FSU SharePoint Calendars

Our Criteria

Calendar Matrix/Evaluation Sheet Bedework SharePoint WebEvent UNL Cost and support within budget TBD Handle reoccurring events Yes Duplicate entered events for ease of entry Yes Allow “required” fields Yes Approval process Yes Public input allowed Yes Allow/disallow feature Yes Tagging with keywords/categories Yes Adding and image to an event Yes WYSIWYG html editor Yes Ability to combine calendars Yes Filter Yes Search/Export Yes Views Yes “Share” feature (social media) Custom Dev Input from existing calendar systems Yes Sync with Outlook Yes iCal feed of entire calendar Custom Dev iCal feed of single event Custom Dev Allow for subscribing from personal calendars Custom Dev Allow for subscribing to existing calendars Custom Dev View in multiple platforms Yes Web Yes Print Yes Personal calendar Yes FSU Mobile Yes FSU CMS (eZPublish) Yes Other Organized interface to public Yes Ability to highlight important events/deadlines Yes Other: Weekly Email Subscriptions Yes Updates from admin email systems Yes Include Student Organizations Yes Distribution list from Student and Admin emails Yes Code/widget allowed for publishing on into websites iFrame?

Where do the events come from?

• On Page Editing• iCal Subscriptions• Outlook Integration• Workflows and Business Rules

Making Events with SharePoint

• On Page Editing

Making Events – Outlook Integration 2 way Sync

Making Events – InfoPath Forms

•

Making Events – Workflows and Business Rules – SharePoint 2007

Making Events – Workflows and Business Rules – SharePoint 2007

Making Events – Workflows and Business Rules – SharePoint 2010

SharePoint’s Strengths

• Follows the Universities current direction for Email, Calendaring, and Collaboration.– Live@edu– Exchange 2010

• Workflows – Automated Event creation• Rich API for custom development• Strong searching, tagging and filtering.

SharePoint 2010 Features

• Calendar Overlays• Better UI

SharePoint’s Weaknesses

• iCal feeds, sharing links for Facebook, etc. not out of the box – Available via API.

Calendar Examples

• FSU College of Music Public Calendar – http://calendar.music.fsu.edu• http://wwwm.coventry.ac.uk/cuevents/Pages/CUCalendar.aspx• http://www.andover.edu/Calendar/Pages/default.aspx?month=4-4-2011• http://www.ucdenver.edu/alumni_friends/calendar/Pages/DowntownEvents.aspx• http://www.ucdenver.edu/calendar/Pages/AllEvents.aspx - Note the “Find events

by:” dropdown. Very slick for filtering.• http://www.ucdenver.edu/Calendar/Pages/CalendarView.aspx - Did find some

bugs with their implementation of this.• SharePoint 2010 Example – http://fsu.sharepoint.com

Other Resources

• FSU SharePoint Training - http://sharepoint.training.fsu.edu/default.aspx