Introduction
01 “Having exhausted all other possibilities, Governments will need to improve productivity”
• Headline news! (Bulletin 119)
A financial management review from the Chartered Institute of Public Finance and
Accountancy (CIPFA) found the Agency to be one of the best organisations that it has
reviewed.
• Why are we all here?
• Your Expectations from the Session…
Introduction
Objectives • Finance structure and our role in supporting
NAS
• Understanding of the Wider Public Sector Finance
• Our Budgets: Delegation, Responsibility,
Accountability and Reporting • Good Financial Management and Your Role • Day to day Finance – Admin all in One
Finance Structure Paul McGuire
Executive Director Finance
Raza Raheem Director Financial Control South
Jim Minogue Director Accounting Services
and Contract Control
Chris Griffin Director Provider Finance
Stephen Packham Director Financial Control North
Our Role in Supporting NAS • Strategic
• Financial Planning, Reporting and Forecasting
• Accounting Services and Contract Control
• Operational, Training and Support
• Provider Finance
Public Finance • Journey of a Pound & where do we fit into the
big picture
• Facts and Figures – relevance to the Agency and NAS
• Role of Public Accounts Committee and National Audit Office
• Whole of Government: Financial Reporting Requirements
Total Budget break down: 2011-12 (£'000's) Agency 3,227,479 NAS 1,453,258 Total 4,680,737 NAS Budget break down: 2011-12 16-18 Apps 768,000 19+ Apps 644,000 Non Participation 16,901 Others 10,576 Admin 13,781 Total 1,453,258
Budgets What is budget? Three fundamental principles of budget management:
• Compliance - are we being compliant with rules, policies and procedures?
• Control – are we reviewing and monitoring actual expenditure against planned delivery?
• Value for money – do operational decisions reflect economic value? How do you achieve above?
How does Finance support you?
Budgets Adult Skills - Participation
e.g. 16-18, 19+ Apprenticeships, Outcome Payment Pilots
Allocations, Quarterly Reviews and Payments
Non Participation
e.g. Business Development Fund
Higher Apprenticeships Fund
Finance systems – CCM – what does it provide us with?
CODA – what does CODA do?
Budgets Administration
Pay Basic Pay, NI, Pension
Non-Pay Travel and subsistence. Staff related: Mobile Phones, Room Hire, Catering, Staff Welfare
Recharges Facilities: Stationery, Shredding, Archiving, Tea & Coffee facilities
Learning and Development
Financial Management • Forecasting – who does it? Why and how often do
we do it? • Budget Profiling – who does it? Why and how often
do we do it? • Accrual Accounting – Not when cash is paid but
when delivery takes place – why is it important? • Budget holder Reports
– Monthly Management Accounts – Programme & Admin – Staff Expenses Reports – Mobile Expenses Reports – National Contracts MI
Budget Holder Reports Mobile Expenses Report – same as Staff Expenses Report
National Contract Report:
Rail bookings – first class travel, anytime travel Car hire – car refuelling Hotel & conference bookings - coding Stationery bookings – items outside core list
Admin all in One • Financial Control South – Intranet
• Finance Manual (Bookers, GPC holders, Codes)
• National Contracts (Travel, Hotels, Stationery)
• Total Facilities Management (TFM) Contract
• Paying for Goods and Services (by GPC and Invoice)
• Business Cards
• Learning and Development
• Free Meeting Facilities
• Coda Expenses Hints and Tips, TS2000
• Professional Subscriptions
• Eye Tests
• Mobile Phone Reimbursement
• Excess Travel
Summary • Have you obtained a basic understanding of the Wider
Public Sector Finance and key players in the sector? • Are you familiar with the NAS and Agency’s 12-13
budget? • Do you understand the basics of Good Financial
Management and the role you can play? • Are you familiar with ‘Admin-all-in-one’?
• Do you know who your Finance contacts are and where you can go for help and assistance?
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