ENLISTMENT OF VENDORS

Bharat Petroleum Corporation Limited (BPCL), a Govt. Of India Enterprise wishes to

enlist experienced Vendors for carrying out various projects in Southern Region as

listed in our Website: www.bharatpetroleum.com

PLEASE SEE ‘BUSINESS OPPORTUNITY’ SECTION OF THE WEBSITE FOR FURTHER

DETAILS.

All Vendors who are already enlisted with BPCL should also submit their application form

for fresh registration.

Submission of application forms shall be at the following address:

Manager I/C Admin South

Bharat Petroleum Corporation Ltd

No.1, Ranganathan Gardens

Off 11th Main Road, Annanagar (West)

Chennai – 600 040

The application forms can be downloaded from our abovementioned website.

Last date for submission of duly filled in application forms shall be 20.01.2014

and it should be submitted with all the supporting’s in the above mentioned

address.

All application forms must be accompanied by a DD of Rs.1000/- drawn in favour of

M/s. Bharat Petroleum Corporation Ltd., payable at Chennai. Contractors to note

that separate applications accompanied by Rs. 1000/- Demand Draft under each

category is required to be submitted in case he/she is interested to apply for more than

1 (one) categories.

BPCL reserves right to enlist or reject any or all parties for registration without

assigning any reasons whatsoever it may be.

For any further queries you may please call:

1) Chilukuri Chaitanya, Executive Admin SR– 044-26142028 OR 9840891812

Email : chaitanyac@bharatpetroleum.in

2) Mickey Prem Singh, Dy. Manager Admin South – 044-26142027

Email : singhm@bharatpetroleum.in

Empanelment Criterion for registration of Contractors for various Projects (Listed

Above):

The empanelment of vendors is done for the following 4 categories listed below and the

vendors would be evaluated and shortlisted based on the empanelment criteria given in

Annexure-A

The Broad Scope of work for each category shall be as follows:

1. Construction of Additional Residential flats Chennai : Involves Construction of

residential housing complex (Stilt +4) consisting of 8 Nos of 3 Bed room flats [2 in each

floor each admeasuring a carpet area of approx 1300 Sqft] including civil, electrical,

plumbing, interior, water tank as well as other allied amenities/ works, The total built-

up area is approximately 20,000 sq.ft. at Annanagar, Chennai. The scope includes Civil/

Plumbing/ Electrical/ Interior/ Fire Fighting/ Landscaping Works and all allied works

in total

2. Construction of Additional Office space for Madurai Territory : Involves Construction of

additional Office Space in first floor on existing territory office including civil,

electrical, plumbing, interior, water tank as well as other allied amenities/ works. The

total area would be approximately 3,000 sq.ft. as first floor above the existing Bharat

Petroleum Territory Office at Pasulamai area Madurai. The scope includes Civil/

Interior/ Electrical/ Plumbing/ Fire Fighting/ Air Conditioning and allied works in

total.

3. Refurbishment of Toilets, Plumbing system, Sewage system etc. in Chennai. : Involves

refurbishment of toilets, plumbing system and sewage system including the interiors/

electrical works/ Plumbing Works & Exhaust System including all Allied works in total.

4. Refurbishment of Fire Fighting System in Chennai: Involves Refurbishment of Fire

Fighting System in Office/ Residential Premises including Plumbing/ Mechanical/

Electrical and all allied works in total.

IMPORTANT NOTES

1. All financial documents for the past three financial years, duly endorsed by

auditor (Audited: Balance Sheets, Profit loss statements, Solvency certificate

from Nationalised/reputed bank (obtained during 2013/2014).

2. The Corporation reserves the right to reject the contractor’s application, register

under lower class or in any discipline or function under the categories of work

on the basis of evaluation.

3. The Corporation reserves the right to suspend, de-register, demote or blacklist

the contractor’s name in case of failing to meet any of our requirements,

unsatisfactory performance or circumstantial evidence against the contractor.

4. The Enlistment is valid only for 3 Years from the date of confirmation

5. Registration with one region/ department of the Corporation does not

necessarily entitle the contractor the right to seek any or all tender documents of

the region/ department or from any other region/ department whatsoever.

APPLICATION FOR NEW REGISTRATION

Bharat Petroleum Corporation Limited

(A Government of India Enterprise)

Registration Category Applied for :

1. Contractors for Construction of Additional Residential flats Chennai.

2. Contractors for Construction of Additional Office space for Madurai Territory

3. Contractors for Refurbishment of Toilets, Plumbing system, Sewage system etc.

in Chennai

4. Contractors for Refurbishment of Fire Fighting System in Chennai

A. GENERAL INFORMATION

1. Name of Applicant : ……………………………………..

…………………………………….

2. Address for Communication : ……………………………………..

……………………………………..

……………………………………..

Telephone : ………………………………………

Mobile no : ……………………………………..

Fax : ………………………………………

Email : ……………………………………...

Manager I/C Admin South Bharat Petroleum Corporation Ltd No.1, Ranganathan Gardens Off 11th Main Road Annanagar (West) Chennai – 600 040

3. Please Submit the following details along with relevant documentary proofs

Detail/ Number Documentary Proof

(Copy to be submitted)

1. PAN Number PAN Card

2. PF Registration Number PF Registration

3. ESI Registration Number ESI Registration

4. LST/ VAT Number LST/ VAT Registration

Certificate

5. Service Tax Registration

Number

Service Tax Registration

Certificate

6. Excise Registration

Number

Excise Registration

Certificate

Kindly submit the copies of the above documents whichever is applicable.

B. ORGANISATION DETAILS

Constitution

Tick as below Documents to be attached. Enclosures

Attached

Sole Proprietorship Registration Certificate Yes/No

Partnership Partnership deed Yes/No

Private Ltd./Public Ltd. Prospectus, Memorandum of Yes/No

Association, Articles of Association

Public Sector Prospectus, Memorandum of Yes/No

Association, Articles of Association

C. DETAILS OF REGISTRATION AS PER THE ENLISTMENT CRITERION (REF

ANNEXURE-A)

1. Turnover Details

Financial Year Turnover

Rs. Lakhs

Enclosures

2010-11 1) Audited copies of Balance sheets of respective years

2) Audited Profit loss statement of respective years 2011-12

2012-13

2. Income Tax Returns Filing:

Financial Year IT Return

Filed (Y/N)

Enclosures

2010-11 1) Acknowledgment of IT Return Copy for

respective year 2011-12

2012-13

3. Maximum Value of Past Works –

[FOR COMPUTER DATA ENTRY– PLEASE FILL UP THIS & SUBMIT DOCUMENT AS PER THIS LIST IN SERIAL NUMBER]

LIST OF WORKS CARRIED OUT IN FINANCIAL YEAR – 2010-2011

NO DESCRIPTION CLIENT VALUE COMP. DATE ENCLOSURES *

1.

2.

3.

4.

5.

LIST OF WORKS CARRIED OUT IN FINANCIAL YEAR – 2011-2012

NO DESCRIPTION CLIENT VALUE COMP. DATE ENCLOSURES *

1.

2.

3.

4.

5.

LIST OF WORKS CARRIED OUT IN FINANCIAL YEAR – 2012-2013

NO DESCRIPTION CLIENT VALUE COMP. DATE ENCLOSURES *

1.

2.

3.

4.

5.

(YOU MAY GIVE SEPARATE ANNEX. EXCATLY IN THIS FORMAT WITH SUPPORTING

DOCUMENTS)

*Please enclose at least one of the following documents as enclosure

i. Work Order

ii. Purchase Order

iii. Contract Copy

iv. Completion certificate

4. SOLVENCY CERTIFICATE (To be submitted in the Format as per Annexure- B)

Maximum Extent of Solvency Banker’s Certificate

INR (in lakhs)……………….. (in terms of net worth)

5. Address Proof:

Enclosures a) The contractor is based in Chennai

or having fully functional Office in

Chennai (For Categories 1,2,3,4)

Sales and income tax returns

CST / VAT certificate

Certificate / registration document

issued by Sales Tax / Service Tax /

Professional Tax authorities

Telephone bill

*The Documentary Proof shall indicate

address in Chennai

b) The contractor is based in Madurai

or having fully functional Office in

Madurai (Only for Category 2)

-do-

*The Documentary Proof shall indicate

address in Madurai

D. MANPOWER EMPLOYED

Documents Enclosures

Required Attached

1. Total No. of persons in Employee Muster

Permanent employment Roll

Technical Employees : --------------------

Clerical Staff : --------------------

Labour Manpower : --------------------

2. Plant and Machinery Owned by the Contractor

SNo. Details of the Equipment Purchased in (Year)

(YOU MAY GIVE SEPARATE ANNEX. EXCATLY IN THIS FORMAT)

E. REGISTRATION WITH OTHER ORGANISATIONS

Kindly list the Name of Organization and registered value.

(Registration Certificate to be enclosed)

Documents Enclosures

to be attached Attached

1. Whether the applicant is registered Yes/No If yes, NSIC Yes

is registered as an SSI Certificate No

2. Whether the applicant has valid Yes/No If yes, ISO Yes

ISO Certification Certificate No

F. OTHER DETAILS

a) Whether the applicant is already registered in

this Organization

Yes/No

If Yes, Class : __________

Category:______________

Region:_________________

Dept: __________________

b) Whether the applicant has any Sister concern

registered in this Organisation.

Yes/No

If Yes, Class : __________

Category:______________

c) Whether the applicant is a partner/Major

shareholder of any firm Registered in this

Organisation

Yes/No

If Yes, Class : __________

Category:______________

d) Whether the applicant has executed any works

in the past for BPCL

Yes/No

If Yes, Location : _______________

Nature of Work

:_____________________________________

e) Whether the applicant has been blacklisted or

removed or de-registered from the approved

list or demoted to a lower class.

If yes, by any organisation in the past.

Name of Organisation._____________________

Date of Blacklisting : _______________________

Yes/No

f) Whether the applicant has gone for

Arbitration/Litigation for any of the past works

with any Organisation

If yes, Name of Organisation.

Name of Work

Nature of Arbitration.

Yes/No

_____________________________

_____________________________

_____________________________

g) Whether the applicant has any dismissed

employee of the Corporation in his

employment.

If Yes, Name

Yes/No

_______________________________

G. DECLARATION

1. I certify that I will not get myself registered as a contractor in this Organisation

in more than one name.

2. I certify that I / our partners / directors did not retire as an employee of this

organisation during the last two years. I also certify that I have neither such

persons under my employment nor shall I employ such persons within two

years of his retirement from this organisation except with prior permission.

3. I certify that I / our partners / directors are not relatives of the Managerial,

Accounts, Engineering or Materials employee of the Corporation (A near relative

may include wife, husband, parent, children, grand children, brothers, sisters,

uncles, aunts, cousins and their corresponding in laws).

4. I declare that all the above information is true to the best of my knowledge and

belief. I understand that, in case any of the above information is found to be false

or untrue in future. I / our firm shall be removed / blacklisted / debarred from

the registered list of contractors of this organisation.

Name : ……………………………………………………..

Address : ……………………………………………………..

……………………………………………………..

……………………………………………………..

Sign & Seal of Applicant

Annexure-A

Empanelment Criterion

Category Min Turnover (Per Year) in

the Last 3 Financial Years

Min. Value of 3 Distinct Jobs Carried

out during the last 3 Financial Years

(Each job value shall be greater than

value indicated below)

Minimum

Solvency

(Rs in Lakhs) (Rs in Lakhs) (Rs in Lakhs)

1. Contractors for Construction of Additional

Residential flats Chennai. 750 500 50

2. Contractors for Construction of Additional

Office space for Madurai Territory 150 100 20

3. Contractors for Refurbishment of Toilets,

Plumbing system, Sewage system etc. in Chennai 75 50 10

4. Contractors for Refurbishment of Fire Fighting

System in Chennai 75 50 10

Annexure-B

Format for Banker’s Solvency Certificate

Note - This certificate is to issued in a sealed envelope by the Banker.

1. Name of Banker : ______________________________________________

2. Address : ______________________________________________

______________________________________________

______________________________________________

______________________________________________

Telephone no. ______________________________________________

Fax no. ______________________________________________

3. Solvency limit

This is to certify that M/s__________________________________________ are solvent up to a maximum

of Rs. __________________________________________________________________________________( in words).

4. Term Loan limits : _______________________________________________

5. Cash Credit limits : _______________________________________________

6. Bank Overdraft limits : _______________________________________________

7. Other limits : _______________________________________________

8. Operation of Various Bank A/Cs Satisfactory / Not Satisfactory

Date. __________________ Signature of Bank Manager

DD/MM/YYYY Seal

CHECK-LIST OF DOCUMENTS TO BE SUBMITTED:

1. PROOF OF OWNERSHIP/ RENT RECEIPT

2. BUSINESS COMMENCEMENT CERTIFICATE

3. BALANCE SHEET, P&L A/C DULY CERTIFIED BY CA FOR LAST THREE YEARS

4. INCOME TAX CHALLANS FILED FOR LAST 3 YEARS

5. IN CASE OF A PARTNERSHIP FIRM- COPY OF DEED OF PARTNERSHIP

6. SERVICE TAX/ WCT/ VAT REGISTRATION CERTIFIACTE COPY.

7. LST AND CST COPY

8. PAN CARD COPY

9. PF, ESI, SSI REGISTRATION COPY

10. MAJOR JOBS EXECUTED- NAME OF PARTY ALONWITH ADDRESS AND VALUE

OF JOB EXECUTED DURING THE LAST 3 YEARS

11. SOLVENCY CERTIFIACTE

12. MANPOWER, P&M DETAILS

13. THE VENDOR SHOULD CLEARLY STATE MENTION THE CATEGORY APPLIED

FOR AND PROVIDE SUPPORTING DOCUMENTS AS APPLICABLE MEETING THE

PRE-QUALIFICATION CRITERIA.

14. SEPARATE APPLICATION FOR EACH CATEGORY

15. DD FOR Rs.1000/- IN FAVOUR OF ‘BHARAT PETROLEUM CORPORATION

LIMITED’. SEPARATE DD SHALL BE SUBMITTED FOR EACH APPLICATION IN

EACH CATEGORY.