Fiscal Year 2015 Budget Enterprise Funds

City Council Presentation Tuesday, July 29th 2014

Christopher M. Quinn, MACC, CPA, CFE, CGFO, CGMAFinance Director

Lina WilliamsBudget & Financial Analyst

Budget Preparation TimelineJanuary

First Quarter Review February

Financial AuditMarch

Presentation of Annual Progress Report and Citizen Survey Results Revise 10 Year Infrastructure Plan

April Presentation of the Year to Date Budget Second Quarter Review Budget Input Begins for Departments

May Annual Update of the Strategic Action Plan Fund Accounting Presentation Long Term Financial Planning Presentation

June Revenue Source Presentation Property Tax Presentation

Budget Preparation TimelineJuly

General Fund Budget Workshop Adopt Proposed Maximum Millage Rate Proprietary Funds Budget Workshop Third Quarter Review

August Special Revenue & Capital Fund Budget Workshop Final Proposed Budget Presentation

September Public Hearing to Tentatively Adopt Millage Rate & Budget Public Hearing to Adopt Final Millage Rate & Budget

Enterprise Funds Primarily supported by user fees

Enterprise Funds: Solid Waste Fund Golf Course Fund Tennis Center Fund Information Technology Fund Building Permits Fund Utility Fund Stormwater Management Fund

Solid Waste FundBudget

Budget Estimated Budget Change Percentage2014 2014 2015 2014-2015 Change

Total Revenues 7,400,000 7,400,000 7,373,520 (26,480) -0.4%

Total Expenditures 7,400,000 7,400,000 7,373,520 (26,480) -0.4%

Golf Course FundBudget

Budget Estimated Budget Change Percentage2014 2014 2015 2014-2015 Change

Charges for Services 1,525,960 1,278,442 1,507,746 (18,214) -1.2%Operating Transfer - 225,000 25,000 25,000 -

Total Revenue 1,525,960 1,503,442 1,532,746 6,786 0.4%

Total Expenditures 1,525,960 1,503,442 1,532,746 6,786 0.4%

Actual Estimated Percentage2013 2014 Change Change

Charges for Services 1,364,274 1,278,442 (85,832) -6.3%Operating Transfer 130,000 225,000 95,000 73.1%

Total Revenue 1,494,274 1,503,442 9,168 0.6%

Tennis Center FundBudget

Budget Estimated Budget Change Percentage2014 2014 2015 2014-2015 Change

Charges for Services 227,385 208,783 227,575 190 0.1%Transfer from General Fund 100,000 120,000 100,000 - 0.0%

Total Revenues 327,385 328,783 327,575 190 0.1%

Total Expenditures 327,385 328,783 327,575 190 0.1%

Actual Estimated Percentage2013 2014 Change Change

Charges for Services 190,277 208,783 18,506 9.7%Operating Transfer 105,000 120,000 15,000 14.3%

Total Revenue 295,277 328,783 33,506 11.3%

Tennis Center FundProjected Future Financial Performance (as presented to City Council on 7/9/2012)

2012-2013

2013-2014

2014-2015

2015-2016

2016-2017

2018-2019

-$150,000-$100,000

-$50,000$0

$50,000$100,000$150,000$200,000$250,000$300,000$350,000

RevenueExpensesNet profit (loss)

Note: Projections indicate PCTC will start to breakeven starting in 2018-2019

Information Technology FundBudget Estimated Budget Change Percentage2014 2014 2015 2014-2015 Change

Internal Service Charges 2,225,110 2,225,110 1,909,605 (315,505) -14.2%Charges for Services 666,500 663,200 654,000 (12,500) -1.9%

Total Revenues 2,891,610 2,888,310 2,563,605 (328,005) -11.3%

Operating Expenditures 2,358,745 2,378,445 2,106,528 (252,217) -10.7%Capital Outlay 276,000 253,000 457,077 181,077 65.6% Subtotal 2,634,745 2,631,445 2,563,605 (71,140) -3%

Contingency 256,865 256,865 - (256,865) - Total Expenditures 2,891,610 2,888,310 2,563,605 (328,005) -11.3%

Actual Proposed Change2014 2015 2014-2015

Personnel (FTE) 10.50 10.50 -

Building Permits FundBudget Estimated Budget Change2014 2014 2015 2014-2015

Permits, Fees and Miscellaneous 1,223,212 1,530,904 1,592,349 369,137 Appropriated Fund Balance 200,000 - 27,000 (173,000) Total Revenues 1,423,212 1,530,904 1,619,349 196,137

Operating Expenditures 1,423,212 1,530,904 1,619,349 196,137

Actual Actual Proposed *Change2013 2014 2015 2013-2015

Personnel (FTE) 13.40 15.40 16.70 3.30

*(FY 14) New Permit Technician and Inspector approved in current year budget*(FY 15) 1/3 of Community Development Office Manager to be charged here*(FY 15) Budget included for 1 additional position, if needed, for additional growth

Utility FundBudget

Budget Estimated Budget Change Percentage2014 2014 2015 2014-2015 Change

Charges for Services 32,765,750 32,490,750 33,823,780 1,058,030 3.2%Interest and Other Earnings 160,000 - - (160,000) -100.0%Bond Proceeds - - - - 0.0% Total Revenues 32,925,750 32,490,750 33,823,780 898,030 2.7%

Customer Service 1,343,941 1,316,941 1,449,659 105,718 7.9%Administration 1,168,227 1,150,077 1,228,639 60,412 5.2%Wastewater Operations 4,884,891 4,737,671 5,108,303 223,412 4.6%Water Operations 7,382,218 7,293,668 7,869,718 487,500 6.6%Non-Departmental 17,622,658 17,623,408 17,550,899 (71,759) -0.4% Subtotal 32,401,935 32,121,765 33,207,218 805,283 2.5%

Contingency 523,815 368,985 616,562 92,747 - Total Expenditures 32,925,750 32,490,750 33,823,780 898,030 2.7%

Actual Proposed *Change 2014 2015 2014-2015

Personnel (FTE) 118.20 121.20 3.00

*Wastewater Operations - Utility Systems Technician I *Water Operations - Utility Systems Technician I, Utility Systems Technician III

Utility Fund Water Operations Summary

BudgetBudget Estimated Budget Change Percentage2014 2014 2015 2014-2015 Change

Water Treatment Plant 1 1,735,178 1,733,078 1,773,667 38,489 2.2%Water Treatment Plant 2 1,296,749 1,249,249 1,526,027 229,278 17.7%Water Treatment Plant 3 982,587 956,587 1,011,446 28,859 2.9%Water Quality 475,511 468,011 476,912 1,401 0.3%Water Distribution 2,892,193 2,886,743 3,081,666 189,473 6.6% Total Expenditures 7,382,218 7,293,668 7,869,718 487,500 6.6%

Actual Proposed *Change 2014 2015 2014-2015

Personnel (FTE) 55.00 57.00 2.00

* Water Treatment Plant 1 - Utility Systems Technician I* Water Distribution - Utility Systems Technician III

Utility Capital Improvements FundProject FY 2015 FY 2016 FY 2017 FY 2018 FY 2014 TotalWater Treatment Plant # 3 560,000 275,000 - 1,500,000 - 2,335,000 Wellfield and Wells 2,350,000 1,750,000 2,000,000 2,050,000 4,250,000 12,400,000 Water Mains 200,000 1,050,000 - 100,000 100,000 1,450,000 PEP System 600,000 850,000 900,000 950,000 1,050,000 4,350,000 Wastewater Treatment Plant #1 400,000 500,000 5,402,000 878,000 - 7,180,000 Force Mains 1,000,000 350,000 350,000 - - 1,700,000 Reclaimed Water Mains 1,850,000 1,700,000 - 650,000 - 4,200,000 Wastewater Treatment Plant #2 210,000 6,030,000 12,700,000 4,500,000 - 23,440,000 Beachside Sewer System - - - 1,000,000 500,000 1,500,000 Water Treatment Plant #1 500,000 - - - - 500,000 Water Treatment Plant #2 ZLD 650,000 - - - - 650,000 General Plant R & R - Water 500,000 500,000 500,000 500,000 500,000 2,500,000 Distribution System Improvements 100,000 75,000 75,000 100,000 100,000 450,000 Lift Stations and Pump Stations 1,630,000 130,000 2,180,000 380,000 180,000 4,500,000 General Plant R & R - Wastewater 500,000 500,000 500,000 500,000 500,000 2,500,000

Total Utility Capital Projects 11,050,000 13,710,000 24,607,000 13,108,000 7,180,000 69,655,000

Operating Expenditures 194,000 64,000 114,000 45,000 15,000 Total Utility Capital Fund 11,244,000 13,774,000 24,721,000 13,153,000 7,195,000

*Items in blue are partially funded by grant revenue

Stormwater FundBudget

Budget Estimated Budget Change Percentage2014 2014 2015 2014-2015 Change

Charges for Services 7,500,000 7,300,000 7,300,000 (200,000) -2.7%Ad Valorem Taxes 275,133 275,133 316,403 41,270 15.0%Interest 1,100 - - (1,100) - Appropriated Fund Balance - - 145,668 145,668 - Total Revenues 7,776,233 7,575,133 7,762,071 (14,162) -0.2%

Operating Expenses 2,754,811 2,715,011 3,000,657 245,846 8.9%Projects 3,504,398 3,208,481 3,398,082 (106,316) -3.0%New Capital Equipment 157,000 146,617 7,500 (149,500) - Debt Service 1,360,024 1,355,024 1,355,832 (4,192) -0.3%Capital Projects Carry Over - 150,000 - Total Expenditures 7,776,233 7,575,133 7,762,071 (14,162) -0.2%

Actual Proposed *Change 2014 2015 2014-2015

Personnel (FTE) 30.05 32.05 2.00

*Engineering Technician & Survey Technician moved from Engineering Department's budget

Capital Equipment48" V-Ride walk behind mower ($7.5k)

Stormwater FundCapitalProject FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 TotalSwale Rehabilitation Program 1,408,247 1,428,412 1,448,900 1,469,718 1,490,869 7,246,146 Valley Gutter Improvements 75,000 75,000 75,000 75,000 75,000 375,000 Pipe Replacement 859,835 866,032 872,352 878,799 885,375 4,362,393 Control Structure Rehabilitation 440,000 222,000 330,000 - 275,000 1,267,000 Modeling Improvements 225,000 410,000 230,000 460,200 - 1,325,200 Canal & Seawall Replacements 35,000 50,000 50,000 50,000 50,000 235,000 Major Crossing 335,000 - 300,000 - 330,000 965,000 Other improvements - 86,000 - 265,000 122,000 473,000 Land Acquisitions 20,000 15,000 15,000 15,000 15,000 80,000 Total Stormwater Projects 3,398,082 3,152,444 3,321,252 3,213,717 3,243,244 15,775,739

Operating Expenses/Debt Service 4,356,489 4,443,619 4,532,491 4,623,141 4,715,604 New Equipment 7,500 - - - - Total Stormwater Expenditures 7,762,071 7,596,063 7,853,743 7,836,858 7,958,848

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Tentative Budget ScheduleAugust

12th Budget Workshop – Special Revenue Funds & Capital Funds 26th - Final Proposed Budget Presentation

September9th - (5:05pm) Public Hearing to tentatively adopt millage rate and budget23rd – (5:05pm) Final Public Hearing to adopt final millage and budget

Please Note Date Changes

QUESTIONS & DISCUSSION