Copyright © 2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 1 of 16
GhostPractice User Notes 12.2
Table of Contents
Crystal Reports ............................................................................................................................... 2
Updated Reports ................................................................................................................... 2
Batch Audit ............................................................................................................... 2
Fee Earner Collections ............................................................................................ 2
Time and Fees Summary ......................................................................................... 3
Unpaid Fees and disbursements ........................................................................... 3
New Reports ........................................................................................................................... 5
Trust Bank Transaction Listing ................................................................................. 5
Time and Fees Recorded ....................................................................................... 9
HMRC Audit (UK Only) ........................................................................................... 16
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 2 of 16
Crystal Reports
Updated Reports
Batch Audit
When posting 13th period journals in Batch Transactions, the batch audit trail report header
has been updated to reflect such [GP-123512].
Fee Earner Collections
The client number and name has been appended the matter name on the report [GP-
123070].
These details have been added for ease of reference.
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 3 of 16
Time and Fees Summary
The report export functionality has been updated [GP-121376].
The report (for all 3 versions: Fee Earner, Matter Owner and Matter Current Owner) now
exports with all the column headers, making the report layout consistent across the 3
different versions.
Unpaid Fees and disbursements
The aging calculation for this report has changed from being based on statement date to
date of invoice relative to the date the report is run [GP-84944].
E.g. Report run on 25 February 2020
Unpaid fees & disbursements for any invoice date in February 2020 will reflect
under ‘post statement’
Unpaid fees & disbursements for any invoice date in January 2020 will reflect
under ‘current’
Unpaid fees & disbursements for any invoice date in December 2019 will
reflect under ’30 days’
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 4 of 16
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 5 of 16
New Reports
Trust Bank Transaction Listing
This new ad-hoc report provides a listing of all transactions affecting your client Trust bank
accounts, while detailing the affected general ledger contra accounts (Trust Creditors
Control or Trust Transfer Clearing). The details of the affected matter (and client) are also
displayed (GP-115415).
This report is designed to assist bookkeepers and accounting staff in reconciling Trust activity
in a single consolidated view, and to make it easier to track errors for better compliance with
Trust Accounting rules.
Per batch, the transaction(s) affecting the Trust bank will always be listed before
the contra-account transactions.
Report Layout
The report includes all Trust bank accounts (general Trust and Investment Trust).
Each bank account starts on a new page, so when running the report for all Trust banks, it is
useful to use the “Toggle Group Tree” feature in the Crystal report viewer to easily locate
the bank you want to view.
For each Trust account the report displays the brought forward balance for the date/period
range, followed by a listing of each transaction affecting the bank’s balance in the
date/period range. These transactions are grouped by the batch in which they were
recorded, along with the affected general ledger contra account entries.
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 6 of 16
Report Details
For each Trust bank account, the report shows:
The brought forward balance for the bank
The batch number (and who posted the batch).
For each batch, the following detail is provided for the bank posting:
Post date
Narration
Reference
Payer/Payee
Method of payment
Bank account number
Amount
Bank running balance
For each batch, the following detail is provided for the contra account posting:
Post date
Narration
Matter account number
Matter account name
Matter owner
Client number
Client name
General ledger contra account number
Amount
Batch total
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 7 of 16
Filter Options
The report can be run as follows:
By date or by period
The filter allows selection of a start and an
end date/period.
This is the post date or accounting period
of the bank transaction.
If multiple bank transactions are captured
in the same manual batch, then only those
within the date/period range will affect the
report’s running balance for the bank.
For all Trust banks or a single one
Detailed or summary
The summary option only lists the
transactions posted directly to the Trust
bank.
The following optional report summaries can be included:
Bank account movement summary
Provides a summary of the movement for all Trust banks included in the report.
General ledger account summary
Provides a summarised breakdown of the movement per Trust bank by the
affected general ledger contra-accounts.
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 8 of 16
Crystal Parameters
The following filters are available as Crystal Report parameters as well:
Detailed/Summary
Include bank account movement summary
Include general ledger account summary
Include report filter summary
A “Report Filter Summary” displays at the end of the
report. This section summarises the selected filters
applied to the report and is useful for
troubleshooting.
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 9 of 16
Time and Fees Recorded
This new ad hoc report provides you with a detailed listing of all fees (billable, unbillable and
billed), and any associated time, recorded within a date/period range, showing the status of
the fee (billed/unbilled) as at the end date/period (GP-124512).
NOTE: It is a listing of work done, not billed to the client.
This will be useful for firms in determining the productivity of their fee earners based on time
worked and value of fees recorded (not necessarily the value invoiced).
See note on editing vs consolidation adjustments
Report Layout
Per fee earner the report lists the fees recorded in the specified date/period range, grouped
by client, matter and then post date.
In the Crystal Report Viewer, use the “Toggle Group Tree” feature to assist navigating to
the necessary fee earner/ client/ matter.
All of the groupings can be individually suppressed allowing for a very flexible view
of your fees.
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 10 of 16
Report Details
For each fee, the following detail is provided:
Post date
Narration
Type (Billable/Unbillable)
Status (Unbilled/Billed)
Note: items on a pro forma as at the end date/period will show as unbilled.
Billing Reference (Invoice number, credit note number or proforma number)
Activity/Task (posting code report name/ explanation code report name)
If there are no e-billing clients in the Practice, then only “Activity” will display
Units (for non-time-based fees this is the number of units, pages or folios)
Recorded Time (actual time recorded, i.e. not rounded up to the next billing unit)
Display Time (time rounded-up to the next billing unit)
Rate
Billable Value (if the fee is billable then this is the billable amount, exclusive of tax)
Unbillable Value (if the fee is unbillable then this is the unbillable amount, exclusive of tax)
Value (this is the fee amount, whether billable or unbillable, exclusive of tax, whether
billed or unbilled)
This report provides you with a number of filter and display options in order to make the
resulting report as flexible as possible.
Filter Options
By date or by period
Date/Period range
This is the post date or accounting period in which the fee was recorded.
The following types of fees can be included:
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 11 of 16
Billed – Fees recorded in the date/period range that were billed as at the
report end date/period.
Unbilled – Billable fees recorded in the date/period range that were unbilled
as at the report end date/period.
Unbillable – Unbillable fees recorded in the date/period range.
PF (Fees on Pro forma) – Billable fees recorded in the date/period range that
were included on a proforma as at the report end date/period.
Batch invoices/credit notes (provided the contra general ledger account was
a fee income account)
Time only - Show time-based fees only (based on the fee types selected
above)
Fees can be filtered by:
Fee earner (one or more fee earners can be selected)
Matter (single matter)
Department (single department)
Display Options
Summary type:
Detailed: shows transaction detail
Summary: shows totals per day
Summaries only: excludes the main report detail and only show the summaries
at the end of the report (see below for more information on these summaries).
Time format - select how time should be formatted on the report.
Show Time (e.g. 00:06 for 6 minutes)
Show time as units (e.g. 1 for 6 minutes)
Show time as a factor (e.g. 0.1 for 6 minutes)
The column header in the report will indicate the format used by appending the
format in the column header.
Time as time (hh:mm)
Time as units (units)
Time as factor (hh)
Display Options
New page per fee earner – separates each fee earners’ fees with a page break
Users can choose to suppress the following groupings:
Fee earner – when this group is suppressed, the fee earner user code is added as a
column to the main report.
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 12 of 16
Client – when this group is suppressed then the client details are lost from the report
Matter – when this group is suppressed, the matter ID is added as a column to the main
report.
Post-date – when this group is suppressed, the post date is added as a column to the
main report.
The grouping suppression options will hide the selected group together with the group totals.
Note: suppressing all groupings for the detailed report, will give you a chronological
listing of fees (based on the selected filter options).
These options are also available as Crystal parameters so can be changed in the
Report Viewer
Group Suppression Examples:
Detailed view – no groupings suppressed:
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 13 of 16
Detailed view - Post Date grouping suppressed:
Detailed view - Post Date and Matter groupings suppressed:
Detailed view – all groups suppressed:
Summaries
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 14 of 16
The following summaries can be included in the report:
Fee earner summary
Department summary
Department and fee earner summary
Client summary
Client group summary
Each summary section includes the billable, unbillable and totals for:
Recorded time
Display time
Average Rate
Value
Example: Fee earner summary
Example: Department summary
Example: Department and fee earner
This summary is especially useful for Canadian clients for use when submitting WIP
calculations per fee earner/department to the Canada Revenue Agency.
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 15 of 16
Example: Client summary
Example: Client group summary
Note: if not all clients belong to a client group, then the totals for this
summary will not balance with the report totals, as this only summarises the
fees where the client belongs to a client group.
Crystal Parameters
The following filters are available as Crystal Report parameters as well:
All the group suppression options
View type (Detailed/Summary/Summaries Only)
Include report filter summary
A “Report Filter Summary” displays at the end of the report. This
section summarises the selected filters applied to the report
and is useful for troubleshooting.
Report Restrictions
The report is restrictable. This means that if a user has
rights for the report, if the report has been set as
restricted, then the user will only be able to produce
the report for their own fees and for any other fee
earner that is part of their ‘Report Group’.
GhostPractice User Notes Version 12.2
Reports Revision 4
Copyright ©2020 Korbicom - All copyright in and to this document, including without limitation the content, layout
and structure, vests in Korbicom. This document is confidential to Korbicom and any unauthorised disclosure or
copying of the document is prohibited and may be unlawful.
Page 16 of 16
Editing Fees vs Consolidating Fee Adjustments
Editing a fee value is seen as fixing/correcting an incorrectly recorded fee amount, so if a fee
amount or post date is edited, then the newer details will show since that is what the fee
earner should have recorded in the first place.
This includes editing of unbilled fees via fees and file notes or invoice wizard.
Consolidating fees and adjusting the consolidated amount is treated as a billing adjustment
to comply with arrangements made with the client. As these “edits” are billing adjustments,
they will not reflect on the report and the original work recorded by the fee earner is
reflected instead.
HMRC Audit (UK Only)
This new system stored report provides our UK clients with an audit of what was electronically
submitted with their HMRC VAT submission (GP-123244).
The main purpose of the report is to indicate if there where any edits made by the user who
submitted the VAT return.
The report is available as a stored report after the VAT return is submitted to the HMRC.
Report Details
The HMRC Audit Report displays the values submitted in the HMRC VAT Submission just
processed:
VAT due in this period on sales [1]
VAT due in this period on EC acquisitions [2]
Total VAT Due [3]
VAT reclaimed on purchases [4]
Net VAT [5]
Total value of sales, excluding VAT [6]
Total value of purchases, excluding VAT [7]
Total value of goods supplied, excluding VAT [8]
Total acquisitions, excluding VAT [9]
Submission date
Submitted by
PeriodKey
Change Log
If the person submitting the return made any changes, then these are recorded in the
change log and can be viewed in the ad hoc Change Log report.
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