Why Keep 4-H Records?
• Record of achievements• Teaches responsibility• Allows for self-improvement• Experience for everyday living• Opportunity for recognition
Annual 4-H Project Plan (F652)
What do you want to do and learn (goals)?
How you will reach your goals?
What resources can you use?
What did you learn?
Did you meet your goals?
What resources did you use?
What would you like to do in the future?
Portfolio Cover
Use a standard Acco-type fastener in a stiff 8 ½ x 11 inch binder.
No 3-ring binders PLEASE!
Tennessee 4-H Project Awards Programs
• Beef (1)• Citizenship (1)• Clothing and Textiles (2)• Companion Animals (2)• Computers and Technology (1)• Communications (1)• Consumer Education/Economics (2)• Dairy (1)• Electric (1)• Engineering/Safety Science (2)• Entomology (1)• Food Science (2)• Forestry, Wildlife and Fisheries (2)• Goat (1)
• Horse (1) • Horticulture/Garden (2)• Leadership (1)• Line and Design (2)• Nutrition, Health and Fitness (2)• Performing Arts/Recreation (1)• Personal Development (1)• Photography (1)• Poultry (1)• Sheep (1)• Swine (1)• Plant Science (1)• Veterinary Science (1)
Table of ContentsOn a single sheet of paper list the sections in your portfolio...
• Tennessee 4-H Project Profile (Section A)• Tennessee 4-H Leadership Profile (Section B)• Tennessee 4-H Citizenship Profile (Section C)• Main Project Plans and Records• 4-H Narrative or Resume• Project Pictures• Other Project Records
Project Profiles (Sections A, B & C)
• Junior high requirements: Include profiles for past calendar year plus current year.
• Senior requirements: Include profiles for past 3 calendar years plus current year.
• Report on calendar year basis (January 1 – December 31)/one profile for each year.
• Put most recent profiles in front.• Summarize information in record section.
Some other things to keep in mind…
• Do NOT add pages or attachments to profile forms.
• Report only those things relating to main project in Section A.
• Report information under one heading only. Avoid repetition.
• Do NOT enclose any pages in plastic sleeves.
Main dishes prepared:Number of timesNumber of servings
Side dishes prepared:
Number of servingsNumber of times
Number of timesNumber of servings
Bread baked:
Deserts prepared:
Food preserved:
Number of timesNumber of servings
Number of different items frozenNumber of quarts frozenNumber of different items cannedNumber of quarts canned
Different recipes used
New recipes added to personal collection
Different menus planned
Food experiments conducted
Sold 15 cakes
Surveys conducted:Number of surveysNumber of people surveyed
1260
56336
781140
36360
12144
560
120
$300
47
18
38
3
Size of garden (acres)
Fertilize bought (lbs)
Lime bought (lbs)
Mechanical cultivations (no. times)
Hoed (no. times)
Chemical treatments (no. times)
Time spent by myself & others (hrs)
Staked (no. plants)
0.25
Vegetable varieties (no. grown)
Soil samples (no. taken)
16
1
150
200
6
22
8
60
67
Produce harvested:
Green beans (bushels)
Cabbage (no. heads)
Tomatoes (dozen)
Corn (dozen of ears)
Value of produce
Expenses
Savings to my family
(Others should be listed)
12
15
9.75
10
$683
$302
$381
March
March
Jan
April
Nov
Correct Way to Knead Dough (D)
To Preheat or Not to Preheat (D)
Tools for Successful Baking (D)
Nutrient Value of Eggs (T)
Is a Cup Really a Cup? (D)
L3
C1
L1
R1, S1, N1
L3
Bread baking contests
Food pyramid educational display
Fair exhibits (cake, yeast bread, pickles, brownies and cookies)
Original recipes published (Taste and Tell cookbook, Everytown Times)
L1, C1
C2
C5
L2
Feb
April
Aug
Aug
Sept
Dec
Red Foods bakery tour
Sugar & Spice bake shop tour
Outdoor cookery workshop
“Food Bowl” practice sessions
“Food Bowl” contest
LifeSmarts Online Consumer Challenge competition
C1
C1
C1
C6
C1, R1
S1
Yeast bread – 1st (L1, C1), 2nd (C1)
Brownies – 1st (C1); pickles – 2nd (C1); cookies – 2nd (C1); cake – 3rd (C1)
“Food Bowl” team – 1st (C1), 3rd (R1)
Level I Roundup finalist (S1)
County food-nutrition project medal
Prize money won - $15.00
A. Project Group
I was a teen leader for a bread project group. Planned and conducted 6 meetings. Eight members were
involved. All 8 learned how to make biscuits. Six of the 8 gave demonstrations at their local club meeting.
B. Club
I serve as a leader for 18 members of Ms. Jones’ 4th Grade 4-H Club. Duties include helping officers prepare
for each meeting, checking Explorer books monthly and other things as assigned by the adult leader.
C. Judging Team
I helped coach the junior high food-nutrition judging team. The 12 members met 6 times. I was responsible
for teaching how to use the food pyramid. I assisted with the county contest and determined who was on
the team.
D. Special Interest Group
I taught 2-hour workshop to 10 members on how to prepare a project portfolio.
E. Camp
I serve as a counselor for 8 members. Taught 4 classes on making healthy snacks and led group singing
for 200 campers.
Assisted with project records
Helped with Honor Club applications
Made home visits
6 members
10 members
2 members
Jan
March
April
Public Speaking Contest
Demonstration Contest
State 4-H Congress
Served as chair for 5th grade division
Judged demonstrations
Presided at regional breakfast
C
L, C
S
Secretary, Senior 4-H Club
Reporter, All Stars
Chair, Service Project Committee
Prepared minutes/kept roll
Wrote news articles
Planning service project for local club
C
C
L
School bulletin board
Sponsor recognition
Speaker at civic club
National 4-H Week
Assisted with open house
Spoke to Kiwanis Club
Secured use of local bank sign
Secured supplies/organized 4-H’ers L
C
C
C
Nutrition, Fitness and Health
Made bread for the elderly
Baked cakes for charity fundraiser
Made nutrition coloring books
Prepared recipe book for diabetics
15 loaves for senior citizens
Donated 5 cakes to children’s home for bake sale
Used with 30 SPIFFY members to teach food pyramid
Extension agent distributed at 3 diabetic cooking schools
Interviewed County Executive Learned about public road laws
County history tour Visited 8 historical sites in my county
Legislative visits Visited offices/interviewed state senator & representative
Voter registration Set up voter registration booth at shopping mall
GPS mapping Helped map location of fire hydrants in the city
Pen pals Exchanged email with girls in Canada and Brazil
Foreign exchange program Hosted foreign exchange student for 5 weeks
Project Bokonon Collected medical supplies for clinic in Belin, West Africa
Cloverville, USA/João Pessoa, Brazil sister cities Worked with mayor to establish relationship between cities
Cultural event Attended international fair at local mall
Arbor Day Planted 3 trees at my school
Health Department Put up posters for county rabies clinic
Adopt-a-Highway Helped Honor Club clean up 2 miles (4 times/year)
Recycling Helped my club collect 140lbs aluminum & 1000lbs glass
Acres for Black Bears Organized 4-H’ers to collect money ($164.88 – 15hrs)
Flag etiquette Taught 18 4-H’ers correct way to fold American flag
Nursing home Visited residents at Thanksgiving/delivered 8 fruit baskets
Charity drive Helped mail letters for March of Dimes Walk-a-thon
Toys for Tots Collected old toys/delivered to collection center for repair
Citizenship training Took course on CPR
Web design Created Web page for senior citizens’ center
Main Project Plans and Records
• Junior high requirements: Include records for past calendar year plus current year.
• Senior requirements: Include records for past 3 years plus current year.
• Put most recent year’s records in front.• Project plan should be at beginning of each
year’s records.• Records should support information presented in
the project profile (Section A).
Record SectionShould Support Profile Forms
• Calendars• Spreadsheets• Financial records• Participation records• Results of surveys• News articles written• Meeting plans• And the list goes on…
Bought 9 feeder pigs
Bought 1000# pig starter
Attended project group meeting
Gave demo on correct way to vaccinate a pig
Tagged 9 pigs
Sold 9 market hogs
Swine04
9-26
9-29
10-4
10-4
11-12
1-18
$200.00$450.00
$1250.00
$1345.00 $856.00
+ $489.00
Anywhere, USAWillie Makit Go-Getters
4-H Narrative
• Junior high requirements: No more than three (3) pages
• Senior (Level I) requirements: No more than six (6) pages
• Typewritten (preferred) or handwritten• One-sided• Double-spaced• Standard 12 point font• 1 ½ inch left margin/ ½ inch right margin
Write the narrative in five parts.
• Part 1 – Introduce yourself.• Part 2 – Highlight the project entered.• Part 3 – Highlight other projects and
activities.• Part 4 – Explain how 4-H has helped you
become a better leader and citizen.• Part 5 – Describe how 4-H has influenced
your career and school plans.
Resume
• Required for Senior (Level II) members only
• Use format of choice
• No more than 2 one-sided pages
• Standard 12 point font
• 1 ½ inch left margin/ ½ inch right margin
• Place 4 copies in the portfolio
Resume should include…
• Name• Address
• Objective
• Skills
• Leadership roles
• Employers (optional)
“To highlight the skills gained though my 4-H [insert name of your project] project and other related 4-H experiences.”
List up to 4 skills gained through your 4-H experiences.
4-H, school, church, clubs, community organizations, etc.
• Honors/Awards/RecognitionAcademic achievement, arts, sports, 4-H, community service, leadership, etc.
Project Pictures
• Pictures should illustrate highlights of the project in which the portfolio is entered.
• Limit of three (3) 8 x 11 ½ inch pages.
• Mount photos flat to the page with caption.
• Photos should NOT be shingled and should appear only on one side of each page.
• Do NOT enclose pages in plastic sleeves.
Other Project Records
• Junior high requirements: Include records for past calendar year plus current year.
• Senior requirements: Include records for past 3 years plus current year.
• Put most recent year’s records in front.• Records should support information
presented in the leadership and citizenship profiles (Section B and Section C).
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