Microsoft Office 2007- IllustratedMicrosoft Office 2007- Illustrated
Working with ChartsWorking with Charts
Microsoft Office 2007-Illustrated
• Plan a chartPlan a chart• Create a chartCreate a chart• Move and resize a chartMove and resize a chart• Change the chart designChange the chart design
ObjectivesObjectives
Microsoft Office 2007-Illustrated
ObjectivesObjectives
• Change the chart layoutChange the chart layout• Format a chartFormat a chart• Annotate and draw on a chartAnnotate and draw on a chart• Create a pie chartCreate a pie chart
Microsoft Office 2007-Illustrated
• Chart planning guidelinesChart planning guidelines• Determine the purpose of the chart and Determine the purpose of the chart and
identify the data relationships you want identify the data relationships you want to communicate graphicallyto communicate graphically
• Determine results you want and decide Determine results you want and decide which chart type is most appropriatewhich chart type is most appropriate
• Identify the worksheet data you want the Identify the worksheet data you want the chart to illustratechart to illustrate
• Understand the elements of a chartUnderstand the elements of a chart
Planning a ChartPlanning a Chart
Microsoft Office 2007-Illustrated
• Chart elementsChart elements• The horizontal axis (The horizontal axis (x-axisx-axis) is also called ) is also called
the the category axiscategory axis• The vertical axis (The vertical axis (y-axisy-axis) is also called the ) is also called the
value axisvalue axis• The The z-axisz-axis is present in 3-D charts is present in 3-D charts• Area inside the horizontal and vertical Area inside the horizontal and vertical
axes is called the axes is called the plot areaplot area• The scale of measure on the y-axis is The scale of measure on the y-axis is
identified by identified by tick markstick marks
Planning a ChartPlanning a Chart
Microsoft Office 2007-Illustrated
Planning a ChartPlanning a Chart• Chart elements (cont.)Chart elements (cont.)
• A A data pointdata point is the value in a cell you is the value in a cell you select for your chartselect for your chart
• A A data markerdata marker visually represents each visually represents each data point in the chartdata point in the chart
• A group of related data points is a A group of related data points is a data data seriesseries
• A A legendlegend makes it easy to identify each makes it easy to identify each data seriesdata series
Microsoft Office 2007-Illustrated
Data marker
Horizontal axis
Vertical axis
Tick marks
Data point
Legend
Plot area
Chart elementsChart elements
Planning a ChartPlanning a Chart
Data series
Microsoft Office 2007-Illustrated
Common chart typesCommon chart types
Planning a ChartPlanning a Chart
Microsoft Office 2007-Illustrated
Creating a ChartCreating a Chart• To create a chart:To create a chart:
• Select a range of dataSelect a range of data• Use buttons on the Insert tab of the Use buttons on the Insert tab of the
Ribbon to create and modify a chartRibbon to create and modify a chart• An An embeddedembedded chart is one that is chart is one that is
inserted directly in the current inserted directly in the current worksheetworksheet
Microsoft Office 2007-Illustrated
Creating a ChartCreating a Chart• Sizing handlesSizing handles, the small series of dots , the small series of dots
at the corners and sides of the chart’s at the corners and sides of the chart’s border, indicate that the chart is border, indicate that the chart is selectedselected
• A A chart sheetchart sheet is a sheet in a workbook is a sheet in a workbook that contains only a chart, which is that contains only a chart, which is linked to the workbook datalinked to the workbook data
Microsoft Office 2007-Illustrated
Creating a ChartCreating a Chart
ClusteredColumn
chart type
Column charttypes
Column chart paletteColumn chart palette
Microsoft Office 2007-Illustrated
Moving and Resizing a ChartMoving and Resizing a Chart
• A chart is a graphic, or drawn objectA chart is a graphic, or drawn object• Not located in a specific cell or rangeNot located in a specific cell or range• An An objectobject is an independent element is an independent element
on a worksheeton a worksheet• Can be moved anywhere worksheet Can be moved anywhere worksheet
without affecting formulas or datawithout affecting formulas or data• Resize a chart by moving its sizing Resize a chart by moving its sizing
handles; move a chart by dragging ithandles; move a chart by dragging it
Microsoft Office 2007-Illustrated
Moving and Resizing a Chart Moving and Resizing a Chart
Middle-rightsizing handle
Moved and resized chartMoved and resized chart
Microsoft Office 2007-Illustrated
Changing the Chart DesignChanging the Chart Design
• Changing data values in the Changing data values in the worksheet automatically updates worksheet automatically updates the chartthe chart
• Chart Tools tabs can be used to Chart Tools tabs can be used to make specific changes in a chartmake specific changes in a chart
Microsoft Office 2007-Illustrated
Changing the Chart Design Changing the Chart Design
• Using the Chart Tools Design tab, Using the Chart Tools Design tab, you can:you can:• Change the chart typeChange the chart type• Modify the data range and configuration Modify the data range and configuration • Change the layout of objects Change the layout of objects • Choose from coordinating color Choose from coordinating color
schemes schemes • Move the location of the chartMove the location of the chart
Microsoft Office 2007-Illustrated
Changing the Chart DesignChanging the Chart Design
Currently selected chart
type
Chart typecategories
Change Chart Type dialog boxChange Chart Type dialog box
Microsoft Office 2007-Illustrated
Changing the Chart LayoutChanging the Chart Layout
• Chart Tools Layout tab makes it easy Chart Tools Layout tab makes it easy to create and modify individual chart to create and modify individual chart objectsobjects
• Using the Chart Tools Layout tab, Using the Chart Tools Layout tab, you can:you can:• Add shapes and text to a chartAdd shapes and text to a chart• Add and modify labelsAdd and modify labels• Change the display of axesChange the display of axes
Microsoft Office 2007-Illustrated
Changing the Chart LayoutChanging the Chart Layout
• Using the Chart Tools Layout tab, Using the Chart Tools Layout tab, you can (cont.):you can (cont.):• Modify the fill behind the plot areaModify the fill behind the plot area• Eliminate or change the look of Eliminate or change the look of
gridlinesgridlines• Create titles for the horizontal and Create titles for the horizontal and
vertical axesvertical axes• Add graphics or background colorAdd graphics or background color
Microsoft Office 2007-Illustrated
Changing the Chart LayoutChanging the Chart LayoutAxes titles added to chartAxes titles added to chart
Vertical axis title
Vertical axis labels
Chart title
Horizontal axis labels
Horizontal axis title
Chart Elements list arrow
Axis Titles button
Microsoft Office 2007-Illustrated
Formatting a ChartFormatting a Chart
• Chart Tools Format tab can be used Chart Tools Format tab can be used to make formatting enhancementsto make formatting enhancements• Change colors in a specific data seriesChange colors in a specific data series• Apply a style to a series using the Apply a style to a series using the
Shape Styles groupShape Styles group• WordArt, which lets you create curved WordArt, which lets you create curved
or stylized text, can be created using or stylized text, can be created using the WordArt Styles groupthe WordArt Styles group
Microsoft Office 2007-Illustrated
Formatting a ChartFormatting a ChartFormat Data Series dialog boxFormat Data Series dialog box
Click Border Color tocontrol line display
Click Shadow tocontrol shadow
settings
Microsoft Office 2007-Illustrated
Annotating and Drawing Annotating and Drawing on a Charton a Chart• A A text annotationtext annotation is a label that you is a label that you
add to a chart to further describe add to a chart to further describe datadata
• You can add shapes such as arrows You can add shapes such as arrows and boxes to a chartand boxes to a chart• Lines and arrows can be used to point Lines and arrows can be used to point
out exact locations you want to out exact locations you want to emphasizeemphasize
Microsoft Office 2007-Illustrated
Annotating and Drawing Annotating and Drawing on a Chart on a Chart
Text annotation
Text annotation on chartText annotation on chart
Microsoft Office 2007-Illustrated
Create a Pie ChartCreate a Pie Chart
• You can create multiple charts based You can create multiple charts based on the same worksheet dataon the same worksheet data• Different chart types can be better at Different chart types can be better at
emphasizing different parts of the dataemphasizing different parts of the data• In a pie chart, emphasize a data point In a pie chart, emphasize a data point
by by explodingexploding, or pulling that slice away , or pulling that slice away from the pie chartfrom the pie chart
• In In landscapelandscape orientation, the text runs orientation, the text runs the long way on the pagethe long way on the page
Microsoft Office 2007-Illustrated
Create a Pie ChartCreate a Pie Chart
Exploded pie sliceExploded pie slice
Microsoft Office 2007-Illustrated
SummarySummary
• Plan a chartPlan a chart• Create a chartCreate a chart• Move and resize a chartMove and resize a chart• Change the chart designChange the chart design
Microsoft Office 2007-Illustrated
SummarySummary
• Change the chart layoutChange the chart layout• Format a chartFormat a chart• Annotate and draw on a chartAnnotate and draw on a chart• Create a pie chartCreate a pie chart
Top Related