Geographic Information Systems (GIS) and Grounds Maintenance
Housemark – Estates Service Northern Meeting
24th April 2013
Victoria Labeodan,
Research Analyst,
Business Support
and
Craig Godwin,
Managing Director,
Oxford Data Consultancy
Overview
• Introduction • What is GIS? • GIS and L&Q
• Resident and Stock profile• Grounds Maintenance
• Grounds Maintenance Data Capture - ODC• Future Plans• Any Questions?
Introduction
Introduction - 1
London and Quadrant Housing Trust• Owns over 67,000 homes
•Geographically spread across London and Home counties
•Range of tenures – general needs, IMR, leaseholders, shared ownership
•Structured into seven neighbourhoods – North, North East, Thames, South, South West, West
• Community Investment – employment and training, young people, building stronger communities and financial inclusion
Introduction - 2
Research & Analysis team
Resident satisfaction surveys
CORE coordination
Statistical Returns
KPIs
Ad-hoc data request
GIS
IT
IT
Housing management
Asset Management
Housing Management
Stock data
What is a Geographic Information System? (GIS)
What is GIS? - 1
Location, location, location• Manage data • Understand patterns
• Analyse trends • Analyse trends
• Data capture • Interpret data
• Visualise data
Some Housing Applications• Manage Stock• Allocate housing officer patches• Understand profile of residents • Grounds maintenance
What is GIS? - 2
How?• Layers of information• Mapping data e.g. Ordinance Survey, Google
maps, x and y coordinates• Requires GIS Software
GIS and L&Q
GIS and L&Q - 1
• Cadcorp installation in June 2012• 3 sessions of on-site training (18 staff)• Mapping Products
– OS Open source
– OS Mastermap imagery
– OS Topography
– Code-point with Polygons
– Address base plus
GIS & L&Q -2
The journey so far...
• Resident profile• Stock profile• Grounds maintenance
• Promoting GIS across the Trust
GIS & L&Q -3
Resident/Stock Profiling
Resident/Stock Profiling - 2
Resident/Stock Profiling -2
Resident/Stock Profiling - 3
Grounds Maintenance
Grounds Maintenance - 1
Why does L&Q need GM maps using GIS?• Improves the procurement process for Grounds
maintenance• Costs saving Resident satisfaction • Clarification of L&Q’s boundaries• Better management of estates• Improves information sharing (internal &
external)• Purchase GIS product – Cadcorp• Builds on GIS training
Grounds Maintenance -2
How?
Teams• Cross departmental work• External consultants – Oxford Data Consultancy
Mapping data• xx and yy coordinates (property points)• Ordinance Survey• Land Registry
Grounds Maintenance - 3
Map Specification• Grounds Maintenance • Site services
Grounds Maintenance - 4
How many?Neighbourhood Phase 1 Estates for Procurement Phase 2: Estates with Other Services
North 278 347
North East 222 250
West 222 273
Thames 199 416
South 117 331
South West 223 241
South East 185 174
Total 1446 2032
Grounds Maintenance Data CaptureHousemark – Estates Services
Northern Meeting
24th April 2013
Craig Godwin,
Managing Director,
Oxford Data Consultancy
ODC – Craig Godwin
• 25 years experience of GI data capture• Work with all of the leading GIS vendors
• Cadcorp• ESRI
• Worked with 30+ Housing Associations• Currently working with:
Ground Maintenance Data Capture
• Source data • The data capture process• Products / output• Options for Acquiring GIS
Source Data - 1
Ordnance Survey MasterMap Topography
Source Data – 2
Paper Ground Maintenance plans
Source Data - 3
Ordnance Survey Aerial Photography
Source Data - 4
Transfer Plans
Source Data - 5
Property points
Source Data - 6
Land Registry Boundaries
Source Data – 7
The Process
• Acquire / compile source data • Data capture• Identify anomalies• Manual quality assurance• Automated quality assurance• Anomaly clarification• Implement amendments• Export the data
Products - 1
Bill of quantities
Cost Centre
Feature Type County Highways Housing Leisure Grand Total
Grass 26510 12848 49569 24363 113290
Hard Areas 18838 9236 25504 17509 71087
Scrub Land 176 234 325 122 856
Shrub Beds 558 111 165 705 1540
Trees & Hedges 1230 1005 1750 3955 7941
Grand Total 47312 23435 77314 46653 194714
Grass
Hard Areas
Scrub Land
Shrub Beds
Trees & Hedges
Products - 2
Paper plans and PDFs
Products - 3
GIS data
GIS Acquisition
Hosted GIS• Data held by external consultants• Information provided via PDF• Limited functionality & access• Cheaper alternative for smaller HAs
Purchase GIS• Acquire GIS• Full functionality and flexibility
Grounds Maintenance Map
Future Plans
Future Plans
• Add GM maps to internal housing management system (Arena)
• Add the xx and yy coordinates to Arena• Link Cadcorp system to Arena• Overall satisfaction map (neighbourhood,
inner/outer London)
• ASB Hotspoting (borough, neighbourhood)
• Stock data profile (type of stock, neighbourhood)
• Create a Top 10 Maps on the intranet
Any Questions?
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