MARK YOUR DIARY WITH THESE KEY DATES:
Abstract Submissions Open: 12 October 2018Registration Opens: 12 October 2018Abstract Submission Deadline: 15 February 2019Early Bird Registration Deadline: 28 June 2019
FOUNDING PARTNERS:
EXCLUSIVE SPONSORSHIP & EXHIBITION PROPOSAL
www.australasianroadsafetyconference.com.au
WHY SPONSOR OR EXHIBIT?
Reducing the Australasian road toll is a priority for the UN Decade of Action for Road Safety and it is in the interests of our economy and social wellbeing.
ARSC2019 will play an important role in contributing to this target due to the many facets of interaction at the Conference.
Sponsoring or exhibiting at the Conference provides an excellent opportunity to promote your organisation and its role in reducing road trauma, and will support your brand(s) to maintain a high profile within the industry before, during and after the event.
It is a perfect opportunity to showcase your leadership in the field, commitment to the Decade of Action, and your desire to be instrumental in the future collaborative effort.
Early confirmation will ensure the highest level of exposure. An extensive promotional campaign including advertisements, email broadcasts and web exposure are being implemented in the lead up to the conference and the opportunity exists for your company to be represented as a key supporter, strategically placed before your market.
The listed packages are by no means limited and we welcome the opportunity to discuss your individual requirements. To discuss your involvement and marketing goals further, please contact the Conference Organiser, Premier Event Concepts:
Email: [email protected] Phone: 0400 186 995.
WHO YOU CAN EXPECT TO REACH
ARSC2019 is the outcome of the merger of two prestigious conferences: the ACRS Conference and the Road Safety Research, Policing and Enforcement (RSRPE) Conference. ARSC2019 is expected to attract over 500 delegates including senior advisors, policy-makers, researchers,
practitioners, law enforcement officers, senior managers, community leaders, and students working in the wide range of portfolios and industries who impact on improving road safety outcomes. This includes: infrastructure construction and maintenance; behavioural science; education and training; emergency services; engineering and new technology; health and rehabilitation; police, justice and law enforcement; local, state and federal governments; communications; traffic management; and vehicle safety industries.
ARSC2018 had the following delegate profile:
DELEGATE PROFILE
SECTOR OF WORK
Health Professional
Academic
Advisor
Law Enforcement
Road Safety Officer Researcher
Manager
Other
Chair/CEO/Director
Practitioner
(more than one answer could be chosen)
Stat
e G
over
nmen
t
Rese
arch
Educ
atio
n
Inde
pend
ent C
onsu
ltant
Priv
ate
Corp
orat
ion
Polic
ing
& E
nfor
cem
ent
Vuln
erab
le R
oad
Use
rs
Loca
l Gov
ernm
ent
Tech
nolo
gy
Char
ity/N
ot fo
r-pr
ofit
Vehi
cles
Acad
emic
Inst
itutio
n
Com
mun
ity O
rgan
isat
ion
Fede
ral G
over
nmen
t
Wor
k H
ealth
& S
afet
y
Oth
er
30%
25%
20%
15%
10%
5%
0%
2
Leading the Way – Towards Zero
CONFERENCE DESTINATION
Welcome to Adelaide, Australia, a conference city that ticks all the boxes. With world-class facilities, easy access, a commitment to sustainability, value for money, safe surrounds and a superb climate, it’s easy to see why Adelaide is consistently rated as one of the world’s best destinations for business travel and events. Known as the ’20-minute city’ Adelaide has regular direct international and domestic flights, the fastest airport to city transfer in Australia, and a convenient walkable layout with free tram service. In addition to this Adelaide ranks as the most affordable capital in Australia, meaning that delegates will enjoy exceptional ease and value during their event.
It is no secret that Adelaide, South Australia produces some of the world’s best wine, with iconic regions the Barossa, McLaren Vale and Adelaide Hills within touching distance of the city and home to renowned brands such as Penfolds. Naturally there is also the food to match with Adelaide home to the largest fresh food market in the Southern Hemisphere.
A vibrant multicultural city, Adelaide boasts a year-round program of exciting festivals and events.
CONFERENCE VENUE
Adelaide Convention Centre North Terrace, Adelaide
The Adelaide Convention Centre is conveniently located in the heart of the city centre and nestled within the beauty of the Riverbank Precinct, surrounded by parklands and the River Torrens.
Close proximity to the medical hub, entertainment, cultural and sport precinct, the Centre is a short walk to international and boutique hotels and accommodation. Public transport, the Adelaide Railway Station and a taxi ramp are on our doorstep. With the recent expansion completed, delegates of the ARSC2019 will be able to enjoy the Centre’s state of the art facilities.
PRELIMINARY CONFERENCE PROGRAM
Tuesday 24 September 201912 noon Registration Open1.00pm – 5.00pm Pre Conference Meetings (invitation only)5.00pm – 6.00pm Pre Conference Networking Function
Wednesday 25 September 20197.30am Registration & Exhibition Open8.30am – 10.30am Plenary Session10.30am – 11.00am Morning Tea11.00am – 12.30pm Concurrent Sessions12.30pm – 1.30pm Lunch1.30pm – 3.00pm Concurrent Sessions3.00pm – 3.30pm Afternoon Tea3.30pm – 5.00pm Concurrent Sessions5.30pm – 7.30pm Welcome Reception
Thursday 26 September 20198.00am Registration & Exhibition Open8.30am – 10.30am Plenary Session10.30am – 11.00am Morning Tea11.00am – 12.30pm Concurrent Sessions12.30pm – 1.30pm Lunch1.30pm – 3.00pm Concurrent Sessions3.00pm – 3.30pm Afternoon Tea3.30pm – 5.00pm Concurrent Sessions6.30pm – 11.00pm Gala Dinner & Awards Ceremony
Friday 27 September 20198.00am Registration & Exhibition Open8.30am – 10.30am Plenary Session10.30am – 11.00am Morning Tea11.00am – 12.30pm Concurrent Sessions12.30pm – 1.30pm Lunch1.30pm – 3.00pm Concurrent Sessions3.00pm – 3.30pm Afternoon Tea3.30pm – 5.00pm Plenary Session
NB: The preliminary program above is indicative only, the committee reserves the right to alter the program at any time.
3https://pecbookings.eventsair.com/arsc2019/sponsorshipBOOK NOW:
Sponsorship Entitlements at a glance
Plat
inum
$10
0,00
0
Gol
d Sp
onso
r $2
7,50
0
Gal
a D
inne
r $2
2,00
0
Wel
com
e Re
cept
ion
$16,
500
Coff
ee C
art S
pons
or $
12,1
00
Netw
orkin
g Lo
unge
& M
obile
Cha
rge
Bar S
pons
or $
11,0
00
Satc
hel S
pons
or $
11,0
00
Conf
eren
ce A
pp S
pons
or $
10,0
00
Silv
er S
pons
or $
8,80
0
Wat
er B
ottle
Spo
nsor
$8,
000
Nam
e Ba
dge
& L
anya
rd S
pons
or $
7,15
0
Awar
d Sp
onso
r $6
,000
Bron
ze S
pons
or $
5,50
0
USB
Spo
nsor
$5,
500
Not
epad
/Pen
Spo
nsor
$4,
950
Supp
orte
r $2
,750
Exhi
bito
r $3
,830
Naming rights to Conference Dinner P
Naming rights to Welcome Reception P
Naming rights to a keynote plenary session PNaming rights of a scientific or Symposium session P P P P
Logo on conference name badges and lanyards P
Logo on sponsored function tickets P P
Acknowledged as sponsor on your name badge P P P P P P P P P P P P P P P P
Naming rights to the conference coffee cart P
Logo on conference satchels P
Naming rights to a conference coffee break P*
Naming rights to a conference Symposium P P*
Sponsorship of the conference poster boards P*
Exhibition booth 2 2 1 1 1 1 1 2 1
Complimentary full conference registration 4 2 2 2 1 1 2 2 1 1 1 1 1 1
Complimentary exhibition trade registrations included with booth 2 2 1 1 1 1 1 2 1
Free standing banner on display in prime location at the conference (sponsor supplied) PFree standing banner on display at sponsored function (sponsor supplied) P PFree standing banner on display in sponsored area P P
Networking Lounge branding P
Logo on water bottle P
4
Leading the Way – Towards Zero
Sponsorship Entitlements at a glance
Plat
inum
$10
0,00
0
Gol
d Sp
onso
r $2
7,50
0
Gal
a D
inne
r $2
2,00
0
Wel
com
e Re
cept
ion
$16,
500
Coff
ee C
art S
pons
or $
12,1
00
Netw
orkin
g Lo
unge
& M
obile
Cha
rge
Bar S
pons
or $
11,0
00
Satc
hel S
pons
or $
11,0
00
Conf
eren
ce A
pp S
pons
or $
10,0
00
Silv
er S
pons
or $
8,80
0
Wat
er B
ottle
Spo
nsor
$8,
000
Nam
e Ba
dge
& L
anya
rd S
pons
or $
7,15
0
Awar
d Sp
onso
r $6
,000
Bron
ze S
pons
or $
5,50
0
USB
Spo
nsor
$5,
500
Not
epad
/Pen
Spo
nsor
$4,
950
Supp
orte
r $2
,750
Exhi
bito
r $3
,830
Logo on conference USB stick PDedicated organisation branded menu tab on the conference app P
Company profile on website P P P P P P P P P P P P P P P P P
Logo on website with hyperlink P P P P P P P P P P P P P P P P P
Logo on promotional emails P P P P P P P P P P P P P P P P P
Company profile in the conference handbook P P P P P P P P P P P P P P P P P
Logo on cover of conference handbook P
Logo in conference handbook P P P P P P P P P P P P P P P P P
Logo on conference signage P P P P P P P P P P P P P P P P
Logo on screen in session rooms P P P P P P P P P P P P P P P P
Advertisement in the conference handbook P P P P P P
Conference satchel insert P P P P P P P P P P P P P P P P
Acknowledgment at the conference P P
Acknowledgment at sponsored function P P
3 minute address at sponsored function P P
Electronic delegate list, subject to privacy P P P P P P P P P P P P P P P P
Additional Conference Dinner tickets 2 2
Additional Welcome Reception tickets 2
Conference endorsement P P P P P P P P P P P P P P P P PBranding on conference notepad/pens (sponsor supplied) P
Logo on coffee cups P
5https://pecbookings.eventsair.com/arsc2019/sponsorshipBOOK NOW:
Lead the Way – PLATINUM SPONSOR $100,000 + GSTExclusive Opportunity
BE RECOGNISED • Recognised as the Platinum Sponsor on all
promotional e-broadcasts in the lead up to the Conference.
• Recognised as the Platinum Sponsor at the opening and closing ceremonies.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED • Organisation’s logo on Conference marketing
and promotional materials including logo on the cover of the Conference Program Handbook, 250 word company profile in the Conference Program Handbook, and logo projected in plenary session room as well as on Conference signage.
• Opportunity to provide a free-standing banner to appear in a prime location at the Conference.
• Website acknowledgment as the Platinum Sponsor with your organisation’s logo, 250 word profile and hyperlink to your organisation’s website.
• Full page advertisement included in the Conference Program Handbook.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
BE SEEN • Two (2) 3m x 3m exhibition booths (or equivalent
space for custom booths) with first choice of location.
NB: The committee reserves the right to alter the floor plan at its discretion.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • Two (2) trade exhibition registrations.• Four (4) Conference registrations, including
attendance to all sessions, morning teas, lunches and afternoon teas (when applicable).
• Two (2) additional Gala Dinner tickets (6 dinner tickets in total).
NB: Trade exhibition registrations include access to the exhibition hall, morning / afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.
BE FEATURED • First choice of scientific session to sponsor.• Acknowledgment as a Scientific Session Sponsor on all
program literature. • Acknowledgment as a Scientific Session Sponsor by
the session chair at the sponsored session. • Projection of organisation’s logo on screen at the
beginning and conclusion of the sponsored session.
NB: The committee reserves the right to amend sessions as circumstances dictate.
BONUS • Conference endorsement - your organisation will be
entitled to use the endorsement phrase “Platinum Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
6
Leading the Way – Towards Zero
GOLD SPONSOR $27,500 + GSTThree (3) Opportunities
BE RECOGNISED • Recognised as a Gold Sponsor on all promotional
e-broadcasts in the lead up to the Conference. • Recognised as a sponsor on company representatives’
name badge.
BE PROMOTED • Organisation’s logo on Conference marketing and
promotional materials including logo and 100 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as Gold Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.
• Half page advertisement included in the Conference Program Handbook.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
BE SEEN • Two (2) 3m x 3m exhibition booths (or equivalent
space for custom booths) with choice of location subject to package level and confirmation date.
NB: The committee reserves the right to alter the floor plan at its discretion.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate.
BE PRESENT • Two (2) trade exhibition registrations.• Two (2) Conference registrations, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
NB: Trade exhibition registrations include access to the exhibition hall, morning / afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.
BE FEATURED • Opportunity to select a keynote session to sponsor,
with choice of session subject to package level and confirmation date.
• Acknowledgment as a Keynote Session Sponsor on all program literature.
• Acknowledgment as Keynote Session Sponsor by the session chair at the sponsored session.
• Projection of organisation’s logo on screen at the beginning and conclusion of the sponsored session.
NB: The committee reserves the right to amend sessions as circumstances dictate.
BONUS • Conference endorsement - your organisation will
be entitled to use the endorsement phrase “Gold Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
7
GALA DINNER SPONSOR $22,000 + GSTExclusive Opportunity
The Gala Dinner is the highlight social event for ARSC2019 Conference. Delegates will dine on a sumptuous 3 course dinner with quality entertainment and which also includes the prestigious ACRS Awards. The prestigious ACRS Awards will be presented during a brief presentation at the Gala Dinner. Award sponsors will be recognised in this context on the night.
BE RECOGNISED • Acknowledgment of sponsorship on function ticketing. • Verbal acknowledgment of sponsorship during the
function and opportunity for one representative to address the audience for 3 minutes.
• Recognised as the Gala Dinner Sponsor on all promotional e-broadcasts in the lead up to the Conference.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED • The opportunity to provide corporate signage for
display at the dinner venue at own expense. • Organisation’s logo on Conference marketing and
promotional materials including logo and 250 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as Gala Dinner Sponsor with your organisation’s logo, 250 word profile and hyperlink to your organisation’s website.
• Full page advertisement included in the Conference Program Handbook.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
BE SEEN • One (1) 3m x 3m exhibition booth (or equivalent space
for custom booths) with choice of location subject to package level and confirmation date.
NB: The committee reserves the right to alter the floor plan at its discretion.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) trade exhibition registration.• Two (2) Conference registrations, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
• Two (2) additional Gala Dinner tickets (4 dinner tickets in total).
NB: Trade exhibition registrations include access to the exhibition hall, morning / afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.
BE FEATURED • VIP seating arrangements at the Gala Dinner to ensure
optimum networking opportunities. • Opportunity to select a scientific session to sponsor,
with choice of session subject to package level and confirmation date.
• Acknowledgment as a Scientific Session Sponsor on all program literature.
• Acknowledgment as Scientific Session Sponsor by the session chair at the sponsored session.
• Projection of organisation’s logo on screen at the beginning and conclusion of the sponsored session.
NB: The committee reserves the right to amend sessions as circumstances dictate.
BONUS • Conference endorsement - entitled to use the
endorsement phrase “Gala Dinner Sponsor of ARSC2019: The Australasian Road Safety Conference” until September 2019.
8
Leading the Way – Towards Zero
WELCOME RECEPTION SPONSOR $16,500 + GSTExclusive Opportunity
BE RECOGNISED • Naming rights to the Conference Welcome Reception. • Acknowledgment of sponsorship on the function
ticketing. • Verbal acknowledgment of sponsorship during the
function and opportunity for one representative to address the audience for 3 minutes.
• Recognised as the Welcome Reception Sponsor on all promotional e-broadcasts in the lead up to the Conference.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED • The opportunity to provide corporate signage for
display at the Welcome Reception venue at own expense.
• Organisation’s logo on Conference marketing and promotional materials including logo and 150 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as Welcome Reception Sponsor with your organisation’s logo, 150 word profile and hyperlink to your organisation’s website.
• Half page advertisement included in the Conference Program Handbook.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
BE SEEN • One (1) 3m x 3m exhibition booth (or equivalent space
for custom booths) with choice of location subject to package level and confirmation date.
NB: The committee reserves the right to alter the floor plan at its discretion.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) trade exhibition registration.
• Two (2) Conference registrations, including attendance to all sessions, morning teas, lunches and afternoon teas (when applicable).
• Two (2) additional Welcome Reception tickets (5 welcome reception tickets in total).
NB: Trade exhibition registrations include access to the exhibition hall, morning / afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.
BE FEATURED • Opportunity to select a scientific session to sponsor,
with choice of session subject to package level and confirmation date.
• Acknowledgment as a Scientific Session Sponsor on all program literature.
• Acknowledgment as Scientific Session Sponsor by the session chair at the sponsored session.
• Projection of organisation’s logo on screen at the beginning and conclusion of the sponsored session.
NB: The committee reserves the right to amend sessions as circumstances dictate.
BONUS • Conference endorsement - your organisation will be
entitled to use the endorsement phrase “Welcome Reception Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
9
COFFEE CART SPONSOR$12,100 + GST Exclusive OpportunityThe Coffee Cart sponsorship is one of the sought after packages offered. This premium opportunity will offer maximum exposure and networking opportunities. Located in the Exhibition it will offer delegates espresso coffee during the exhibition opening hours.
BE RECOGNISED • Naming rights to the coffee cart. • Recognised as the Coffee Cart Sponsor on all promotional
e-broadcasts in the lead up to the Conference. • Recognised as a sponsor on company representatives’
name badge.
BE PROMOTED • Organisation’s logo, co-branded with Conference
logo, on the official Conference reusable coffee cups sourced by the Conference Organiser.
• Pull-up corporate signage for placement beside the coffee cart at own expense.
• Organisation’s logo on Conference marketing and promotional materials including logo and 100 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as Coffee Cart Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.
• One insert in the conference satchel (to be provided at own expense, excluding pens, notepads, USB, water bottles and coffee cups).
BE SEEN • One (1) 3m x 3m exhibition booth (or equivalent space
for custom booths) next to the coffee cart enabling your staff to speak with delegates as they wait for their coffee.
NB: The committee reserves the right to alter the floor plan at its discretion.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) trade exhibition registration.• One (1) Conference registration, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
NB: Trade exhibition registrations include access to the exhibition hall, morning / afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.
BONUS • Conference endorsement - your organisation will be
entitled to use the endorsement phrase: “Coffee Cart Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019. Option to supply branded paper cups, branded t-shirts or aprons for baristas to wear at own expense.
NETWORKING LOUNGE & MOBILE CHARGE BAR SPONSOR$11,000 + GST Exclusive OpportunityThe networking lounge including mobile charge bar will be located in the exhibition hall. The lounge provides are area where delegates can have meetings, network and relax. This package offers high-level exposure during the exhibition hours of the Conference.
BE RECOGNISED • Naming rights to the Networking Lounge & Mobile
Charge Bar.• Recognised as the Networking Lounge & Mobile
Charge Bar Sponsor on all promotional e-broadcasts in the lead up to the Conference.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED • The opportunity to provide corporate signage for
display in the Networking Lounge & Mobile Charge Bar at own expense.
• Organisation’s logo on Conference marketing and promotional materials including logo and 150 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as Networking Lounge & Mobile Charge Bar Sponsor with your organisation’s logo, 150 word profile and hyperlink to your organisation’s website.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
BE SEEN • One (1) 3m x 3m exhibition booth (or equivalent space
for custom booths) next to the networking lounge enabling your staff to speak with delegates as relax and wait for their mobile devices to be charged.
NB: The committee reserves the right to alter the floor plan at its discretion.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate)
BE PRESENT • One (1) trade exhibition registration.• One (1) Conference registration, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
NB: Trade exhibition registrations include access to the exhibition hall, morning / afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.
BONUS • Conference endorsement - your organisation will be entitled
to use the endorsement phrase: “Networking Lounge & Mobile Charge Bar Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
10
Leading the Way – Towards Zero
SATCHEL SPONSOR$11,000 + GST Exclusive OpportunityBE RECOGNISED • Recognised as the Satchel Sponsor on all promotional
e-broadcasts in the lead up to the Conference. • Recognised as a sponsor on company representatives’
name badge.
BE PROMOTED • Organisation’s logo, co-branded with Conference logo
on the Conference satchel sourced by the Conference Organiser.
• Organisation’s logo on Conference marketing and promotional materials including logo and 100 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as Satchel Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
BE SEEN • One (1) 3m x 3m exhibition booth (or equivalent space
for custom booths) with choice of location subject to package level and confirmation date.
NB: The committee reserves the right to alter the floor plan at its discretion.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) trade exhibition registration.
NB: Trade exhibition registrations include access to the exhibition hall, morning / afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.
BONUS • Conference endorsement - your organisation will
be entitled to use the endorsement phrase: “Satchel Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
CONFERENCE APP SPONSOR$10,000 + GST Exclusive OpportunityThe Conference App is used continually throughout the Conference and this is a great way to have your brand in front of delegates from day one. The Conference will feature a fully integrated App for iOS (iPhone and iPad) and for Android (phones and tablets) to deliver the best possible user experience and presentation of the Conference program in an innovative and interactive manner.
BE RECOGNISED • Recognised as the Conference App Sponsor on
all promotional e-broadcasts in the lead up to the Conference.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED• Organisation’s logo on Conference marketing and
promotional materials including logo and 100 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as the Conference App Sponsor with your corporate logo, 100 word profile and hyperlink to your website.
• Half page advertisement included in the Conference Program Handbook.
• Dedicated organisation branded menu tab on the conference app.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • Two (2) Conference registrations, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
BONUS • Conference endorsement - your organisation will be
entitled to use the endorsement phrase “Conference App Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
11https://pecbookings.eventsair.com/arsc2019/sponsorshipBOOK NOW:
SILVER SPONSORS$8,800 + GST Multiple OpportunitiesBE RECOGNISED • Recognised as a Silver Sponsor on all promotional
e-broadcasts in the lead up to the Conference. • Recognised as a sponsor on company representatives’
name badge.
BE PROMOTED • Organisation’s logo on Conference marketing and
promotional materials including logo and 100 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as a Silver Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.
• Half page advertisement included in the Conference Program Handbook.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles & coffee cups).
BE SEEN • Two (2) 3m x 3m exhibition booths (or equivalent
space for custom booths) with choice of location subject to package level and confirmation date.
NB: The committee reserves the right to alter the floor plan at its discretion.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • Two (2) trade exhibition registrations.• Two (2) Conference registrations, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
NB: Trade exhibition registrations include access to the exhibition hall, morning / afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.
BE FEATURED • Opportunity to select a scientific session to sponsor,
with choice of session subject to package level and confirmation date.
• Acknowledgment as a Scientific Session Sponsor on all program literature.
• Acknowledgment as Scientific Session Sponsor by the session chair at the sponsored session.
• Projection of organisation’s logo on screen at the beginning and conclusion of the sponsored session.
NB: The committee reserves the right to amend sessions as circumstances dictate.
BONUS • Conference endorsement - your organisation will
be entitled to use the endorsement phrase “Silver Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
WATER BOTTLE SPONSOR$8,000 + GST Exclusive OpportunityMaximise your branding by becoming the Water Bottle Sponsor. Water bottles are used years after the Conference, providing longevity of delegate exposure to your logo.
BE RECOGNISED • Recognised as a Water Bottle Sponsor on all
promotional e-broadcasts in the lead up to the Conference.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED • Organisation’s logo, co-branded with Conference logo,
on the official Conference water bottles sourced by the Conference Organiser.
• Organisation’s logo on Conference marketing and promotional materials including logo and 100 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as the Water Bottle Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) Conference registration, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
BONUS • Conference endorsement - your organisation will be
entitled to use the endorsement phrase: “Water Bottle Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
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Leading the Way – Towards Zero
NAME BADGE AND LANYARD SPONSOR$7,150 + GST Exclusive OpportunityBE RECOGNISED • Recognised as the Name Badge and Lanyard Sponsor
on all promotional e-broadcasts in the lead up to the Conference.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED • Organisation’s logo, co-branded with Conference logo,
on official conference name badges sourced by the Conference Organiser.
• Organisation’s logo on official conference lanyard sourced by the Conference Organiser.
• Organisation’s logo on Conference marketing and promotional materials including logo and 50 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as the Name Badge and Lanyard Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) Conference registration, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
BONUS • Conference endorsement - your organisation will be
entitled to use the endorsement phrase: “Name Badge and Lanyard Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
AWARD SPONSOR$6,000 + GST Exclusive OpportunityBE RECOGNISED • Recognised as the Award Sponsor on all promotional
e-broadcasts in the lead up to the Conference. • Recognised as a sponsor on company representatives’
name badge.
BE PROMOTED • Organisation’s logo on Conference marketing
and promotional materials including logo and 50 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as the Award Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) Conference registration, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
BONUS • Conference endorsement - your organisation will
be entitled to use the endorsement phrase: “Award Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
13https://pecbookings.eventsair.com/arsc2019/sponsorshipBOOK NOW:
BRONZE SPONSORS $5,500 + GST Various Opportunities
BRONZE SPONSORS ARE OFFERED THE CHOICE OF ONE OF THE FOLLOWING: Morning / Afternoon Tea (multiple opportunities)
• Naming rights to one (1) morning / afternoon tea.• Acknowledgment as a Morning / Afternoon Tea
Sponsor on all program literature. • Acknowledgment as the Morning / Afternoon Tea
Sponsor by the session chair of the session prior to and following the sponsored morning / afternoon tea break.
• Projection of organisation’s logo on the screen at the conclusion of the session prior to the sponsored morning / afternoon tea break.
• Organisation’s logo on tent cards displayed at each buffet station the sponsored morning / afternoon tea break.
• Opportunity to provide signage and/or merchandising at own expense during the sponsored morning / afternoon tea break (excluding coffee cups).
NB: The committee reserves the right to amend sessions as circumstances dictate.
OR Poster Board Session (exclusive opportunity)
• Naming rights to the poster board session.• Acknowledgment as the Poster Board Session Sponsor
on all program literature. • Acknowledgment as the Poster Board Session Sponsor
by the session chair of the session prior to and following the poster board session.
• Organisation’s logo on each poster board.• Opportunity to provide signage at own expense during
the poster board session.
NB: The committee reserves the right to amend sessions as circumstances dictate.
OR Conference Symposium (multiple opportunities)
• Naming rights to one (1) Conference Symposium.• Acknowledgment as a Conference Symposium
Sponsor on all program literature. • Acknowledgment as a Conference Symposium
Sponsor by the session chair / facilitator.• Projection of organisation’s logo on the screen at
the beginning and conclusion of the sponsored symposium.
NB: The committee reserves the right to amend sessions as circumstances dictate.
BE RECOGNISED • Recognised as the Award Sponsor on all promotional
e-broadcasts in the lead up to the Conference. • Recognised as a sponsor on company representatives’
name badge.
BE PROMOTED • Organisation’s logo on Conference marketing
and promotional materials including logo and 50 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as a Bronze Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) Conference registration, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
BONUS • Conference endorsement - your organisation will
be entitled to use the endorsement phrase: “Bronze Sponsor of ARSC2019: the Australasian Road Safety conference” until September 2019.
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Leading the Way – Towards Zero
USB SPONSOR$5,500 + GST Exclusive Opportunity
BE RECOGNISED • Recognised as the USB Sponsor on all promotional
e-broadcasts in the lead up to the Conference.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED • Organisation’s logo, co-branded with Conference
logo, on the official USBs sourced by the Conference Organiser.
• Organisation’s logo on Conference marketing and promotional materials including logo and 50 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as the USB Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
NB: The USB device will contain the ARSC2019 Conference Program Handbook and abstracts and will be inserted into the delegate satchels.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) Conference registration, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
BONUS • Conference endorsement - your organisation will
be entitled to use the endorsement phrase: “USB Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
NOTEPAD AND PEN SPONSOR$4,950 + GST Exclusive OpportunityThis represents an excellent opportunity to have your corporate brand and message put before every attending delegate each day of the Conference.
BE RECOGNISED • Recognised as the Notepad and Pen Sponsor on
all promotional e-broadcasts in the lead up to the Conference.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED • Organisation’s logo on the official notepads and pens
(provided by the sponsor at their own expense).• Organisation’s logo on Conference marketing
and promotional materials including logo and 50 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as the Notepad and Pen Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
NB: The notepads and pens will be inserted into the delegate satchels.
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) Conference registration, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
BONUS • Conference endorsement - your organisation will be
entitled to use the endorsement phrase: “Notepad and Pen Sponsor of ARSC2019: the Australasian Road Safety Conference” until September 2019.
15https://pecbookings.eventsair.com/arsc2019/sponsorshipBOOK NOW:
SUPPPORTER$2,750 + GST Unlimited Opportunities
BE RECOGNISED • Recognised as a Conference Supporter on all
promotional e-broadcasts in the lead up to the Conference.
• Recognised as a sponsor on company representatives’ name badge.
BE PROMOTED • Organisation’s logo on Conference marketing
and promotional materials including logo and 75 word company profile in the Conference Program Handbook, and logo projected in plenary session room.
• Website acknowledgment as a Conference Supporter with your organisation’s logo, 75 word profile and hyperlink to your organisation’s website.
• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).
DELEGATE LIST • Full (electronic) delegate list with name, organisation
and email address (subject to permission of delegate).
BE PRESENT • One (1) Conference registration, including attendance
to all sessions, morning teas, lunches and afternoon teas (when applicable).
BONUS • Conference endorsement - your organisation will be
entitled to use the endorsement phrase “Supporter of ARSC2019: the Australasian Road Safety Conference” until September 2019.
OTHER OPPORTUNITIESADVERTISEMENT IN THE CONFERENCE PROGRAM HANDBOOK• Full page (portrait) $890 + GST• Half page (landscape) $550 + GST
SATCHEL INSERTS – $550 + GST Insert providers will be permitted to supple a lightweight (up to 4 x A4 sized pages) brochure or corporate gift (excluding notepads, pens, USB, water bottles and coffee cups) for inclusion in the delegate satchels.
MAGAZINE INSERTS – $1,000 + GSTMagazine insert providers will be permitted to supply a magazine/journal (up to 120 A4-sized pages) for inclusion in the delegate satchels.
PRELIMINARY EXHIBITION OPENING TIMES(pending final program)
Wednesday 25 September 20197.30am – 7.30pm
Thursday 26 September 20198.00am – 3.30pm
Friday 27 September 20198.00am – 3.30pm
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Leading the Way – Towards Zero
EXHIBITION FLOOR PLAN
01 03 05
12
LOUNGE
14
02 04 06
1113
07
09
08
10
FOOD STATION
FOOD STATION
COFFEECART
2120 22
19
1716 18
15
2524 26
23
2928 30
27
FOYER M
ENTRANCE
FOYER N
HALL O
EXHIBITOR OPPORTUNITIES $3,830 + GSTMultiple Opportunities
To compliment the Conference program, an industry exhibition will be held in conjunction with the Conference. The Networking Lounge & Mobile Charge Bar, Welcome Reception, tea breaks and lunches will be served amongst the exhibition. These meals will be “stand up” to allow delegates to move freely through the exhibition space at all times.
As an exhibitor you will receive the following benefits:
• 1 x 3m x 3m x 2.4m high booth, including 2 x 150 watt spotlights; 1 x 4amp power outlet (note other equipment is available from the exhibition company at the exhibitors own cost).
• One (1) trade exhibition registration.
NB: Trade exhibition registrations include access to the exhibition hall, morning/afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.
• Organisation’s logo on Conference marketing and promotional materials including logo and 100 word company profile in the Conference Program Handbook.
• Website acknowledgment as a Conference Supporter with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.
• Full (electronic) delegate list with name, organisation and email address (subject to permission of delegate).
• Conference endorsement - your organisation will be entitled to use the endorsement phrase “Exhibiting Partner of ARSC2019: the Australasian Road Safety Conference” until September 2019.
NB: The exhibition floor plan is indicative only. The committee reserves the right to alter the floor plan at any time.
17https://pecbookings.eventsair.com/arsc2019/sponsorshipBOOK NOW:
SPONSORSHIP TERMS AND CONDITIONS
TO CONFIRM SPONSORSHIPTo book a sponsorship package, please visit the sponsorship booking portal at:
https://pecbookings.eventsair.com/arsc2019/sponsorship
Enter your company information (including uploading your company logo, profile and weblink), select the package and read and accept the sponsorship agreement. Once completed you will received a confirmation letter and tax invoice for a 50% of total payment due as a deposit. Your sponsorship package will be confirmed once the sponsorship agreement has been accepted and the deposit payment of 50% has been paid. Payment instructions will be highlighted in the booking portal.
SPONSORSHIP CONDITIONS• To confirm sponsorship, acceptance of the
sponsorship agreement in the sponsorship booking portal is required.
• The deposit of 50% of total payment due is required before any entitlements can be delivered (special arrangements can be made).
• The final balance is due by 31 August 2019. Payment terms are strictly 7 days after the tax invoice has been sent.
• All fees are in Australian dollars and exclude GST.
CANCELLATION POLICY• 25% cancellation fee will apply for cancellations
received prior to 8 March 2019.
• 50% cancellation fee will apply for cancellations received prior to 3 May 2019.
• 75% cancellation fee will apply for cancellations received prior to 26 July 2019.
• Cancellations received after 26 July 2019 will not be refunded.
• Notice of cancellation must be submitted in writing to [email protected]
LIABILITY/INSURANCEAll sponsors / exhibitors must have public liability insurance for the period of the exhibition. The Australasian College of Road Safety (ACRS), Premier Event Concepts (PEC) or the Adelaide Convention Centre (ACC) will not be responsible for any loss or injury that may occur to the sponsor / exhibitor, sponsor / exhibitor’s employees, registrants, the public or property from any cause whatsoever prior to, during and the subsequent period of the meeting. Sponsors / Exhibitors shall indemnify and hold harmless the ACRS, PEC and the ACC, from all liability (damage or accident) that might ensue from any cause resulting to or connected with the transportation, placing, removal or display of exhibits.
FOR FURTHER INFORMATION
For further information about the Conference, please visit www.australasianroadsafetyconference.com.au
Registration and program enquiries should be directed to:
Shanna SheldrickPremier Event Concepts
P: +61 437 377 107E: [email protected]
Sponsorship and exhibition enquiries should be directed to:
Amy RobertsPremier Event Concepts
P: +61 400 186 995E: [email protected]
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BOOK NOWhttps://pecbookings.eventsair.com/arsc2019/sponsorship
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