Final BudgetFiscal Year 2013/2014
June 19, 2013
31242 Hilltop Blvd. / PO Box 2206 / Running Springs, CA 92382 / 909‐867‐2766
This page intentionally blank
Table of Contents
Executive Summary Fire Department & Ambulance Division Department Vision Core Functions & FY 2013/2014 Goals & Objectives Revenue and Expense Summary Capital Improvement Expenses Designated & Reserve Funds Budgeted Operating Expense Details Employee Classifications Vehicle & Equipment Replacement Schedule Water & Administration Division Department Vision Core Functions & FY 2013/2014 Goals & Objectives Revenue and Expense Summary Capital Improvement Expenses Designated & Reserve Funds Budgeted Operating Expense Details Employee Classifications Vehicle & Equipment Replacement Schedule Wastewater Collection & Treatment Division Department Vision Core Functions & FY 2013/2014 Goals & Objectives Revenue and Expense Summary Capital Improvement Expenses Designated & Reserve Funds Budgeted Operating Expense Details Employee Classifications Vehicle & Equipment Replacement Schedule Appendix A – Proposition 218 Notice of Public Hearing Appendix B – Miscellaneous Rates and Fees Appendix C – Ambulance Service Rates and Fees Appendix D – Supplemental Information Appendix E – June 8, 2013 Public Outreach Presentation
This page intentionally blank
Running Springs Water District Fiscal Year 2013/2014 Budget
Executive Summary The mission of the Running Springs Water District (RSWD or District) is to provide water, fire, emergency medical service, sewer, and other beneficial services to the community: The goal of the District shall be to do so with the highest level of integrity and ethical principles and in the most efficient and cost effective manner possible. The vision of the District is to acquire and sustain the resources necessary to provide for the current and projected service needs of the Running Springs community in the following areas:
Water Service: The Running Springs Water Division will provide excellent water quality that consistently meets or exceeds regulatory and customer requirements and water quantity that recognizes the limited availability of supply in our area yet satisfies the essential needs of our customers.
Fire and Emergency Medical Service: The Running Springs Fire Department will be an
exemplary organization dedicated to community service and acclaimed for our hometown attentiveness as we provide fire protection and life safety services whenever called to duty.
Wastewater Collection and Treatment Service: The Running Springs Wastewater
Division will provide extraordinary wastewater collection service for the Running Springs area and wastewater transmission and treatment service for the Running Springs, Arrowbear, and Green Valley Lake areas that protects the environment, complies with regulatory requirements, satisfies the needs of our customers, and provides beneficial uses for our reclaimed water.
Administration Service: The Running Springs Administration Department will provide
exceptional customer service to the community and support services to all District departments in a manner that demonstrates professionalism, utilizing advanced levels of technology.
All services will be provided in a manner that makes use of community outreach, sound management principles, responsible financial practices, and appropriate levels of technology. The Board will provide sound governance and strive to attract and retain a highly qualified, productive workforce and maintain a workplace environment where excellence is valued and where creativity, teamwork, and open communication between Departments is actively encouraged. The District has prepared this fiscal year 2013/2014 budget with the District’s mission and vision in mind and the staff and Board of Directors at the District are committed to ensuring the ongoing reliability of the extensive infrastructure that provides a foundation for the community of Running Springs. This budget continues the District’s focus on operational efficiency, public health and safety, environmental stewardship and fiscal responsibility.
ES-1
Budget Process & Schedule The District Board of Directors adopts an annual budget each year. The Finance Committee and Board of Directors have reviewed the draft fiscal year 2013/2014 Department Budgets as follows: Fire Department Budget February 6, 2013 Finance Committee Meeting, Review of Budget February 27, 20123 Regular Board Meeting, Review of Budget Wastewater Department Budget March 5, 2013 Finance Committee Meeting, Review of Budget March 13, 2013 Regular Board Meeting, Review of Budget Water/Administration Department Budget April 3, 2013 Finance Committee Meeting, Review of Budget April 17, 2013 Regular Board Meeting, Review of Budget Rate & Budget Workshop
April 13, 2013 Special Board Meeting, Review of Budget and Rate Adjustments Mail Proposition 218 Notice of Public Hearing
May 1, 2013 Notice to Property Owners on Proposed Rate Adjustments mailed Draft Budget Document
May 15, 2013 Regular Board Meeting, Review of Final Draft Budget Document Public Outreach Workshop
June 8, 2013 Open House/Public Outreach Meeting on District Core Functions, Proposed Budget and Rate Adjustments
Proposition 218 Public Hearing
June 19, 2013 Public Hearing on Proposed Rate Adjustments June 19, 2013 Consider Adopting Fiscal Year 2013/2014 Budget
The District The Running Springs Water District is an independent special district that was formed in 1958 and established under Division 12 of the California Water Code. In 1962, the District established a Fire Department to provide fire protection services for its service area. In 1976, a sewage disposal system was completed to provide sewer service for the District. In 1983, ambulance service was established. Government Activities The District’s Government Activities include fire protection services for the community of Running Springs.
ES-2
Business-Type Activities The District’s Business-Type Activities include water, ambulance and sewer services where the fees for these services typically cover all or most of the cost of operation including depreciation. Staffing & Organizational Chart The following figure shows the current organization of the District.
ES-3
The historical number of District employees by department is shown in the following chart.
9 9 9 9 9 9 9 9 9 9 9 9
4.5 4.5 4.5 4.5 4.5 4.5 5 5 5 5 5 5
7.5 6.5 6 6 7 7 7 7 7 6 6 5
3.53.5 3.5 3.5
3.5 3.5 3 3 33 3 4
5.55.5 5.5 5.5
5.5 5.5 4 4 44 3 3
0
5
10
15
20
25
30
35
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Num
ber
of E
mpl
oyee
s
Fiscal Year Ending
Historical Number of RSWD Employees
Fire Admin Water Collections Treatment
30 29 28.5 28.5 29.5 29.528 28 28 27
26 26
Financial Policies In 2010 the District prepared a Financial Master Plan (FMP) and Water and Wastewater Master Plan. These documents provided a basis for the strategic direction of the District but the recent economic downturn forced the District to deviate from some of the elements in these plans. These plans included additional debt issuance but the District has elected to delay this option and may reconsider it when the local economy stabilizes. The District continues its focus on maintaining the necessary cash fund balances for the financial stability of the District and has adopted a Cash Reserve Policy as a guideline to achieve minimum cash balances in each of its reserve funds. The District’s Cash Reserve Policy is a guideline for the priorities of operational revenue sources with the Operating Funds receiving the highest priority. After operational costs and debt service are covered, any free cash flow from operations moves into the Capital Improvement Funds up to an amount equal to annual depreciation plus 10%. Any remainder goes to the Rate Stabilization Funds for a balance not to exceed 20% of annual budgeted revenue. Revenue Sources The District’s Government Activities which includes the Fire Department are funded by a combination of property taxes and a special tax (Fire Availability Fee) that was established in 1980. Ambulance services are funded by a combination of property taxes and ambulance fees and charges. For fiscal year 2013/2014, all of the anticipated property tax revenue has been allocated to fund the Fire Department and ambulance services. For fiscal year 2013/2014 as of May 31, 2013 the District has received $1,407,881 in property tax revenue, $350,000 in
ES-4
ambulance service fees and charges and $200,000 in Fire Availability fees to fund the Fire Department and Ambulance services. Property tax revenues have declined in recent years but are showing a slight improvement. The District anticipates property tax income for fiscal year 2013/2014 to remain flat from fiscal year 2012/2013. The following chart shows the historical actual property tax revenue for the District going back to 2001 and the estimated property tax revenue for the fiscal year ending 2013.
$0.0$0.3$0.5$0.8$1.0$1.3$1.5$1.8$2.0
2001 2003 2005 2007 2009 2011 2013
Mil
lion
s
Fiscal Year Ending
Property Tax Revenue Trend
Fiscal Year Ending Amount % Change
2001 $955,488
2002 $968,543 1%
2003 $1,035,661 7%
2004 $1,124,537 9%
2005 $811,977 ‐28%
2006 $990,009 22%
2007 $1,583,490 60%
2008 $1,672,105 6%
2009 $1,628,493 ‐3%
2010 $1,531,039 ‐6%
2011 $1,390,221 ‐9%
2012 $1,391,767 0%
2013 $1,407,881 1%
Notes:
Reduction in 2005 & 2006 due to property tax shift
to State of California. 2013 as of May 31.
ES-5
The District’s Business-Type Activities or Water, Sewer and Ambulance services are funded by rates and fees with the Ambulance services being partially funded from a portion of the property tax revenue. Historically, a portion of the property tax revenue was also allocated to the water and sewer divisions as shown in the following table but in recent years all of property tax revenue has been allocated to the Fire Department.
Fire & Ambulance Water Sewer2012-2013 $1,407,881 $1,407,881 $0 $0 2011-2012 $1,391,767 $1,391,767 $0 $0 2010-2011 $1,390,221 $1,275,645 $57,288 $57,288 2009-2010 $1,531,039 $1,531,039 $0 $0 2008-2009 $1,628,493 $1,628,493 $0 $0 2007-2008 $1,672,105 $1,672,105 $0 $0 2006-2007 $1,583,490 $1,495,770 $43,860 $43,860 2005-2006 $990,009 $990,009 $0 $0 2004-2005 $811,977 $811,977 $0 $0 2003-2004 $1,124,537 $757,506 $0 $367,031 2002-2003 $1,035,661 $189,902 $353,244 $492,515 2001-2002 $968,543 $193,709 $387,417 $387,417 2000-2001 $955,488 $401,305 $334,421 $219,762
Property Tax Revenue
AllocationFiscal Year
The Fire and Ambulance Department historical revenue and expenditures are shown graphically in the following figure.
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Mil
lion
Fiscal Year Ending
Fire & Ambulance Department Revenue & Expenditures
Fire & Ambulance Budgeted ExpendituresTotal RevenueFire & Ambulance Actual Expenditures
Property Tax Allocated to Fire Department
ES-6
For fiscal year 2013/2014, the District has projected water consumption to essentially remain flat. The following chart shows the historical water consumption for 2007-2012.
Additional non-operating revenue that has been collected since 2002 from the County of San Bernardino for the disposal of their leachate from the Heap’s Peak landfill as shown in the following table. This non-operating revenue is anticipated to cease in 2013 due to the County’s new leachate treatment system coming on-line.
Fiscal Year Ending Leachate Revenue2002 $18,9692003 $70,1522004 $30,5852005 $77,2362006 $18,3862007 $19,7992008 $45,3682009 $82,8752010 $151,8412011 $222,0362012 $109,0412013 $95,099Total $941,387
Rate & Fee Adjustments Water rates are being adjusted to move the $3.90 Department of Water Resources (DWR) loan fee into the fixed monthly water service charge and adding an additional $0.75 per month to the monthly fixed water rate. This rate adjustment is needed in order to fund several deferred Capital Improvement Projects (CIP), to replace aging infrastructure and to fund cash reserves to the
ES-7
levels set forth in the District’s Cash Reserve Policy. Landscape Irrigation and Fire Service Water Meter Monthly Base Charges are proposed to increase by up to 4%. The Residential and Commercial Sewer Monthly Base Charge is proposed to increase by $2.80 per month. The increase in wastewater rates is primarily due to the loss of the non-operating revenue that has been collected since 2002 from the County of San Bernardino for the disposal of leachate from the Heap’s Peak landfill. The loss of this non-operating revenue along with the need to move forward with several Capital Improvement Projects that were identified in the District’s Wastewater Master Plan including the replacement of aging infrastructure that has been deferred is the driving force for this rate adjustment. A copy of the Proposition 218 Notice of Public Hearing that was mailed to all District property owners and customers notifying them of the proposed rate and fee adjustments for fiscal year 2013/2014 is in included in Appendix A. The notice contains a table that lists the specific rate and fee adjustments for the Water and Wastewater Divisions. Other miscellaneous rates and fees are included in Appendix B. A copy of the Ambulance Fees for fiscal year 2013/2014 is also included in Appendix C. Operating Expenses The District’s goal is to maintain the highest level of service at the lowest possible cost. Precipitation this past wet season was below normal which typically results in diminished local groundwater supplies and thus increased costs to purchase imported water from Crestline Lake Arrowhead Water Agency (CLAWA) and Arrowbear Park County Water District (APCWD). Utility costs are also increasing. Operating expenses are the on-going day to day costs of providing water, fire, emergency medical service, sewer and other beneficial services to the community and are funded by rates, fees and property taxes. The total combined District budget for all Divisions for fiscal year 2013/2014 represents a 3.3% increase in operating expenses from the prior year’s budget. Detailed lists of operating expenses for each division are included in the subsequent sections of this budget document. Capital Programs The District plans to expend $1,050,375 on capital improvement projects in fiscal year 2013/2014. Significant capital improvement projects include sewer lift station improvements, sewer easement repairs, wastewater treatment plant improvements, SCADA system improvements and the Ayers Acres groundwater well infrastructure. A significant portion of these projects will be funded by the Capital Improvement Funds which are supported by rates and fees. Several capital improvement projects that were recommended in the 2010 Water and Sewer Master Plans are being deferred due to lack of available funding. In this fiscal year 2013/2014 budget the total deferred CIP amount is $295,000 for the Collection System and $47,500 for the Treatment System. There are also several key water system improvement projects that continue
ES-8
to be deferred such as replacing aging back yard steel water mains and rehabilitating or replacing water storage tanks. Debt At the beginning of Fiscal Year 2013/2014, the District will have approximately $752,000 in principal and interest payments remaining on the Wastewater Treatment Plant Filtration Project loan, which will be incrementally paid off over the next 4 years. Assessment District No. 10 has a principal and interest balance of approximately $1.2 million in limited obligation improvement bonds outstanding with the final payment due in 2023. No new debt issuances have been included in this budget. Division Budget Documents The remainder of this this budget document is divided into three sections and includes the following for each division:
Vision Statement List of Core Functions and Fiscal Year 2013/2014 Goals and Objectives Revenue and Expense Summary Capital Improvement Projects Designated and Reserve Fund Balances Budgeted Operating Expense Details
o The 2012/2013 Fiscal-Year-To-Date (FYTD) actual for each budget item is the
amount expended for that item as of May 31, 2013. Public Outreach The District held a Public Outreach Meeting on Saturday, June 8, 2013. A copy of the presentation that was given in included in Appendix E.
ES-9
This page intentionally blank
Fire Department & Ambulance Services
Fiscal Year 2013/2014 Budget
This page intentionally blank
Fire and Emergency Medical Service Vision: The Running Springs Fire Department will be an exemplary organization dedicated to community service and acclaimed for our hometown attentiveness as we provide fire protection and life safety services whenever called to duty.
Fire Department Core Functions & FY 2013/2014 Goals & Objectives
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Fire Department The protection of life & property within the
boundaries of the Fire District.
The prevention of public losses by education, public awareness & an active fire suppression & prevention program.
Maintaining the safety & welfare of the Firefighters that work for the Fire Department.
The pre-planning of emergencies to reduce losses in the event of a local disaster.
To be an active participant in the Fire Service & with other emergency service agencies, to meet the needs of the public.
Maintaining a positive involvement within the community by the Fire Department.
To reduce cost of maintaining the programs of the Fire Department whenever possible.
Maintain staffing numbers to meet the needs of the community & to maintain the mission of the Fire Department.
Reduction of job related injuries.
Conduct 2 to 5 community functions such as an Open House, Christmas Function, Community Emergency Response Team (CERT) Meetings, Senior Blood Pressure Testing, etc. during the fiscal year.
Ambulance Service The protection of life & bodily harm by
rendering aid to the sick & injured.
Maintaining a highly efficient staff to provide pre-hospital medical attention to the public we provide service to.
Maintaining & using medical emergency equipment to serve the needs of the public.
Continue to pursue & support cost recovery efforts to support the expenditures to maintain the Ambulance Service.
Continue to pursue cost cutting measures of medical emergency equipment & supplies.
FD-1
Fire Department Core Functions & FY 2013/2014 Goals & Objectives (continued)
Core Functions Fiscal Year 2013/2014 Goals & Objectives Hazard Abatement Program
Reduce the potential harm to human life & the destruction of property by the abatement of hazardous fire receptive fuels that would pose a threat within the Fire District.
Awareness to the public of the dangers of not abating & decreasing fire hazards on their property.
Advocate fire safe communities by education & enforcement of the Hazard Abatement Program.
Continue to be an active member of the interagency efforts of hazardous fuels reduction.
Compliance of 100% of the reduction of fire fuel hazards & needed abatement in the Community of Running Springs.
Inspect 100% of the properties within the Fire District for compliance with the hazard abatement program.
Continue to pursue & support cost recovery efforts to support the expenditures of management of non-compliant properties of the hazard abatement program.
Vehicle Maintenance To have & maintain a fleet of vehicles to
meet the demands of the Fire Department’s mission.
To have vehicles with suitable equipment, to provide for the safety & needs of the public & the Fire Department’s employees.
To pursue cost cutting measures for the operation & the owning of vehicles needed for the operations of the Fire Departments mission.
To pursue cost cutting measures for maintaining & owning emergency equipment needed in the operations of the Fire Departments mission.
Training Continued training & maintaining skills of
the fire staff to provide the best & safest service possible to the public & the emergency service employees of the Fire Department.
Continued learning of new skills & technology to enhance the ability to protect life & property, while protecting Fire Department employees from hazards.
Train & maintain skills & abilities of staff to 100% of current standards.
Recruit & train 2 to 5 new Paid Call Firefighters (PCFs) during the fiscal year.
FD-2
The following analysis identifies the changes between the approved fiscal year 2012/2013 budget and the proposed fiscal year 2013/2014 budget. The analysis categories, which are consistent with the budget document categories, are as follows: Revenue and Expense Summary Operating Revenue Operating Expenses, Fire Protection Operating Expenses, Ambulance Capital Improvement Expenses Designated Fund Contributions 1. REVENUE AND EXPENSE SUMMARY a) Total Operating Revenue, Page 1
Total operating revenue increase from $1,960,597 to $1,983,716 Total operating revenue increase of $23,119 or 1.2%
b) Total Operating Expenses, Page 1
Total operating expense increase from $1,863,897 to $1,938,044 Total operating expense increase of $74,147 or 4%
As explained in the operating expenses analysis sections below, this increase is primarily due to the increase in expenses associated with operating wages, benefits and the Hazard Abatement Program. There is an increase in personnel related costs due to merit based step increases and a 2% Cost of Living Adjustment (COLA) in salaries.
c) Total Capital Improvement Expenses, Page 1 and Designated Fund Contributions
Capital Improvement Expense / Designated Fund decrease from $96,700 to $3,599 Capital Improvement Expense / Designated Fund decrease of $93,101 or 96%
This decrease is due primarily to a reduction in capital improvement expenses.
d) Total Difference, Revenue and Expenses, Page 1
Total net difference between operating revenue and total expenses (Operating Revenue / Operating & Capital Expenses), remains the same at $0.
This budget’s revenue over expenses results from the District’s plan to create a balanced budget for the Fire Department. This year, all of the property taxes have been allocated to the Fire Department. Due to the anticipated amount of overall property taxes expected to be received by the District, there will not be an allocation of tax dollars made to the Water and Wastewater Departments this fiscal year.
FD-3
2. OPERATING REVENUE a) Property Tax Revenue, Page 1
Property tax revenue increase of $50,230 or 3.7%
While the overall property tax revenue the District anticipates receiving increases from $1,339,770 to $1,390,000, the total amount will be allocated to the Fire Department and Ambulance Service to satisfy their necessary expenses as described above.
b) Ambulance Revenue, Page 1
Ambulance revenue is projected to be $350,000 based on the average actual cash receipts for the last three fiscal years. This is a decrease of $50,000 or 12.5%.
c) Fire Availability Charges, Page 1
Fire availability charge revenue is estimated at $200,000 based on the average of the last three fiscal years.
No significant change in fire availability charges is projected but staff is recommending that the Board of Directors consider increasing the fire availability charge from $65 per year to $130 per year including an annual inflationary increase based on the Consumer Price Index (CPI) as suggested in the District’s 2010 Financial Master Plan. This charge was put into effect on March 11, 1980 by Ordinance No. 9.
d) Transfer from Designated Funds, Page 1
Transfer from Designated Funds is $8,444 A total of $8,444 will be transferred from the Workers Compensation Reserve Fund into the FY 2013/14 Fire Department Budget to cover the anticipated costs of workers compensation claims.
3. OPERATING EXPENSES, FIRE PROTECTION a) Administrative Salaries, 62410, Page 4
Expense increase of $725 or 2.9%
This projected increase is based on existing wages, potential merit based increases and a 2% COLA.
b) Operating Wages (Fire), 62420, Page 5-6 & 42
Expense increase of $271,917 or 56.2%
FD-4
This projected increase is due to the reallocation of salaries between the Fire and Ambulance services, merit based salary increases where warranted and a 2% COLA.
c) Office Reimbursement, 64210, Page 7
Expense increase of $6,256 or 25.1%
This projected increase is due to the overall increase in operating expenses and the reallocation of salaries between Fire and Ambulance. The formula for office reimbursement is 2% of budgeted operating expenses and is intended to reimburse the Water Division a proportionate share for items such as: payroll, accounting, Board of Directors expenses, benefits administration, planning, budget, audit and financial administration, investment and fund balance management, human resources, public outreach and community relations.
d) Group Insurance, 63110, Page 9
Expense increase of $22,245 or 25.2%
This projected increase is based on general increases to medical and life insurance and the reallocation of wages between the Fire and Ambulance services.
e) CalPERS Retirement, 63120, Page 10
Expense increase of $26,167 or 7.4%
This projected increase is due to the increase in the CalPERS contribution rate for safety members, a slight increase in wages and the reallocation of wages between the Fire and Ambulance services.
f) Office Supplies/Materials, 62610, Page 12
Expense decrease of $600 or 37.5%
This decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
g) Office Equipment Repair & Maintenance, 62620, Page 13
Expense decrease of $2,450 or 71%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
h) Hazard Abatement, 64010, Page 14
Expense increase of $34,272 or 3,427%
FD-5
The projected increase is due to the fees that will be generated from the new Hazard Abatement Program which will offset the program’s expenses.
i) Dispatching, 62710 Page 17
Expense decrease of $1,700 or 4.2%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
j) Workers Compensation Insurance, 63820, Page 19
Expense decrease of $23,627 or 29.4%
The premium charged by SDRMA remains the same at $63,604. The projected decrease is based on the existing workers compensation claims amount being reduced.
k) Medicare Hospital Tax, 63210, Page 20
Expense increase of $431 or 2.9%
This projected increase is based on the increase in payroll wages. l) Professional Services, 63410, Page 24
Expense increase of $2,337 or 9.4%
This projected increase is the result of adjusting the anticipated expense to more closely match the actual expense.
m) Repair/Maintenance Station Interior, 63320, Page 27
Expense decrease of $1,000 or 40%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
n) Gas, Fuel, and Oil, 62720, Page 28
Expense increase of $866 or 10.5%
This projected increase is the result of adjusting the anticipated expense to more closely match the actual expense.
o) Truck Repair/Maintenance, 62810, Page 29
Expense decrease of $1,300 or 8.1%
FD-6
This projected increase is the result of adjusting the anticipated expense to more closely match the actual expense.
p) Radio Repair/Maintenance, 63910, Page 31
Expense decrease of $600 or 48%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
q) Fees & Permits, 64030 & 64040, Page 33
Expense decrease of $2,434 or 25.4%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
r) Small Tools/Equipment, 63610, Page 34
Expense decrease of $500 or 50%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
s) Safety Clothing/Devices, 62120, Page 35
Expense decrease of $2,500 or 33.3%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
t) Safety Equipment, 63620, Page 36
Expense decrease of $3,000 or 46.2%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
u) Education & Seminars, 63710, Page 37
Expense decrease of $2,000 or 28.6%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
v) Training, 63720, Page 38
Expense decrease of $4,500 or 50%
FD-7
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
4. OPERATING EXPENSES, AMBULANCE a) Administrative Salaries, 60110, Page 4
Expense Increase of $725 or 2.9%
This projected increase is based on existing wages, potential merit based increases and a 2% COLA.
b) Operating Wages, 60120, Page 5-6 & 42
Expense decrease of $243,617 or 50.4%
This projected decrease is due to the reallocation of salaries between the Fire and Ambulance services, merit based salary increases where warranted and a 2% COLA.
c) Office Reimbursement, 61410, Page 7
Expense decrease of $4,801 or 41.3%
This projected decrease is due to the reallocation of Ambulance service operating expenses and the reallocation of salaries between Fire and Ambulance. The formula for office reimbursement is 2% of budgeted operating expenses and is intended to reimburse the Water Division a proportionate share for items such as: payroll, accounting, Board of Directors expenses, benefits administration, planning, budget, audit and financial administration, investment and fund balance management, human resources, public outreach and community relations.
d) Office Supplies/Materials, 60220, Page 12
Expense decrease of $600 or 37.5%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
e) Professional Services, 60810, Page 25
Expense increase of $2,102 or 9.4%
This projected increase is the result of adjusting the anticipated expense to more closely match the actual expense.
FD-8
f) Gas, Fuel, Oil, 60410, Page 29
Expense increase of $33 or 0.2%
This projected increase is the result of adjusting the anticipated expense to more closely match the actual expense.
g) Vehicle Repair/Maintenance, 60610, Page 30
Expense decrease of $650 or 8.1%
This projected increase is the result of adjusting the anticipated expense to more closely match the actual expense.
h) Special Purpose Equipment, 60630, Page 33
Expense increase of $1,950 or 64.5%
This projected increase is the result of adjusting the anticipated expense to more closely match the actual expense.
5. CAPITAL IMPROVEMENT EXPENSES a) Structures and Improvements, 12410, Page 39
Expense decrease of $1,000 or 33%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
b) Equipment, Paramedics, 12440, Page 40
Expense increase of $1,349 or 100%
This increase is due to the planned purchase of cellular mobile hot spots for ambulances. c) Tools/Equipment Shop & Station, 12460, Page 41
Expense decrease of $2,250 or 90%
This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.
6. DESIGNATED RESERVE FUND CONTRIBUTIONS AND BALANCES
Refer to Page 3 of the Budget document for a list of designated and reserve fund balances. Resolution 7-13 adopted by the Board of Directors on April 17, 2013 established a Cash Reserve Policy. The cash fund balance for the Fire Department Operating Fund has a target
FD-9
of six (6) months of budgeted operating expenses. Once this target level is reached any remaining cash would be placed into the various designated funds. The reserve fund balance target for fiscal year 2013/2014 is $969,022. The following designated fund balances as of March 31, 2013 total $379,373.
a) Breathing Apparatus Equipment Replacement, 30420, Page 3
This designated fund was established by Resolution No. 18-11 to accumulate the funds necessary to pay for 22 replacement breathing apparatus units. Additional funds into this account will be deferred this year. The fund balance is $76,000.
b) Limited Term Firefighters, 30430, Page 3
This designated fund was established by Resolution No. 18-11 to accumulate the funds necessary to help pay for limited term firefighters. Additional funds into this account will be deferred this year. The fund balance is $48,623.
c) Future General Equipment Replacement, 30420, Page 3
$42,073 is being designated to this reserve fund this fiscal year.
This designated fund was established by Resolution No. 18-11 to accumulate the funds necessary to help pay for future general equipment replacement needs. Additional funds into this account in the amount of $42,073 are being budgeted this year. The current fund balance is $85,228 and with the additional $42,073 the new fund balance would be $127,301.
d) Fire Designated Fund, 30420, Page 3
This designated fund balance is currently $108,077. Additional funds into this account will be deferred this year.
e) Workers Compensation Reserve Fund, 63820, Page 3
In August 2010, the District received a refund from its previous workers compensation insurance carrier, Public Agency Self-insurance System (PASIS) in the amount of $249,821.06 which was allocated to Water ($65,927.62), Sewer ($53,626.55) and Fire ($130,266.89). The Fire Department share of this refund was designated on the District’s internal cash summary document to track outstanding workers compensation claims. This designated fund balance is currently $61,979.
f) New Fire Station Designated Fund, 61230, 63650, Page 3
This designated fund balance is currently $0. Additional funds into this account will be deferred this year.
FD-10
Fire Department & Ambulance Services
Fiscal Year 2013/2014 Budget
Revenue & Expense Details
This page intentionally blank
Projected Budgeted % OPERATING REVENUE: 2013-14 2012-13 Change Property tax (Fire Department Share) $1,390,000 $1,339,770 3.7% Ambulance Service (Average of last 3 FY actual cash received) $350,000 $400,000 -12.5% Fire Availability Charges (Average of last 3 FY actual) $200,000 $199,615 0.2% Transfer From Capital Improvement Fund $0 $0 0.0% Transfer from Fire Designated Fund $0 $4,377 -100% Transfer from Workers Comp. Fund $8,444 $16,835 -49.8% Grant Revenue Limited Term Firefighters $0 $0 0.0% Hazard Abatement Program (Carryover) $35,272 $0 100%
TOTAL OPERATING REVENUE: $1,983,716 $1,960,597 1.2% OPERATING EXPENSES: Total Operating Expenses (Fire) $1,589,394 $1,270,389 25.1% Total Operating Expenses (Ambulance) $348,650 $593,508 -41.3%
TOTAL OPERATING EXPENSES: $1,938,044 $1,863,897 4.0%
CAPITAL IMPROVEMENT EXPENSES AND DESIGNATED FUND CONTRIBUTIONS: Total Capital Improvement Expenses $3,599 $96,700 -96.3% Total Designated Funds $42,073 $0 100.0% TOTAL CAPITAL IMPROVEMENT EXPENSES & DESIGNATED FUND CONTRIBUTIONS: $45,672 $96,700 -52.8%
TOTAL PROJECTED REVENUE: $1,983,716 $1,960,597 1.2% TOTAL PROJECTED EXPENSES: $1,983,716 $1,960,597 1.2% Difference between revenue/expenses (Fire & Ambulance) $0 $0 Total Net Difference: $0 $0
RUNNING SPRINGS FIRE DEPARTMENT FISCAL YEAR 2013/2014 BUDGETREVENUE AND EXPENSE SUMMARY
FY 2013/2014 Budget 6/12/2013 Page 1
ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
62410 ADMINISTRATIVE SALARIES $26,000 $25,275 2.9% 462420 OPERATING WAGES $755,565 $483,648 56.2% 5,6 & 4264210 OFFICE REIMBURSEMENT $31,165 $24,909 25.1% 762510 DIRECTOR'S COMPENSATION $4,517 $4,516 0.0% 863110 GROUP INSURANCE $110,409 $88,164 25.2% 963120 CALPERS RETIREMENT $378,440 $352,273 7.4% 1062110 UNIFORM ALLOWANCE $7,250 $7,250 0.0% 11
SALARIES, WAGES & BENEFITS SUB-TOTAL: $1,313,345 $986,035 33.2% $0
ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
62610 OFFICE SUPPLIES/MATERIALS $1,000 $1,600 -37.5% 12OFFICE EQUIPMENT REPAIR/
62620 MAINTENANCE $1,000 $3,450 -71.0% 1364010 HAZARD ABATEMENT $35,272 $1,000 3427.2% 1462910 UTILITIES/HEAT & LIGHTS $12,564 $12,564 0.0% 1563010 TELEPHONE $4,346 $4,346 0.0% 1662710 DISPATCHING $38,500 $40,200 -4.2% 1763810 LIABILITY INSURANCE $11,020 $11,020 0.0% 1863820 WORKERS COMP INSURANCE $56,812 $80,439 -29.4% 1963210 MEDICARE HOSPITAL TAX (FICA) $15,190 $14,759 2.9% 2062630 POSTAGE $840 $840 0.0% 2162310 COMMUNITY RELATIONS $3,100 $3,100 0.0% 2263510 MEMBERSHIPS & SUBSCRIPTIONS $2,600 $2,600 0.0% 2363410 PROFESSIONAL SERVICES $27,249 $24,912 9.4% 2462010 MEDICAL SUPPLIES $7,400 $7,400 0.0% 25
GENERAL MAINTENANCE 63310 STRUCTURES/GROUNDS $2,500 $2,500 0.0% 26
REPAIR/MAINTENANCE 63320 STATION INTERIOR $1,500 $2,500 -40.0% 2762720 GAS, FUEL, OIL $9,117 $8,251 10.5% 2862810 TRUCK REPAIR/MAINTENANCE $14,700 $16,000 -8.1% 29
SPECIAL PURPOSE 64020 SUPPLY EXPENSE $2,000 $2,000 0.0% 3063910 RADIO REPAIR/MAINTENANCE $650 $1,250 -48.0% 31
SPEC. PURPOSE EQUIP. 63920 REPAIR/MAINTENANCE $3,025 $3,025 0.0% 32
64030 & 64040 FEES & PERMITS $7,164 $9,598 -25.4% 3363610 SMALL TOOLS/EQUIPMENT $500 $1,000 -50.0% 3462120 SAFETY CLOTHING/DEVICES $5,000 $7,500 -33.3% 3563620 SAFETY EQUIPMENT $3,500 $6,500 -46.2% 3663710 EDUCATION & SEMINARS $5,000 $7,000 -28.6% 3763720 TRAINING $4,500 $9,000 -50.0% 38
SERVICES & SUPPLIES SUB-TOTAL: $276,048 $284,354 -2.9% $0
TOTAL FIRE OPERATING EXPENSES: $1,589,394 $1,270,389 25.1% $0
SALARIES, WAGES & BENEFITS (FIRE SERVICE)
SERVICES & SUPPLIES (FIRE SERVICE)
RUNNING SPRINGS FIRE DEPARTMENT FISCAL YEAR 2013/2014 BUDGET
FY 2013/2014 Budget 6/12/2013 Page 2
ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
60110 ADMINISTRATIVE SALARIES $26,000 $25,275 2.9% 460120 OPERATING WAGES $240,030 $483,647 -50.4% 5,6 & 4261410 OFFICE REIMBURSEMENT $6,836 $11,637 -41.3% 7
SALARIES, WAGES & BENEFITS SUB-TOTAL: $272,866 $520,559 -47.6% $0
60220 OFFICE SUPPLIES/MATERIALS $1,000 $1,600 -37.5% 1260510 TELEPHONE $4,346 $4,346 0.0% 1661110 LIABILITY INSURANCE $7,934 $7,934 0.0% 1860240 POSTAGE $840 $840 0.0% 2260910 MEMBERSHIP & SUBSCRIPTIONS $400 $400 0.0% 2460810 PROFESSIONAL SERVICES $24,514 $22,412 9.4% 2561010 MEDICAL SUPPLIES $9,250 $9,250 0.0% 2660410 GAS, FUEL, OIL $13,675 $13,642 0.2% 2960610 VEHICLE REPAIR/MAINTENANCE $7,350 $8,000 -8.1% 3061210 MISCELLANEOUS SUPPLIES $1,500 $1,500 0.0% 31
SPEC. PURPOSE EQUIP.60630 REPAIR/MAINTENANCE $4,975 $3,025 64.5% 33
SERVICES & SUPPLIES SUB-TOTAL: $75,784 $72,949 3.9% $0TOTAL AMBULANCE OPERATING EXPENSES: $348,650 $593,508 -41.3% $0
ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
12410 STRUCTURES & IMPROVEMENTS $2,000 $3,000 -33.3% 3912440 EQUIPMENT, PARAMEDICS $1,349 $0 100.0% 40
TOOLS / EQUIPMENT SHOP12460 & STATION $250 $2,500 -90.0% 41
TOTAL CAPITAL IMPROVEMENTS: $3,599 $5,500 -34.6% $0
ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
30420 BREATHING APPARATUS EQUIPMENT REPLACEMENT $0 $0 0.0% $76,000 n/a
30430 LIMITED TERM FIREFIGHTERS $0 $0 0.0% $48,623 n/a
30420 FUTURE GENERAL EQUIPMENT REPLACEMENT $42,073 $0 100.0% $127,301 n/a
30420 FIRE DESIGNATED FUND $0 $0 0.0% $108,077 n/a
63820
WORKERS COMPENSATION (PASIS) OUTSTANDING CLAIMS RESERVE FUND $0 $0 0.0% $61,979 n/a
61230 NEW FIRE STATION FUND (AMBULANCE) $0 $0 0.0% $0 n/a
63650 NEW FIRE STATION FUND (FIRE) $0 $0 0.0% $0 n/aTOTAL DESIGNATED FUND CONTRIBUTIONS: $42,073 $0 100.0% $421,980
TOTAL BUDGET: $1,983,716 $1,869,397 6.1%
RUNNING SPRINGS FIRE DEPARTMENT FISCAL YEAR 2013/2014 BUDGET
DESIGNATED FUNDS
SALARIES, WAGES & BENEFITS (AMBULANCE SERVICE)
SERVICES & SUPPLIES (AMBULANCE SERVICE)
CAPITAL IMPROVEMENTS
FY 2013/2014 Budget 6/12/2013 Page 3
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62410 Fire Department ADMINISTRATIVE SALARIES $26,00060110 Ambulance Service ADMINISTRATIVE SALARIES $26,000
Total: $52,000
SALARY ALLOCATION: 33% Water Department 33% Sewer Department 16.5% Fire Department $26,000 16.5% Ambulance Department $26,000
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $45,788 $48,148 $48,848 $50,550 $52,000Actual $54,005 $55,366 $54,690 $47,733 $0
Budgeted
Actual
Actual FYTD
FY 2013/2014 Budget 6/12/2013 Page 4
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62420 Fire Department OPERATING WAGES $755,56560120 Ambulance Service OPERATING WAGES $240,030
Total: $995,595
FULL TIME: Personnel Salaries (Fire & Ambulance) $800,485
OT FOR DRILLS, MEETINGS, VACATION, HOLIDAY & SICK LEAVE COVERAGE: 1300 HRS. @ AVG. $40.50 = $52,650
Sub Total: $853,135 PAID CALL: 24 Hr. Shifts X 1 (365 x $10.50 x 24 hrs.) $91,980 Training (88 hrs. x 20 P/C x $10.50) $18,480 Alarms 750 x 2 P/C x $10.50 x 2 hrs.) $31,500 Employee Recognition $500
Sub Total: $142,460
Grant Funded Limited Term Firefighters $0 Total: $995,595 WAGE RECOMMENDATION: 2.0% cost of living adjustment Earned merit step raises (where appropriate) (Account # 60120: 381 avg. transports X 3.5 hrs. avg. = 1,333.5 hrs. X 2 staff X $90/hr. all inclusive wage)
FILLED POSITIONS: PAID CALL WAGE SCALE: EMT PARAMEDIC 1 Full Time Chief Entry Level Firefighter $9.00 $9.90 1 Full Time Battalion Chief Firefighter I $10.00 $11.00 3 Full Time Captain / Paramedics Firefighter II $11.00 $12.10 2 Full Time Firefighter-Engineer / Paramedics Engineer $12.00 $13.20 1 Full Time Firefighter-Paramedic Captain $13.00 $14.30 1 Full Time Administrative Assistant Battalion Chief $15.00 $16.50
SUMMARY OF REQUEST
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $929,160 $1,053,10 $966,040 $967,295 $995,595Actual $1,050,7 $1,001,5 $1,053,4 $896,002 $0
Operating Wages (Fire & Ambulance)
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 5
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $464,580 $526,551 $483,020 $483,648 $755,565Actual $673,819 $544,470 $615,608 $494,260 $0
Operating Wages (Fire)
Budgeted
Actual
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $464,580 $526,551 $483,020 $483,647 $240,030Actual $376,967 $457,092 $437,886 $401,742 $0
Operating Wages (Ambulance)
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 6
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
64210 Fire Department OFFICE REIMBURSEMENT $31,16561410 Ambulance Service OFFICE REIMBURSEMENT $6,836
Total: $38,001
ADMINISTRATIVE SUPPORT (2% of Operating Budget) $38,001 Payroll Accounts Payable/Receivable Miscellaneous Office Support Board of Directors Administration Benefits Administration Planning & Budget Administration Audit & Financial Statement Administration Investment & Fund Balance Management Human Resources/Personnel Medical Reimbursement & Health/Life/Disability Insurance Administration Property/Liability Insurance, Workers Compensation Administration & Loss Control Coordination Public Information & Outreach/Community Relations
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $36,750 $38,165 $38,057 $36,546 $38,001Actual $36,750 $38,165 $38,057 $33,501 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 7
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62510 DIRECTOR'S COMPENSATION $4,517
Total: $4,517
BOARD OF DIRECTOR'S SERVICES: Fourteen (14) Board Meetings annually x 5 Directors x $100 each Divided equally between 3 departments = $2,333
Eleven (11) Special District meetings x 1 Director x $50 Divided equally between 3 departments, $550/3 = $183
Ten (10) Committee meetings x 2 Directors x $100 = $2,000 (Fire Department Budget)
Total $4,517
SUMMARY OF REQUEST
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,716 $4,516 $4,517 $4,516 $4,517Actual $3,377 $3,384 $4,168 $2,384 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 8
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63110 GROUP INSURANCE $110,409
Total: $110,409
HEALTH, DENTAL, VISION & LIFE INSURANCE 9 employees + 33% Administrative $104,123 Standard Life Insurance $1,056 PCF Injury Compensation Insurance $5,230
Total $110,409
SUMMARY OF REQUEST
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $80,815 $84,408 $86,396 $88,164 $110,409Actual $78,057 $80,972 $73,600 $59,438 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 9
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63120 PERS RETIREMENT $378,440
Total: $378,440
PUBLIC EMPLOYEES RETIREMENT SYSTEM:
Classic Safety Members District's contribution percentage (34.542% x $733,314) $253,301 Employer Paid Member Contribution (EPMC) (9% x $733,314) $65,998 Paying and Reporting the Value of EPMC (0.81%x $733,314) $5,940 Paid Call Firefighters (PCFs) ($35,000 x 44.36%) $15,526
Classic Miscellaneous Members (Administrative Assistant + 1/3 General Manager) District's contribution percentage (22.974% x $119,171) $27,378 Employee contribution percentage paid by District(8% x $119,171) $9,534 EPMC (0.64%x $119,171) $763
Total $378,440
SUMMARY OF REQUEST
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $279,167 $352,023 $350,180 $352,273 $378,440Actual $329,322 $342,124 $292,188 $351,555 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 10
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62110 UNIFORM ALLOWANCE $7,250
Total: $7,250
FULL-TIME EMPLOYEE UNIFORMS: 8 Full Time Employees x 500 = $4,000 10 PCF Employees x $325 = $3,250
Total $7,250
SUMMARY OF REQUEST
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $7,775 $12,250 $7,250 $7,250 $7,250Actual $5,465 $13,219 $6,430 $3,905 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 11
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62610 OFFICE SUPPLIES/MATERIALS (FIRE) $1,00060220 OFFICE SUPPLIES/MATERIALS (AMBULANCE $1,000
Total: $2,000
MISCELLANEOUS SUPPLIES: $2,000 Computer hard and software, and funds to upgrade internal components on existing equip. Binders, printed forms, ambulance bills, envelopes, pencils, pens, stationary
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $4,700 $4,700 $2,600 $3,200 $2,000Actual $1,651 $2,122 $1,917 $2,220 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 12
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62620 OFFICE EQUIPMENT REPAIR/MAINTENANCE $1,000
Total: $1,000
OFFICE EQUIPMENT REPAIR/MAINTENANCE: $1,000 Calculators, typewriters, copy machine, computers & printers
Total: $1,000
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,450 $3,450 $1,000 $3,450 $1,000Actual $2,054 $576 $560 $1,607 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 13
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
64010 HAZARD ABATEMENT PROGRAM $35,272
Total: $35,272
HAZARD ABATEMENT PROGRAM $35,272
In fiscal year 2011-12 the Running Springs Fire Department assumed the hazard abatement program from San Bernardino County.The fiscal year 2011-12 budget included $45,720. No warrant work or bills were issued this year ($183 was used for administration).The funds were rolled over to fund the program in 2012-13. The expenses including warrant work totaled $15,497.We have $30,040 remaining and have collected $5,232 in revenue. $30,040 + $5,232 = $35,272.
Accounts receivable balance is $17,500
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $0 $0 $45,720 $1,000 $35,272Actual $- $185 $1,183 $15,497 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 14
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62910 UTILITIES/HEAT & LIGHTS $12,564
Total $12,564
STATION UTILITIES: Station #50 monthly average ($454.67 x 12 months) $5,456 Station #51 monthly average ($518.08 x 12 months) $6,217 Trash Service Station 50 ($74.21 X 12 months) $891
Total $12,564
SUMMARY OF REQUEST
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $15,410 $15,410 $12,891 $12,564 $12,564Actual $10,644 $10,920 $12,046 $11,759 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 15
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63010 TELEPHONE (FIRE) $4,34660510 TELEPHONE (AMBULANCE) $4,346
Total: $8,692
TELEPHONE SERVICE: 867-2630 & 867-2306 $490 x 12 months = $5,880 Sat Ph. $30 x 12 = $360 911 TELEPHONES AT STA. 50 & 51 $492 DSL Line Sta. 50, 51 and Web site $1,960
Total $8,692
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
$10,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $8,692 $8,692 $8,692 $8,692 $8,692Actual $9,456 $8,430 $5,668 $4,626 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 16
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62710 DISPATCHING $38,500
$38,500
DISPATCHING SERVICES (CONFIRE) $38,500
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $40,200 $40,200 $38,500 $40,200 $38,500Actual $38,282 $35,959 $34,438 $33,342 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 17
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63810 LIABILITY INSURANCE (FIRE) $11,02061110 LIABILITY INSURANCE (AMBULANCE) $7,934
$18,954
GENERAL LIABILITY AND PROPERTY INSURANCE COVERAGE:
Special District Risk Management Authority (SDRMA) Fire Department Share = $18,954
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $21,213 $21,072 $18,900 $18,954 $18,954Actual $20,563 $18,954 $20,542 $20,381 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 18
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63820 WORKERS COMP INSURANCE $56,812
Total $56,812
JPA SELF INSURANCE: Special District Risk Management Authority (SDRMA) $48,368 Fire Departments share based on yearly bill
Existing Workers Comp. Claims $8,444
Total $56,812
SUMMARY OF REQUEST
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $78,679 $75,838 $107,911 $80,439 $56,812Actual $55,005 $97,800 $91,086 $65,914 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 19
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63210 MEDICARE HOSPITAL TAX (FICA) $15,190
Total $15,190
FEDERAL REQUIREMENT: Employees Hired After April 1986 Rate: 1.45% of payroll Full-Time share including O.T.: 1.45% x $853,198= $12,371
PCF's share: 1.45% x $142,460 = $2,065 GMs share: 1.45% x $52,000 $754 GRANT FUNDED - LIMITED TERM FIREFIGHTERS $0
Total $15,190
SUMMARY OF REQUEST
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $12,886 $14,671 $13,220 $14,759 $15,190Actual $13,535 $13,509 $13,240 $11,779 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 20
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62630 POSTAGE (FIRE) $84060240 POSTAGE (AMBULANCE) $840
Total $1,680
GENERAL POSTAGE: $1,680 Ambulance Bills Ambulance Statements Bill & Letter Mailing Special Letter Mailing
Total $1,680
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,680 $1,680 $1,680 $1,680 $1,680Actual $1,680 $1,680 $1,680 $0 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 21
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62310 COMMUNITY RELATIONS $3,100
Total $3,100
FIRE PREVENTION: $1,250 School, Home and Business material Smoke Detector Program, Public Education GENERAL: $850 Earthquake preparedness material Fire Department Informational Literature 911 material, Disaster Preparedness Supplies CERT Training $500 Employee Recognition - Anniversary Lunch $500
Total $3,100
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $4,250 $4,250 $4,750 $3,100 $3,100Actual $3,425 $3,052 $3,033 $1,866 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 22
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63510 MEMBERSHIPS & SUBSCRIPTIONS (FIRE) $2,60060910 MEMBERSHIPS & SUBSCRIPTIONS (AMBULA $400
Total $3,000
SUBSCRIPTIONS: $1,000 Fire Chief, Fire Journal, Fire Command, Fire Engineer National Fire Protection Association Medical Services, Journal of Emergency Care and Transportation MEMBERSHIPS: $2,000 CSDA EMS Officers Assoc. Calif. Fire Chief's Assoc. S. B. County Fire Chief's Assoc. S. B. County Fire Prevention Officers Assoc. S. B. County Fire Training Officers Assoc. Physical Training (Gym) (increased 2013 re. personnel manual update)Other Misc. Memberships for Fire Department personnel & Board Members
Total $3,000
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $2,650 $2,650 $2,650 $3,000 $3,000Actual $1,852 $2,325 $2,537 $2,604 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 23
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63410 PROFESSIONAL SERVICES (FIRE) $27,24960810 PROFESSIONAL SERVICES (AMBULANCE) $24,514
Total $51,763
ENGINEERING: Engineering Resources Inc. 75 X 12 $900 LEGAL: Best, Best & Krieger $16,000 AUDITING: Teaman, Ramirex & Smith $9,000 FINANCIAL CONSULTANT: Rogers, Anderson, Malody & Scott $15,000 Cost of Collecting Property Taxes $900 Fire Dept. Share Of Security System Expenses $150 Collect-Tech Ambulance Billing Collections Service $2,200 IT Support $2,000 DMV Physicals/EMS Licensing $2,675 2013 Board of Directors Election Cost ($8,813/3) $2,938
Total $51,763
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $44,825 $44,825 $52,048 $47,324 $51,763Actual $48,689 $45,595 $44,507 $35,542 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 24
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62010 MEDICAL SUPPLIES (FIRE) $7,40061010 MEDICAL SUPPLIES (AMBULANCE) $9,250
Total $16,650
EMS SUPPLIES: Ambulance, Engine, Truck Medical Supplies $5,400 Disaster Preparedness Medical Cache $2,000 Paramedic Restocking Supplies $8,250 Ten (10) New Backboards $1,000
Total $16,650
SUMMARY OF REQUEST
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $15,000 $15,000 $15,000 $16,650 $16,650Actual $15,392 $16,596 $14,531 $14,167 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 25
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63310 GENERAL MAINTENANCE $2,500STRUCTURES/GROUNDS
Total $2,500
OUTSIDE MAINTENANCE: Includes Driveway Repair, Walkways, Roof Repair, $2,500 Sprinklers & Landscape, Painting
Total $2,500
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,500 $3,500 $3,500 $2,500 $2,500Actual $2,056 $1,820 $4,047 $421 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 26
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63320 REPAIR/MAINTENANCE STATION INTERIOR $1,500
Total $1,500
INTERIOR MAINTENANCE: $1,500 Includes Drywall, Touch-up Painting, Carpet Cleaning, Cleaning Supplies, Plumbing, Faucets, Electrical Garage Door Repair and Maintenance etc.
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,500 $3,500 $3,500 $2,500 $1,500Actual $1,948 $894 $922 $286 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 27
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62720 GAS, FUEL, OIL (FIRE) $9,11760410 GAS, FUEL, OIL (AMBULANCE) $13,675
Total $22,791
EQUIPMENT FLUIDS: Unleaded Gasoline (1,875 X $4.50) $8,438 Diesel Fuel (2,805 gal. x $4.50) $12,623 Motor Oil (65 gal. @ $15.00) $975 Automatic Transmission Fluid (19 gal. @ $8.79) $167 Gear Oil (30 gal. @ $14.26) $428 Anti-Freeze (19 gal. @ $8.50) $162
Total $22,791
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $15,508 $17,412 $21,891 $21,893 $22,791Actual $13,487 $21,803 $20,225 $19,448 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 28
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62810 TRUCK REPAIR/MAINTENANCE (FIRE) $14,70060610 TRUCK REPAIR/MAINTENANCE (AMBULANC $7,350
Total $22,050
ANNUAL MAINTENANCE: Fire Engines (2 @ $550) = $1,100 Brush Engine & Squad (2 @ $550) = $1,100 Ambulances (3 @ $400) = $1,200 Snow Cat (3 @ $83.33) = $250 Staff Vehicles(3 @ $200) = $600 Ladder Tests & Gurney Maintenance Contract $2,000 DAILY MAINTENANCE: Repairs, Tune ups, servicing of 13 vehicles $5,000 TIRES: Ambulance (16 @ $150) = $2,400 Engines (12 @ $350) = $4,200 Snow Chains (12 @ $150) = $1,800 Staff Vehicles(12 @ $100) = (3 vehicles) $1,200 Pump Test Engine $1,200
Total $22,050
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $26,000 $26,000 $26,000 $24,000 $22,050Actual $26,343 $22,037 $16,256 $27,345 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 29
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
64020 MISCELLANEOUS SUPPLIES (FIRE) $2,00061210 MISCELLANEOUS SUPPLIES (AMBULANCE) $1,500
Total $3,500
MINOR PROPERTY: $3,500 Snow Plowing, Hydrant Stakes, Painting, Welding Services, Steel Stock, Oxygen Filling Fire Extinguishers Parts and Refills Flashlights, Batteries, Bedding Paper Towels, Toilet Paper, Yard Hose Lumber, Pipe, etc.
Total $3,500
SUMMARY OF REQUEST
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $6,000 $6,000 $6,000 $3,500 $3,500Actual $2,652 $2,163 $2,395 $10,231 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 30
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63910 RADIO REPAIR/MAINTENANCE $650
Total $650
REPAIR/MAINTENANCE OF RADIOS & PAGERS: $650
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,250 $1,250 $650 $1,250 $650Actual $919 $363 $651 $729 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 31
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63920 SPECIAL PURPOSE EQUIPMENT $3,025 REPAIR/MAINTENANCE (FIRE)
60630 SPECIAL PURPOSE EQUIPMENT $4,975 REPAIR/MAINTENANCE (AMBULANCE)
Total $8,000
SPECIAL EQUIPMENT: $8,000 Self Contained Breathing Apparatus Generator Extrication tools Air Generator Electronic PCR warranty Suction Defibrillators/Monitors annual maintenance Lights Breathing support annual maintenance Tough book software license and updates for EMS reporting
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $6,050 $6,050 $6,050 $6,050 $8,000Actual $4,465 $4,370 $4,454 $4,635 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 32
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
64030 FEES & PERMITS $7,16464040
Total $7,164
Fire Departments Share of Permits (Including Special Districts Fee) $1,000 Ambulance Permit Fee $2,728 San Bernardino County Assessors Data ($256/3 depts. + $54/3 depts $103 LAFCO Dues (Fire Departments 1/3) $3,333
Total $7,164
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $5,265 $5,265 $8,598 $8,598 $7,164Actual $4,747 $5,303 $4,187 $3,791 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 33
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63610 SMALL TOOLS/EQUIPMENT $500
Total $500
MISCELLANEOUS TOOLS: Misc. Vehicle and Station Maintenance Equipment $500
SUMMARY OF REQUEST
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,000 $1,000 $500 $1,000 $500Actual $361 $492 $34 $204 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 34
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
62120 SAFETY CLOTHING/DEVICES $5,000
Total $5,000
SAFETY GEAR: $5,000 Ongoing Repair and Replacement of Turnout Gear, Gloves, Goggles, Suspenders Pants, Coats, Boots, Hoods, Helmets and Wild land Gear
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $7,500 $7,500 $7,500 $7,500 $5,000Actual $8,960 $5,251 $2,609 $464 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 35
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63620 SAFETY EQUIPMENT $3,500
Total $3,500
SAFETY EQUIPMENT: Infection Control Gowns $1,000 Face Shields & Eye Protection I.V. Protection Latex Gloves Replacement BA Bottles $1,500 DISASTER PREPAREDNESS Misc. Supplies $1,000
Total $3,500
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $6,500 $6,500 $6,500 $6,500 $3,500Actual $4,344 $2,652 $888 $0 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 36
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63710 EDUCATION & SEMINARS $5,000
Total $5,000
EDUCATION: $750 S. B. County Fire Chief's Assoc. California Fire Chief's Assoc. Misc. Associations and Educational Seminars EMT/P Training for PCFs (Reimbursable) $2,000 SEMINARS: $250 Inland Counties Trauma Symposium Journal of Emergency Medicine Conf. Misc. Scheduled and Unscheduled Seminars For FD Personnel and Board Member Training Workshops $2,000
Total $5,000
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $5,500 $7,000 $5,000 $7,000 $5,000
Actual $5,457 $2,025 $2,608 $874 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 37
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
63720 TRAINING $4,500
Total $4,500
TRAINING: $4,500 One Fire Training Officer Workshop Level 1 Regional Fire Classes Driver/Operator Training Hazardous Materials Training Classes State Fire Officer Academy Classes District Safety Training Program Rope Rescue Systems Confined Space Entry & Rescue S.E.M.S Training Trench Rescue Training Misc. Mandated Training Programs Fire Academy/ Paramedic School
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $8,000 $9,000 $4,500 $9,000 $4,500Actual $4,455 $5,858 $2,948 $1,276 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 38
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
12410 STRUCTURES & IMPROVEMENTS $2,000
Total $2,000
STATION IMPROVEMENTS:
Miscellaneous Projects and Facilities Improvements $1,000 Paint and supplies $1,000
Total $2,000
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,000 $3,000 $3,000 $3,000 $2,000Actual $2,900 $- $- $0 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 39
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
12440 EQUIPMENT, PARAMEDICS $1,349
Total $1,349
Cellular Hot Spot for ambulances $1,349
Total $1,349
SUMMARY OF REQUEST
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
2009-10
2010-11
2011-12
2012-13
(FYTD)
2013-14
Budgeted $0 $11,460 $- $0 $1,349Actual $- $- $11,460 $0 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 40
G/L ACCOUNTNUMBER DESCRIPTION REQUEST
12460 TOOLS / EQUIPMENT SHOP & STATION $250
Total $250
Miscellaneous Tools $250
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $0 $0 $- $2,500 $250Actual $400 $- $- $1,910 $-
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 41
RUNNING SPRINGS WATER DISTRICTFIRE DEPARTMENT
2013-14 EMPLOYEE CLASSIFICATION
CURRENT CLASSIFICATION PROPOSED CLASSIFICATION
Fire Chief Fire ChiefStep F $137,176 Step F $139,927
Battalion Chief Battalion ChiefStep B $94,245 Step C $100,947
Captain/Paramedic Captain/ParamedicStep F $92,854 Step F1 $97,079
Engineer/Paramedic Captain/ParamedicStep F1 $85,721 Step E $90,147
Engineer/Paramedic Captain/ParamedicStep F1 $85,721 Step E $90,147
Firefighter/Paramedic Engineer/ParamedicStep E $73,079 Step C1 $75,395
Firefighter/Paramedic Engineer/ParamedicStep E $73,079 Step C1 $75,395
Firefighter/Paramedic Firefighter/ParamedicStep A $59,979 Step B $64,276
Administrative Assistant Administrative AssistantStep F1 $65,854 Step F-1 $67,171
FY 2013/2014 Budget 6/12/2013 Page 42
Fire Department Vehicle Equipment Replacement Schedule
Projected **Annual Total Projected
Equipment Year Number Estimated Years Replacement w/ Replacement Replacement
Description Purchased Purchased Cost/New In Service Cost Increases Cost Year
2003 KME Pumper 2003 1 348,659 18 30,211 543,789 2021
2005 BME Engine 2005 1 205,916 18 17,842 321,159 2022
1999 KME Pumper 2000 1 235,000 18 20,362 366,520 2018
1997 Ford Squad 1 45,000 8 6,854 54,828 2008
1969 Snow Cat 1969 1 11,952 20 979 19,585 1989
1981 Water Tender 1991 1 34,000 8 5,178 41,426 1999
1995 Ford A51A 1995 1 73,802 8 11,240 89,921 2003
2007 Chevy A50 2007 1 140,000 8 21,322 170,576 2015
2007 Chevy A51 2009 1 100,000 8 15,230 121,840 2017
***1989 Chevrolet Utility 1989 1 18,000 7 3,458 24,208 1996
***2000 Dodge 3600 2000 1 29,000 7 4,925 34,472 2007
***2003 Dodge 2003 1 29,000 7 4,925 34,472 2010
2005 Chevrolet Utility 2005 1 33,700 7 5,723 40,059 2012
*Breathing Support 2002 1 24,000 12 2,690 32,277 2014
*1999 Panther SCBA's 1999 20 39,630 12 4,441 53,298 2011
SCBA Bottles Varied 45 500 ea. 15 Variable Variable ongoing
*2000 PAS for SCBAs 2000 20 8,836 12 990 11,883 2012
2001 TNT Rescue Tool 2000 1 Set 13,873 15 1,339 20,092 2015
Power Hawk Rescue Tool 1993 1 7,794 15 752 11,287 2008
CAFS in Squad 51 2006 1 7,920 15 765 11,471 2016
Snow Blower - Sta. 50 1993 1 1,358 15 131 1,966 2008
*Zoll M SER MONITORS 2004 3 36,999 7 6,283 43,980 2011
Sparky Suit 1991 1 1,358 15 131 1,966 2006
Personal Computer 2011 1 800 5 181 905 2016
Personal Computer 2010 1 2,300 5 520 2,602 2015
Personal Computer 2003 1 1,200 5 272 1,358 2008
Personal Computer 2011 1 2,000 5 453 2,263 2016
Lap Top Computer 2000 1 1,200 5 272 1,358 2005
Lap Top Computer 2007 1 1,400 5 317 1,584 2012
Washing Machine Sta.50 2013 1 446 15 43 646 2019
Washing Machine Sta. 51 1989 1 446 15 43 646 2004
Clothes Dryer Sta. 50 1989 1 400 15 39 579 2004
Clothes Dryer Sta. 51 1989 1 400 15 39 579 2004
Continental Extractor 2008 1 7,500 15 724 10,862 2023
* If still in compliance - no replacement
**Annual cost increases based on 2.5%
***7 year or 100,000 mile replacement depending on condition.
FY 2013/2014 Budget 5/8/2013 Page 43
This page intentionally blank
Administration & Water Division
Fiscal Year 2013/2014 Budget
This page intentionally blank
Administration Services Vision: The Running Springs Administration Department will provide exceptional customer service to the community and support services to all District departments in a manner that demonstrates professionalism, utilizing advanced levels of technology.
Administration Division Core Functions & FY 2013/2014 Goals & Objectives
Core Functions Fiscal Year 2013/2014 Goals & Objectives
General Administration Administrative Costs (District-Wide) Administrative Support to all Divisions Professional Services (Engineering &
Financial Consultants, Legal Counsel) Automated Data Processing (Payroll) Public Notices Copiers/Phone/Postage/Equipment Lease &
Purchase Insurance/Property Liability/Workers Comp Computer Technical Support Office Supplies & Materials/Furniture &
Equipment Printing & Publications Memberships & Subscription Office Utilities & Janitorial Service
Legal Compliance Staffing Plans Manage Consultants Project Coordination
Review & Update District Policies Develop & Maintain Short & Long Range
Plans Obtain Funds to Support Plans Evaluate Outside Funding & Grant Options
Board Administration Public Records Act Requests Board Meeting Administration Form 700 Statements of Economic Interest Maintain Resolutions, Ordinances &
Minutes Registrar of Voters/Board Election
Coordination
Records Management/Retention Program Implement & Enforce Board Policy Recommend New Policies & Procedures Records Retention Implementation
Customer Service Customer Relations Customer Correspondence Customer Payments Billing Accounts Payable Accounts Receivable Customer Account Analysis
Continue to Improve Customer Service Evaluate Alternative Billing/Payment
Methods Research Accounting & Billing Software Cross Training Staff Refine & Document all Administration
Procedures Records Retention Implementation
WA-1
Administration Division Core Functions & FY 2013/2014 Goals & Objectives (continued)
Core Functions Fiscal Year 2013/2014 Goals & Objectives Public Outreach & Information
Provide Public Outreach Support to all Divisions
Design/Distribution of Public Outreach Materials/District Newsletters District Representation at Community
Events
Fine Tune District Website Inform Customers on District Core
Functions
Budget & Finance Prepare Annual Budget Annual Financial Audit Payroll Processing Accounts Payable Accounts Receivable Investment & Fund Balance
Administration Availability/Standby Charges to Tax Roll Maintain General Ledger Billing Cash Management & Projections Financial Reporting & Analysis
Improve Financial Reporting Capabilities Continue to Explore Investment Options Refine Budget & Investment Policies Implement ADP Time & Attendance Recommend/Develop Policies &
Procedures Records Retention Implementation
Personnel & Risk Management Human Resources Succession Planning Benefits Administration Medical Reimbursement Administration Health/Life/Disability Insurance Admin. Property & Liability Insurance Admin. Workers Compensation Administration CalPERS (Pension Administration) Risk Management & Loss Control Employee Recruitment & Retention Employee Development, Orientation &
Training Employee & Labor Relations
Continue to Administer Employee/Labor Relations & Benefits
Records Retention Implementation
Information Technology Administer Computer Support Services
Continue to Administer Support Services/Liaison for Computer Technical
Issues and Upgrades
WA-2
Water Services Vision: The Running Springs Water Division will provide excellent water quality that consistently meets or exceeds regulatory and customer requirements and water quantity that recognizes the limited availability of supply in our area yet satisfies the essential needs of our customers.
Water Division Core Functions & FY 2013/2014 Goals & Objectives
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Operations & Maintenance Administration Manage safe & reliable water supplies Operation & Maintenance (O&M) of over
43 miles of water pipelines Manage security in the distribution system Public health protection Maintain a good relationship with
customers & employees Operate efficiently & meet customer
expectations Technical advice & training of system
operators Day to day management of the system Reporting to State & Local regulatory
agencies
Improve safety & emergency response programs
Manage backflow prevention & cross connection program for 60 devices
Access source & storage facilities to meet today’s standards
Reduce power for pumping costs
Regulatory Compliance Monitor State Health regulatory
requirements Monitor South Coast Air Quality
Management District (AQMD) requirements
Monitor Certified Unified Program Agency (CUPA) requirements
Monitor disinfection, treatment, sampling & lab analysis
Update, revise & review safety practices & programs within the District
Continue monitoring updates & requirements from State & Local regulatory agencies to maintain compliance in the District
Repair & Maintenance Preventative maintenance of water system Annual valve maintenance Leak detection program & repairs Service orders, closing reads, collections,
repairs & investigating customer complaints
Annual dead end main flushing program Conduct weekly distribution sampling
Review emergency response program Replace old steel mains Underground Service Alert (USA) Relocate back lot water mains & service
connections
WA-3
Water Division Core Functions & FY 2013/2014 Goals & Objectives (continued)
Core Functions Fiscal Year 2013/2014 Goals & Objectives Groundwater Wells
O&M of 10 vertical & 16 horizontal groundwater wells
O&M of 4 remote treatment plants Monitor well head protection Monitor source water protection plan Conduct weekly sampling of sources
Complete Ayers Acres groundwater well Continue researching sources for future
water well development
Pump Stations & Storage Tanks O&M of 7 booster pump stations O&M of 11 water storage tanks O&M of 4 fore bays & 2 hydro-pneumatic
systems O&M of 3 standby generators
Annual inspection & cleaning of a minimum of two water storage tanks
Improve security, safety & access to storage tanks
Replacement of Nob Hill hydro tank Installation of fire flow valve in Rimwood
SCADA System
O&M of Supervisory Control & Data Acquisition (SCADA) system for remote management of storage tanks & pump stations
Upgrade front end processor Install new Win911 dialer program Upgrade system to include remote
controlled fire flow valves at Rimwood Booster Station, Enchanted Forest Tank & Booster station #9
Vehicle Maintenance Maintain safe operating vehicles for all
weather conditions O&M of snow cat & backhoe O&M of main office generator & portable
emergency generator
-Continue current maintenance schedule
Safety, Training & Certifications Maintain required certifications Emergency operations training Safety training
Provide opportunities for training & classes to maintain District approved certifications
Provide monthly, bi-annual & annual training for emergency response & preventative maintenance
Provide safety training at least weekly to minimize injuries & to ensure a safe work environment
Work closely with District Compliance Safety Officer to improve Safety Program
WA-4
The following analysis identifies the changes between the approved fiscal year 2012/2013 budget and the proposed fiscal year 2013/2014 budget. The analysis categories, which are consistent with the budget document categories, are as follows: Revenue and Expense Summary Operating Revenue Operating Expenses Capital Improvement Revenue Capital Improvement Expenses Designated and Reserve Fund Balances 1. REVENUE AND EXPENSE SUMMARY 1.1) Total Operating Revenue, Page 1
Revenue increase from $1,564,620 to $1,759,284 Revenue increase of $194,664 or 12.4% Assumes $3.90/mo. Department of Water Resources (DWR) loan fee is rolled into the fixed monthly base rate plus a $0.75/mo. increase to base rate and a 4% increase in the water consumption charge. Approximately $190,000 generated to fund Capital Improvement Projects (CIP).
The following analysis explains the proposed changes to the revenue, expenditures and designated/reserve funds for Fiscal Year 2013/14.
1.2) Total Operating Expenses, Page 1
Operating expense increase from $1,547,640 to $1,569,304 Operating expense increase of $21,664 or 1.4%
As explained in more detail in the Operating Expenses analysis section below, we have scrutinized each category of operating expense and have made adjustments where we were able so the overall operating expenses would not exceed the operating revenue available, allowing operating revenue in excess of operating expenses to fund capital improvement projects.
1.3) Total Capital Improvement Revenue, Page 1
Capital improvement revenue increase from $158,469 to $418,156 Capital improvement revenue increase of $259,687 or 164%
As explained in the Capital Improvement Revenue analysis section, the net revenue increase is due to various factors which will be discussed in more detail below but primarily due to the transfer from operating revenue and designated reserve funds.
WA-5
1.4) Total Capital Improvement Expenses, Page 1 Capital improvement expense increase from $175,449 to $608,136 Capital improvement expense increase of $432,687 or 247%
As explained in more detail in the Capital Improvement Expenses analysis section below, this increase is due to the addition of the proposed capital improvement projects in the budget specifically the Ayers Acres groundwater development project.
1.5) Total Difference, Revenue and Expenses, Page 1
Operating revenue in excess of operating expenses, increase from $ $16,980 to $189,980. Capital improvement revenue in excess of capital improvement expenses decrease from ($16,980) to ($189,980) with a total net difference of $0.
2. OPERATING REVENUE 2.1) Monthly Service Charges, Page 1
Revenue increase from $692,618 to $859,361 Revenue increase of $166,743 or 24.1% This is the monthly base service charge per water connection. We are projecting approximately the same number of service connections in fiscal year 2013/2014 compared to the prior year. The increase in revenue is due to the rate adjustment that includes the transfer of the $3.90 per month DWR loan fee to the fixed monthly base charge in addition to a $0.75 per month increase.
2.2) Water Sales, Page 1 Revenue increase from $672,620 to $699,424 Revenue increase of $26,804 or 4.0% This is the revenue generated from the sale of water to customers. The water sales volume is projected to remain the same with a 4% increase in the water consumption charge from $0.0338 per cubic foot to $0.0352 per cubic foot.
2.3) Delinquent Fees, Page 1
Revenue projected to remain the same at $41,100 This is the revenue received from fees assessed on past due accounts. This revenue varies from year to year, so the amount budgeted is based on the most recent trend in late fees paid. The delinquency fee is $6.00 or 3% of the unpaid balance, whichever is greater.
WA-6
2.4) Meter Installations, Page 1 Revenue increase from $1,022 to $1,063 Revenue increase of $41 or 4% This is the revenue received from the physical connection of a new water service to the District’s water distribution system. We are projecting the number of new connections will be one for the fiscal year. There is a projected 4% increase in the meter installation fee.
2.5) Interdepartmental Reimbursements, Page 1
Revenue increase from $63,604 to $66,380 Revenue increase of $2,776 or 4.4% This is the reimbursement received from the Fire Department and the Wastewater Department for various services that are budgeted through the Water Department Budget. Fire and Wastewater Departments pay an amount equal to 2% of their operating expenses to the Water Department for services such as payroll, accounts payable & receivable, miscellaneous office support, Board of Directors administration, benefits administration, planning and budget administration, audit and financial statement administration, investment and fund balance management, human resources and personnel issues, medical reimbursement program, health/life/disability insurance administration, property/liability and workers compensation administration and management, public information and community outreach . The net increase in this revenue source is a result of an increase in Fire Department and Wastewater Department operating expenses.
2.6) Meter Unlocking Charges, Page 1 Revenue decrease from $8,200 to $6,500 Revenue decrease of $1,700 or 20.7% This is the revenue received from requests to unlock meters that have been shut off due to delinquent fee payments. This revenue varies from year to year, based on the trend in fee payment. The afterhours unlocking charge is $70 and the working hours unlocking charge is $35.
2.7) Meter Reconnection Charges, Page 1 Revenue projected to remain at $10,500 This is the charge for reestablishing service for a customer that has requested the deactivation of their account. This revenue varies from year to year, based on the trend in fee payment. The charge per reconnection is $150.
2.8) Customer Service Fees, Page 1 Revenue projected to remain at $2,200
WA-7
These are the fees charged when a customer requests that a service person come to their address to provide service. The service is generally a customer request to turn a meter on or off. This revenue varies from year to year and is based on the trend in fee payment.
2.9) Availability Charges, Page 1 Revenue projected to remain at $41,066 This is the Water Standby or Availability Charge that is billed to undeveloped property within the District. The charge is $30 per year per acre, or $30 per parcel smaller than one acre.
2.10) Interest Income, Page 1 Revenue projected to remain at $3,000 This is the interest revenue derived from the District’s Local Agency Investment Fund (LAIF) minus the interest paid to restricted funds.
2.11) Miscellaneous Income, Page 1
Revenue projected to remain at $26,190 This is the revenue from a variety of sources including non-sufficient fund (NSF) check charges and lien fees. This revenue varies from year to year, based on the trend in fee payment.
2.12) Cost of Sales, Page 1
Revenue projected to remain at $2,500 This is the revenue from the services billed out and the sales of parts. This revenue varies from year to year, based on the trend in payment received.
2.13) Transfer from General Fund, Page 1
Revenue projected to remain at $0 There is no planned transfer from the general fund to supplement operating revenue.
3. OPERATING EXPENSES 3.1) Administrative Salaries, 50510, Page 4
Expense increase of $1,450 or 2.9% This projected increase is based on a 2% cost of living adjustment (COLA) and projected merit adjustments.
WA-8
3.2) Operating Wages, 50520, Page 5
Expense decrease of $31,830 or 8.7% This projected decrease is primarily due to the transfer of one water operator position to the Wastewater Collections Division. There is a 2% COLA adjustment and earned merit increases proposed for this budget year.
3.3) Administration Office Wages, 50530, Page 6
Expense increase of $14,818 or 6.4% This projected increase is based on projected merit and promotional increases and a proposed 2% COLA.
3.4) Directors Compensation, 50610, Page 7
Expense is projected to remain at $4,517
3.5) Group Insurance, 51410, Page 8
Expense increase of $3,542 or 3.3% The majority of the projected increase is based on a 2% increase to the medical insurance cap. Due to the change in insurance broker the premiums will be reduced for long term disability, accidental death and dismemberment and life insurance.
3.6) CalPERS Retirement, 51420, Page 9
Expense increase of $3,067 or 1.6% The majority of the projected increase is based on CalPERS increasing the Classic Miscellaneous Members Employer Contribution Rate from 22.591% of wages to 22.974% of wages for the fiscal year.
3.7) Uniforms, 51430, Page 10
Expense decrease of $511 or 16.2% The projected decrease is primarily due to the transfer of one water operator to the Wastewater Collections Division.
3.8) Office Supplies and Materials, 50720, Page 11
Expense is projected to remain at $18,000 based on the current trend.
WA-9
3.9) Office Equipment, Repair & Maint, 51610, Page 12
Expense decrease of $600 or 26.1% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.10) Office Equipment, Maint Agreements, 51620, Page 13 Expense increase of $1,965 due to the Priority Mail Systems three station folder, inserter billing machine maintenance agreement.
3.11) Office Equipment, Rental and Leases, 50730, Page 14
Expense increase of $1,220 or 20.4% This projected increase is based on more closely matching the budgeted expense to the actual expense.
3.12) Office Janitorial Service, 51630, Page 15 Expense is projected to remain at $6,050
3.13) Computer Technical Support, 50910, Page 16 Expense increase of $5,985 or 29.4% This projected increase is primarily based on the need for an increase in computer technical support labor, mobile devise management, VPN tunnel reconfigurations and workstation upgrades.
3.14) Utilities, Heat and Lights, 51210, Page 17
Expense decrease of $960 or 7.4% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.15) Utilities, Power for Pumping, 50110, Page 18
Expense increase of $500 or 0.6% This projected increase is based on more closely matching the budgeted expense to the actual expense.
3.16) Telephone, 51310, Page 19
Expense increase of $48 or 0.8%
WA-10
This projected increase is based on adjusting budgeted expenses to more closely match actual expenses.
3.17) Liability Insurance, 52210, Page 20
Expense projected to remain at $23,663
3.18) Workers Comp Insurance, 52220, Page 21 Expense decrease of $6,763 or 28% This projected decrease is the result of a transfer of staff.
3.19) Medicare Hospital Tax, 51510, Page 22
Expense decrease of $219 or 2.3% This projected decrease is the result of a transfer of staff.
3.20) Postage, 50750, Page 23
Expense increase of $2,736 or 11.5% This projected increase is due to the U.S. Postal Service increase in first class postage from $0.45 to $0.46 and also based on adjusting budgeted expenses to more closely match actual expenses.
3.21) Community Relations, 50760, Page 24
Expense decrease of $500 or 33.3% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.22) Printing and Publication, 50780, Page 25
Expense decrease of $1,000 or 28.8% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.23) Memberships and Subscriptions, 51910, Page 26 Expense decrease of $271 or 5.1% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
WA-11
3.24) Professional Services, 51810, Page 27
Expense increase of $12,129 or 20.3% This projected increase is based primarily on the 2013 Board of Directors mail ballot election and an anticipated need for additional financial consulting services based on the current fiscal year expenses.
3.25) Purchased Water, 50020, Page 28
Expense increase of $21,605 or 12.9% This projected increase is based on the mild 2012/2013 wet season and an anticipated increase in customer water consumption, which will increase the need to purchase imported water.
3.26) Water Quality Testing, 50220, Page 29
Expense increase of $3,838 or 15.6% This projected increase is based on a detailed projection of the required testing and related costs for water quality analysis in Fiscal Year 2013/14.
3.27) General Maint. Office and Grounds, 51640, Page 30
Expense decrease of $3,100 or 57.9% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.28) Repair & Maint, Source of Supply, 50030, Page 31
Expense projected to remain at $2,480
3.29) Maintenance Mains, 50320, Page 32 Expense decrease of $100 or 2.9% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.30) Repair & Maint, Pumps & Motors, 50120, Page 33
Expense projected to remain at $2,000
WA-12
3.31) Repair & Maint, Pump Buildings, 50130, Page 34 Expense projected to remain at $1,000
3.32) Repair & Maint, Storage Tanks, 50330, Page 35 Expense projected to remain at $5,500
3.33) Maint. Fuel Storage Tanks, 50340, Page 36
Expense projected to remain at $700
3.34) Gas, Fuel, Oil and Grease, 51010, Page 37 Expense decrease of $675 or 4.7% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.35) Truck Repair and Maintenance, 51110, Page 38
Expense projected to remain at $6,400
3.36) Tractor & Equip, Repair & Maint, 51120, Page 39 Expense projected to remain at $4,000
3.37) Radio, Repair & Maintenance, 52310, Page 40 Expense decrease of $900 or 90% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.38) Blacktop, Street Repair, 50350, Page 41
Expense projected to remain at $4,000
3.39) Meters & Services, Repair & Maint, 50420, Page 42 Expense projected to remain at $1,012
3.40) Fire Hydrants, Repair & Maint, 50360, Page 43 Expense projected to remain at $600
WA-13
3.41) Fees and Permits, 51710, Page 44 Expense projected to remain at $20,306
3.42) Small Tools & Equipment, 52410, Page 45
Expense decrease of $337 or 18.3% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.43) Safety Clothing & Devices, 52420, Page 46
Expense decrease of $500 or 20.4% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.44) Safety Equipment, 52430, Page 47
Expense decrease of $1,250 or 55.6% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.45) Education and Seminars, 52110, Page 48
Expense decrease of $500 or 16.7% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.46) Misc Supplies and Expenses, 52010, Page 49 Expense decrease of $623 or 29.8% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
4. CAPITAL IMPROVEMENT REVENUE 4.1) Water Facilities Capacity Charge, Page 1
Revenue increase from $4,171 to $4,338 Revenue increase of $167 or 4.0% This is the new water service connection fee used to purchase capacity in the existing water system. This number is based on one new connection projected for fiscal year 2013/2014.
WA-14
4.2) Property Tax Revenue, Page 1
Revenue Remains at $0 This year, all of the property tax revenue has been allocated to the Fire Department. With the recent reduction of the annual property tax allocation, there were no surplus taxes to distribute to the Water Department.
4.3) DWR Loan Fee, Page 1
Revenue is projected to be $0 This was the revenue generated for payment of the Department of Water Resources (DWR) loan. The District elected to pay off this loan early by utilizing cash from the general fund. The fee is expected to pay back the General Fund by approximately September 2013. The $3.90 per month fee applied to each water connection will be rolled into the fixed monthly water base charge.
4.4) Transfer to CIP from Operating Revenue, Page 1 Transfer $189,980 from operating revenue to fund CIP.
4.5) Transfer to CIP from Designated & Reserve Funds, Page 1 & 3 In order to fund the proposed CIP projects $214,238 is proposed to be utilized from the designated and reserve funds.
4.6) Transfer from Capital Improvement Funds (AD 9 & 10), Page 1 & 3 Assessment District (AD) Nos. 9 & 10 are restricted accounts that are used to fund projects exclusively in these ADs. As the need for O&M and other CIP projects in these ADs arises staff will recommend utilizing these funds.
4.7) Interest Income, Page 1
This year the Water Department will not be using Interest Income as Capital Improvement Revenue.
4.8) Transfer from San Bernardino County Lease Revenue, Page 1
Revenue projected to remain at $9,600 This is the County lease payment funding that is collected annually for the property lease to house the local library.
WA-15
5. CAPITAL IMPROVEMENT EXPENSES 5.1) Pumping Equipment, 12165, Page 3 & 50
Expense projected to remain at $5,500
5.3) Office Equipment and Furniture, 12205, Page 3 & 51 Expense decrease of $3,850 or 33.8% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
5.4) Special Purpose Equipment, 12225, Page 3 & 52 Expense increase of $39,800 or 390.2% This projected increase is based on the need for Phase 2 of the SCADA and telemetry system upgrade.
5.5) Water Department Inventory, 11310, Page 3 & 53 Expense decrease of $6,000 or 33.1% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
5.6) DWR Loan General Fund Reimbursement, 52820, Page 3 & 54 Approximately $32,976 is expected to remain for the first three months of fiscal year 2013/2014 in order to fully reimburse the General Fund for the early payoff of this loan.
5.6) AD #9 O&M and CIP, 10410, Page 3 No projects have been identified at this time.
5.7) AD #10 O&M and CIP, 10445, Page 3 Approximately $115,000 in O&M and CIP projects have been identified in AD 10. Staff is prioritizing and will recommend a course of action to the Board of Directors at the appropriate time.
5.8) Ayers Acres Groundwater Development, 12615, Page 3 & 54 Proposed groundwater booster station and pipeline to connect the Ayers Acres groundwater well to the District’s water distribution system. Estimated cost is $500,000.
WA-16
6. DESIGNATED/RESERVE FUND CONTRIBUTIONS AND BALANCES Refer to Page 3 of the Budget document for a list of designated and reserve fund balances. Resolution 7-13 adopted by the Board of Directors on April 17, 2013 established a Cash Reserve Policy. The cash fund balance for the Water Division Operating Fund has a target of four (4) months of budgeted operating expenses. Once this target level is reached any remaining cash would be placed into the Water Capital Improvement Fund with a minimum annual allocation amount of annual budgeted depreciation plus 10%. Allocation of cash to the Rate Stabilization Fund occurs after pooled cash has first been allocated to the Operating Fund and the Capital Improvement Fund. The maximum target for the Rate Stabilization Fund is 20% of budgeted revenue. The reserve fund balance target for fiscal year 2013/2014 is $523,101. The following designated fund balances as of March 31, 2013 total $379,562 (not including assessment district funds) which is $143,539 short of the reserve fund target. The projected reserve fund balance at the end of fiscal year 2013/2014 is $0. This does not include the restricted assessment district funds which total $204,906.
a) Water Capital Improvement Fund, NEW, Page 3
This designated reserve fund is a new proposed fund for Water Division CIP projects. This new fund would consolidate all of the existing water designated funds.
b) San Bernardino County Lease Payments, 41710, Page 3
This reserve fund was established to accumulate the funds from the lease of District property to San Bernardino County. Approximately $9,600 is expected to be collected this fiscal year. The fund balance as of March 31, 2013 was $22,907 which is proposed to be used to fund a portion of the Ayers Acres Groundwater Development project.
c) Zone 3 Reservoir, N/A, Page 3
Additional funds into this account will be deferred this year. The fund balance as of March 31, 2013 was $4,377. The fund balance is projected to be $0 at the end of fiscal year 2013/2014.
d) Water Development, 12615, Page 3
This reserve fund was established to accumulate funds for future groundwater development. Additional funds into this account will be deferred this year. The fund balance as of March 31, 2013 was $11,267 which is being used to fund the groundwater investigation by Thomas Harder and Company that was approved by the Board of Directors on January 16, 2013. The fund balance is projected to be $0 in June 2013.
e) Water Treatment, 12170, Page 3
This reserve fund was established to accumulate funds for water treatment and/or future groundwater development. Additional funds into this account will be deferred this year. The
WA-17
fund balance as of March 31, 2013 was $277,215 which is being used to fund the Ayers Acres Groundwater Development Project. The fund balance is projected to be $0 at the end of fiscal year 2013/2014.
f) Water Facility Capacity Fees & Charges, 12615, Page 3
This restricted reserve fund was established to accumulate funds from new water service connection fees used to purchase capacity in the existing water system. Additional funds into this account will be deferred this year. The fund balance as of March 31, 2013 was $63,795 which is being used to fund the Ayers Acres Groundwater Development Project. The fund balance is projected to be $0 at the end of fiscal year 2013/2014.
g) Assessment District No. 9 Construction Funds, 10410, Page 3
This restricted reserve fund is for construction, operations and maintenance of water system facilities within the boundary of Assessment District No. 9 (AD 9). The fund balance as of March 31, 2013 was $71,091. AD 9 funds is a restricted account that is used to fund projects exclusively in AD 9. As the need for O&M and other CIP projects in AD 9 arises staff will recommend utilizing these funds.
h) Assessment District No. 10 Construction Funds, 10410, Page 3
This restricted reserve fund is for construction, operations and maintenance of water system facilities within the boundary of Assessment District No. 10 (AD 10). The fund balance as of March 31, 2013 was $30,104. AD 10 funds is a restricted account that is used to fund projects exclusively in AD 10. As the need for O&M and other CIP projects in AD 10 arises staff will recommend utilizing these funds.
i) Assessment District No. 10 O&M Funds, 10445, Page 3
This restricted reserve fund is for operations and maintenance (O&M) of water system facilities within the boundary of Assessment District No. 10 (AD 10). The fund balance as of March 31, 2013 was $103,710. AD 10 funds is a restricted account that is used to fund projects exclusively in AD 10. As the need for O&M and other CIP projects in AD 10 arises staff will recommend utilizing these funds.
j) DWR Loan Payback to General Fund, 52820, Page 54
The District took out a $1.5 million loan that was originally obtained through the State Department of Water Resources (DWR) for water main replacement. This loan was to be paid off by the fiscal year ending 2014. The District paid the loan off in December 2010 and will continue collecting the DWR loan fee until approximately September 2013 when the General Fund has been reimbursed. The balance as of March 31, 2013 was ($69,243).
WA-18
Administration & Water Division
Fiscal Year 2013/2014 Budget
Revenue & Expense Details
This page intentionally blank
Projected Rate Increase Budgeted %OPERATING AND MAINTENANCE REVENUE: 2013-2014 ($/month) 2012-2013 Change Total Monthly Base Charges: $859,361 $692,618 24.1% Monthly Base Charges for 3/4" Meters (2,895 x 12 mos. x $23.50) $816,529 $4.65 24.7% Monthly Base Charges for 3/4" Irr. Meters (2 x 12 mos. x $13.71) $329 45.4% Monthly Base Charges for 1" Meters (30 x 12 mos. x $52.93) $19,053 12.3% Monthly Base Charges for 1" Fire Meter (1 x 12 mos. x $36.49) $438 16.4% Monthly Base Charges for 1.5" Meters (1 x 12 mos. x $101.93) $1,223 8.1% Monthly Base Charges for 2" Meters (5 x 12 mos. x $160.76) $9,646 6.6% Monthly Base Charges for 3" Meters (1 x 12 mos. x $347.01) $4,164 5.2% Monthly Base Charges for 4" Fire Meter (1 x 12 mos. x $88.43) $1,061 8.8% Monthly Base Charges for Smiley Park (1 x 12 mos. x $576.50) $6,918 0.0% Water Sales (19.87 MCF x $.0352) $699,424 $1.40 $672,620 4.0% Delinquent Fees $41,100 $41,100 0.0% Meter Installations ($1,063 x 1) $1,063 $1,022 4.0% Interdepartmental Reimbursements $66,380 $63,604 4.4% Meter Unlocking Charges $6,500 $8,200 -20.7% Meter Reconnect Charges $10,500 $10,500 0.0% Customer Service Fees $2,200 $2,200 0.0% Availability Charges (100%) $41,066 $41,066 0.0% Interest Income (100% of total available interest) $3,000 $3,000 0.0% Miscellaneous Income $26,190 $26,190 0.0% Cost of Sales $2,500 $2,500 0.0% Transfer From General Fund $0 $0 0.0%
$1,759,284 $1,564,620 12.4%$1,569,304 $1,547,640 1.4%
CAPITAL IMPROVEMENT REVENUE: Water Facilities Capacity Charge ($4,338 x 1) $4,338 $4,171 4.0% Property Taxes $0 $0 0.0% DWR Loan Fee (Rolled Into Fixed Monthly Base Rate) $0 $139,698 -100.0% Transfer from Operating Revenue $189,980 $0 100.0% Transfer from Designated Reserve Funds (See Page 3) $214,238 $0 100.0% Transfer from Capital Improvement Reserve Funds (AD #9 & 10) $0 $5,000 -100.0% Interest Income (0% of total available interest) $0 $0 0.0% San Bernardino County Lease Revenue $9,600 $9,600 0.0% TOTAL CAPITAL IMPROVEMENT REVENUE: $418,156 $158,469 163.9% TOTAL CAPITAL IMPROVEMENT EXPENSES (See Page 3): $608,136 $175,449 246.6%
$2,177,440 $1,723,089 26.4%$2,177,440 $1,723,089 26.4%
Difference Between Operating Revenue/Expenses $189,980 $16,980 Difference Between Capital Improvement Revenue/Expenses ($189,980) ($16,980) Total Net Difference: $0 $0
TOTAL OPERATING REVENUE: TOTAL OPERATING EXPENSES (See Page 2):
TOTAL PROJECTED REVENUE:TOTAL PROJECTED EXPENSES:
RUNNING SPRINGS WATER DISTRICT WATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGETREVENUE AND EXPENSE SUMMARY
FY 2013/2014 Budget 6/12/2013 Page 1
ACCOUNT REQUESTED APPROVED % APPROVED DETAIL NUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
50510 ADMINISTRATIVE SALARIES $52,000 $50,550 2.9% 450520 OPERATING WAGES $334,360 $366,190 -8.7% 550530 ADMINISTRATION OFFICE WAGES $246,158 $231,340 6.4% 650610 DIRECTORS' COMPENSATION $4,517 $4,516 0.0% 751410 GROUP INSURANCE $111,255 $107,713 3.3% 851420 CALPERS RETIREMENT $200,190 $197,123 1.6% 951430 UNIFORMS $2,641 $3,152 -16.2% 10
$951,121 $960,584 -1.0% $0
ACCOUNT REQUESTED APPROVED % APPROVED DETAIL NUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
50720 OFFICE SUPPLIES/MATERIALS $18,000 $18,000 0.0% 1151610 OFFICE EQUIPMENT REPAIR/MAINTENANCE $1,700 $2,300 -26.1% 1251620 OFFICE EQUIPMENT MAINT AGREEMENTS $1,965 $0 100.0% 1350730 OFFICE EQUIPMENT RENTALS & LEASES $7,190 $5,970 20.4% 1451630 OFFICE JANITORIAL SERVICE $6,050 $6,050 0.0% 1550910 COMPUTER TECHNICAL SUPPORT $26,355 $20,370 29.4% 1651210 UTILITIES - HEAT & LIGHTS $12,000 $12,960 -7.4% 1750110 UTILITIES - POWER FOR PUMPING $88,500 $88,000 0.6% 1851310 TELEPHONE $5,916 $5,868 0.8% 1952210 LIABILITY INSURANCE $23,663 $23,663 0.0% 2052220 WORKERS COMP INSURANCE $17,415 $24,178 -28.0% 2151510 MEDICARE HOSPITAL INSURANCE TAX (FIC $9,391 $9,610 -2.3% 2250750 POSTAGE $26,484 $23,748 11.5% 2350760 COMMUNITY RELATIONS $1,000 $1,500 -33.3% 2450780 PRINTING & PUBLICATION $2,472 $3,472 -28.8% 2551910 MEMBERSHIPS & SUBSCRIPTIONS $5,049 $5,320 -5.1% 2651810 PROFESSIONAL SERVICES $71,921 $59,792 20.3% 2750020 PURCHASED WATER $189,035 $167,430 12.9% 2850220 WATER QUALITY TESTING $28,392 $24,554 15.6% 2951640 GENERAL MAINTENANCE OFFICE & GROUN $2,250 $5,350 -57.9% 3050030 REPAIR/MAINTENANCE (SOURCE OF SUPPL $2,480 $2,480 0.0% 3150320 MAINTENANCE MAINS $3,350 $3,450 -2.9% 3250120 REPAIR/MAINTENANCE PUMPS & MOTORS $2,000 $2,000 0.0% 3350130 REPAIR/MAINTENANCE PUMP BUILDINGS $1,000 $1,000 0.0% 3450330 REPAIR/MAINTENANCE STORAGE TANKS $5,500 $5,500 0.0% 3550340 MAINTENANCE FUEL STORAGE TANKS $700 $700 0.0% 3651010 GAS, FUEL, OIL & GREASE $13,575 $14,250 -4.7% 3751110 TRUCK REPAIR & MAINTENANCE $6,400 $6,400 0.0% 3851120 TRACTOR & EQUIPMENT REPAIR/MAINT $4,000 $4,000 0.0% 3952310 RADIO REPAIR/MAINTENANCE $100 $1,000 -90.0% 4050350 BLACKTOP/STREET REPAIRS $4,000 $4,000 0.0% 4150420 METERS & SERVICES REPAIR/MAINT $1,012 $1,012 0.0% 4250360 FIRE HYDRANT REPAIR/MAINTENANCE $600 $600 0.0% 4351710 FEES & PERMITS $20,306 $20,306 0.0% 4452410 SMALL TOOLS/EQUIPMENT $1,500 $1,837 -18.3% 4552420 SAFETY CLOTHING/DEVICES $1,945 $2,445 -20.4% 4652430 SAFETY EQUIPMENT $1,000 $2,250 -55.6% 4752110 EDUCATION & SEMINARS $2,500 $3,000 -16.7% 4852010 MISCELLANEOUS SUPPLIES & EXPENSES $1,468 $2,091 -29.8% 49
$618,183 $586,456 5.4% $0
$1,569,304 $1,547,040 1.4% $0
SALARIES, WAGES & BENEFITS SUB-TOTAL:
SERVICES & SUPPLIES SUB-TOTAL:
TOTAL OPERATING EXPENSES:
SALARIES, WAGES & BENEFITSOPERATION AND MAINTENANCE ACCOUNTS
RUNNING SPRINGS WATER DISTRICT WATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET
SERVICES & SUPPLIES ACCOUNTS
FY 2013/2014 Budget 6/12/2013 Page 2
ACCOUNT REQUESTED APPROVED % APPROVED DETAIL NUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
12165 PUMPING EQUIPMENT $5,500 $5,500 0.0% 5012205 OFFICE FURNITURE & EQUIPMENT $7,540 $11,390 -33.8% 5112225 SPECIAL PURPOSE EQUIPMENT $50,000 $10,200 390.2% 5211310 WATER DEPARTMENT INVENTORY $12,120 $18,120 -33.1% 5352820 DWR LOAN PAYMENT (P&I) $32,976 $123,489 -73.3% 5410410 ASSESSMENT DISTRICT #9 $0 $5,000 -100.0% n/a10445 ASSESSMENT DISTRICT #10 $0 $0 0.0% n/a12615 CIP AYERS ACRES GROUNDWATER WELL $500,000 $0 0.0% 54
11116.20 PURIFICATION SYSTEM $0 $1,750 -100.0% n/a$608,136 $175,449 246.6% $0
$2,177,440 $1,722,489 26.4% $0
ACCOUNT REQUESTED APPROVED 6/30/14 FUND 3/31/13 FUND % NUMBER DESCRIPTION THIS YEAR LAST YEAR BALANCE BALANCE CHANGE
NEW Water Capital Improvement Fund $041710 San Bernardino County Lease Payments $22,907 $22,907 0%
Zone 3 Reservoir $4,377 $4,377 0%12615 Water Development $11,267 $11,267 0%12170 Water Treatment $214,238 $62,977 $277,215 -77%12615 Water Facility Capacity Fees & Charges $63,795 $63,795 0%10410 Assessment District No. 9 Construction Funds $71,091 $71,091 0%10410 Assessment District No. 10 Construction Funds $30,104 $30,104 0%10445 Assessment District No. 10 O&M Funds $103,710 $103,710 0%
$214,238 $0 $370,230 $584,468 -37%
TOTAL BUDGET:
TOTAL CAPITAL IMPROVEMENTS:
CAPITAL IMPROVEMENT ACCOUNTSRUNNING SPRINGS WATER DISTRICT WATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET
DESIGNATED & RESERVE FUNDS
TOTAL DESIGNATED RESERVE FUND BALANCE:
FY 2013/2014 Budget 6/12/2013 Page 3
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50510 ADMINISTRATIVE SALARIES 52,000$
33% Water Department 52,000$ 33% Sewer Department 16.5% Fire Department 16.5% Ambulance Department
SUMMARY OF REQUEST
$42,000
$43,000
$44,000
$45,000
$46,000
$47,000
$48,000
$49,000
$50,000
$51,000
$52,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $45,788 $48,148 $48,848 $50,550 $52,000
Actual $51,050 $49,068 $48,848 $48,423
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 4
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50520 OPERATING WAGES 334,360$
ALLOCATION OF WAGES:Water Division:Supervision Division Supervisor + 3 Certification Incentives 101,301$ Operations Compliance & Safety Officer / Operator 3 + 2 Certification Incentives * 54,509$ Distribution Operator 2 (2 positions) + 8 Certification Incentives 110,988$ Meter Reader 38,055$ Overtime On-Call Time - 292 Days X 1Hr. Ea. Night X $43.39/Hr.= Average OT Rate 12,671$ Holiday Coverage - 13 Days X 3 Hrs. X $43.39/Hr. = 43.39 1,692$ Weekend Coverage - 83 Days X 3 Hrs. X $43.39/Hr. = 10,805$ After Hours and Emergency Call-Outs - 100Hrs. X $43.39/Hr. = 4,339$
Certification Incentive Pay = $0.50 per hour for each approved certificate Total: 334,360$ Wages include 2.0% Cost of Living Adjustment (COLA) and earned merit raises where applicable. *Does Not Include Estimated Wages ($15,016) Paid by Fire and Wastewater Departments.
SUMMARY OF REQUEST
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $394,080 $347,008 $366,201 $366,190 $334,360
Actual $396,302 $356,086 $356,690 $313,483
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 5
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50530 ADMINISTRATION OFFICE WAGES 246,158$
ALLOCATION OF WAGES: Administration Supervisor 108,245$ Administration Staff (3 Fulltime Positions) 126,913$ Overtime (Other than Administration Supervisor) 1,000$ Temporary Records Retention Employee 10,000$
Wages include 2.0% Cost of Living Adjustment (COLA) and Total: 246,158$ earned merit raises where applicable.
SUMMARY OF REQUEST
$0
$50,000
$100,000
$150,000
$200,000
$250,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $197,351 $204,448 $216,170 $231,340 $246,158
Actual $198,300 $216,106 $226,986 $215,488
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 6
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50610 DIRECTORS' COMPENSATION $4,517
BOARD OF DIRECTOR'S SERVICES: Fourteen (14) Board Meetings annually x 5 Directors x $100 each Divided equally between 3 departments = $2,333
Eleven (11) Special District meetings x 1 Director x $50 Divided equally between 3 departments, $550/3 = $183
Ten (10) Committee meetings x 2 Directors x $100 = $2,000
Total: $4,517
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,716 $4,516 $4,516 $4,516 $4,517
Actual $3,377 $3,883 $4,166 $2,383
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 7
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51410 GROUP INSURANCE $111,255
Medical, Dental and Vision1 ($930/mo. x 12 mos. x 9.33 employees) $104,123
Long Term Disability2 ($632,518 x 0.62%) $3,922
Accidental Death and Dismemberment3 ($1,274,000 x 0.048%) $612
Life Insurance4 (1,274,000 x 0.204%) $2,599
Total $111,255
1 Monthly Cap on Medical, Dental and Vision Premiums.
2 0.62% of annual base salaries plus certification incentive pay for 9.33 employees.
3 0.048% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for 9.33 employees.
4 0.204% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for 9.33 employees.
SUMMARY OF REQUEST
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $114,890 $101,617 $104,746 $107,713 $111,255
Actual $81,574 $81,853 $71,022 $52,769
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 8
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51420 CALPERS RETIREMENT $200,190
PUBLIC EMPLOYEES RETIREMENT SYSTEM:
Classic Miscellaneous Members1
District's Contribution Percentage (22.974% x $632,518) $145,315 Employer Paid Member Contribution (EPMC) (8% x $632,518) $50,601 Paying and Reporting the Value of EPMC (0.64% x $632,518) $4,048 Survivor Benefit ($0.93 per employee per pay period) $226
1 One new miscellaneous members contribution rate will be less than the 22.974% Total $200,190 under Assembly Bill (AB) 340, Public Employees' Pension Reform Act (PEPRA).
SUMMARY OF REQUEST
$0
$50,000
$100,000
$150,000
$200,000
$250,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $185,870 $162,298 $179,817 $197,123 $200,190
Actual $191,033 $174,525 $142,349 $172,934
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 9
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51430 UNIFORMS $2,641
Uniform Service (5 employees x $8.67/week x 52 weeks) 2,254$ District Logo Silk Screen T-Shirts (3 per employee x $20 x 5 employees) 300$ District Logo Silk Screen Golf Style Shirts (4 x $21,75/shirt) 87$
Total: $2,641
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,176 $3,204 $3,276 $3,152 $2,641
Actual $3,507 $3,485 $3,432 $2,428
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 10
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50720 OFFICE SUPPLIES/MATERIALS 18,000$
Copy & Computer Paper, Ribbons, Printer Cartridges & Miscellaneous Items. 6,000$ Miscellaneous Supplies, Pencils, Pens, Folders, Binders, Notepads, Office Items, etc. 7,000$ Water Bills & Envelopes (1yr. Supply). 5,000$
Total: 18,000$
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10
2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $27,000 $27,250 $27,250 $18,000 $18,000
Actual $21,983 $22,578 $19,376 $13,916
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 11
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51610 OFFICE EQUIPMENT REPAIR/MAINTENANCE 1,700$
Miscellaneous Repairs to Office Equipment 500$ Sensus Metering System Maintenance Agreement 1,200$
Total: 1,700$
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $2,000 $2,185 $2,300 $2,300 $1,700
Actual $1,623 $1,958 $1,588 $1,868
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 12
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51620 OFFICE EQUIPMENT MAINT AGREEMENTS 1,965$
Priority Mail Systems three station folder, inserter, billing machine parts & labor ($1,965/yr.) 1,965$
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
$2,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,353 $1,488 $1,000 $0 $1,965
Actual $1,353 $1,488 $0 $0
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 13
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50730 OFFICE EQUIPMENT RENTALS & LEASES 7,190$
Pitney Bowes Postage Machine ($497.52 X 4 Quarters) - Contract Expires in 2016 1,990$ Lease of Xerox Color Cube Copier for 12 Months 3,200$ Xerox Copies Excess Print Charge 2,000$
Total: 7,190$
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
2009-10
2010-11
2011-12
2012-13
(FYTD)
2013-14
Budgeted $2,000 $2,000 $2,000 $5,970 $7,190
Actual $1,980 $1,980 $1,653 $5,540
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 14
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51630 OFFICE JANITORIAL SERVICE 6,050$
Janitorial Services to clean District office - 4 Times/Mo. ($450 x 12) 5,400$ Annual Carpet Cleaning 400$ Annual Window Cleaning 250$
Total: 6,050$
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $5,450 $5,450 $5,450 $6,050 $6,050
Actual $4,969 $5,348 $5,929 $4,950
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 15
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50910 COMPUTER TECHNICAL SUPPORT 26,355$
Software Systems Associates: Comet Software Tech Support, Annual Fee 1,780$ Comet Software General Support 30 Hrs. X $100/Hr. 3,000$ Comet Renewal & Anywhere License 900$
California Computer Options: Computer Technical Support - Labor 8,500$ Managed Service Contract - Maintenance & Monitoring 4,860$ Managed Endpoint Protection Subscription - anti-virus & spyware 1,035$ Cloud Backup Solution (off site backup) 1,800$ Sonic Wall Content Filtering/VPN Subscription 495$ MDM Mobile Device Management 985$ VPN Tunnel Reconfigurations 1,500$ Upgrade Workstations 1,500$
Total: 26,355$
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $12,860 $14,740 $12,790 $20,370 $26,355
Actual $15,614 $25,691 $22,686 $24,822
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 16
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51210 UTILITIES - HEAT & LIGHTS 12,000$
Heat and Lights for District Office and Shops: 12,000$
SUMMARY OF REQUEST
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $11,400 $12,000 $12,000 $12,960 $12,000
Actual $12,131 $11,143 $10,193 $9,142
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 17
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50110 UTILITIES - POWER FOR PUMPING 88,500$
Cost of Power to Operate Pumps at Wells and to Transfer 88,500$ Water in the Distribution System.
Cost of Power in 2012-13 Per Acre Foot is Approximately: $275
Anticipated Cost Per Acre Foot for 2013-14 is: $295
Estimated District Production for 2013-14 is 300 Acre Feet 300AF X $295/AF = $88,500
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $89,280 $89,900 $88,000 $88,000 $88,500
Actual $82,938 $87,789 $89,781 $67,577
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 18
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51310 TELEPHONE 5,916$
Telephone Service Charges for District Office and Shops: Current Monthly Average = $ 392 x 12 Months 4,704$
Service & Toll Charges for 1 Cellular Phone: Current Monthly Average for 1 Phone = $ 25 x 12 Months 300$ Verizon Internet Services Average = $ 76 x 12 Months 912$
Total: 5,916$
SUMMARY OF REQUEST
$4,800
$5,000
$5,200
$5,400
$5,600
$5,800
$6,000
$6,200
$6,400
$6,600
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $6,448 $6,160 $6,036 $5,868 $5,916
Actual $5,931 $5,583 $5,741 $5,478
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 19
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
52210 LIABILITY INSURANCE 23,663$
General Liability and Property Insurance Coverage 23,663$ Special District Risk Management Authority (SDRMA) Water Department Annual Premium = $23,663
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $20,331 $20,260 $23,916 $23,663 $23,663
Actual $20,410 $24,354 $23,812 $22,322
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 20
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
52220 WORKERS COMP INSURANCE 17,415$
SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY 17,415$ Estimated Premiums for Water Department, Administration, and 33% GM
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $38,580 $25,806 $23,002 $24,178 $17,415
Actual $23,198 $26,456 $23,969 $20,888
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 21
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51510 MEDICARE HOSPITAL INSURANCE TAX (FICA) 9,391$
Federal Requirement for Employees Hired After April 1986 Rate: 1.45% of Payroll (Includes Base Pay and All Overtime)
1.45% x $647,624 (GM+Ops+Admin+$15,106) 9,391$
* 33% General Managers Salary, Administration Office wages and Operating wages including 100% of Compliance / Safety Officer.
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
$10,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $8,338 $7,996 $8,549 $9,610 $9,391
Actual $9,373 $8,394 $8,445 $9,855
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 22
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50750 POSTAGE 26,484$
Water Bills - 36,000 @ $0.46 Ea. 16,560$ Shut-Off Notices - 7,200 @ $0.46 Ea. 3,312$ Availability Bills 552$ Postage Meter 6,060$ (Based on Actual Postage for 2012)
Total: 26,484$ Cost of Postage for Mailing Water Bills and General Business Mail.
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $23,213 $23,213 $23,213 $23,748 $26,484
Actual $20,600 $22,701 $24,597 $20,332
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 23
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50760 COMMUNITY RELATIONS 1,000$
Water Conservation Handout Materials & Other Unanticipated Expenses 1,000$
Total: 1,000$
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,500 $2,800 $1,500 $1,500 $1,000
Actual $980 $1,690 $946 $447
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 24
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50780 PRINTING & PUBLICATION 2,472
Letterhead Stationery, Envelopes, Service Applications, Door Tags, Business Cards & Special Printings 1,500$ Legal Advertisements & Classified Advertisements 600$ Pre-Printed Checks 372$
Total: 2,472
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,450 $3,450 $3,450 $3,472 $2,472
Actual $3,194 $3,657 $2,011 $1,490
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 25
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51910 MEMBERSHIPS & SUBSCRIPTIONS 5,049$
Chamber of Commerce 125$ American Waterworks Association (AWWA) 500$ California Special Districts Association ($4,576/3 Departments) 1,525$ San Bernardino County Special Districts ($840/3 Departments) 280$ AWWA Publications Standards Updating 450$ Cross-Connection Control Foundation 125$ Alpenhorn Newspaper 20$ Mountain News Newspaper 30$ Top Health & Top Performance Newsletter ($674/3 Departments) 225$ Unanticipated Additional Memberships/Subscriptions 250$ Fair Labor Standards Act Updating Service ($537/2 Water-Wastewater Departments) 269$ Employee Health Club Memberships 1,250$
Total: 5,049$
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,533 $3,909 $5,331 $5,320 $5,049
Actual $3,917 $3,584 $4,049 $4,919
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 26
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51810 PROFESSIONAL SERVICES 71,921$
Engineering (Engineering Resources) 3,000$ Legal (Best, Best & Krieger) $1500/Mo. Average 18,000$ Financial Advisers (Rogers, Anderson, Malody & Scott) 20,000$ Auditing (Teaman, Ramirez & Smith) 8,333$ ADP Payroll Service: 26 Pay Periods 17,200$ C.N.A. Surety Bond (Administration) 150$ Inland Desert Answering Service 400$ Recording Lien Fees 600$ ACH Debit Fee $25/Mo. 300$ Misc. Services and Unanticipated Costs 1,000$ 2013 Board of Directors Election Cost ($8,813/3) 2,938$
Total: 71,921$
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $67,836 $70,563 $70,000 $59,792 $71,921
Actual $76,448 $92,482 $63,817 $55,018
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 27
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50020 PURCHASED WATER 189,035$
2013-14 Estimated Water Consumption = 485 Acre Feet (AF) All District Sources: 300 AF
Purchased Water: 185 AF CLAWA: 100 AF X $1,150/AF= 115,000$ Arrowbear: 85 AF x $871/AF= 74,035$
2012-13 Estimated Purchased Water - 165 AF Total: 189,035$ 2012-13 Estimated District Production - 320 AF 2012-13 Total - 485 AF
(1) CLAWA Rate Estimated to Remain Unchanged at $1,150/AF (+0%) (2) APCWD Rate Estimated to Remain Unchanged at $871/AF (+0%)
SUMMARY OF REQUEST
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $388,550 $255,422 $220,051 $167,430 $189,035
Actual $211,415 $132,300 $115,013 $216,464
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 28
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50220 WATER QUALITY TESTING 28,392$
Routine Bac-t System Samples (22 Samples/Wk. X 52/Wks. @ $7.00 Ea.) 8,008$ Bac-t Rechecks/Special Samples (60 Samples @ $7.00 Ea.) 420$ General Physical System Samples (10 Samples/Mo.X 12 Mo. @ $4.00 Ea.)(+4 Sources @$4 Ea.) 496$ Plate Count Samples (6 Samples/Mo. X 12 Mo. @ $4.00 Ea.) 288$ Gross Alpha Samples (27 Samples/Year @ $40.00 Ea.) 1,080$ Nitrate as NO3 (8 @ $10.00 Ea.) 80$ Uranium Samples (40 @ $75.00 Ea.) 3,000$ Inorganic Samples (2 @ $140.00 Ea.) 280$ General Mineral Samples (2 @ $90.00 Ea.) 180$ Rimwood & Weiss Canyon Well Chemical Treatment for Corrosivity 3,600$ Liquid Chlorine (500 Gallons @ $3.50/Gal.) 1,750$ TTHM Samples (16 @ $30.00 Ea.) 480$ Radium 226 Samples (16 @ $115.00 Ea.) 1,840$ Corrosivity (26 @ $40.00 Ea.) 1,040$ HAA5 (16 @ $100.00 Ea.) 1,600$ Additional Unanticipated Sampling 2,500$ LMI Replacement Pumps 1,750$
Total: 28,392$
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $28,224 $25,969 $25,194 $24,554 $28,392
Actual $24,233 $19,240 $24,621 $15,307
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 29
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51640 GENERAL MAINTENANCE OFFICE & GROUNDS 2,250$
Monitoring of District Office Alarm System 450$ Maintenance at District Complex (Lights, Landscaping, Miscellaneous Repairs & Supplies) 1,800$
Total: 2,250$
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,650 $1,250 $1,250 $5,350 $2,250
Actual $1,121 $3,723 $1,326 $2,086
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 30
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50030 REPAIR/MAINTENANCE (SOURCE OF SUPPLY) 2,480$
Backflow Assembly Testing (8 @ $60.00 Ea.) 480$ Miscellaneous Repairs and Maintenance 2,000$
Total: 2,480$
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $2,480 $2,480 $2,480 $2,480 $2,480
Actual $5,830 $726 $6,894 $627
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 31
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50320 MAINTENANCE MAINS 3,350$
Miscellaneous Maintenance and Repairs to Telemetry System 2,000$ Underground Service Alert Location Request Charges: 50$ Marking Paint for USA Location Requests (6 cases @ $50/case) 300$ Repair Costs for the Pressure Regulating Valves 500$ Valve Maintenance Program Unanticipated Repairs 500$
Total: 3,350$
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $2,800 $2,800 $4,750 $3,450 $3,350
Actual $5,424 $2,864 $3,362 $710
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 32
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50120 REPAIR/MAINTENANCE PUMPS & MOTORS 2,000$
Miscellaneous Repairs to Pumps and Motors 2,000$
SUMMARY OF REQUEST
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,000 $1,000 $2,000 $2,000 $2,000
Actual $1,282 $2,418 $10,117 $1,495
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 33
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50130 REPAIR/MAINTENANCE PUMP BUILDINGS 1,000$
Miscellaneous Repair/Maintenance to Pump Buildings 1,000$
SUMMARY OF REQUEST
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,000 $1,000 $1,000 $1,000 $1,000
Actual $97 $502 $858 $47
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 34
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50330 REPAIR/MAINTENANCE STORAGE TANKS 5,500$
Wet Inspection and Cleaning of Two Tanks 4,500$ Miscellaneous Repairs to Storage Tanks 1,000$
Total: 5,500$
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $4,500 $79,500 $4,500 $5,500 $5,500
Actual $59 $5,251 $32 $712
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 35
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50340 MAINTENANCE FUEL STORAGE TANKS 700$
Miscellaneous Repairs 500$ Annual Tank Testing 200$
Total: 700$
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $600 $1,000 $1,600 $700 $700
Actual $515 $657 $352 $654
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 36
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51010 GAS, FUEL, OIL & GREASE 13,575$
2,500 Gallons of 87 Octane Gas @$4.50/Gal. 11,250$ 250 Gallons Diesel Fuel for Backhoe & Generators @$4.50/Gal. 1,125$ 70 Gallons 15/40W Motor Oil @ $15.00/Gal. 1,050$ 10 Gallons Hydraulic Fluid (Tractors) @ $15.00/Gal. 150$
Total: 13,575$
SUMMARY OF REQUEST
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $16,600 $11,960 $14,250 $14,250 $13,575
Actual $8,709 $11,288 $13,554 $11,061
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 37
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51110 TRUCK REPAIR & MAINTENANCE 6,400
12 Tires for Service Trucks 2,000$ Campbell #2821 Truck Tire Chains (4 sets @ $100 ea.) 400$ Repairs, Tune-Ups, Servicing and Miscellaneous Repairs 4,000$
Total: 6,400
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $4,960 $4,960 $5,960 $6,400 $6,400
Actual $3,460 $5,227 $6,890 $3,994
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 38
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51120 TRACTOR & EQUIPMENT REPAIR/MAINT 4,000$
Miscellaneous Repair/Maintenance to Tractors, Thiokol & Equipment (Welder, Jack Hammers, Compressor, etc.) 4,000$
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $2,000 $2,000 $4,000 $4,000 $4,000
Actual $3,073 $3,163 $3,761 $1,268
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 39
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
52310 RADIO REPAIR/MAINTENANCE 100$
Repair/Maintenance of Radios: 100$ 1 - Base Station 8 - Pagers & Paging System 11 - Mobiles
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,000 $1,000 $1,000 $1,000 $100
Actual $250 $0 $0 $1,220
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 40
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50350 BLACKTOP/STREET REPAIRS 4,000$
Routine Paving, Service Installations, Main Repairs (600 SF @ $5/SF) 3,000$ (SC 800) Temporary Asphalt 1,000$
Total: 4,000$
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $6,900 $5,500 $4,000 $4,000 $4,000
Actual $4,900 $3,976 $2,352 $0
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 41
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50420 METERS & SERVICES REPAIR/MAINT 1,012$
Miscellaneous Repairs (Gaskets, Meter Chambers, Registers, etc.) 500$ Repairs to Existing Services for Erosion and Meter Protection 200$ Padlocks for Locking Meters 312$
Total: 1,012$
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
$10,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,012 $1,012 $1,012 $1,012 $1,012
Actual $998 $681 $9,637 $371
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 42
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
50360 FIRE HYDRANT REPAIR/MAINTENANCE 600$
Repair Parts; Gaskets, Caps, Couplings, Flanges, Bolts, Paint, Etc. 600$
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $600 $600 $600 $600 $600
Actual $597 $421 $3,730 $111
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 43
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
51710 FEES & PERMITS 20,306$
Annual Permit Fees to County, State & Federal Regulatory Agencies: San Bernardino County Fire Dept. Permit Fees (Generators, Hazardous Waste, Fuel Dispensing) 1,832$ Equipment - South Coast Air Quality Management District 2,120$ Excavating Permit - San Bernardino County Road Department ($150/2 departments + Inspection fees 6 x $150) 975$ Water System Service Fee - State Department of Health Services 10,000$ Forest Service Permit (Owl Rock Well) (Renew in Dec. 2015) -$ San Bernardino County LAFCO Funding - Estimated at $10,000/3 Depts. 3,333$ State Water Resources Control Board Permit 1,943$ San Bernardino County Assessors Data ($256/3 depts. + $54/3 depts.) 103$
Total: 20,306$
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $18,447 $19,936 $19,057 $20,306 $20,306
Actual $13,475 $12,511 $14,406 $27,863
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 44
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
52410 SMALL TOOLS/EQUIPMENT 1,500$
Miscellaneous Hand Tools, Wrenches, Shovels, Pry Bars, Hand Pumps, Etc. 1,500$
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
$2,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,000 $1,500 $1,500 $1,837 $1,500
Actual $1,170 $1,435 $1,494 $398
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 45
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
52420 SAFETY CLOTHING/DEVICES 1,945$
35 Pair Leather Work Gloves @ $12.00 Ea. 420$ Steel Toed Safety Boots, 6 @ $100 Ea. 600$ One Pair of Insulated Safety Coveralls 135$ Employee Radiation Detection Badges 290$ Additional Safety Items 500$
Total: 1,945$
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,895 $1,895 $1,895 $2,445 $1,945
Actual $1,460 $1,342 $2,010 $1,582
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 46
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
52430 SAFETY EQUIPMENT 1,000$
Annual Fire Extinguisher Inspection 250$ Miscellaneous Equipment - Barricades, Batteries, Flashlights, Etc. 750$
Total: 1,000$
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,000 $1,000 $1,000 $2,250 $1,000
Actual $931 $739 $1,102 $139
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 47
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
52110 EDUCATION & SEMINARS 2,500$
Travel, lodging, meals and registration expenses for various conferences and training 2,500$
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $3,500 $4,000 $3,000 $3,000 $2,500
Actual $4,381 $104 $1,572 $2,399
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 48
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
52010 MISCELLANEOUS SUPPLIES & EXPENSES 1,468$
Miscellaneous Supplies, Business Meeting Expenses, Etc. 100$ Miscellaneous Supplies Purchased at Home Depot, Costco, Etc. 400$ Trash Pick Up and Disposal Fees ($80.66 x 12 months) 968$
Total: 1,468$
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $2,088 $2,088 $2,091 $2,091 $1,468
Actual $960 $956 $1,458 $1,151
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 49
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
12165 PUMPING EQUIPMENT 5,500$
Purchase of a Replacement Pump for Groundwater Well 5,500$
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $4,500 $6,800 $8,000 $5,500 $5,500
Actual $3,560 $6,103 $0 $4,123
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 50
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
12205 OFFICE FURNITURE & EQUIPMENT 7,540$
Ink Jet 6500 Printer & Ink Cartridges (3 x $200) 600$ Laptop For Administration Supervisor 750$ Computer Tablet For Daily Water Operations 600$ Five replacement workstations 3,245$ Five Microsoft Office Software Licenses 1,245$ Upgrade Server RAM to 16GB 500$ LCD Monitor Replacements 600$
Total: 7,540$
SUMMARY OF REQUEST
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $1,600 $1,600 $4,860 $11,390 $7,540
Actual $1,981 $1,745 $0 $9,780
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 51
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
12225 SPECIAL PURPOSE EQUIPMENT 50,000$
SCADA and Telemetry system Upgrade Phase 2 ($100,000 / 2 Departments) 50,000$
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $2,950 $2,700 $0 $10,200 $50,000
Actual $756 $2,572 $0 $2,826
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 52
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
11310 WATER DEPARTMENT INVENTORY 12,120$
Miscellaneous Fittings, Clamps and Replacement Parts 9,000$ 30 - Christy Meter Lid Sets @ $36 Ea. 1,080$ 60 - Christy Meter Boxes @ $34 Ea. 2,040$
Total: 12,120$
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
2009-10 2010-11 2011-12 2012-13(FYTD)
2013-14
Budgeted $14,587 $21,720 $21,720 $18,120 $12,120
Actual $9,930 $15,826 $10,257 $7,607
Budgeted Actual
FY 2013/2014 Budget 6/12/2013 Page 53
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
52820 DWR LOAN PAYMENT (P&I) 32,976$
$1.5 Million loan was originally obtained through the State Department of Water Resources for water 32,976$ main replacement. This loan was to be paid off by the fiscal year ending 2014. The District paid theloan off in December 2010 and will continue collecting the DWR loan fee until approximately September2013 when the General Fund has been reimbursed.
G/L ACCOUNT NUMBER DESCRIPTION REQUEST
12615 CIP AYERS ACRES GROUNDWATER WELL 500,000$
Equip groundwater well, design and construction of pump station and pipeline. 500,000$
SUMMARY OF REQUEST
SUMMARY OF REQUEST
FY 2013/2014 Budget 6/12/2013 Page 54
CLASSIFICATION A B C D E FDIVISION SUPERVISOR
SUPERVISOR 3 Hourly $47.20 $49.56 $52.04 $54.64 $57.37 $60.24Monthly $8,182 $8,591 $9,020 $9,471 $9,945 $10,442Annual $98,181 $103,090 $108,245 $113,657 $119,340 $125,307
SUPERVISOR 2 Hourly $36.98 $38.83 $40.78 $42.81 $44.95 $47.20Monthly $6,411 $6,731 $7,068 $7,421 $7,792 $8,182Annual $76,927 $80,774 $84,812 $89,053 $93,506 $98,181
SUPERVISOR 1 Hourly $28.98 $30.43 $31.95 $33.55 $35.22 $36.98Monthly $5,023 $5,274 $5,538 $5,815 $6,105 $6,411Annual $60,275 $63,288 $66,453 $69,775 $73,264 $76,927
Cost of Living Adjustment (COLA): 2.0%
Water Division Supervisor (3 CI's) $101,301Administration Division Supervisor $108,245
STEP
RUNNING SPRINGS WATER DISTRICTDIVISION SUPERVISORS
2013-14 HOURLY WAGE SCHEDULEExempt Positions
Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications,but in no case less than the Federal or State minimum wage.
FY 2013-2014 Budget 5/8/2013 Page 55
CLASSIFICATION A B C D E
SENIOR BILLING CLERK Hourly $23.06 $23.64 $24.23 $24.84 $25.46Monthly $3,997 $4,097 $4,200 $4,305 $4,412Annual $47,969 $49,169 $50,398 $51,658 $52,949
BILLING CLERK 3 Hourly $20.91 $21.43 $21.97 $22.52 $23.08Monthly $3,624 $3,715 $3,808 $3,903 $4,001Annual $43,493 $44,580 $45,695 $46,837 $48,008
BILLING CLERK 2 Hourly $18.48 $18.94 $19.42 $19.90 $20.40Monthly $3,204 $3,284 $3,366 $3,450 $3,536Annual $38,443 $39,404 $40,390 $41,399 $42,434
BILLING CLERK 1 Hourly $16.39 $16.80 $17.22 $17.65 $18.09Monthly $2,841 $2,912 $2,985 $3,060 $3,136Annual $34,094 $34,946 $35,820 $36,716 $37,634
RECEPTIONIST / Hourly $18.92 $19.39 $19.88 $20.38 $20.89SECRETARY 3 Monthly $3,280 $3,362 $3,446 $3,532 $3,620
Annual $39,356 $40,340 $41,348 $42,382 $43,441
RECEPTIONIST / Hourly $16.74 $17.16 $17.59 $18.03 $18.48SECRETARY 2 Monthly $2,901 $2,974 $3,048 $3,124 $3,202
Annual $34,815 $35,686 $36,578 $37,492 $38,430
RECEPTIONIST / Hourly $14.81 $15.18 $15.56 $15.95 $16.35SECRETARY 1 Monthly $2,567 $2,631 $2,697 $2,765 $2,834
Annual $30,806 $31,576 $32,365 $33,174 $34,004
UTILITY CLERK Hourly $14.81 $15.18 $15.56 $15.95 $16.35Monthly $2,567 $2,631 $2,697 $2,765 $2,834Annual $30,806 $31,576 $32,365 $33,174 $34,004
Cost of Living Adjustment (COLA): 2.0%
Senior Billing Clerk (1 CI) $53,989Receptionist/Secretary 3 $41,348Receptionist/Secretary 1 $31,576
Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's
STEP
RUNNING SPRINGS WATER DISTRICTADMINISTRATION DIVISION
2013-14 HOURLY WAGE SCHEDULENon-Exempt Positions
FY 2013-2014 Budget 5/8/2013 Page 56
CLASSIFICATION A B C D E
COMPLIANCE/SAFETY OPERATOR 3 Hourly $29.38 $30.11 $30.86 $31.63 $32.43(Grade 3 Distribution & Grade 2 Treatment) Monthly $5,092 $5,219 $5,350 $5,483 $5,620
Annual $61,102 $62,630 $64,195 $65,800 $67,445
OPERATOR 3 Hourly $26.70 $27.37 $28.06 $28.76 $29.48(Grade 3 Distribution & Grade 2 Treatment) Monthly $4,629 $4,744 $4,863 $4,985 $5,109
Annual $55,543 $56,932 $58,355 $59,814 $61,310
OPERATOR 2 Hourly $23.77 $24.36 $24.97 $25.59 $26.23(Grade 3 Distribution & Grade 1 Treatment) Monthly $4,119 $4,222 $4,328 $4,436 $4,547
Annual $49,433 $50,669 $51,936 $53,234 $54,565
OPERATOR 1 Hourly $20.99 $21.52 $22.05 $22.61 $23.17(Grade 2 Distribution & Grade 1 Treatment) Monthly $3,639 $3,730 $3,823 $3,918 $4,016
Annual $43,663 $44,754 $45,873 $47,020 $48,195
METER READER/CUSTOMER Hourly $16.58 $16.99 $17.41 $17.85 $18.30SERVICE REPRESENTATIVE Monthly $2,873 $2,945 $3,018 $3,094 $3,171
Annual $34,476 $35,338 $36,221 $37,127 $38,055
OPERATIONS ASSISTANT Hourly $15.09 $15.46 $15.85 $16.25 $16.65Monthly $2,615 $2,680 $2,747 $2,816 $2,886Annual $31,378 $32,163 $32,967 $33,791 $34,636
Cost of Living Adjustment (COLA): 2.0%
Operator 2 (3 CI's) $56,354Compliance/Safety Operator 3 (2 CI's) $69,525Operator 2 (5 CI's) $54,633Meter Reader/CSR $38,055
RUNNING SPRINGS WATER DISTRICTWATER DIVISION
2013-14 HOURLY WAGE SCHEDULENon-Exempt Positions
Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and
STEP
FY 2013-2014 Budget 5/8/2013 Page 57
Vehicle Description Year Mileage Use Status Planned Estimated CostHours Retirement Date of Replacement
Nissan 4x4 Truck 1995 63,256 Daily 2015 (20 Yrs. Old) 24,500$ Unit #52
Nissan 4x4 Truck 1998 60,543 Reserve 2015 (17 Yrs. Old) 24,500$ Unit #60
Ford 555 Backhoe 1990 3465 Hrs. Treatment 2015 (25 Yrs. Old) 100,000$ Unit #42 Plant
Thiokol - Snow Cat 1965 797 Hrs. Winter 2015 (50 Yrs. Old) 100,000$ Unit #36 Activities
Ford 4x4 Ranger Truck 2001 50,444 Daily 2016 (15 Yrs. Old) 24,500$ Unit #68
Ford 4X4 Plow Truck 1997 123,726 Utility 2017 (20 Yrs. Old) 35,000$ Unit #58 Vehicle
Ford 575E Backhoe 1998 3659 Hrs. Special 2020 (22 Yrs. Old) 125,000$ Unit #59 Projects
Ford 4X4 Ranger Truck 2007 23,809 Daily 2022 (15 Yrs. Old) 24,500$ Unit #76
Ford 4X4 Ranger Truck 2011 8,531 Daily 2026 (15 Yrs. Old) 24,500$ Unit #82
Ford 4X4 Ranger Truck 2011 7,391 Daily 2026 (15 Yrs. Old) 24,500$ Unit #83
Portable Compressor 1998 525 Hrs. Limited 2018 (20 Yrs. Old) 18,000$
Portable Welder 2002 140 Hrs. Limited 2022 (20 Yrs. Old) 10,000$
Portable Cat Generator 1996 97 Hrs. Limited 2021 (25 Yrs. Old) 40,000$
Water Division Vehicle Replacement Schedule
FY 2013/2014 Budget 5/8/2013 Page 58
CLASSIFICATION A B C D E
GENERAL MANAGER Hourly $60.69 $63.72 $66.91 $70.26 $73.78 Monthly $10,520 $11,045 $11,598 $12,178 $12,788 Annual $126,235 $132,536 $139,177 $146,136 $153,455
Cost of Living Adjustment (COLA): 2.0%
Hourly Monthly AnnualProfessional Engineering License, B.S., M.S., BCEE $1.50 $260 $3,120Certification Incentive Water Treatment Grade 2 $0.50 $87 $1,040Certification Incentive Water Distribution Grade 3 $0.50 $87 $1,040Certification Incentive Wastewater Collection Grade 4 $0.50 $87 $1,040Certification Incentive Mechanical Technologist Grade 2 $0.50 $87 $1,040Certification Incentive Plant Maintenance Grade 1 $0.50 $87 $1,040Certification Incentive Backflow Prevention & CCC $0.50 $87 $1,040Telecommunications Allowance $0.46 $80 $960
Total $4.96 $860.00 $10,320
Hourly $75.22Biweekly $6,017.53
Monthly $13,038 Annual $156,456
Additional Compensation
Total Compensation
RUNNING SPRINGS WATER DISTRICTGENERAL MANAGER
2013-14 WAGE SCHEDULEExempt Position
Salary shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, but in no case less than the Federal or State minimum wage.
STEP
FY2013/2014 Budget 6/19/13 Page 59
Wastewater Collection & Treatment Division
Fiscal Year 2013/2014 Budget
This page intentionally blank
Wastewater Collection and Treatment Service Vision: The Running Springs Wastewater Division will provide extraordinary wastewater collection service for the Running Springs area and wastewater transmission and treatment service for the Running Springs, Arrowbear, and Green Valley Lake areas that protects the environment, complies with regulatory requirements, satisfies the needs of our customers, and provides beneficial uses for our reclaimed water. Wastewater Collection Division Core Functions & FY 2013/2014 Goals & Objectives
Core Functions Fiscal Year 2013/2014 Goals & Objectives Operations & Maintenance Administration
Manage, repair & replacement of wastewater collection system
Ensure the California Integrated Water Quality System (CIWQS) requirements pertaining to Sanitary Sewer Overflow (SSO) reporting procedures are adhered to
Customer service related to service orders Ensure Fats, Oils & Grease (FOG) program
is administered
Respond to USA to accurately mark sewer mains to prevent contractors, or agencies from exposing or destroying infrastructure
Maintain accurate records of all preventative maintenance, maps & improvements
-Inspect all Food Service Establishments (FSE’s) to ensure full compliance with FOG. ordinance
Maintain compliance with state, regional & local requirements of sewer collection system
Ensure a safe, efficient & educated work force
Maintain an outstanding level of customer service
Repair & Maintenance
Preventative maintenance Inspection & maintenance of 60 miles of
sewer collection pipeline Clean 1.75 miles per year of sewer
collection pipeline identified hot spots Inspection of sewer manholes & lift station
wet wells for infiltration & inflow (I&I) & degredation
Investigate smoke testing program to minimize illegal connections & I&I
Clean & video inspect 3.3 miles of sewer collection pipeline & all manholes in Assessment District No. 6 (AD6)
Repair several mainline deficiencies identified in CCTV work throughout the District
Repair broken mortar on sewer manhole grade rings throughout the District
Sewer Collection System O&M of over 60 miles of sewer collection
pipeline O&M of 2.25 miles of sewer force mains O&M of over 2,000 sewer manholes Raise manholes to ensure proper
accessibility Control odors to minimize harmful &
corrosive gasses & customer complaints
-Reduce I&I by sealing manhole & cleanout lids throughout the District
Prevent sewer backups or spills by cleaning known hot spots every three months
Install locking manhole covers at key inspection & hot spot locations
Repair sewer easement in interceptor pipeline in Little Mill Canyon
WW-1
Wastewater Collection Division Core Functions & FY 2013/2014 Goals & Objectives (continued)
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Sewer Lift Stations O&M of 9 sewer lift stations O&M of 7 standby generators
Control odors to minimize harmful & corrosive gasses & customer complaints
Upgrade control panels at Sewer Lift Stations 1 & 2
General maintenance, monthly testing, inspection & repairs of lift station generators
Inspect pumps for performance, efficiency & premature wear to prevent failures
SCADA System
O&M of Supervisory Control & Data Acquisition (SCADA) system
Testing at least monthly of SCADA alarms to ensure proper performance
Testing at least monthly of AD 2000 back up alarms to ensure proper performance
SCADA Upgrade Phase 2 project
Vehicle Maintenance O&M of District vehicles & equipment
General maintenance of all Division
vehicles & equipment Inspections weekly, monthly & annually of
all vehicles & equipment to ensure maximum operation & efficiency
Safety, Training & Certifications Maintain required certifications Emergency operations training Safety training
Provide opportunities for training & classes to maintain District approved certifications
Provide monthly, bi-annual & annual training for emergency response & preventative maintenance
Provide safety training at least weekly to minimize injuries & to ensure a safe work environment
Work closely with District Compliance Safety Officer to improve Safety Program
WW-2
Wastewater Treatment Division Core Functions & FY 2013/2014 Goals & Objectives
Core Functions Fiscal Year 2013/2014 Goals & Objectives Operations & Maintenance Administration
Manage treatment plant & disposal facilities
Maintain compliance with Santa Ana Regional Water Quality Control Board (SARWQCB) Waste Discharge Requirements (WDR)
Maintain United States Forest Service (USFS) Special Use Permit (SUP)
Train staff on new processed & procedures Review & implement staff recommended
process & procedure changes Reporting to regulatory agencies
Successfully complete Huber Screw Press dewatering project
Complete installation of 14 Kubota EK300 Submerged Membrane Units (SMUs)
Implement changes identified by continued process evaluation
Repair & Maintenance Preventative maintenance Perform necessary repairs revealed by
routine / preventative maintenance Respond to equipment / machinery failures
500 new 510 Membrane Bioreactor (MBR) cartridges
Rebuild 2 MBR recycle pumps Perform Annual MBR take down &
mechanical inspection
Wastewater Treatment Plant O&M of 1MGD MBR plant Perform process control laboratory analysis Manage disposal of 648 wet tons per year
of biosolids Continue to evaluate treatment processes to
maintain an efficient operation Respond to after hour emergencies &
equipment failures Complying with unfunded mandates from
regulatory agencies
Complete Huber Screw Press dewatering project
Continue to evaluate effluent reuse options Complete upgrade to headworks aeration Complete installation of 14 Kubota EK300
SMUs
Treated Wastewater Disposal Facilities O&M of 1.58 miles of outfall pipeline O&M of 18 acre disposal site O&M of 13 percolation ponds
-Complete Habitat Mitigation & Monitoring Plan (HMMP)
Replace the remaining 4 pond isolation valve assemblies
Grade roads & scarify ponds to maintain access & pond performance
Complete repairs to spray irrigation telemetry
WW-3
Wastewater Treatment Division Core Functions & FY 2013/2014 Goals & Objectives (continued)
Core Functions Fiscal Year 2013/2014 Goals & Objectives
SCADA System O&M of Supervisory Control & Data
Acquisition (SCADA) system to provide remote monitoring & operation of treatment plant processes & disposal facilities
Log, analyze & archive operational data Continued improvement of process
automation
Evaluate SCADA system Upgrade SCADA based on the continuing
treatment process evaluation
Safety, Training & Certifications Maintain required certifications Emergency operations training Safety training
Provide opportunities for training & classes to maintain District approved certifications
Provide monthly, bi-annual & annual training for emergency response & preventative maintenance
Provide safety training at least weekly to minimize injuries & to ensure a safe work environment
Work closely with District Compliance Safety Officer to improve Safety Program
WW-4
The following analysis identifies the changes between the approved fiscal year 2012/2013 budget and the proposed fiscal year 2013/2014 budget. The analysis categories, which are consistent with the budget document categories, are as follows: Revenue and Expense Summary Operating Revenue Operating Expenses Capital Improvement Revenue Capital Improvement Expenses Designated and Reserve Fund Balances 1. REVENUE AND EXPENSE SUMMARY 1.1) Total Operating Revenue, Page 1
Revenue increase from $1,402,510 to $1,447,378 Revenue increase of $44,868 or 3.2% Includes a $2.80 per month increase in the residential base charge.
As explained in more detail in the Operating Revenue analysis section below, the major changes to revenue for fiscal year 2013/2014 include: Projected water consumption remains the same. Projected number of commercial customers to remain the same. Projected water consumption for commercial service system usage to remain the same. Fixed residential base charge would be increased by $2.80 per month or $33.60 per year
per average customer. Revenue from CSA 79 and Arrowbear Park County Water District (APCWD) has been
adjusted based on anticipated flows to determine their percentage share of Treatment Plant Operations & Maintenance (O&M) expenses.
1.2) Total Operating Expenses, Page 1 & 2
Operating expense increase from $1,379,966 to $1,447,378 Operating expense increase of $67,412 or 4.9%
As explained in more detail in the Operating Expenses analysis section below, we have continued to scrutinize each category of operating expenses and have made adjustments where we were able, so the overall operating expenses would stay within the limits of the operating revenue available.
1.3) Total Capital Improvement Revenue, Page 1
Capital improvement revenue increase from $301,496 to $438,640 Capital improvement revenue increase of $137,144 or 45.5%
As explained in more detail in the Capital Improvement Revenue analysis section below, this increase is primarily due to the transfer of funds from the Facility Capacity Charge Account
WW-5
and Leachate Reserve Fund for Capital Improvement Projects (CIP). In order to fund only a portion of the recommended CIP projects $44,095 would be transferred from the Wastewater Facility Capacity Charge Reserve Fund and $167,151 from the Leachate Reserve Fund.
1.4) Total Capital Improvement Expenses, Page 1 & 3
Capital improvement expense increase from $324,040 to $438,640 Capital improvement expense increase of $114,600 or 35.4%
As explained in more detail in Capital Improvement Expenses analysis section below, this increase is due to a net expansion in overall capital improvement projects and expenses planned for the year. Pages 56 and 57 of the budget document lists the proposed Collection and Treatment System CIP projects and also those that are proposed to be deferred due to lack of funding. The total deferred CIP amount is $295,000 for the Collection System and $47,500 for the Treatment System.
1.5) Total Difference, Revenue and Expenses, Page 1
Operating revenue in excess of operating expenses, decrease from $22,544 to $0. Capital improvement revenue less capital improvement expenses, increase from ($22,544) to $0.
Net Difference, Total Revenue in Excess of Total Expenses, remains at $0. A total of $44,095 would be transferred from the Facility Capacity Charge Reserve Fund and $167,151 from the Leachate Reserve Fund to cover the proposed Capital Improvement Projects.
2. OPERATING REVENUE 2.1) Residential Base Service Charges, Page 1
This is the monthly sewer charge per residential connection. Revenue increase from $971,091 to $1,068,027 Revenue increase of $96,936 or 10% Increase in the fixed monthly sewer base charge of $2.80 per month or $33.60 per year for an average customer compared to last year.
2.2) Residential Sewer System Usage Charge, Page 1 This is the additional sewer charge for residential customers, which is 15% of a residential customer’s water consumption charge. An average customer typically uses 1,000 cubic feet of water per month. Revenue increase from $92,274 to $95,964 Revenue increase of $3,690 or 4%
WW-6
The increase in the residential sewer system usage charge would by $0.21 per month or $2.52 per year for an average use customer.
2.3) Commercial Base Service Charge, Page 1 The Commercial Base Service Charge is the monthly sewer charge per commercial connection. There are 59 commercial connections this year which is consistent with the previous year. The Commercial Base Service Charge is the same amount as the Residential Base Service Charge. Revenue increase from $19,859 to $21,842 Revenue increase of $1,983 or 10%
2.4) Commercial Sewer System Usage Charge, Page 1 The Commercial Service Sewer System Usage Charge is the additional sewer charge for commercial customers, which is 33.3% of a commercial customer’s water consumption charge. The commercial water consumption is projected to be 0.75 million cubic feet (MCF), which is the same as the prior year. Revenue increase from $8,442 to $8,779 Revenue increase of $337 or 4%
2.5) Arrowbear O&M Reimbursement Charge, Page 1 Revenue increase from $104,196 to $104,569 Revenue increase of $373 or 0.4% This is the reimbursement received from Arrowbear Park County Water District (APCWD) for the O&M of joint use facilities which includes a portion of the sewer interceptor pipeline, Sewer Lift Station #2, the wastewater treatment plant and effluent disposal facilities. The estimated joint use O&M expense has been increased from the fiscal year 2012/2013 budget. APCWD reimburses the District based on the percentage of flow contributed to the treatment plant.
2.6) CSA-79 O&M Reimbursement Charge, Page 1
Revenue decrease from $178,448 to $121,997 Revenue decrease of $56,451 or 31.6% This is the reimbursement received from San Bernardino County Special District’s County Service Area 79 (CSA-79) for the O&M of joint use facilities which primarily includes a portion of the sewer interceptor pipeline, the wastewater treatment plant and effluent disposal facilities. The estimated joint use O&M expense has been decreased from the fiscal year 2012/2013 budget. CSA-79 reimburses the District for a percentage of the total joint use facilities O&M expenses based on flow which has been reduced from 20% to 14%.
WW-7
2.7) CSA 79 Odor Control Reimbursement, Page 1 Revenue projected to remain at $8,700 This is reimbursement received from CSA 79 for the operating costs, primarily chemical purchase, related to the odor control system installed at the CSA 79 pump station.
2.8) Leachate, Page 1
Due to the anticipated start-up of the Heap’s Peak Leachate Treatment System additional revenue is expected to be $0. The rate adjustment for fiscal year 2013/2014 will allow operating revenue to cover operating expenses without utilizing the Leachate Reserve Fund. This is the revenue from the disposal of the Heaps Peak landfill leachate into the District wastewater system. This revenue can be used for operating or capital expenses depending on where the revenue is most needed. A total of $941,387 has been collected since 2002. Page 3 of the budget document lists the accounting of the Leachate Reserve Fund.
2.9) Sewer Service Availability Charges, Page 1 Revenue projected to remain at $14,000 This is the Sewer Standby or Availability Charge that is billed to undeveloped property within the District. The charge is $10 per year per acre or $10 per parcel smaller than one acre.
2.10) SCE Demand Response Program, Page 1
Revenue expected to remain at $3,500 The District is enrolled in the Southern California Edison (SCE) EnerNOC program to reduce power consumption at the District’s wastewater treatment plant by at least 50% when requested to do so to help reduce the overall SCE system power demand in our area. We can safely do this by modifying our operation at the plant for the anticipated time period for such requests. We estimate the District will receive approximately $3,500 from SCE for participating in this program.
2.11) Assessment District No. 7 Surplus Funds, Page 1
Revenue expected to be $0
3. OPERATING EXPENSES 3.1) Administrative Salaries, 55320.90, Page 4
Expense increase of $1,450 or 2.9%.
WW-8
This projected increase is based on a 2% Cost of Living Adjustment (COLA), additional certification incentive pay and potential merit based increase to the existing General Manager’s salary.
3.2) Operating Wages (Collections), 55330.00, Page 5 Expense increase of $60,141 or 30%. This projected increase is primarily due to the transfer of an employee from the Water Division to the Collections Division. There is also a 2% COLA, additional certification incentive pay and earned merit raises proposed for this budget year.
3.3) Operating Wages (Treatment), 55340.90, Page 6 Expense decrease of $25,940 or 9.5%. This projected decrease is primarily due to the transfer of the vacant operator position to the Collections Division due to the employee transfer. There is also a 2.0% COLA, additional certification incentive pay and earned merit raises proposed for this budget year. Overall operating wages in the Wastewater Division are projected to increase by $34,201 or 7.2%.
3.4) Office Reimbursement, 56910.90, Page 7
Expense increase of $1,322 or 4.9%. This projected increase is based on the projected overall increase of the Wastewater Operating Expenses. The office reimbursement expense is calculated as 2% of each department’s budgeted operating expenses.
3.5) Director’s Compensation 55410.90 Page 8
Expense is expected to remain at $4,517.
3.6) Employee Benefits (Collections), 55910.00, Page 9
Expense increase of $10,295 or 27.7% This projected increase is primarily due to the transfer of an employee from the Water Division to the Collections Division. The projected increase is also based on adjustments to the base salaries used for benefit calculations and a proposed 2.0% COLA.
3.7) Employee Benefits (Treatment), 55920.90, Page 10
Expense decrease of $17,812 or 32.8%
WW-9
This projected decrease is primarily due to the transfer of the vacant operator position to the Collections Division due to the employee transfer. Overall employee benefits in the Wastewater Division are projected to decrease by $7,517 or 8.2%.
3.8) CalPERS Retirement (Collections), 55930.00, Page 11
Expense increase of $19,023 or 32.4% This projected increase is primarily due to the transfer of an employee from the Water Division to the Collections Division. The projected increase is partly a result of the CalPERS Employer Contribution Rate being increased from 22.591% to 22.974% of wages. The increase is also partly due to earned merit raises and a 2.0% COLA.
3.9) CalPERS Retirement (Treatment), 55940.90, Page 12
Expense decrease of $7,358 or 7.6% This projected decrease is primarily due to the transfer of the vacant operator position to the Collections Division due to the employee transfer.
3.10) Uniform Allowance, 55950.90, Page 13
Expense increase of $40 or 0.9% The projected increase is due to the expected minor increase in uniform costs.
3.11) Office Supplies, 55620 & 55110.90, Page 14
Expense increase of $2,200 or 64.7% Based on the District’s financial consultant recommendations and journal entries the cost for this item is projected to increase to more closely match the upcoming fiscal year expenditures. A new Collections Division account has also been added to more closely track this expense.
3.12) Utilities, Lift Stations, 55120.00, Page 15
Expense is expected to remain at $30,609
3.13) Utilities, Joint Use / Plant, 55130.90, Page 16 Expense is expected to remain at $85,433
3.14) Telephone, 55820.90, Page 17 Expense increase of $1,200 or 20.9%
WW-10
This projected increase is based on more closely matching the budgeted expense to the actual expense and also the potential addition of some cellular data plans.
3.15) Liability Insurance, 56710.90, Page 18 Expense is expected to remain at $23,663 based on letter from SDRMA dated February 22, 2013.
3.16) Workers Comp Insurance (Collections), 56720.00, Page 19 Expense decrease of $1,281 or 8.5% The projected decrease is a result of a lower premium being charged by SDRMA to provide Workers Comp Insurance coverage for the Collection Division.
3.17) Workers Comp Insurance (Treatment), 56730.90, Page 20
Expense decrease of $7,023 or 33.5%
3.18) Medicare Hospital Tax, 56010.90, Page 21 Expense increase of $517 or 6.8% This projected increase is based on a projected increase in the base salary as a result of merit raises and a 2% COLA.
3.19) Postage, 55550.90, Page 22
Expense is expected to remain at $400
3.20) Community Relations, 55560.90, Page 23 Expense decrease of $525 or 46.7%. This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.21) Printing and Publication, 55570.00, Page 24 Expense decrease of $300 or 37.5%. This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.22) Memberships and Subscriptions, 56410.90, Page 25 Expense decrease of $587 or 8.1%
WW-11
This projected decrease is based on the addition of several membership and subscription services being included with this year’s budgeted items.
3.23) Professional Services (Collections), 56310.00, Page 26
Expense decrease of $725 or 22.7% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.24) Professional Services (Treatment), 56320.90, Page 27
Expense increase of $4,869 or 8.8% This projected increase is based on more closely matching the budgeted expense to the actual expense.
3.25) Wastewater Analysis, 55140.90, Page 28
Expense is expected to remain $4,750.
3.26) Maintenance Plant Structures, 55140.90, Page 29 Expense increase of $1,000 or 18.2% This projected increase is based on the addition of $1,000 to replace exterior doors on the operations building.
3.27) Maintenance Lift Station Roads, 55220.00, Page 30
Expense is expected to remain $4,000.
3.28) Maintenance Plant Road, 55230.90, Page 31 Expense increase of $5,000 There are significant repairs required at the wastewater treatment plant sludge bin loading area. There was nothing budgeted last year.
3.29) Maintenance Collection System, 55010 & 55010.90, Page 32
Expense increase of $2,760 or 4% This projected increase is for routine maintenance activities as listed on Page 32 of the budget document. A new account number has also been added for sewer interceptor maintenance.
WW-12
3.30) Lift Station Maintenance, 55020.00, Page 33 Expense decrease of $977or 2.4% This projected decrease is based on the need to perform decreased levels of maintenance at many of the lift stations and the reduction in the use of Bioxide used for odor control.
3.31) Plant Equipment Maintenance, 55250.90, Page 34
Expense decrease of $10,615 or 22.4% This projected decrease is based on the anticipated maintenance needs for this fiscal year.
3.32) Effluent Disposal, 55260.90, Page 35
Expense is expected to remain at $6,000.
3.33) Maintenance - Solids Handling, 55270.90, Page 36
Expense increase of $26,800 or 41.4% This increase is based on the actual expense for the last two years and also conservatively assumes that half of fiscal year 2013/2014 biosolids dewatering will be accomplished with the existing belt press and the second half of fiscal year will be using the new screw press process. This expense is expected to be reduced by approximately $47,000 annually once the new system is online.
3.34) Gas, Fuel & Oil (Collections), 55710.00, Page 37 Expense increase of $900 or 17% This projected increase is based on an anticipated increase in the cost associated with gas, fuel, oil and waste oil disposal.
3.35) Gas, Fuel & Oil (Treatment), 55720.90, Page 38
Expense is expected to remain at $4,850.
3.36) Vehicle Maintenance (Collections), 55730.00, Page 39 Expense is expected to remain at $4,740.
3.37) Vehicle Maintenance (Treatment), 55740.90, Page 40
Expense is expected to remain at $2,975.
WW-13
3.38) Misc. Equipment Maintenance (Collections), 55750.00, Page 41 Expense is expected to remain at $820.
3.39) Misc. Equipment Maintenance (Treatment), 55760.90, Page 42 Expense is expected to remain at $2,000.
3.40) Radio Maintenance, 56110.90, Page 43 Expense decrease of $400 or 80% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.41) Special Purpose Equipment R&M, 55280.90, Page 44
Expense decrease of $250 or 33% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.42) Permits/Fees (Collections), 56210.00, Page 45
Expense decrease of $326 or 3.4% This projected decrease is based on the anticipated cost of obtaining regulatory permits.
3.43) Permits/Fees (Treatment), 56220.90, Page 46
Expense increase of $3,303 or 14.8% This projected increase is based on the increased cost of obtaining regulatory permits.
3.44) Small Tools (Collections), 56510.00, Page 47
Expense increase of $2,800 or 175% The projected expense is anticipated to increase because of the need for additional manhole entry and line cleaning tools.
3.45) Small Tools (Treatment), 56520.90, Page 48
Expense is expected to remain at $1,200.
3.46) Safety Clothing/Devices (Collections), 56530.00, Page 49 Expense increase of $400 or 38.8%
WW-14
This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.47) Safety Clothing/Devices (Treatment), 56540.90, Page 50
Expense increase of $250 or 15.7% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.48) Safety Equipment (Collections), 56550.00, Page 51
Expense is expected to remain at $2,250.
3.49) Safety Equipment (Treatment), 56560.90, Page 52 Expense is expected to remain at $2,500.
3.50) Education/Seminars (Collections), 56610.00, Page 53 Expense decrease of $70 or 4.5% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
3.51) Education/Seminars (Treatment), 56620.90, Page 54
Expense increase of $330 or 14.5% This projected inrease is based on more closely matching the budgeted expense to the actual expense.
3.52) Mileage & Travel, 55580.90, Page 55
Expense decrease of $1,000 or 100% This projected decrease is based on more closely matching the budgeted expense to the actual expense.
4. CAPITAL IMPROVEMENT REVENUE 4.1) Property Tax Revenue, Page 1
Revenue Remains at $0
WW-15
This year, all of the property tax revenue has been allocated to the Fire Department. With the reduction of the annual property tax allocation, there were no surplus property taxes to distribute to the Wastewater Department.
4.2) Transfer from Facilities Capacity Charge Account, Page 1
Revenue increase from $0 to $44,095 A total of $44,095 is being proposed to be transferred from the Facility Capacity Charge Reserve Fund to cover the cost of the recommended Capital Improvement Projects.
4.3) Arrowbear Capital Improvement Reimbursement, Page 1
Revenue increase from $17,129 to $23,238 Revenue increase of $6,109 or 35.7% This is the reimbursement received from APCWD for capital improvements to joint use facilities which primarily includes a portion of the sewer interceptor pipeline, Sewer Lift Station #2, the wastewater treatment plant and effluent disposal facilities. These are improvements not otherwise paid for by the Water Pollution Control Plan (WPCP) loan. The increase is based on the need to go forward with needed capital improvement projects as listed on Pages 55 of the budget document. APCWD reimburses the District for 13.9147% of the total joint use facilities capital improvement expense which is based on assessed value.
4.4) CSA-79 Capital Improvement Reimbursement, Page 1 Revenue increase from $5,890 to $16,217 Revenue increase of $10,327 or 175.3% This is the reimbursement received from CSA-79 for capital improvements to joint use facilities which is primarily a portion of the sewer interceptor pipeline, the wastewater treatment plant and effluent disposal facilities. These are improvements not otherwise paid for by the WPCP loan. The increase is based on the need to go forward with needed capital improvement projects as listed on Page 55 of the budget document. CSA-79 reimburses the District for 18.6407% of the total joint use facilities capital improvement expense based on assessed value.
4.5) Leachate Reserve Fund, Page 1
Increase from $95,099 to $167,151 Increase of $72,052 or 75.8% This is the revenue derived from the disposal of the Heaps Peak landfill leachate into the District wastewater system. This revenue can be used for operating or capital expenses; depending on where the revenue is most needed. A total of $167,151 from the Leachate
WW-16
Reserve Fund is being proposed to be transferred to cover the proposed Capital Improvement Projects.
4.6) Arrowbear Payment for Filtration Plant, Page 1 & 57
Revenue is projected to be $32,832 based on the APCWD’s proportionate share payment of the WPCP loan.
4.7) CSA-79 Payment for Filtration Plant, Page 1 & 57 Revenue is projected to be $49,350 based on CSA-79’s proportionate share payment of the WPCP loan.
4.8) District Payment for Filtration Plant, Page 1 & 57
District’s share of the WPCP loan payment is $105,758. This is the District’s proportionate share payment of the WPCP loan. We collect this payment through a $3.00 per month charge applied to each sewer connection. Those accounts that are disconnected from sewer are accumulating the $3.00 per month fee which will be collected when re-connection is requested.
5. CAPITAL IMPROVEMENT EXPENSES 5.1) Collection Facilities, 12245.00, Page 55
Expense increase of $56,700 or 48.7% This projected expense is based on the identified cost to perform needed projects throughout the collection system. A total of $295,000 in CIP projects are being deferred due to lack of funding.
5.2) Treatment Facilities, 12250.00, Page 55 Expense increase of $75,000 or 100% This projected expense is based on the identified cost to perform needed projects throughout the treatment system. A total of $47,500 in treatment system CIP projects are being deferred due to lack of funding.
5.3) Disposal Facilities, 12255.00, Page 55
No CIP projects are proposed.
5.4) Special Purpose Equipment 12270.00, Page 55
No CIP projects are proposed.
WW-17
5.6) Tools & Equipment 12275.00, Page 55 No CIP projects are proposed.
5.7) Sewer Division Inventory 11430.20, Page 56 Expense increase of $500 or 25% Increase due to the need for additional sewer collection system inventory such as repair
clamps, couplings, manhole frames and covers, etc.
5.8) Filtration Project Loan Payment 22230.00/56825.00, Page 57 Refer to Page 57 of the Budget document. Annual payments for $2,000,000, 4.75% interest rate, 15 year loan for Filtration Project at Treatment Plant (Resolution 12-01). Each sewer account is charged $3.00 per month for loan payments. Those accounts that are disconnected from sewer are accumulating the $3.00 per month which will be collected when re-connection is requested. The loan matures in 2016/2017 and the total payments remaining as of February 2013 are $845,729.19.
6. DESIGNATED/RESERVE FUND CONTRIBUTIONS AND BALANCES Refer to Page 3 of the Budget document for a list of designated and reserve fund balances. Resolution 7-13 adopted by the Board of Directors on April 17, 2013 established a Cash Reserve Policy. The cash fund balance for the Wastewater Division Operating Fund has a target of four (4) months of budgeted operating expenses. Once this target level is reached any remaining cash would be placed into the Wastewater Capital Improvement Fund with a minimum annual allocation amount of annual budgeted depreciation plus 10%. Allocation of cash to the Rate Stabilization Fund occurs after pooled cash has first been allocated to the Operating Fund and the Capital Improvement Fund. The maximum target for the Rate Stabilization Fund is 20% of budgeted revenue. The operating reserve fund balance target for fiscal year 2013/2014 is $482,459. The following designated fund balances as of March 2013 total $752,104 (not including assessment district funds). The projected reserve fund balance at the end of fiscal year 2013/2014 is $366,766 which is $115,693 short of the operating reserve fund target. This does not include the assessment district funds which total $39,329.
a) Wastewater Operating Reserve Fund, NEW, Page 3
The Operating Reserve Fund established by Resolution No. 7-13 has a target balance equal to four months of budgeted operating expenses.
b) Wastewater Capital Improvement Fund, NEW, Page 3
This designated reserve fund is a new reserve fund for Wastewater Division CIP projects. This new fund would consolidate all of the existing wastewater designated funds. This
WW-18
reserve fund has a minimum annual allocation amount of annual budgeted depreciation plus 10%.
c) Assessment District No. 5, 10410, Page 3
This restricted reserve fund is for construction, operations and maintenance of wastewater system facilities within the boundary of Assessment District No. 5 (AD 5). The fund balance as of March 31, 2013 was $6,704. AD 5 funds is a restricted account that is used to fund projects exclusively in AD 5. As the need for O&M and other CIP projects in AD 5 arises staff will recommend utilizing these funds.
d) Assessment District No. 7, 10425, Page 3
This restricted reserve fund is for construction, operations and maintenance of wastewater system facilities within the boundary of Assessment District No. 7 (AD 7). The fund balance as of March 31, 2013 was $32,625. AD 7 funds is a restricted account that is used to fund projects exclusively in AD 7. As the need for O&M and other CIP projects in AD 7 arises staff will recommend utilizing these funds.
e) Leachate Reserve Fund, 55030, Page 3
This is the revenue from the disposal of the Heaps Peak landfill leachate into the District wastewater system. This revenue can be used for operating or capital expenses depending on where the revenue is most needed. A total of $941,387 has been collected since 2002. Page 3 of the budget document lists the accounting of the Leachate Reserve Fund. The balance as of April 30, 2013 was $447,096.
Due to the anticipated start-up of the Heap’s Peak Leachate Treatment System additional revenue is expected to be $0. The rate adjustment for fiscal year 2013/2014 will allow operating revenue to cover operating expenses without utilizing the Leachate Reserve Fund.
f) WPCP Filtration Project Loan Reserve Fund, 40610, Page 3
District’s share of the WPCP loan payment is $105,758. This is the District’s proportionate share payment of the WPCP loan. We collect this payment through a $3.00 per month charge applied to each sewer connection. Those accounts that are disconnected from sewer are accumulating the $3.00 per month fee which will be collected when re-connection is requested. The reserve fund balanace as of March 31, 2013 was $23,351.
g) Arrowbear Share of WPCP Loan Reserve Fund, 40580 Page 3 This is a reserve fund for APCWD’s proportionate share payment of the WPCP loan. The reserve fund balance as of March 31, 2013 was $88,381.
h) CSA-79 Share of WPCP Loan Reserve Fund, 40590 Page 3 This is a reserve fund for the CSA-79 proportionate share payment of the WPCP loan. The reserve fund balance as of March 31, 2013 was $132,867.
WW-19
i) Wastewater Facility Capacity Fees & Charges, 41210, Page 3
This restricted reserve fund was established to accumulate funds from new wastewater service connection and capacity fees and can be used to expand capacity in the existing wastewater system. The fund balance as of March 31, 2013 was $74,562.
j) Arrowbear Connection, 55010, Page 3
This reserve fund was established to accumulate funds to pay for a proportionate share for an emergency sewer lift station overflow connection between ABPCWD and CSA-79 lift stations. The fund balance as of March 31, 2013 was $21,738.
k) Lift Station Improvements, Page 3
This reserve fund was established to accumulate funds to pay for District sewer lift station improvements. The fund balance as of March 31, 2013 was $6,436.
WW-20
Wastewater Collection & Treatment Division
Fiscal Year 2013/2014 Budget
Revenue & Expense Details
This page intentionally blank
Projected Rate Increase Budgeted %
OPERATING AND MAINTENANCE REVENUE: 2013-2014 ($/month) 2012-2013 Change
Residential Base Service Charges (2885 EDU's. x $30.85 / month x 12 mos.) $1,068,027 $2.80 $971,091 10.0%
Residential Sewer System Usage Charge (18.175 mil. cu. ft. x $0.0352 x 15%) $95,964 $0.21 $92,274 4.0%
Commercial Base Service Charges (59 EDU's. x $30.85 / month x 12 mos.) $21,842 $2.80 $19,859 10.0%
Commercial Sewer System Usage Charge (0.749 mil cu.ft. x $0.0352 x 33.3%) $8,779 $0.47 $8,442 4.0%
Arrowbear O&M Reimbursement (12% of Total $ in .90 Accounts) $104,569 $104,196 0.4%
CSA 79 O&M Reimbursement (14% of Total $ in .90 Accounts) $121,997 $178,448 -31.6%
CSA 79 Odor Control Reimbursement $8,700 $8,700 0.0%
Leachate Reserve Fund (Non-Operating Revenue) $0 $0 0.0%
Sewer Service Availability Charges (Vacant lots) $14,000 $14,000 0.0%
SCE Demand Response Program (EnerNOC) $3,500 $3,500 0.0%
Assesment District No. 7 Surplus Funds $0 $2,000 -100.0%
TOTAL OPERATING REVENUE: $1,447,378 $1,402,510 3.2%
TOTAL OPERATING EXPENSES (See Page 2): $1,447,378 $1,379,966 4.9%
CAPITAL IMPROVEMENT REVENUE:
Property Taxes $0 $0 0.0%
Transfer from Facility Capacity Charge Account $44,095 $0 100.0%
Arrowbear Proportionate Share (13.9147% AV x $167,000 Cap. Imp.) $23,238 $17,129 35.7%
CSA 79 Proportionate Share (18.6407% AV x $87,000 Cap. Imp.) $16,217 $5,890 175.3%
Leachate Reserve Fund $167,151 $95,099 75.8%
Arrowbear Payment for Filtration Project $32,832 $32,055 2.4%
CSA 79 Payment for Filtration Project $49,350 $48,183 2.4%
Water Pollution Control Plant Filtration Project Loan Payment1 $105,758 $103,140 2.5%
TOTAL CAPITAL IMPROVEMENT REVENUE: $438,640 $301,496 45.5%
TOTAL CAPITAL IMPROVEMENT EXPENSES (See Page 3): $438,640 $324,040 35.4%
TOTAL PROJECTED REVENUE: $1,886,018 $1,704,006 10.7%
TOTAL PROJECTED EXPENSES: $1,886,018 $1,704,006 10.7%
Difference Between Operating Revenue/Expenses $0.00 $22,544
Difference Between Capital Improvement Revenue/Expenses $0.00 ($22,544)
Total Net Difference: $0 $0
1 Refer to Page 60 for information on the Water Pollution Control Plant (WPCP) Loan.
RUNNING SPRINGS WATER DISTRICT WASTEWATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET
REVENUE AND EXPENSE SUMMARY
FY 2013/2014 Budget 6/12/2013 Page 1
ACCOUNT O&M ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
55320.90 ADMINISTRATIVE SALARIES $52,000 $50,550 2.9% 455330.00 OPERATING WAGES (COLLECTIONS) $260,319 $200,178 30.0% 555340.90 OPERATING WAGES (TREATMENT) $247,006 $272,946 -9.5% 656910.90 OFFICE REIMBURSEMENT $28,380 $27,058 4.9% 755410.90 DIRECTOR'S COMPENSATION $4,517 $4,517 0.0% 855910.00 EMPLOYEE BENEFITS (COLLECTIONS) $47,503 $37,208 27.7% 955920.90 EMPLOYEE BENEFITS (TREATMENT) $36,534 $54,346 -32.8% 1055930.00 CALPERS RETIREMENT (COLLECTIONS) $77,780 $58,757 32.4% 1155940.90 CALPERS RETIREMENT (TREATMENT) $89,578 $96,936 -7.6% 1255950.90 UNIFORM ALLOWANCE $4,540 $4,500 0.9% 13
SALARIES, WAGES & BENEFITS SUB-TOTAL: $848,157 $806,996 5.1% $0
ACCOUNT O&M ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
55110.90 OFFICE SUPPLIES (TREATMENT) $5,000 $3,400 47.1% 1455620.00 OFFICE SUPPLIES (COLLECTIONS) $600 $0 new acct 1455120.00 UTILITIES - LIFT STATIONS $30,609 $30,609 0.0% 1555130.90 UTILITIES - JOINT USE FACILITIES $85,433 $85,432 0.0% 1655820.90 TELEPHONE $6,936 $5,736 20.9% 1756710.90 LIABILITY INSURANCE $23,663 $23,663 0.0% 1856720.00 WORKERS COMP INSURANCE (COLLECTIONS) $13,865 $15,146 -8.5% 1956730.90 WORKERS COMP INSURANCE (TREATMENT) $13,913 $20,936 -33.5% 2056010.90 MEDICARE HOSPITAL INSURANCE TAX (FICA) $8,110 $7,593 6.8% 2155550.90 POSTAGE $400 $400 0.0% 2255560.90 COMMUNITY RELATIONS $600 $1,125 -46.7% 2355570.00 PRINTING AND PUBLICATION $500 $800 -37.5% 2456410.90 MEMBERSHIPS AND SUBSCRIPTIONS $6,694 $7,281 -8.1% 2556310.00 PROFESSIONAL SERVICES (COLLECTIONS) $2,475 $3,200 -22.7% 2656320.90 PROFESSIONAL SERVICES (TREATMENT) $60,283 $55,414 8.8% 2755140.90 WASTEWATER TESTING & ANALYSIS $4,750 $4,750 0.0% 2855210.90 MAINTENANCE PLANT STRUCTURES $4,500 $5,500 -18.2% 2955220.00 LIFT STATION ROAD MAINTENANCE $4,000 $4,000 0.0% 3055230.90 PLANT ROAD MAINTENANCE $5,000 $0 100.0% 3155010.00 COLLECTION SYSTEM MAINTENANCE $67,560 $69,800 -3.2% 3255010.90 INTERCEPTOR PIPELINE MAINTENANCE $5,000 $0 new acct 3255020.00 LIFT STATION MAINTENANCE $40,203 $41,180 -2.4% 3355250.90 PLANT EQUIPMENT MAINTENANCE $36,850 $47,465 -22.4% 3455260.90 EFFLUENT DISPOSAL $6,000 $6,000 0.0% 3555270.90 MAINTENANCE - SOLIDS HANDLING $91,600 $64,800 41.4% 3655710.00 GAS, FUEL & OIL (COLLECTIONS) $6,180 $5,280 17.0% 3755720.90 GAS, FUEL & OIL (TREATMENT) $4,850 $4,850 0.0% 3855730.00 VEHICLE MAINTENANCE (COLLECTIONS) $4,740 $4,740 0.0% 3955740.90 VEHICLE MAINTENANCE (TREATMENT) $2,975 $2,975 0.0% 4055750.00 MISC EQUIPMENT MAINTENANCE (COLLECTIONS) $820 $820 0.0% 4155760.90 MISC EQUIPMENT MAINTENANCE (TREATMENT) $2,000 $2,000 0.0% 4256110.90 RADIO MAINTENANCE $100 $500 -80.0% 4355280.90 SPECIAL PURPOSE EQUIPMENT R&M $500 $750 -33.3% 4456210.00 PERMITS/FEES (COLLECTIONS) $9,231 $9,557 -3.4% 4556220.90 PERMITS/FEES (TREATMENT) $25,556 $22,253 14.8% 4656510.00 SMALL TOOLS (COLLECTIONS) $4,400 $1,600 175.0% 4756520.90 SMALL TOOLS (TREATMENT) $1,200 $1,200 0.0% 4856530.00 SAFETY CLOTHING/DEVICES (COLLECTIONS) $1,432 $1,032 38.8% 4956540.90 SAFETY CLOTHING/DEVICES (TREATMENT) $1,843 $1,593 15.7% 5056550.00 SAFETY EQUIPMENT (COLLECTIONS) $2,250 $2,250 0.0% 5156560.90 SAFETY EQUIPMENT (TREATMENT) $2,500 $2,500 0.0% 5256610.00 EDUCATION/SEMINARS (COLLECTIONS) $1,500 $1,570 -4.5% 5356620.90 EDUCATION/SEMINARS (TREATMENT) $2,600 $2,270 14.5% 54
n/a MILEAGE & TRAVEL $0 $1,000 -100.0% n/aSERVICES & SUPPLIES SUB-TOTAL: $599,221 $572,970 4.6% $0
TOTAL OPERATING EXPENSES: $1,447,378 $1,379,966 4.9% $0
SERVICES & SUPPLIES ACCOUNTS
SALARIES, WAGES & BENEFITS
RUNNING SPRINGS WATER DISTRICT WASTEWATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGETOPERATION AND MAINTENANCE EXPENSE ACCOUNTS
FY 2013/2014 Budget 6/12/2013 Page 2
ACCOUNT CAPITAL IMPROVEMENT REQUESTED APPROVED % APPROVED DETAILNUMBER ACCOUNT DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #
12245.00 COLLECTION FACILITIES $173,200 $116,500 48.7% 5512250.00 TREATMENT FACILITIES $75,000 $0 5512255.00 DISPOSAL FACILITIES $0 $6,000 -100.0% 5512270.00 SPECIAL PURPOSE EQUIPMENT $0 $10,400 -100.0% 5512275.00 TOOLS & EQUIPMENT $0 $1,200 -100.0% 5511320.20 SEWER DIVISION INVENTORY $2,500 $2,000 25.0% 5656825.00 FILTRATION PROJECT LOAN PAYMENT $187,940 $187,940 0.0% 57
TOTAL CAPITAL IMPROVEMENTS: $438,640 $324,040 35.4% $0
TOTAL BUDGET: $1,886,018 $1,704,006 10.7% $0
ACCOUNT REQUESTED APPROVED 6/30/14 FUND 3/31/13 FUND
NUMBER DESCRIPTION THIS YEAR LAST YEAR BALANCE2 BALANCEnew Operating Reserve Fundnew Capital Improvement Fund
10410 Assessment District No. 5 $6,704 $6,704 0.0%10425 Assessment District No. 7 $32,625 $32,625 0.0%
55030 Leachate Reserve Fund1 $167,151 $95,099 $105,853 $447,096 -76.3%40610 WPCP Filtration Project Loan $23,351 $23,351 0.0%40580 Arrowbear Share of WWTP Filtration Project Loan $88,381 $88,381 0.0%40590 CSA 79 Share of WWTP Filtration Project Loan $132,867 $132,867 0.0%41210 Wastewater System Connection & Capacity Charges $44,095 $0 $30,467 $74,562 -59.1%55010 Arrowbear Connection $21,738 $21,738 0.0%
Lift Station Improvements $6,436 $6,436 0.0%TOTAL DESIGNATED FUND CONTRIBUTIONS: $211,246 $95,099 $448,421 $833,759
1 Leachate Reserve Fund Balanace as of April 30, 2013: $447,096Remaining Outfall Pipeline Work: ($15,000)
Biosolids Dewatering Project: ($260,000)Arrowbear & CSA 79 Reimbursement: $100,908
FY 2013/2014 O&M Shortfall: $0FY 2013/2014 CIP: ($167,151)
Leachate Reserve Fund Balance FYE 2013/2014: $105,853(Total Leachate Revenue Collected Since 2002: $941,387)
2 Projected fund balances at the end of fiscal year 2013/2014
CAPITAL IMPROVEMENT ACCOUNTS
-46.2%
RUNNING SPRINGS WATER DISTRICT WASTEWATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET
DESIGNATED & RESERVE FUNDS% CHANGE
FUND BALANCE
FY 2013/2014 Budget 6/12/2013 Page 3
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55320.90 ADMINISTRATIVE SALARIES $52,000
33% Water Department 33% Sewer Department $52,000 16.5% Fire Department 16.5% Ambulance Department
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $45,788 $48,148 $48,848 $50,550 $52,000
Actual $54,005 $55,366 $54,690 $48,837
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 4
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55330.00 OPERATING WAGES (COLLECTIONS) $260,319
ALLOCATION OF WAGES:
Collections Division:
Supervision
Division Supervisor (base salary + 2 certification incentives) $95,586 Operations
Three Operators (base salary + 9 certification incentives combined) $145,962 Collections Division share of Safety/Compliance operator $3,754 Overtime:
On-Call Time (244 nights x 1 hr./night x Avg OT Rate) Average OT Rate $8,561 Holidays (8 days x 1.5 hrs./day x Avg OT Rate) $35.09 $421 Emergency Time (67 hrs. x Avg OT Rate) $2,351 Weekend Coverage (70 days x 1.5 hrs./day x Avg OT Rate) $3,684
TOTAL: $260,319
Certification Incentive Pay = $0.50 per hour for each approved certificateWages include 2.0% Cost of Living Adjustment (COLA) and earned merit raises where applicable.
SUMMARY OF REQUEST
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $189,181 $197,404 $213,464 $200,178 $260,319
Actual $189,311 $126,659 $214,444 $196,219
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 5
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55340.90 OPERATING WAGES (TREATMENT) 247,006$
ALLOCATION OF WAGES:
TREATMENT DIVISION:
Supervision
Division Supervisor (base salary + 6 certification incentives) $104,421 Operations
2 Treatment Plant Operators (base salary + 12 certification incentives) $121,985 Treatment Division share of Safety/Compliance position $3,754 Overtime:
On-Call Time (244 nights x 1 hr./night x Avg OT Rate) Average OT Rate $10,732 Holidays (13 days x 1.5 hrs./day x Avg OT Rate) $43.98 $858 Emergency Time (67 hrs. x Avg OT Rate) $2,947 Weekend Coverage (35 days x 1.5 hrs./day x Avg OT Rate) $2,309 TOTAL: $247,006
Certification Incentive Pay = $0.50 per hour for each approved certificateWages include 2.0% Cost of Living Adjustment (COLA) and earned merit raises where applicable.
SUMMARY OF REQUEST
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $308,045 $262,667 $268,082 $272,946 $247,006
Actual $312,472 $258,352 $237,247 $204,057
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 6
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56910.90 OFFICE REIMBURSEMENT $28,380
ADMINISTRATIVE SUPPORT (2% of Operating Budget) $28,380 Payroll Accounts Payable/Receivable Miscellaneous Office Support Board of Directors Administration Benefits Administration Planning & Budget Administration Audit & Financial Statement Administration Investment & Fund Balance Management Human Resources/Personnel Medical Reimbursement & Health/Life/Disability Insurance Administration Property/Liability Insurance, Workers Compensation Administration & Loss Control Coordination Public Information & Outreach/Community Relations
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $25,654 $26,137 $28,400 $27,058 $28,380
Actual $25,645 $26,136 $28,400 $24,803
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 7
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55410.90 DIRECTOR'S COMPENSATION $4,517
BOARD OF DIRECTOR'S SERVICES: Fourteen (14) Board Meetings annually x 5 Directors x $100 each Divided equally between 3 departments = $2,333
Eleven (11) Special District meetings x 1 Director x $50 Divided equally between 3 departments, $550/3 = $183
Ten (10) Committee meetings x 2 Directors x $100 = $2,000
Total $4,517
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $3,717 $4,517 $4,517 $4,517 $4,517
Actual $3,377 $3,383 $4,166 $2,383
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 8
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55910.00 EMPLOYEE BENEFITS (COLLECTIONS) $47,503
Medical, Dental and Vision1 ($930/mo. x 12 mos. x 4 employees) $44,640
Long Term Disability2 ($241,548 x 0.62%) $1,498
Accidental Death and Dismemberment3 ($542,000 x 0.048%) $260
Life Insurance4 (542,000 x 0.204%) $1,106
Total $47,503
1 Monthly Cap on Medical, Dental and Vision Premiums.
2 0.62% of annual base salaries plus certification incentive pay for Division Supervisor and 3 Operators (Account #55330.00).
3 0.048% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for Division Supervisor and 3 Operators (Account #55330.00).
4 0.204% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for Division Supervisor and 3 Operators (Account #55330.00).
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $34,212 $35,332 $36,163 $37,208 $47,503
Actual $36,621 $36,593 $34,791 $26,457
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 9
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55920.90 EMPLOYEE BENEFITS (TREATMENT) $36,534
Medical, Dental and Vision1 ($930/mo. x 12 mos. x 3 employees) $33,480
Long Term Disability2 ($278,406 x 0.62%) $1,726
Accidental Death and Dismemberment3 ($527,000 x 0.048%) $253
Life Insurance4 (527,000 x 0.204%) $1,075
Total $36,534
1 Monthly Cap on Medical, Dental and Vision Premiums.
2 0.62% of annual base salaries plus certification incentive pay for Division Supervisor, 2 Operators (Account #55340.90) and 1/3 of General Manager's Salary (Account #55320.90).
3 0.048% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for Division Supervisor, 2 Operators (Account #55340.90) and 1/3 of General Manager's Salary (Account #55320.90).
4 0.204% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for Division Supervisor, 2 Operators (Account #55340.90) and 1/3 of General Manager's Salary (Account #55320.90).
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $57,290 $52,134 $53,073 $54,346 $36,534
Actual $43,143 $40,961 $37,855 $34,064
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 10
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55930.00 CALPERS RETIREMENT (COLLECTIONS) $77,780
PUBLIC EMPLOYEES RETIREMENT SYSTEM:
Classic Miscellaneous Members1
District's Contribution Percentage (22.974% x $245,723) $56,452 Employer Paid Member Contribution (EPMC) (8% x $245,723) $19,658 Paying and Reporting the Value of EPMC (0.64% x $245,723) $1,573 Survivor Benefit ($0.93 per employee per pay period) $97
Total $77,780
1Includes: - Collection Division's share for Safety / Compliance position's salary (2013-2014: $15,016/4 = $3,754) - Base and Holiday portions of Division Supervisor and 3 operator's salary
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $45,112 $50,136 $56,993 $58,757 $77,780
Actual $46,291 $38,689 $42,016 $56,322
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 11
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55940.90 CALPERS RETIREMENT (TREATMENT) $89,578
PUBLIC EMPLOYEES RETIREMENT SYSTEM:
Classic Miscellaneous Members1
District's Contribution Percentage (22.974% x $283,018) $65,020 Employer Paid Member Contribution (EPMC) (8% x $283,018) $22,641 Paying and Reporting the Value of EPMC (0.64% x $283,018) $1,811 Survivor Benefit ($0.93 per employee per pay period) $105
1Includes: Total $89,578 - 1/3 General Manager's Salary - Treatment Division's share for Safety / Compliance position's salary (2013-2014: $15,016/4 = $3,754) - Base and Holiday portions of Division Supervisor and 2 operator's salary
SUMMARY OF REQUEST
($10,000)
$10,000
$30,000
$50,000
$70,000
$90,000
$110,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $90,334 $83,258 $89,771 $96,936 $89,578
Actual $88,162 $83,885 $58,193 $73,473
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 12
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55950.90 UNIFORM ALLOWANCE $4,540
Uniforms & Laundry Service ($75/wk. x 52 wks.) $3,900 District Shirts (3 shirts per employee x $20/shirt x 7.5 employees) $450 District Hats (9.5 baseball caps w/ RSWD logo x $20/cap) $190
*Includes 7 department employee's + 50% of General Managers District Shirts & Hats Total $4,540
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $4,380 $4,380 $4,380 $4,500 $4,540
Actual $3,312 $3,579 $3,711 $2,865
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 13
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55110.90 OFFICE SUPPLIES (TREATMENT) $5,000
55620.00 OFFICE SUPPLIES (COLLECTIONS) $600
Miscellaneous cleaning and office supplies: Anti-bacterial hand cleaner, glass cleaner, pens, pencils, computer paper, drinking water, Treatment $5,000 printer ink cartridges, etc. Collections $600
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $1,250 $1,250 $2,500 $3,400 $5,600
Actual $1,071 $3,022 $3,983 $1,758
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 14
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55120.00 UTILITIES - LIFT STATIONS $30,609
CURRENT MONTHLY ENERGY CONSUMPTION AVERAGE* *Includes electric and natural gas charges at Lift Stations and Collection Division facilities. ($2,550.75 / mo. average x 12 mos.) $30,609 *Includes a projected 8% increase from Southern California Edison for electricity.
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $21,000 $22,050 $25,358 $30,609 $30,609
Actual $29,409 $31,110 $27,671 $22,964
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 15
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55130.90 UTILITIES - JOINT USE FACILITIES $85,433
PROJECTED MONTHLY POWER CONSUMPTION AT THE TREATMENT PLANT AND LIFT STATION NO. 2 ($7,119.40 * 12 months) $85,433
SUMMARY OF REQUEST
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $101,462 $92,135 $92,500 $85,432 $85,433
Actual $122,382 $93,277 $74,794 $62,152
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 16
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55820.90 TELEPHONE $6,936
VERIZON LAND LINES: Current Monthly Average ($400 x 12 mos.) $4,800
CELLULAR PHONE: Monthly Charge ($48 x 12 mos.) $576 Estimate For Cellular Air-Time ($30/mo. x 12 mos.) $360 Cellular Data Plans $1,200
Total $6,936
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $4,800 $5,100 $5,436 $5,736 $6,936
Actual $5,783 $5,870 $5,509 $4,551
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 17
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56710.90 LIABILITY INSURANCE $23,663
PROJECTED PREMIUM FOR YEAR: Current Wastewater Department's Share $23,663
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $22,530 $22,459 $25,467 $23,663 $23,663
Actual $23,094 $24,429 $22,997 $25,510
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 18
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56720.00 WORKERS COMP INSURANCE (COLLECTIONS) $13,865
Collection Division's share of Workers Compensation Insurance $13,865
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $20,891 $14,127 $13,548 $15,146 $13,865
Actual $9,860 $13,216 $15,982 $12,362
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 19
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56730.90 WORKERS COMP INSURANCE (TREATMENT) $13,913
Treatment Division's share of Workers Compensation Insurance $13,913
SUMMARY OF REQUEST
($3,000)
$2,000
$7,000
$12,000
$17,000
$22,000
$27,000
$32,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $26,378 $22,456 $19,717 $20,936 $13,913
Actual $12,898 $29,053 $21,445 $17,739
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 20
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56010.90 MEDICARE HOSPITAL INSURANCE TAX (FICA) $8,110
Federal Requirement for Employees Hired After April 1986 (1.45% OF PAYROLL) (1.45% x $553,407*) $8,110 *Base, holiday and overtime portions of Account Nos. 55330.00, 55340.90 & 55320.90 and wastewater departments share of Safety/Compliance
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $6,972 $6,671 $6,982 $7,593 $8,110
Actual $6,014 $6,651 $5,916 $5,509
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 21
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55550.90 POSTAGE $400
Wastewater Treatment Divisions share of postage for upcoming community relations $400
SUMMARY OF REQUEST
$0
$50
$100
$150
$200
$250
$300
$350
$400
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $150 $150 $150 $400 $400
Actual $150 $150 $150 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 22
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55560.90 COMMUNITY RELATIONS $600
Community Relations $200 Employee Recognition* $300 Board Meeting Refreshments $100 *Includes service awards and plaques given at five year employment intervals.
Total $600
SUMMARY OF REQUEST
($100)
$100
$300
$500
$700
$900
$1,100
$1,300
$1,500
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $1,000 $1,200 $1,200 $1,125 $600
Actual $412 $355 $456 $207
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 23
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55570.00 PRINTING AND PUBLICATION $500
Wastewater Department's share of letterhead stationary, envelopes, business cards, time cards and special printings, and public outreach materials $500
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $750 $1,000 $650 $800 $500
Actual $74 $373 $923 $264
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 24
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56410.90 MEMBERSHIPS AND SUBSCRIPTIONS $6,694
California Water Environment Association Memberships (CWEA) $3,000 Association of San Bernardino County Special Districts $75 California Special District's Association (CSDA) $1,500 Fair Labor Standard Act (FLSA) Information $269 Top Health News (Employee Wellness) $200 State of California Wastewater Certifications $450 Gym Memberships $1,000 District Safety Information Network Subscription $100 JJ Kealler OSHA Updates $100
Total $6,694
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $5,264 $5,514 $5,330 $7,281 $6,694
Actual $5,185 $6,677 $6,475 $7,937
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 25
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56310.00 PROFESSIONAL SERVICES (COLLECTIONS) $2,475
Engineering Resources of Southern California (SSMP & Update Sewer Mapping) $2,000 Exterminator for Collections Building $475
Total $2,475
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $21,500 $0 $0 $3,200 $2,475
Actual $25,451 $99,791 $2,290 $5,512
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 26
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56320.90 PROFESSIONAL SERVICES (TREATMENT) $60,283
Engineering Resources of Southern California & BB&K Legal Services $29,086 Auditing and Financial Consulting $25,000 District Patrol Service $350 Exterminator for Treatment Plant $475 SSMP annual updates $2,000 SBCO Auditor Property Tax $34 Answering Service $400 2013 Board of Directors Election Cost ($8,813/3) $2,938
Total $60,283
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $41,550 $40,000 $50,350 $55,414 $60,283
Actual $34,919 $59,993 $62,775 $43,477
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 27
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55140.90 WASTEWATER TESTING & ANALYSIS $4,750
WASTEWATER TREATMENT PLANT PERMEATE SAMPLES Weekly Water Quality Sampling for Regional Water Quality Control Board $2,258 Biochemical Oxygen Demand (BOD) Non Filterable Residue (NFR) Total Filterable Residue (TFR) Electrical Conductivity (EC) Chloride
POTABLE WATER SAMPLES Monthly Water Quality Sampling for Regional Water Quality Control Board $192 Total Filterable Residue (TFR) Chloride
STORM WATER SAMPLING $500 OTHER MISCELLANEOUS SAMPLING $1,800
Total $4,750
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $3,525 $4,450 $2,950 $4,750 $4,750
Actual $3,072 $2,966 $6,786 $3,378
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 28
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55210.90 MAINTENANCE PLANT STRUCTURES $4,500
Building Maintenance $2,000 Replace exterior doors on Operations Building $2,500
Total $4,500
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
$10,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $3,000 $8,500 $4,500 $5,500 $4,500
Actual $624 $1,547 $3,906 $3,623
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 29
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55220.00 LIFT STATION ROAD MAINTENANCE $4,000
General Asphalt Repair (1,000 square feet @ $4.00/ square foot) $4,000
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $2,200 $3,150 $4,000 $4,000 $4,000
Actual $2,189 $350 $2,289 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 30
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55230.90 PLANT ROAD MAINTENANCE $5,000
Significant repairs needed at sludge bin loading area $5,000
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $250 $2,575 $2,575 $0 $5,000
Actual $0 $225 $0 $0
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 31
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55010.00 COLLECTION SYSTEM MAINTENANCE $67,560
55010.90 INTERCEPTOR PIPELINE MAINTENANCE $5,000
Snow plow damage, manhole cover lowering, concrete/asphalt repair and sewer main repair $12,000 Collections building maintenance (new energy efficient lighting, seal coat and driveway repair) $6,000 Underground Service Alert (USA/Digalert) $50 Miscellaneous emergency and collections system repairs $10,510 Video inspection of approximately 17,488 feet in Enchanted Forest $39,000
Collection System Maintenance Subtotal $67,560
Sewer interceptor pipeline maintenance (upstream reimburseable) $5,000
Interceptor Pipeline Maintenance Subtotal $5,000
SUMMARY OF REQUEST
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $10,000 $24,391 $140,435 $69,800 $72,560
Actual $9,815 $114,231 $52,541 $61,316
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 32
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55020.00 LIFT STATION MAINTENANCE $40,203
Backflow Device Testing at Lift Station Nos. 3, 4, 5, 6, 7, 8 & 9 (7 x $40) $280 Clean and Filter Above Ground Fuel Tanks at Lift Stations $2,500 Generator Maintenance at Lift Stations (Batteries, General Maintenance, EPA Canisters, etc.) $4,000 Emergency Repairs of pumps, motors, control panels, fuses, relays, ventilation fans, etc.) $8,500 Odor Control at Wet Wells for Lift Station Nos. 1, 2, 5, 6, 7, 8, & 9 (Deodorant Blocks/De-greaser) $2,000 Bioxide for Lift Station Nos. 1,2, 4, 5, 7, 8, & 9 (1,300 gallons @ $2.27) $2,951 Bioxide System CSA 79 (3,600 gallons @ $2.27) $8,172 Wet Well Cleaning and Vacuuming $3,000 Miscellaneous Lift Station Repairs $5,000 Energy Efficient Lighting at Lift Station Nos. 1,2,7,8 & 9 $3,800
Total $40,203
SUMMARY OF REQUEST
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $40,440 $48,440 $51,690 $41,180 $40,203
Actual $36,446 $30,200 $26,166 $21,461
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 33
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55250.90 PLANT EQUIPMENT MAINTENANCE $36,850
GENERATOR REPAIR/MAINTENANCE: Filters, Hoses, Electrical Repair Parts, Controls, etc. $1,000 Miscellaneous Generator Repairs $2,500 PROCESS EQUIPMENT REPAIR/MAINTENANCE: Motor Control Center (MCC) Panel (Fuses, Relays, Starters, etc) $2,000 Membrane Bioreactor (MBR) take down and cleaning $8,000 MPE Polymer (Cold Weather/High Flows Only) $12,000 MBR Chemical Cleaning (Performed Once A Month) $3,500 Miscellaneous Repairs $7,500 FIRE EXTINGUISHERS: Recharge $350
Total $36,850
SUMMARY OF REQUEST
($5,000)
$5,000
$15,000
$25,000
$35,000
$45,000
$55,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $28,350 $32,350 $39,350 $47,465 $36,850
Actual $31,450 $31,548 $49,689 $27,113
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 34
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55260.90 EFFLUENT DISPOSAL $6,000
POND MAINTENANCE: Scarify disposal ponds as needed for routine maintenance $3,000 Repair disposal pond dikes & access roads $3,000
Total $6,000
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $5,800 $10,000 $6,000 $6,000 $6,000
Actual $8,843 $23,914 $5,230 $5,133
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 35
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55270.90 MAINTENANCE - SOLIDS HANDLING $91,600
SOLIDS PROCESSING: Polymer for Sludge De-Watering $11,000 DEWATERED SLUDGE DISPOSAL: 6 months with current belt press operation $50,000 6 months with new screw press operation $30,000 DEWATERED SLUDGE SAMPLING (solids disposal facility requirement) ($600 per sample x 1 sample) $600
Total $91,600
SUMMARY OF REQUEST
($10,000)
$10,000
$30,000
$50,000
$70,000
$90,000
$110,000
$130,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $72,535 $76,910 $75,350 $64,800 $91,600
Actual $93,208 $118,569 $118,177 $107,792
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 36
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55710.00 GAS, FUEL & OIL (COLLECTIONS) $6,180
LIFT STATION DAILY O&M (4 Compact 4 x 4 's) 800 Gallons Gasoline @ $4.50/Gal $3,600 Diesel Fuel - 100 gal's @ $4.50/Gal (Lift Station Generators) $450 Oil Changes $75 Gear Lube/Grease $38 Anti-Freeze $25 COLLECTION SYSTEM SUPPORT VEHICLES: 2007 Ford F350 & 1995 Ford Dump/Tank Truck 275 Gallons Gasoline @ $4.50/Gal $1,238 Oil Changes $75 Gear Lube/Grease $25 Anti-Freeze $25 HYDRO CLEANER: 50 Gallons Diesel @ $4.50/Gal $225 Oil Changes $24 Gear Lube/Grease $25 Anti-Freeze $25 WASTE OIL PICK UP: $330
Total $6,180
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $6,363 $4,975 $4,950 $5,280 $6,180
Actual $3,047 $5,715 $5,162 $6,715
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 37
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55720.90 GAS, FUEL & OIL (TREATMENT) $4,850
PLANT OPERATIONS (Plant O&M, Effluent & Solids Disposal) 6 VEHICLES: 250 Gallons Gasoline @ $4.50/Gal - $1,125 Oil Changes $575 Transmission Fluid $100 Gear Lube/Grease $100 Anti-Freeze $200 Diesel / Plant standby generator - 500 Gal's @ $4.50/Gal $2,250 Waste Oil Pick-Up $500
Total $4,850
SUMMARY OF REQUEST
($1,000)
$1,000
$3,000
$5,000
$7,000
$9,000
$11,000
$13,000
$15,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $9,475 $6,925 $5,700 $4,850 $4,850
Actual $6,594 $2,926 $11,291 $3,829
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 38
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55730.00 VEHICLE MAINTENANCE (COLLECTIONS) $4,740
LIFT STATION / COLLECTION SYSTEM O&M (5 Vehicles): Oil & Air Filters $90 Tires (8 @ $200) $1,600 Repairs (Brakes, Hoses, Belts, Bulbs, etc.) $1,750 Snow chains $600
2007 FORD F350 PLOW TRUCK UNIT 75: Plow maintenance $700
Total $4,740
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $3,980 $4,257 $4,540 $4,740 $4,740
Actual $2,767 $4,294 $3,761 $4,209
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 39
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55740.90 VEHICLE MAINTENANCE (TREATMENT) $2,975
PLANT OPERATIONS (Plant O & M, Effluent & Solids Disposal) 5 VEHICLES: Oil & Air Filters $75 Minor Repairs (Brakes, Hoses, Belts, Bulbs, etc.) $1,500 Snow Plow Maintenance $950 Transmission Service $250 Chain Repair $200
Total $2,975
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $4,440 $5,000 $4,175 $2,975 $2,975
Actual $2,020 $484 $5,258 $1,682
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 40
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55750.00 MISC EQUIPMENT MAINTENANCE (COLLECTIONS) $820
HYDRO CLEANER / AIR COMPRESSOR Oil & Hydraulic Filters $50 Hoses, Tune-up Parts, Belts, etc. $120 Tool Replacement (Tips , Nozzles, Blades) $500 Mechanical Repair $150
TOTAL $820
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $700 $700 $820 $820 $820
Actual $601 $318 $1,064 $380
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 41
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55760.90 MISC EQUIPMENT MAINTENANCE (TREATMENT) $2,000
Need Maintenance on Bobcat, Backhoe and Loader at Treatment Plant $2,000
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $0 $6,500 $3,500 $2,000 $2,000
Actual $44 $6,065 $1,393 $228
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 42
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56110.90 RADIO MAINTENANCE $100
RADIO REPAIR & MAINTENANCE: 8 Mobile Radios (Trucks/Tractors) $100
SUMMARY OF REQUEST
$0
$100
$200
$300
$400
$500
$600
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $500 $500 $500 $500 $100
Actual $0 $240 $0 $549
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 43
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
55280.90 SPECIAL PURPOSE EQUIPMENT R&M $500
PLANT LAB EQUIPMENT REPAIR & MAINTENANCE: Turbidity meter, Ovens, Balance, etc. $500
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $500 $1,500 $750 $750 $500
Actual $350 $1,094 $306 $255
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 44
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56210.00 PERMITS/FEES (COLLECTIONS) $9,231
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD): Stand-by Generator permits @ Lift Station Nos. 1, 3, 4, 5, 6, 7 & 50% of portable generator $3,396 EXCAVATION PERMIT: Annual road cut permit ($150/2 + 6 road cuts at $150 each) $975 STATE REGIONAL WATER QUALITY CONTROL BOARD: State Waste Discharge Requirements (WDR) Permit $1,287 SAN BERNARDINO COUNTY CERTIFIED UNIFIED PROGRAM AGENCY (CUPA): Bioxide storage at Harris Property $450 Lift Station generator permits $2,742 Waste oil generator permit 1/3 of main office $381
Total $9,231
SUMMARY OF REQUEST
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
$10,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $5,100 $5,655 $8,581 $9,557 $9,231
Actual $6,985 $6,410 $8,511 $8,913
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 45
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56220.90 PERMITS/FEES (TREATMENT) $25,556
AIR QUALITY MANAGEMENT DISTRICT(AQMD): Stand-by Generators @ Lift Station No. 2 & Wastewater Treatment Plant $2,920 STATE REGIONAL WATER QUALITY CONTROL BOARD: Treatment Plant Process Permit $15,000 U.S. FOREST SERVICE: Special Use Permit (Disposal Ponds, Outfall Line & Spray Irrigation) $2,500 SAN BERNARDINO COUNTY FIRE DEPARTMENT: Waste Oil Handling / Generation $1,500 LOCAL AGENCY FORMATION COMMISSION (LAFCO) ANNUAL FEE $3,333 AQMD Above Ground Fuel Storage Tank Testing $200 San Bernardino County Assessors Data ($256/3 depts. + $54/3 depts.) $103
Total $25,556
SUMMARY OF REQUEST
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $19,505 $22,640 $20,836 $22,253 $25,556
Actual $19,798 $21,203 $22,793 $22,892
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 46
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56510.00 SMALL TOOLS (COLLECTIONS) $4,400
SMALL HAND TOOL REPLACEMENT: 8 Lift Stations $800 Collection System Maintenance (hole entry tools & line cleaning tools) $2,500 Metal detector $650 Chain saw $450
Total $4,400
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $500 $750 $750 $1,600 $4,400
Actual $445 $658 $751 $1,848
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 47
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56520.90 SMALL TOOLS (TREATMENT) $1,200
SMALL HAND TOOL REPLACEMENT: Treatment Plant, Solids Handling, Lift Station No. 2 & Spray Irrigation $1,200
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $1,000 $1,200 $1,200 $1,200 $1,200
Actual $904 $2,111 $1,239 $496
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 48
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56530.00 SAFETY CLOTHING/DEVICES (COLLECTIONS) $1,432
Radiation Detection Badges (3 badges x $15.20 x 4 times per year) $182 Gloves, Safety Glasses & Hearing Protection $500 Steel Toed Safety Boots $400 Jumpsuits, Cold Weather Operations & District Jackets $350
Total $1,432
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
$2,000
2009-10 2010-11 2011-12 2012-13
(FYTD)
2013-14
Budgeted $1,000 $1,300 $1,750 $1,032 $1,432
Actual $1,086 $886 $1,808 $1,216
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 49
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56540.90 SAFETY CLOTHING/DEVICES (TREATMENT) $1,843
Rain Gear & Boots (Foul Weather/Raw Sewage) $500 Gloves, Safety Glasses & Hearing Protection $450 Steel Toed Safety Boots $450 Replacement Cold Weather Jump Suit $200 Radiation Detection Badges $243.
Total $1,843
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $1,500 $2,100 $1,200 $1,593 $1,843
Actual $2,805 $2,978 $1,440 $1,495
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 50
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56550.00 SAFETY EQUIPMENT (COLLECTIONS) $2,250
Safety equipment & supplies (8 Lift Stations) $750 Confined Space Entry Gas-Tech Calibration and Sensor Replacement $1,500
Total $2,250
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $1,750 $2,250 $2,250 $2,250 $2,250
Actual $2,008 $672 $1,241 $927
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 51
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56560.90 SAFETY EQUIPMENT (TREATMENT) $2,500
Confined Space Entry Gas-Tech Calibration and Sensor Replacement $1,500 Safety Equipment / Supplies (Plant & 1 Lift Station) $1,000
TOTAL $2,500
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $1,750 $2,500 $2,500 $2,500 $2,500
Actual $1,014 $697 $619 $239
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 52
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56610.00 EDUCATION/SEMINARS (COLLECTIONS) $1,500
Collection System Classes, OSHA Training, Education & Seminars $1,000 Reimbursement for use of personal vehicles for education and seminars $100 Meals and lodging $300 Special District Registration (Board Meetings) $100
Total $1,500
SUMMARY OF REQUEST
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
$2,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $1,500 $1,500 $1,500 $1,570 $1,500
Actual $667 $457 $698 $892
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 53
G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST
56620.90 EDUCATION/SEMINARS (TREATMENT) $2,600
General Manager & Board of Directors for Meetings & Seminars $1,800 Wastewater Treatment Classes, OSHA Training, Education & Seminars $800
TOTAL $2,600
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $3,000 $3,000 $2,200 $2,270 $2,600
Actual $991 $572 $513 $478
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 54
G/L ACCOUNTNUMBER Description - Capital Improvement REQUEST
12245.00 COLLECTION FACILITIES $173,200
Capital Improvement Projects in order of priority: Deferred* FY 2013/2014 1) Little Mill Canyon sewer easement bench repair $12,000 2) 2,000 watt generator for video inspection on easements $1,200 3) Lift Station Nos. 1 & 2 control panels improvements (VFDs, PLC's and Bubbler's) $160,000 4) Sewer sag repair at school trunk line $80,000 5) Seal 6 Sewer Manholes ($2,500 each) $15,000 6) SCADA and Telemetry Upgrade Phase 2 Project $50,000 7) Lift Station No. 1 Overflow Tank Project $130,000 8) Paving at Lift Station Nos. 5 & 9 (5,000 square feet x $4.00) $20,000
Total $295,000 $173,200*Deferred CIP due to lack of funding.
G/L ACCOUNTNUMBER Description - Capital Improvement REQUEST
12250.00 TREATMENT FACILITIES $75,000
Request: Deferred* FY 2013/2014 1) 500 "510" Kubota replacement Cartridges $60,000 2) Submersible Pump Rebuilds $15,000 3) Upgrade MBR 2 scouring air diffusers $40,000 4) Upgrades to MBR SCADA $7,500
Total $47,500 $75,000*Deferred CIP due to lack of funding.
G/L ACCOUNTNUMBER Description - Capital Improvement REQUEST
12255.00 DISPOSAL FACILITIES $0
Requested Amount: $0
G/L ACCOUNTNUMBER Description - Capital Improvement REQUEST
12270.00 SPECIAL PURPOSE EQUIPMENT $0
Requested Amount: $0
G/L ACCOUNTNUMBER Description - Capital Improvement REQUEST
12275.00 TOOLS & EQUIPMENT $0
Amount Requested: $0
SUMMARY OF REQUEST
SUMMARY OF REQUEST
SUMMARY OF REQUEST
SUMMARY OF REQUEST
SUMMARY OF REQUEST
FY 2013/2014 Budget 6/12/2013 Page 55
G/L ACCOUNTNUMBER Description - Capital Improvement REQUEST
11320.20 SEWER DIVISION INVENTORY $2,500
Repair Clamps, Pipe, Couplings, Manhole Frames and Covers, etc. for system repairs $2,500
SUMMARY OF REQUEST
$0
$500
$1,000
$1,500
$2,000
$2,500
2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14
Budgeted $2,000 $2,000 $2,000 $2,000 $2,500
Actual $1,485 $2,000 $2,000 $2,163
Budgeted
Actual
FY 2013/2014 Budget 6/12/2013 Page 56
G/L ACCOUNTNUMBER Description - Capital Improvement REQUEST
56825.00 FILTRATION PROJECT LOAN PAYMENT $187,940
REQUEST: Annual payments for $2,000,000, 4.75% interest rate, 15 year loan for Filtration Project at Treatment Plant (Resolution 12-01) Both principle and interest are included in the payments. Two payments are made each year and each wastewater account is charged $3.00 per month. Those accounts that are disconnected from sewer are accumulating the $3.00 per month which will be collected when re-connection is requested. The loan matures in 2016/2017 and the total payments remaining as of February 2013 are $845,729.19.
Total $187,940
SUMMARY OF REQUEST
FY 2013/2014 Budget 6/12/2013 Page 57
CLASSIFICATION A B C D E FDIVISION SUPERVISOR
SUPERVISOR 3 Hourly $47.20 $49.56 $52.04 $54.64 $57.37 $60.24Monthly $8,182 $8,591 $9,020 $9,471 $9,945 $10,442Annual $98,181 $103,090 $108,245 $113,657 $119,340 $125,307
SUPERVISOR 2 Hourly $36.98 $38.83 $40.78 $42.81 $44.95 $47.20Monthly $6,411 $6,731 $7,068 $7,421 $7,792 $8,182Annual $76,927 $80,774 $84,812 $89,053 $93,506 $98,181
SUPERVISOR 1 Hourly $28.98 $30.43 $31.95 $33.55 $35.22 $36.98Monthly $5,023 $5,274 $5,538 $5,815 $6,105 $6,411Annual $60,275 $63,288 $66,453 $69,775 $73,264 $76,927
Cost of Living Adjustment (COLA): 2.0%
Collections Division Supervisor (2 CI's) $95,586Treatment Division Supervisor (6 CI's) $104,421
STEP
RUNNING SPRINGS WATER DISTRICTDIVISION SUPERVISORS
2013-14 HOURLY WAGE SCHEDULEExempt Positions
Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications,but in no case less than the Federal or State minimum wage.
FY 2013-2014 Budget 5/8/2013 Page 58
CLASSIFICATION* A B C D E
OPERATOR 3 Hourly $26.70 $27.37 $28.06 $28.76 $29.48(Grade 3 WWTP Operator & Grade 1 Collections) Monthly $4,629 $4,744 $4,863 $4,985 $5,109
Annual $55,543 $56,932 $58,355 $59,814 $61,310
OPERATOR 2 Hourly $23.77 $24.36 $24.97 $25.59 $26.23(Grade 2 WWTP Operator & Grade 1 Collections) Monthly $4,119 $4,222 $4,328 $4,436 $4,547
Annual $49,433 $50,669 $51,936 $53,234 $54,565
OPERATOR 1 Hourly $20.99 $21.52 $22.05 $22.61 $23.17(Grade 1 WWTP Operator & Grade 1 Collections) Monthly $3,639 $3,730 $3,823 $3,918 $4,016
Annual $43,663 $44,754 $45,873 $47,020 $48,195
OPERATOR IN TRAINING Hourly $17.97 $18.42 $18.88 $19.35 $19.84(Entry Level / No Certification Required) Monthly $3,115 $3,193 $3,273 $3,355 $3,439
Annual $37,383 $38,317 $39,275 $40,257 $41,263
Cost of Living Adjustment (COLA): 2.0%*Requires Appropriate Wastewater Treatment and Collection System Maintenance Certification. All hourly rates in wage schedule include required certifications.
Operator 3 (6 CI's) $67,550Operator 1 (6 CI's) $54,435
RUNNING SPRINGS WATER DISTRICTTREATMENT DIVISION
2013-14 HOURLY WAGE SCHEDULE
Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, but in no case less than the Federal or State minimum wage.
STEP
FY 2013-2014 Budget 5/8/2013 Page 59
CLASSIFICATION* A B C D E
OPERATOR 3 Hourly $26.16 $26.82 $27.49 $28.17 $28.88(Grade 3 Collection System Maintenance) Monthly $4,535 $4,648 $4,765 $4,884 $5,006
Annual $54,419 $55,780 $57,174 $58,603 $60,068
OPERATOR 2 Hourly $23.23 $23.81 $24.40 $25.01 $25.64(Grade 2 Collection System Maintenance) Monthly $4,026 $4,126 $4,230 $4,335 $4,444
Annual $48,309 $49,517 $50,754 $52,023 $53,324
OPERATOR 1 Hourly $20.45 $20.96 $21.49 $22.02 $22.57(Grade 1 Collection System Maintenance) Monthly $3,545 $3,633 $3,724 $3,817 $3,913
Annual $42,538 $43,602 $44,692 $45,809 $46,954
OPERATOR IN TRAINING Hourly $17.97 $18.42 $18.88 $19.35 $19.84(Entry Level / No Certification Required) Monthly $3,115 $3,193 $3,273 $3,355 $3,439
Annual $37,383 $38,317 $39,275 $40,257 $41,263
Cost of Living Adjustment (COLA): 2.0%*Requires Appropriate Collection System Maintenance Certification. All hourly rates in wage schedule include required certifications.
Operator-in-training (3 CI's) $46,722Operator 1 (4 CI's) $48,852Operator 1 (2 CI's) $50,389
RUNNING SPRINGS WATER DISTRICTCOLLECTION DIVISION
2013-14 HOURLY WAGE SCHEDULE
Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, but in no case less than the Federal or State minimum wage.
STEP
2013-2014 Budget 5/8/2013 Page 60
Vehicle Year Mileage / Use Status Planned Estimated Cost Description Hours Retirement Date of Replacement
Plant Plow Truck* 1990 26,618 Seasonal/Limited 2005-06 $30,000(Unit #39) Purch. 1989 Miles Now 23 years old
Coll.Div.Hydro Tow 2007 6,410 1 - 2 times / week 2022-23 $40,000(Unit # 75) Miles Now 6 years old
Coll. Div. Utility 2001 51,378 Daily 2014-15 $25,000 (Unit # 69) Miles @ 13 years old
Plant Utility* 2008 23,162 Daily 2018-2019 $25,000(Unit # 80) Miles @ 10 years old
Plant Utility* 2011 7,876 Daily 2021-22 $25,000(Unit # 85) Miles @ 10 years old
Plant Utility* 1999 91,672 Daily 2011-12 $25,000 (Unit # 67) Miles now 14 years old
Coll. Div. Utility 2003 41,366 Daily 2014-15 $21,500 (Unit # 70) Miles @ 12 years old
Coll. Dump Truck 1995 121,092 Limited 2014-15 $60,000 (Unit # 62) Miles @ 20 years old
Coll. Div. Utility 2007 29,099 Daily 2017-18 $21,500 (Unit # 77) Purch. 2006 Miles @ 10 years old
Sport tract/Utility* 2007 18,441 Daily 2019-20 $30,000 (Unit # 78) Purch. 2006 Miles @ 12 years old
John Deere Loader** 1992 396 3 times / week 2012-13 $125,000 (Plant) Now 21 years old
Melroe Bobcat* 1989 1750 Daily 2009-10 $75,000 (Plant) Now 24 years old
Air Compressor 1985 1230 Hrs. Limited 2014-15 $25,000Collection Div. Now 28 years old
Hydro 2010 48.1 Hrs. Limited 2030-31 $50,000Collection Div. Now 3 years old
Treatment Plant 1979 911 Hrs Limited 2007-08 $135,000Generator * Now 34 years old
Coll. Div. Utility 2011 5,266 Daily 2021-22 $21,500 (Unit # 84) Miles @ 10 years old
Collections Building 2008 23.8 hrs Limited 2018-19 $5,000Generator @ 10 years old
* Shared Cost between Arrowbear, CSA-79 and Running Springs
Wastewater Division Vehicle Replacement Schedule
FY 2013/2014 Budget 5/8/2013 Page 61
This page intentionally blank
APPENDIX A
PROP 218 NOTICE
This page intentionally blank
RUNNING SPRINGS WATER DISTRICT A MULTI-SERVICE INDEPENDENT SPECIAL DISTRICT
31242 Hilltop Boulevard • P.O. Box 2206 Running Springs, CA 92382
WATER (909) 867-2766 • WASTEWATER COLLECTION (909) 867-7352 • WASTEWATER TREATMENT (909) 867-3689 • FIRE (909) 867-2630
April 18, 2013 NOTICE TO PROPERTY OWNERS
PROPOSED RATE ADJUSTMENT BY RUNNING SPRINGS WATER DISTRICT A California Supreme Court decision has mandated that under Proposition 218, water and wastewater customers must be notified of proposed rate increases. The Board of Directors of the Running Springs Water District (RSWD or District) will be considering adjusting some water and wastewater rates and fees effective July 1, 2013. The increase in wastewater rates is primarily due to the loss of the non-operating revenue that has been collected since 2002 from the County of San Bernardino for the disposal of leachate from the Heap’s Peak landfill. Water rates are being adjusted to move the $3.90 Department of Water Resources (DWR) loan fee into the fixed monthly water service charge and adding an additional $0.75 per month to the monthly fixed water rate. Landscape Irrigation and Fire Service Water Meter Monthly Base Charges are proposed to increase by up to 4%. The Residential and Commercial Sewer Monthly Base Charge is proposed to increase $2.80 per month. The actual rate and fee increases are identified in the table below.
CURRENT RATES & FEES PROPOSED RATES & FEES Water Rates & Fees DWR Loan Fee: $3.90 Residential/Commercial Monthly Base Charge: 3/4" Meter - $18.85 1" Meter - $47.14 1-1/2" Meter - $94.26 2" Meter - $150.83 3" Meter - $329.91 4" Meter - $942.65 Water Consumption Charge: $0.0338 per cubic foot (1 cubic foot = 7.48 gallons) Construction Water: $0.0676 per cubic foot Outside District Water: $0.0396 per cubic foot Landscape Irrigation Water Meter Monthly Base Charge: 3/4" Meter - $9.43 1" Meter - $23.57 1-1/2" Meter - $47.13 2" Meter - $75.42 Fire Service Water Meter Monthly Base Charge: 3/4" Meter - $18.85 1" Meter - $31.34 1-1/2" Meter - $43.83 2" Meter - $56.32 3" Meter - $68.79 4" Meter - $81.28 6” Meter - $93.77 8” Meter - $106.26 Wastewater Rates: Residential & Commercial Sewer Monthly Base Charge: $28.05 Residential Sewer Usage Charge: 15% of water usage charge Commercial Sewer Usage Charge: 1/3 of water usage charge
Water Rates & Fees DWR Loan Fee: $0 Residential/Commercial Monthly Base Charge: 3/4" Meter - $23.50 1" Meter - $52.93 1-1/2" Meter - $101.93 2" Meter - $160.76 3" Meter - $347.01 4" Meter - $984.26 Water Consumption Charge: $0.0352 per cubic foot (1 cubic foot = 7.48 gallons) Construction Water: $0.0703 per cubic foot Outside District Water: $0.0412 per cubic foot Landscape Irrigation Meter Monthly Base Charge: 3/4" Meter - $9.81 1" Meter - $24.51 1-1/2" Meter - $49.02 2" Meter - $78.44 Fire Service Water Meter Monthly Base Charge: 3/4" Meter - $19.60 1" Meter - $32.59 1-1/2" Meter - $45.58 2" Meter - $58.57 3" Meter - $71.54 4" Meter - $84.53 6” Meter - $97.52 8” Meter - $110.51 Wastewater Rates: Residential & Commercial Sewer Monthly Base Charge: $30.85 Residential Sewer Usage Charge: 15% of water usage charge Commercial Sewer Usage Charge: 1/3 of water usage charge
Continued on Page 2
Page 2 of 2
NEED FOR THE RATE AND FEE INCREASE The majority of the rates and fees in the Water and Wastewater Budgets for Fiscal Year 2013/14 include an increase to generate additional revenue needed to: offset the loss of the leachate disposal revenue from the County of San Bernardino, offset lower property tax allocations, fund increases in several operating expense categories, funding for capital improvement projects and to minimize the use of designated reserves to fund expenses. The rate increases were not the only measures used to generate a balanced budget. Other measures required to balance the budget included reductions in operating expenses where possible and deferral of nonessential activities and projects. Three mid-level management positions have also been eliminated since 2007 and that workload has been absorbed and spread throughout the existing staff. WHAT THIS MEANS TO OUR AVERAGE CUSTOMERS WATER & SEWER BILL For an average District customer who uses 1,000 cubic feet of water per month the monthly impacts would be as follows:
CURRENT RATES & FEES PROPOSED RATES & FEES Water Rates
Monthly DWR Loan Fee $ 3.90 Monthly DWR Loan Fee $0 Monthly Water Base Charge $18.85 Monthly Water Base Charge $23.50 Monthly Water Usage Charge $33.80 Monthly Water Usage Charge $35.20
Total Water Charges: $56.55 Total Water Charges: $58.70 Sewer Rates
Monthly Sewer Base Charge $28.05 Monthly Sewer Base Charge $30.85 Monthly Sewer Usage Charge $ 5.07 Monthly Sewer Usage Charge $ 5.28 Monthly Treatment Plant Loan Fee $ 3.00 Monthly Treatment Plant Loan Fee $ 3.00
Total Sewer Charges: $36.12 Total Sewer Charges: $39.13 Total Water & Sewer Charges
Total Current Water & Sewer Charges: $92.67 Total Current Water & Sewer Charges: $97.83 As you can see from the information in the table above, for an average customer, the proposed rate and fee adjustments result in a $5.16 per month increase in the total bill for water and sewer. PUBLIC HEARING A public hearing to consider the water and wastewater rate and fee increases will be held at a regular meeting of the RSWD Board of Directors on June 19, 2013 at 6:00 pm at the District office, 31242 Hilltop Blvd., Running Springs, CA. At the hearing, the RSWD Board of Directors will consider adoption of a resolution that adjusts water and wastewater rates and fees as shown on the previous page. Affected property owners or tenants responsible for paying the bills for service may protest the proposed rate increases prior to the public hearing in writing. A valid protest must contain; (1) a description of the property (address or assessor’s parcel number) sufficient to identify the property, (2) state the specific rate increase for which the protest is being submitted, (3) the signature of the property owner of record as shown on the last equalized assessment roll used by the County of San Bernardino for assessing taxes or signature accompanied by written evidence that the signer is the owner if he or she is not identified as the owner of record on the last tax roll or signature of the tenant responsible for paying the bills for service. Only one written protest will be counted per parcel. Protests may be mailed, or personally delivered to: Running Springs Water District P.O. Box 2206, 31242 Hilltop Blvd. Running Springs, CA 92382 All valid protests must be received by the District prior to the June 19, 2013 public hearing being closed. A WORD ABOUT YOUR WATER BILL Please note that in the RSWD rate structure the most important impact on your bill is the amount of water you use each day. As our customer, you regulate control in lowering your bill by reducing the amount of water that you use. District staff is available to talk with you about your specific water conservation needs. Please feel free to contact us at (909) 867-2766. NOTE: This notice was mailed using information contained on the last equalized assessment roll obtained from the County of San Bernardino. You may receive more than one copy if you own multiple properties or own property under more than one name. While District policy holds property owners responsible for payment of the Districts bills for water and/or wastewater, if the property in question is occupied by a tenant that you hold directly responsible for payment of the District’s bills for water and/or wastewater service, please forward this notice to that tenant.
APPENDIX B
MISCELLANEOUS RATES AND FEES
This page intentionally blank
April 12, 2013
MISCELLANEOUS FEES AND CHARGES 2013/2014
FEE
RSWD Proposed FY 13/14
Delinquent Fee $6.00 or 3% if greater
Collect in Field $17.50
Shut off/Lock Meter $35
Unlock After Hours $35 Lien Fee $30
Water Off/On Fee (due to leak or by customer request)
$17.50 each visit
Turn on After Hours
$35
Return Check Fee
$20
Meter Reconnection
$150 + unpaid Loan pmts
Collection Fee $30 Plan Check Fees
$50 water/sewer
$75 Fire
New Installation/ Capacity Fees
Water: Sewer:
$5,318 $5,579
Annual Availability Improved Parcels
Unimproved/Water Unimproved/Sewer
$65 $30 $10
B-1
BASIS FOR JULY 1, 2013 ADJUSTMENTS TO WATER CONNECTION FEES, WATER FACILITIES CAPACITY CHARGES AND SEWER FACILITIES
CAPACITY CHARGES At its regular meeting of July 19, 2006, the Board of Directors of Running Springs Water District adopted Resolution No. 10-06 adjusting the District’s Meter Installation and Reconnection Fee, the District’s Water Facilities Capacity Charge and the District’s Sewer Facilities Capacity Charge (Connection and Capacity Charges) pursuant to Government Code Section 66016. The last rate and fee adjustment occurred during the 2012/13 fiscal year. At a Public Hearing scheduled on June 20, 2012, the Board of Directors adjusted Connection and Capacity Charges to correspond to increases in actual costs, based upon the U.S. Bureau of Labor Statistics Consumer Price Index, Los Angeles Riverside Metropolitan Area for Urban Wage Earners and Clerical Workers, Percent Change Year Ending December, 2011 (CPI-W), which was 2.2%. At a Public Hearing scheduled for June 19, 2013, the Board will consider adjusting Connection and Capacity Charges to correspond to actual costs based on the February, 2013 Year Ending CPI-W which is 2.4%. The adjusted Connection and Capacity Charges, if approved, would become effective July 1, 2013 and would be as follows:
METER INSTALLATION FEE
Size of Meter Old Installation Fee New Fee 5/8” x 3/4” $1,022 $1,047 1” $1,228 $1,257 1 ½” or larger Cost of meter Cost of meter and installation, plus and installation, plus 10%, plus $679 10%, plus $695
WATER FACILITY CAPACITY CHARGE
Old Charge New Charge
$4,171 per EDU $4,271 per EDU
SEWER FACILITIES CAPACITY CHARGE
Old Charge New Charge
$5,448 per EDU $5,579 per EDU
B-2
APPENDIX C
AMBULANCE SERVICE RATES & FEES
This page intentionally blank
This page intentionally blank
APPENDIX D
SUPPLEMENTAL INFORMATION
This page intentionally blank
WATER/SEWER RATE COMPARISON SURVEY 2012/2013
District
Monthly Base Water Rate
DWR Loan Fee
Rate per Cu. Ft.
Monthly Water
Bill with 1000 Cu.
Ft. Usage
Monthly Sewer
Fee
WPCP Loan
Monthly Water/Sewer
Bill
Running Springs Water District (Proposed FY 13/14)
$23.50
$0
$0.0352
$58.70
$30.85 +
15% of usage $5.28
$3.00
$97.83
Running Springs Water District (Existing FY 12/13)
$18.85
$3.90
$0.0338
$56.55*
$28.05 +
15% of usage $5.07
$3.00
$92.67
Arrowbear Park Co. Water District
$21.50**
.0570
$44.30
$29.00
$3.00
$76.30
Crestline Village Crestline Lake Gregory
$17.50 $22.00
.042
.042
$59.50 $64.00
$35.95← $35.95←
$95.45 $99.95
Lake Arrowhead CSD
$30.60
.0118 (<400) .0224 (>400)
$85.89#
$45.50
$131.39
Crestline Lake Arrowhead Water Agency Area A Area B Area C
$15.00+ $10.00+ $15.00+
.0725
.0500
.0725
$69.38 $47.50 $69.38
$35.95← $35.95← $35.9R←
$105.33 $83.45
$105.33
Big Bear CSD
$28.83
.0148
$43.63
$29.18
$72.18
City of Big Bear/DWP
$40.66~
.0245
$45.56
$28.57
$74.13
Green Valley Lake Mutual Water Company
$30.50
.017952<869 .057970>869
$70.36***
$63.24▼
$133.60
*Includes $3.90 DWR Loan Repayment **600 Cu. Ft. allowed ***Includes $200.00 annual assessment + 250 Cu. Ft. Allowed ←Sewer provided by Crestline Sanitation ▼Sewer provided by CSA 79 ~Includes 800 Cu. Ft. #Includes $445.55 Supplemental Water Supply Fee
Updated 05/08/13
D-1
MISCELLANEOUS FEES COMPARISON SURVEY 2012/2013
FEE
RSWD Proposed FY
13/14
RSWD Current
FY 12/13
ARROWBEAR
CRESTLINE VILLAGE
LACSD CLAWA GVL
Delinquent Fee
$6.00 or 3% if greater
$6.00 or 3% if
greater
$3.00 +1.5% each
month
$15.00 or 7% if
greater
10.5% of bill
N/A $15.00
Collect in Field $17.50 $12.50 N/A N/A N/A N/A N/A
Shut off/Lock Meter
$35.00 $35.00 $30.00 $90.00
$80.00 disconnect
$50.00 $30.00
Unlock After Hours
$35.00 $35.00 $50.00
$75.00 $100.00 N/A N/A
Lien Fee $30.00 $25.00 $23.00 N/A $25.00 $21.00 N/A
Water Off/On Fee
(due to leak or by customer request)
$17.50 each visit
$17.50 each visit
No charge during
business hours
no charge during
business hours
N/A
N/A-leak $50.00 cust req
$100 fine + $30
shut-off
Turn on After Hours
$35.00 $35.00 $50.00 $75.00 $100.00 N/A N/A
Return Check Fee
$20.00 $20.00 $20.00 $35.00 $29.00 $50.00 $12.00
Meter Reconnection
$150.00 + unpaid Loan
pmts
$150.00 + unpaid
Loan pmts
$100.00
$275.00 $70.00 N/A N/A
Collection Fee $30.00 $30.00 N/A N/A N/A N/A N/A Plan Check Fees
$50.00
water/sewer
$75.00 Fire
$25.00 water/sewer
$75.00 Fire
$100.00 $50.00 water only
$172.00 N/A N/A
New Installation/ Capacity Fees
Water: Sewer:
$5318 $5579
$5192.78 $5448.28
$3450.00 $2850.00
$3010.00 water only
$20588.18 $9033.00
$4000.00 (1”
meter)
$3500.00
Annual
Availability Improved Parcels Unimproved/Wat
er Unimproved/Sew
er
$65.00 $30.00 $10.00
$65.00 $30.00 $10.00
N/A
$15.00 $30.00
N/A
$30.00 standby
fee
$200.00
stock assessme
nt
D-2
9 9 9 9 9 9 9 9 9 9 9 9
4.5 4.5 4.5 4.5 4.5 4.5 5 5 5 5 5 5
7.5 6.5 6 6 7 7 7 7 7 6 6 5
3.53.5 3.5 3.5
3.5 3.5 3 3 33 3 4
5.55.5 5.5 5.5
5.5 5.5 4 4 44 3 3
0
5
10
15
20
25
30
35
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Num
ber
of E
mpl
oyee
s
Fiscal Year Ending
Historical Number of RSWD Employees
Fire Admin Water Collections Treatment
30 29 28.5 28.5 29.5 29.528 28 28 27
26 26
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Million $ $1.38 $1.60 $1.71 $1.89 $1.86 $1.98 $2.05 $2.18 $2.33 $2.26 $2.12 $2.21 $2.19 $2.24
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
RSWD Wages (All)
D-3
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Admin $309,990 $291,504 $308,692 $292,420 $303,648 $336,735 $314,150 $272,335 $287,480 $283,294 $250,163 $266,593 $281,890 $298,158
Water $111,945 $179,120 $185,685 $240,275 $222,821 $218,339 $229,002 $279,864 $324,785 $340,929 $355,745 $356,690 $366,190 $334,360
Treatment $159,723 $251,016 $240,544 $260,088 $248,937 $266,981 $276,573 $260,140 $314,028 $325,412 $292,858 $268,491 $298,221 $273,006
Collections $180,742 $175,842 $177,814 $195,473 $204,377 $215,133 $221,480 $229,699 $203,263 $201,981 $161,165 $207,383 $225,453 $286,319
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
RSWD Wages (Admin, Water & Wastewater)
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Ambulance $109,400 $114,399 $130,047 $126,453 $188,229 $213,040 $318,054 $355,629 $396,055 $404,179 $487,904 $466,803 $508,922 $266,030
Fire $511,539 $592,453 $668,028 $772,500 $695,241 $724,805 $691,631 $786,487 $801,021 $707,930 $569,025 $641,380 $508,923 $781,565
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
RSWD Wages (Fire & Ambulance)
D-4
Water Rate History
Fiscal Year Ending
Actual Rate Inc.
(%)
Actual Rate Inc. ($/month)
Actual Rate Inc. ($/year)
FMP Rec. Rate Inc. (%)
Base Rate
2001 $11.53
2002 $11.53
2003 0.0% $0.00 $0.00 ‐ $11.53
2004 30.8% $3.55 $42.60 ‐ $15.08
2005 6.6% $1.00 $12.00 ‐ $16.08
2006 0.0% $0.00 $0.00 ‐ $16.08
2007 4.5% $0.72 $8.64 ‐ $16.80
2008 3.3% $0.55 $6.60 ‐ $17.35
2009 4.6% $0.80 $9.60 ‐ $18.15
2010 0.0% $0.00 $0.00 ‐ $18.15
2011 0.0% $0.00 $0.00 ‐ $18.15
2012 1.6% $0.29 $3.48 4.0% $18.44
2013 (Budgeted) 2.2% $0.41 $4.92 4.0% $18.85
2014 (Proposed) 24.7% $4.65 $55.80 4.0% $23.50
*2014 Rate adjustment includes rolling the $3.90 DWR loan fee into the fixed monthly rate. The net increase in a typical customers water rate proposed for fiscal year 2013/2014 is 4%.
D-5
Wastewater Rate History
Fiscal Year Ending Rate Inc. (%)FMP Rec. Rate Inc.
(%) Base Rate
2001 $13.90
2002 $13.90
2003 0.0% ‐ $13.90
2004 43.4% ‐ $19.93
2005 30.1% ‐ $25.92
2006 ‐7.7% ‐ $23.92
2007 4.5% ‐ $25.00
2008 3.3% ‐ $25.83
2009 4.6% ‐ $27.02
2010 0.0% ‐ $27.02
2011 0.0% ‐ $27.02
2012 1.6% 5.0% $27.45
2013 (Budgeted) 2.2% 5.0% $28.05
2014 (Proposed) 10.0% 4.0% $30.85
D-6
Actual Budget Actual Budget Actual Budget2012-2013 $1,318,739 - - $641,858 - - $1,960,597 -2011-2012 $1,400,269 $1,475,230 -5.1% $755,280 $623,286 21.2% $2,155,549 $2,098,516 2.7%2010-2011 $1,338,249 $1,349,437 -0.8% $727,289 $671,021 8.4% $2,065,538 $2,020,458 2.2%2009-2010 $1,417,690 $1,198,675 18.3% $630,172 $606,358 3.9% $2,047,862 $1,805,032 13.5%2008-2009 $1,502,770 $1,306,113 15.1% $586,387 $661,603 -11.4% $2,089,157 $1,967,716 6.2%2007-2008 $1,514,476 $1,129,055 34.1% $543,486 $593,804 -8.5% $2,057,962 $1,722,859 19.5%2006-2007 $1,368,131 $1,090,899 25.4% $477,398 $571,386 -16.4% $1,845,529 $1,662,285 11.0%2005-2006 $1,636,317 $1,001,101 63.5% $378,867 $535,613 -29.3% $2,015,184 $1,536,713 31.1%2004-2005 $1,757,611 $1,017,608 72.7% $321,412 $542,682 -40.8% $2,079,023 $1,560,289 33.2%2003-2004 $1,711,710 $936,137 82.8% $214,822 $423,226 -49.2% $1,926,532 $1,359,362 41.7%2002-2003 $1,055,759 $897,211 17.7% $276,560 $274,051 0.9% $1,332,319 $1,171,262 13.8%2001-2002 $1,005,825 $878,367 14.5% $383,389 $298,805 28.3% $1,389,214 $1,177,171 18.0%2000-2001 $918,220 $898,516 2.2% $313,878 $319,826 -1.9% $1,232,098 $1,218,341 1.1%
Fire & Ambulance Department
Fiscal YearFire Expenditures
Ambulance Expenditures
Total ExpendituresVariance (%)
Variance (%)
Variance (%)
D-7
This page intentionally blank
APPENDIX E
JUNE 8, 2013 PUBLIC OUTREACH PRESENTATION
June 8, 2013Public Outreach Meeting
Running Springs Water District (RSWD)
1
• Locally Governed Independent Special District
• Administrative Services, Fire & Emergency Medical, Water, Wastewater Collection & Treatment
• Approximately 3,000 customers served
• $5 million combined annual operating budget
• $2 million in reserves
• 26 full‐time employees & 17 paid‐call firefighters
RSWD Overview
2
RSWD Mission Statement
The mission of the Running Springs Water District is to provide water, fire, emergency medical service, sewer, and other beneficial services to the community: The goal of the
District shall be to do so with the highest level of integrity and ethical principles and in the most efficient and cost effective manner possible.
3
Service Area
4
5
9 9 9 9 9 9 9 9 9 9 9 9
4.5 4.5 4.5 4.5 4.5 4.5 5 5 5 5 5 5
7.5 6.5 6 6 7 7 7 7 7 6 6 5
3.53.5 3.5 3.5
3.5 3.5 3 3 33 3 4
5.55.5 5.5 5.5
5.5 5.5 4 4 44 3 3
0
5
10
15
20
25
30
35
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Num
ber
of E
mpl
oyee
s
Fiscal Year Ending
Historical Number of RSWD Employees
Fire Admin Water Collections Treatment
30 29 28.5 28.5 29.5 29.528 28 28 27
26 26
6
• Each Division Supervisor will go over their
• Core Functions
• Fiscal Year 2013/2014 Goals & Objectives
7
• General Administration• Board of Directors Administration• Customer Service• Public Information & Outreach• Budget & Finance• Human Resources, Personnel & Risk Management• Information Technology
Administration Division
8
Administration Division
General Administration
Administrative Costs (District-Wide)• Administrative Support to all Divisions• Professional Services (Engineering & Financial
Consultants, Legal Counsel)• Automated Data Processing (Payroll)• Public Notices• Copiers/Phone/Postage/Equipment Lease &
Purchase• Insurance/Property Liability/Workers Comp• Computer Technical Support• Office Supplies & Materials/Furniture & Equipment• Printing & Publications• Memberships & Subscription• Office Utilities & Janitorial ServiceLegal ComplianceStaffing PlansManage ConsultantsProject Coordination
• Review & Update District Policies• Develop & Maintain Short & Long Range Plans• Obtain Funds to Support Plans• Evaluate Outside Funding & Grant Options
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Board of Directors Administration
• Public Records Act Requests• Board Meeting Administration• Form 700 Statements of Economic Interest• Maintain Resolutions, Ordinances & Minutes• Registrar of Voters/Board Election Coordination
• Records Management/Retention Program• Implement & Enforce Board Policy• Recommend New Policies & Procedures• Records Retention Implementation
9
Administration Division (continued)
Customer Service
• Customer Relations• Customer Correspondence• Customer Payments• Billing• Accounts Payable• Accounts Receivable• Customer Account Analysis
• Continue to Improve Customer Service• Evaluate Alternative Billing/Payment Methods• Research Accounting & Billing Software• Cross Training Staff• Refine & Document all Administration Procedures• Records Retention Implementation
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Public Outreach & Information
• Provide Public Outreach Support to all Divisions• Design/Distribution of Public Outreach• Materials/District Newsletters• District Representation at Community Events
• Fine Tune District Website• Inform Customers on District Core Functions
Budget & Finance
• Prepare Annual Budget• Annual Financial Audit• Payroll Processing• Accounts Payable• Accounts Receivable• Investment & Fund Balance Administration• Availability/Standby Charges to Tax Roll• Maintain General Ledger• Billing• Cash Management & Projections• Financial Reporting & Analysis
• Improve Financial Reporting Capabilities• Continue to Explore Investment Options• Refine Budget & Investment Policies• Implement ADP Time & Attendance• Recommend/Develop Policies & Procedures• Records Retention Implementation
10
Administration Division (continued)
Personnel & Risk Management
• Human Resources• Succession Planning• Benefits Administration• Medical Reimbursement Administration• Health/Life/Disability Insurance Admin.• Property & Liability Insurance Admin.• Workers Compensation Administration• CalPERS (Pension Administration)• Risk Management & Loss Control• Employee Recruitment & Retention• Employee Development, Orientation & Training• Employee & Labor Relations
• Continue to Administer Employee/Labor Relations & Benefits
• Records Retention Implementation
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Information Technology
• Administer Computer Support Services • Continue to Administer Support • Services/Liaison for Computer Technical Issues and
Upgrades
11
Fire & Emergency Medical Services
• 2 Stations
• 600 – 800 alarms per year
• $1.94 million annual operating budget
12
Fire Department
Fire Department
• The protection of life & property within the boundaries of the Fire District.
• The prevention of public losses by education, public awareness & an active fire suppression & prevention program.
• Maintaining the safety & welfare of the Firefighters that work for the Fire Department.
• The pre-planning of emergencies to reduce losses in the event of a local disaster.
• To be an active participant in the Fire Service & with other emergency service agencies, to meet the needs of the public.
• Maintaining a positive involvement within the community by the Fire Department.
• To reduce cost of maintaining the programs of the Fire Department whenever possible.
• Maintain staffing numbers to meet the needs of the community & to maintain the mission of the Fire Department.
• Reduction of job related injuries.
• Conduct 2 to 5 community functions such as an Open House, Christmas Function, Community Emergency Response Team (CERT) Meetings, Senior Blood Pressure Testing, etc. during the fiscal year.
Core Functions Fiscal Year 2013/2014 Goals & Objectives
13
Fire Department (continued)
Ambulance Services
• The protection of life & bodily harm by rendering aid to the sick & injured.
• Maintaining a highly efficient staff to provide pre-hospital medical attention to the public we provide service to.
• Maintaining & using medical emergency equipment to serve the needs of the public.
• Continue to pursue & support cost recovery efforts to support the expenditures to maintain the Ambulance Service.
• Continue to pursue cost cutting measures of medical emergency equipment & supplies.
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Vehicle & Equipment Maintenance
• (2) KME Pumper Type 2• (1) BME Engine Type 3• (3) Ambulance• (1) Snow Cat• (1) Ford Squad• (2) Staff Vehicles• (1) Utility Truck• (1) Plow Truck
• Continue current vehicle & equipment maintenance schedule
14
Water Division
• Imported water (CLAWA)
• Groundwater wells
• 45 miles of water mains
• 11 water storage tanks
• 500 acre‐feet per year consumption
• $1.57 million annual operating budget15
Water Division
Operations & Maintenance
• Manage safe & reliable water supplies• Operation & Maintenance (O&M) of over 43
miles of water pipelines• Manage security in the distribution system• Public health protection• Maintain a good relationship with customers &
employees• Operate efficiently & meet customer
expectations• Technical advice & training of system operators• Day to day management of the system• Reporting to State & Local regulatory agencies
• Improve safety & emergency response programs
• Manage backflow prevention & cross connection program for 60 devices
• Access source & storage facilities to meet today’s standards
• Reduce power for pumping costs
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Regulatory Compliance
• Monitor State Health regulatory requirements• Monitor South Coast Air Quality Management
District (AQMD) requirements• Monitor Certified Unified Program Agency
(CUPA) requirements• Monitor disinfection, treatment, sampling & lab
analysis• Update, revise & review safety practices &
programs within the District
• Continue monitoring updates & requirements from State & Local regulatory agencies to maintain compliance in the District
16
Water Division (continued)
Repair & Preventative Maintenance
• Preventative maintenance of water system• Annual valve maintenance• Leak detection program & repairs• Service orders, closing reads, collections,
repairs & investigating customer complaints• Annual dead end main flushing program• Conduct weekly distribution sampling
• Review emergency response program• Replace old steel mains• Underground Service Alert (USA)• Relocate back lot water mains & service
connections
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Groundwater Wells
• O&M of 10 vertical & 16 horizontal groundwater wells
• O&M of 4 remote treatment plants• Monitor well head protection• Monitor source water protection plan• Conduct weekly sampling of sources
• Complete Ayers Acres groundwater well• Continue researching sources for future water
well development
Pump Stations & Storage Tanks
O&M of:• 7 booster pump stations• 11 water storage tanks• 4 fore bays & 2 hydro-pneumatic systems• 3 standby generators
• Annual inspection & cleaning of a minimum of two water storage tanks
• Improve security, safety & access to storage tanks
• Replacement of Nob Hill hydro tank• Installation of fire flow valve in Rimwood
17
Water Division (continued)
Supervisory Control & Data Acquisition (SCADA) System
• O&M of SCADA system for remote management of water storage tanks & booster pumping stations
• Upgrade front end processor • Install new Win911 dialer program • Upgrade system to include remote controlled
fire flow valves at Rimwood Booster Station, Enchanted Forest Tank & Booster station #9
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Vehicle & Equipment Maintenance
• Maintain safe operating vehicles for all weather conditions
• O&M of snow cat & backhoe• O&M of main office generator & portable
emergency generator
• Continue current vehicle & equipment maintenance schedule
Safety, Training & Certifications
• Maintain required water operator certifications• Emergency operations training• Safety training
• Provide opportunities for training & classes to maintain District approved certifications
• Provide monthly, bi-annual & annual training for emergency response & preventative maintenance
• Provide safety training at least weekly to minimize injuries & to ensure a safe work environment
• Work closely with District Compliance Safety Officer to improve Safety Program 18
Wastewater Collection Division
• 60 miles of sewer collection pipeline
• 2.25 miles of sewer force main pipeline
• 9 sewer lift stations
• 7 standby generators
• 2,000 sewer manholes
• $650,000 annual operating budget19
Wastewater Collection Division
Operations & Maintenance
• Manage, repair & replacement of wastewater collection system
• Ensure the California Integrated Water Quality System (CIWQS) requirements pertaining to Sanitary Sewer Overflow (SSO) reporting procedures are adhered to
• Customer service related to service orders• Ensure Fats, Oils & Grease (FOG) program is
administered
• Respond to USA to accurately mark sewer mains to prevent contractors, or agencies from exposing or destroying infrastructure
• Maintain accurate records of all preventative maintenance, maps & improvements
• Inspect all Food Service Establishments (FSE’s) to ensure full compliance with FOG. ordinance
• Maintain compliance with state, regional & local requirements of sewer collection system
• Ensure a safe, efficient & educated work force• Maintain an outstanding level of customer
service
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Repair & Preventative Maintenance
• Preventative maintenance• Inspection & maintenance of 60 miles of sewer
collection pipeline• Clean 1.75 miles per year of sewer collection
pipeline identified hot spots• Inspection of sewer manholes & lift station wet
wells for infiltration & inflow (I&I) & degradation
• Investigate smoke testing program to minimize illegal connections & I&I
• Clean & video inspect 3.3 miles of sewer collection pipeline & all manholes in Assessment District No. 6 (AD6)
• Repair several mainline deficiencies identified in CCTV work throughout the District
• Repair broken mortar on sewer manhole grade rings throughout the District
20
Wastewater Collection Division (cont.)
Sewer Collection System
O&M of:• Over 60 miles of sewer collection pipeline• 2.25 miles of sewer force mains• Over 2,000 sewer manholes• Raise manholes to ensure proper accessibility• Control odors to minimize harmful & corrosive
gasses & customer complaints
• Reduce I&I by sealing manhole & cleanout lids throughout the District
• Prevent sewer backups or spills by cleaning known hot spots every three months
• Install locking manhole covers at key inspection & hot spot locations
• Repair sewer easement in interceptor pipeline in Little Mill Canyon
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Sewer Lift Stations
• O&M of 9 sewer lift stations• O&M of 7 standby generators• Control odors to minimize harmful & corrosive
gasses & customer complaints
• Upgrade control panels at Sewer Lift Station Nos. 1 & 2
• General maintenance, monthly testing, inspection & repairs of lift station generators
• Inspect pumps for performance, efficiency & premature wear to prevent failures
SCADA System
• O&M of Supervisory Control & Data Acquisition (SCADA) system
• Testing at least monthly of SCADA alarms to ensure proper performance
• Testing at least monthly of AD 2000 back up alarms to ensure proper performance
• SCADA Upgrade Phase 2 project21
Wastewater Collection Division (cont.)
Vehicle & Equipment Maintenance
• O&M of District vehicles & equipmen • General maintenance of all Division vehicles & equipment
• Inspections weekly, monthly & annually of all vehicles & equipment to ensure maximum operation & efficiency
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Safety, Training & Certifications
• Maintain required certifications• Emergency operations training• Safety training
• Provide opportunities for training & classes to maintain District approved certifications
• Provide monthly, bi-annual & annual training for emergency response & preventative maintenance
• Provide safety training at least weekly to minimize injuries & to ensure a safe work environment
• Work closely with District Compliance Safety Officer to improve Safety Program
22
Wastewater Treatment Division
• State of the art 1 MGD MBR treatment plant
• 1.6 mile wastewater effluent outfall pipeline
• 18 acre effluent disposal site
• 13 percolation ponds and spray irrigation
• $800,000 annual operating budget23
Wastewater Treatment Division
Operations & Maintenance
• Manage treatment plant & disposal facilities• Maintain compliance with Santa Ana Regional
Water Quality Control Board (SARWQCB) Waste Discharge Requirements (WDR)
• Maintain United States Forest Service (USFS) Special Use Permit (SUP)
• Train staff on new processed & procedures• Review & implement staff recommended
process & procedure changes• Reporting to regulatory agencies
• Successfully complete Huber Screw Press dewatering project
• Complete installation of 14 Kubota EK300 Submerged Membrane Units (SMUs)
• Implement changes identified by continued process evaluation
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Wastewater Treatment Plant
• O&M of 1MGD MBR plant• Perform process control laboratory analysis• Manage disposal of 648 wet tons per year of
biosolids• Continue to evaluate treatment processes to
maintain an efficient operation• Respond to after hour emergencies &
equipment failures• Complying with unfunded mandates from
regulatory agencies
• Complete Huber Screw Press dewatering project
• Continue to evaluate effluent reuse options• Complete upgrade to headworks aeration• Complete installation of 14 Kubota EK300
SMUs
24
Wastewater Treatment Division (cont.)
Repair & Preventative Maintenance
• Preventative maintenance• Perform necessary repairs revealed by routine /
preventative maintenance• Respond to equipment / machinery failures
• 500 new 510 Membrane Bioreactor (MBR) cartridges
• Rebuild 2 MBR recycle pumps• Perform Annual MBR take down & mechanical
inspection
Core Functions Fiscal Year 2013/2014 Goals & Objectives
Treated Wastewater Disposal Facilities
O&M of:• 1.58 miles of outfall pipeline• 18 acre disposal site• 13 percolation ponds
• Complete Habitat Mitigation & Monitoring Plan• Replace the remaining 4 pond isolation valve
assemblies• Grade roads & scarify ponds to maintain access
& pond performance• Complete repairs to spray irrigation telemetry
25
Wastewater Treatment Division (cont.)Core Functions Fiscal Year 2013/2014 Goals & Objectives
SCADA System
• O&M of Supervisory Control & Data Acquisition (SCADA) system to provide remote monitoring & operation of treatment plant processes & disposal facilities
• Log, analyze & archive operational data• Continued improvement of process automation
• Evaluate SCADA system• Upgrade SCADA based on the continuing
treatment process evaluation
Safety, Training & Certifications
• Maintain required certifications• Emergency operations training• Safety training
• Provide opportunities for training & classes to maintain District approved certifications
• Provide monthly, bi-annual & annual training for emergency response & preventative maintenance
• Provide safety training at least weekly to minimize injuries & to ensure a safe work environment
• Work closely with District Compliance Safety Officer to improve Safety Program
26
28
ADMINISTRATION DIVISION
INSERT PHOTOS
29
FIRE DEPARTMENT
INSERT PHOTOS
30
WATER DIVISION
31
WATER DIVISION
INSERT PHOTOS
32
WASTEWATER COLLECTIONS DIVISION
33
WASTEWATER TREATMENT DIVISION
• Fixed costs to ensure services are always (24/7) available
• Lower property tax revenue
• Increasing electricity & gas costs
• Repair & replacement of aging infrastructure
• Increasing regulatory requirements
• Retaining highly skilled & qualified professional staff
• Ensuring all customers are contributing their fair share
• Potential consolidation
Challenges the District Faces
34
• On 4/17/13 the District had to write‐off $250,000 in unpaid ambulance fees
• In March 2013 we were notified by AQMD/CARB that we needed to upgrade our fuel tanks at a cost of $25,000
• Electricity Rate Increase for WWTP = 28.3% ($20,000)
• Electricity Rate Increase for RSWD = 14% ($20,000)
• Increasing regulatory requirements = $$$
• Outfall & interceptor pipeline failures ($800K)
• Wildfires
Challenges – Specific Examples
35
Fiscal Year 2013/2014 Budget• The Board adopts an annual budget each year around this time
• The budget is mainly a planning tool to help guide staff
• Ten (10) Public Meetings have been held so far including today:
• Annual Board Budget Workshop in January
• Fire Department Budget Reviewed in February
• Wastewater Budget Reviewed in March
• Water/Admin Budget Reviewed in April
• Rate & Budget Workshop was held on Saturday, April 13th
• Draft budget document was reviewed on May 15th
• Public Outreach Workshop on Saturday, June 8th
• Prop 218 Hearing is set for June 19th at 6pm36
37
38
3.2%4.9%
3912.4%1.4%
Proposed Rate AdjustmentsRSWD Board of Directors will be considering the following rateadjustments at a public hearing on June 19, 2013 at 6pm:
• $0.75 per month increase in the fixed monthly water rate
• Transfer of the existing $3.90 per month DWR loan fee to the fixed monthly water base charge
• $2.80 per month increase in the fixed sewer rate
• 4% increase in water usage charge, fire service & residential landscape irrigation water meter rates
40
Need for Rate Adjustments*• Offset the loss of the leachate loads revenue from County• Offset lower property tax allocations ($0 to W&WW FY 13/14)
• Increases in operating expenses (electricity & gas)• Minimize use of reserve funds for operating expenses• Build reserves to target levels in Cash Reserve Policy• Big picture, strategic and long range planning
• *Rate increases were not the only measure used to generate a balanced budget.Other measures required to balance the budget included reductions in operatingexpenses where possible and deferral of nonessential activities and projects.
41
Projected Monthly Water Rate Impacts
• Low Use (300cf/mo): $1.17
• Average Use (1,000cf/mo): $2.15
• High Use (2,500cf/mo): $4.25
• Very High Use (4,000cf/mo): $6.35(The existing $3.90/mo. DWR loan fee is rolled into the fixed monthlybase rate + $0.75/mo. increase to base rate & 4% increase in usagecharge. Approximately $190,000 generated to fund needed CIP.) 42
Projected Monthly Sewer Rate Impacts
Residential (Assuming 4% Water Usage Rate Increase)• Low Use (300cf/mo): $2.86• Average Use (1,000cf/mo): $3.01• High Use (2,500cf/mo): $3.33• Very High Use (4,000cf/mo): $3.64
Commercial (Assuming 4% Water Usage Rate Increase)• Low Use (300cf/mo): $2.94• Average Use (1,000cf/mo): $3.27• High Use (2,500cf/mo): $3.97• Very High Use (4,000cf/mo): $4.67 43
Combined Projected Rate ImpactsWater & Sewer Monthly Impact ($/mo) Annual Impact ($/yr)
Low Use (300cf/mo)
$4.03 $48.36
Average Use (1,000cf/mo)
$5.16 $61.92
Hi Use (2,500cf/mo)
$7.58 $90.96
Very High Use (4,000cf/mo)
$9.99 $119.8844
Questions?We welcome your input!
http://www.runningspringswaterdistrict.com/
Contact: Ryan Gross909‐867‐2766
45
Top Related