mouse button
7. Click Slide 1 to select it
8. Click the HOME tab
9. Click the Copy button arrow in the Clipboard group and then click Duplicate
10. Click and drag the new Slide 2 to the end of the presentation and then release the mouse button
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Skill 7 Visual: Organize Slides Using the Slide Sorter Feature
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Click the Copy button arrow in the Clipboard group and then click Duplicate.
CHECKPOINT QUESTION
42SKILLS© Paradigm Publishing, Inc.
The best view to use to reorganize slides is the
a. Reorganize Slides view.b. Normal view.c. Slide Sorter view.d. Slide Show view.
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43SKILLS
Tasks Summary
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