DRAFT RISK ASSESSMENTS
OF
IBEC
84 – 86 LOWER BAGGOT STREET
DUBLIN 2
Safety Statement Part 2 of 2
(Section 6)
Prepared by: IBEC OHS Unit
Date: June 2009
TABLE OF CONTENTS Page No
______________________________________________________________________
6.0 SPECIFIC MEASURES FOR CONTROL OF SAFETY & HEALTH 59-62
Generic Assessments
6.1.1 Fire 65-67
6.1.2 Use of Electrical Equipment 68
6.1.3 Access / Egress 69-70
6.1.4 Manual Handling 71
6.1.5 Workplace Environment 72-73
6.1.6 Sanitary Facilities 74
6.1.7 Workplace Bullying & Harassment 75-76
6.1.8 Workplace Stress 77
6.1.9 Challenging Behaviour / Violence 78-79
6.1.10 Lone Working 80-81
6.1.11 Home Working 82-83
6.1.12 Driving in the Course of Work 84
6.1.13 International Travel 85
6.1.14 Non-Irish Nationals (whose first language is not English) 86
6.1.15 Passenger Lifts 87-88
6.1.16 Car Parks 89
6.1.17 Radon 90
Office Areas
6.2.1 Office Equipment 92-94
6.2.2 Meeting Rooms 95
6.2.3 No 84 Storage Area 96
6.2.4 General Storerooms and Storage Areas 97
6.2.5 Comms Room 98-99
Ground Floor Kitchen
6.3.1 Kitchen Environment 101
6.3.2 Kitchen Equipment 102-104
6.3.3 Kitchen Storeroom 105
Canteen / Kitchen
6.4.1 Canteen 107-108
6.4.2 Dry Food Store / Manager’s Office 109
6.4.3 Kitchen Environment 110
6.4.4 Kitchen Equipment 111-114
6.4.5 Kitchen Hygiene / Sanitary Facilities 115
TABLE OF CONTENTS Page No
______________________________________________________________________ Premises / Facilities
6.5.1 Post Room 117-118
6.5.2 Stationery Store 119
6.5.3 Tools / Equipment 120-121
6.5.4 Work at Height (generic) 122-123
6.5.5 Tank Room 124
6.5.6 Accessing Roof 125-126
6.5.7 Storage of Fuel 127
6.5.8 Heating Boilers 128
6.5.9 Bin Room 129
6.5.10 Baler 130
Print Room
6.6.1 Print Room Environment 132-133
6.6.2 Print Room Equipment 134-138
6.6.3 Hazardous Chemicals 139
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments _______________________________________________________________________________
59
RISK ASSESSMENT PROCESS
One of the General Duties of the employer under the Safety, Health, and Welfare at Work Act
2005 [Section 8 (2) (h)] requires that the employer carry out an assessment of the risks to
safety and health at the place of work. Details are provided in Section 19 of the Act. In the event of changes in the workplace, e.g., new workplace, new work practices, new
equipment, passage of time etc, these assessments must be updated.
Responsibility for Risk Assessments
The Board of Directors are responsible for providing the appropriate resources to ensure that
risk assessments are carried out, and updated in accordance with statutory requirements. The HR Manager is responsible for arranging for the risk assessments to be carried out in the
workplace, as appropriate. The HR Manager is responsible for facilitating the risk assessment process, for reviewing
assessments in compliance with Section 19 (3) of the Act, and for bringing them to the
attention employees, and relevant others in compliance with Section 20 (3) of the Safety,
Health, & Welfare at Work Act 2005. The following pages document the results of the risk assessment exercise carried out to assess
risks to employees at IBEC, 84-86 Lower Baggot Street, Dublin 2.
DEFINITIONS
The following terminology is used in the risk assessment forms, and definitions are provided
to facilitate an understanding of the context in which the terminology is used. Occupational Hazard
A hazard is something with the potential to cause harm, i.e., a substance, an item of
equipment / machine or a situation. Personnel at Risk
The person(s) likely to be exposed to the hazard – this includes non-employees. Likely Severity of Injury / Ill Health
This is the injury or ill health likely to occur to the person(s) exposed in the event that contact
with the identified hazard materialises, i.e., typical injury not extremes. Current Control / Preventive Measures
A control / preventive measure is any equipment, system, and maintenance procedure,
substitute article / substance, or personal protective equipment put in place to eliminate or
minimise a risk. These are the measures currently in place.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments _______________________________________________________________________________
60
Risk Assessment Process contd
Risk Level
A risk is the likelihood of potential harm from that hazard being realised.
The extent of the residual risk (i.e., risk level) will depend on:
The likelihood (L) of that harm occurring
The likely severity (S) of that harm (resultant injury or ill-effect / consequence), in the
event that contact with the identified hazard materialises
The population that might be affected by the hazard Residual risk levels are rated / categorised as follows:
Low
Medium
High Residual risk levels are those remaining after taking into account the current control /
preventive measures in place to mitigate risk. This includes following any procedures in
place, using any relevant training provided, and utilising, in the manner prescribed, any
Personal Protective Equipment (PPE) specified. Refer to the matrix below for the indices used and for the risk rating / level key.
Recommended Additional Controls
These are controls not currently in place but if implemented may reduce risk levels further.
These may comprise elements such as the provision of additional equipment (including safety
equipment), equipment maintenance, tests, checks, procedures and policies, the provision of
appropriate training, and Personal Protective Equipment etc. Some of these additional
controls may be required to ensure compliance with legislative requirements. Likelihood, Severity Indices & Risk Rating / Level Key
Likelihood Index
Risk Rating / Level Key / Risk Matrix
Almost certain 5 R(isk Level) = L(ikelihood) x S(everity)
Very likely 4 1 – 5 = Low Risk
Likely 3 6 – 15 = Medium Risk
Less than likely 2 16 – 25 = High Risk
Very unlikely 1
Sev
erit
y
5 5 10 15 20 25
Severity Index 4 4 8 12 16 20
Death 5 3 3 6 9 12 15
Permanent severe incapacity 4 2 2 4 6 8 10
Injury with 1 –2 weeks recovery time 3 1 1 2 3 4 5
Minor injury 2 1 2 3 4 5
No human injury 1 Likelihood
When assessing the likelihood of injury / ill health occurring, credit is taken for current
control measures in place.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments _______________________________________________________________________________
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Likelihood, Severity Indices & Risk Rating / Level Key contd
It may be possible to reduce the likelihood of occurrence, and the likely severity of injury / ill
health, and consequently the risk level, by implementing any additional control measures
recommended.
The Risk Assessments that follow were carried out in consultation with the HR Manager /
Safety Coordinator, Premises Manager, Facilities Administrator and employees throughout
the organisation, as appropriate.
Note:
These risk assessments are qualitative and subjective, and are intended to assist in reducing the
possibility of accidents and ill health in the workplace by bringing identified hazards to the
client’s attention. Within constraints of time and resources every effort has been made to
identify the hazards and recommend remedies where appropriate. It is not implied that all
other hazards are under control at the time of consultation for the assessments.
The assessments are advisory, and the client must make the final decisions.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments _______________________________________________________________________________
62
Abbreviations
BGU: Break Glass Unit
DSE: Display Screen Equipment
EA: Equality Authority
E-Exit: Emergency Exit
E-Stop: Emergency Stop
FOC: Free of Charge
FP: Flat Panel
H&S: Health and Safety
HSA: Health and Safety Authority
IBEC: Irish Business Employers Confederation
IS: Irish Standard
LRC: Labour Relations Commission
MH: Manual Handling
NIN: Non-Irish National (whose first language is not English)
OHS: Occupational Health and Safety
PPE: Personal Protective Equipment
RA: Risk Assessment(s)
REM: Remote Elevator Monitoring
RPII: Radiological Protection Institute of Ireland
SS: Safety Statement
SHWWA: Safety, Health, and Welfare at Work Act
SHWWGAR: Safety, Health, and Welfare at Work (General Application) Regulations
VDU: Visual Display Unit (same as DSE)
WC: Water Closet
Note:
Extracts / quotations from the legislation, and regulations in the body of the safety statement,
and in the risk assessments, are formatted in italics.
Extracts / quotations from the legislation, and regulations in the appendices to the safety
statement are formatted in plain text.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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65
Area:
Generic Areas
RA No:
6.1.1
Pg 1 of 3
Assessment Date:
17 & 19 June 09
Work Activity:
All Activities – Fire
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Fire
1. Potential fire hazards:
Accumulations of combustible materials
(in the presence of a source of ignition)
Electrical faults; overheating and / or
overloading of electrical panels; faulty
electrical equipment
Smoking
Arson Personnel at Risk:
1. Employees, visitors, contractors – all
personnel in building
Fire doors with intumescent strips, self-closers, and
“Fire Door Keep Shut” signs posted, are provided
throughout the building.
Electrical equipment turned off at night. Qualified,
competent electrical contractors carry out electrical
maintenance & repair work.
Contract cleaners clean all parts of the building.
Fire detection / alarm system with automatic
detectors, manual breakglass units (BGUs), and fire
alarm sirens provided throughout work areas.
Zoned fire alarm panel located behind Reception on
ground floor. Fire detection / alarm system tested to
IS3218 and appropriate records kept by Premises /
Facilities department.
Emergency lighting & illuminated emergency exit
signs, provided throughout. Emergency lighting
system tested to IS3218 and appropriate records
kept by Premises / Facilities department.
Appropriate fire extinguishers, e.g., CO2 and Foam,
and fire hose reels provided. Dry risers provided on
each floor and on pavement.
Fire blanket provided in Kitchens. Fire-fighting
equipment tested to IS3218 and appropriate records
kept by Premises / Facilities department.
See below
Carry out regular fire audits of all areas and take
action as appropriate.
Ensure electrical equipment unplugged, or turned
off at electrical sockets, as appropriate, at end of
day, including mobile phone chargers.
Ensure fire doors closed at close of business.
Provide ‘grab-bag’ 1st Aid kits for Fire Wardens
and First Aiders.
Ensure E-Exit route via No 84 is kept unobstructed
at all times.
Remove all unessential materials and equipment
from electrical panels / rooms. Keep locked.
Remove all unessential materials and equipment
from service ducts. Keep locked.
Remove painter’s materials etc from under main
stairway (lower ground floor).
Remove waste materials / equipment at smoking
area in car park.
Replace cover on fire hose reel in fire hose reel
press in car park.
Post additional Fire Action notices in all areas,
including ‘public’ areas, as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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66
Area:
Generic Areas
RA No:
6.1.1
Pg 2 of 3
Assessment Date:
17 & 19 June 09
Work Activity:
All Activities – Fire
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Fire contd
See above
Fire Action notices posted in common areas.
“Do Not Use Lift In Event Of Fire” signs posted in
lift cabins and at lift landings.
Fire Wardens have been appointed in each area.
If there are late meetings in the building, the
meeting convenor / leader acts as Fire Warden in
event of fire or other emergency.
The Chief Fire Warden arranges at least two fire
drills per annum. Appropriate records kept.
Smoking prohibited in compliance with Public
Health (Tobacco) (Amendment) Act 2004.
Monitored intruder alarm installed.
New employees provided with information /
training on fire and emergencies at induction.
Fire Register and E-Exit route drawings kept in fire
register box behind Reception. Fire Warden boxes
(with hi-vis vests etc) located on each floor.
The Security / Portering person on duty unlocks the
stairway gates from lower ground floor areas before
start of business each day.
Emergency exit routes as follows:
E-Exit Routes Lower Ground Floor:
Via car park
Via kitchen to back of building
Via canteen to side of building
See below
See above
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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67
Area:
Generic Areas
RA No:
6.1.1
Pg 3 of 3
Assessment Date:
17 & 19 June 09
Work Activity:
All Activities – Fire
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Fire contd
See above
Likely Severity of Injury / Ill Health (S):
1. Smoke inhalation, respiratory damage, serious
burns, death [5]
E-Exit Routes Ground Floor:
Via the front door
Via back stairway to back of building
Via No 84 E-Exit Routes Upper Floors:
Via main stairway to front door, No 84 or via
lower ground floor
Via back stairway to back of building E-Exit routes kept unobstructed at all times, &
checked regularly.
All mag lock doors and gates default to ‘open’ in
event of fire alarm activation.
Assembly Point is adjacent to bridge at Lower
Baggot Street. See also the following:
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Less than likely [2]
1. Medium
See above
Note:
While the risk rating is considered ‘medium’, the risk
is treated seriously due to the potential effects on
personnel & property.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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68
Area:
Generic Areas
RA No:
6.1.2
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Use of Electrical Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - Electricity
1. Contact by personnel with live electrical
conductors, e.g., faulty / over-loaded electrical
installation, equipment etc.
2. Fire from contact by combustible / flammable
materials with faulty electrical installation /
equipment generally. Personnel at Risk:
1. All personnel using / servicing electrical
appliances / installation, e.g., employees;
contractors; persons in vicinity of electrical
installations;
2. In event of fire (faulty electrics), all personnel
in building at risk.
Likely Severity of Injury / Ill Health (S):
1. Electrocution, severe burns, death [5]
2. Smoke inhalation, respiratory damage, serious
burns, death [5]
Competent electrical contractors carry out
electrical maintenance & repair work.
Unauthorised repairs & use of unauthorised
electrical equipment not permitted.
Electrical equipment is unplugged or turned off at
electrical sockets at night, as appropriate.
Damaged power leads shortened to remove
damaged section or replaced - never repaired.
No double adaptors used only fused multi-blocks.
High-powered electrical equipment plugged into
wall sockets, e.g., photocopiers, Dimplex heaters.
Low conductive rubber mats at panels in Comms
Room and Lift Plant Room. See also the following:
RA 6.1.1 ‘Fire’.
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1. Very unlikely [1]
2. Less than likely [2]
1. Low
2. Medium
Ensure RCDs tested regularly by operating ‘push
to test’ trip buttons. Keep appropriate records.
Ensure employees advised to report any loose
electrical connections, any electrical shocks, any
burning smell or blackening of leads or plug pins
or electrical faults in general.
Ensure electrical equipment unplugged, or turned
off at electrical sockets, as appropriate, at end of
day, including mobile phone chargers.
Ensure photocopiers plugged into wall sockets, as
far as practicable, and not into multiblocks.
Remove all unessential materials and equipment
from electrical panels / rooms. Keep locked. Post
“No Unauthorised Access” signs.
Post electrical hazard signs on doors to electrical
panels / rooms.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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69
Area:
Generic Areas
RA No:
6.1.3
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Access / Egress
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Access / Egress
- Slips, trips & falls account for approximately
one third of all workplace accidents.
There is the potential for injury in all areas.
1. Slips, trips, falls in external areas, including car
parks
2. Slips & falls in toilet / washroom areas
3. Trips & falls in event of trailing cables, loose
floor covering , poor storage (equipment,
materials on floors)
4. Trips & falls in event of poor lighting
5. Falls when accessing high storage
6. Impact by materials falling from high storage
7. Potential for serious injury in event of
obstructed emergency escape routes. Personnel at Risk:
1-4. Employees, visitors, contractors etc
5-6. Employees
7. All personnel in building
Car park areas level, with marked parking bays.
Good lighting in car park areas.
Entrance to building from public street.
Non-slip mat (in well) in entrance hallway.
Spills cleaned up in all areas as soon as noted, e.g.,
kitchens, canteen, & toilet / washroom areas.
Close-fitting carpet provided in office areas, lift
lobbies, stairs etc. Non-slip edging on main stairs.
Trailing cables kept to a minimum.
Contract cleaning personnel clean all areas daily, &
remove waste.
Floors reasonably clear of trip hazards, with some
exceptions.
Handrails, non-slip edging, & close-fitting carpet
provided on main stairway. Handrails and painted
concrete steps on back (protected) stairway. Hand
rails on external fire escape stairways.
Good natural and artificial lighting in building.
Emergency exit routes provided from all areas.
Emergency exit routes kept unobstructed at all
times, & checked regularly.
Passenger lifts provided in building.
See below
Ensure any trip hazards in car park areas reported
to Premises / Facilities as soon as noted.
Keep high storage to a minimum in office areas.
Ensure any high long-term storage is safe.
Provide additional hop-ups / steps for accessing
high storage as appropriate.
Some windows awkward to access to open and
close, e.g., in Room 2.9.
Consider if sash windows should have restricted
bottom openings & be opened from top with a
window pole.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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70
Area:
Generic Areas
RA No:
6.1.3
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Access / Egress
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Access / Egress contd See above
Likely Severity of Injury / Ill Health (S):
1-6. Bruising, broken bones [2] – [3]
7. Smoke inhalation, respiratory damage, serious
burns, death [5]
See also the following:
RA 6.1.1 ‘Fire’ – emergency exit routes etc.
RA 6.1.6 ‘Sanitary Facilities’
RA 6.1.15 ‘Passenger Lifts’
RA 6.1.16 ‘Car Parks’
RA 6.1.9 ‘Challenging Behaviour / Violence’
Section 5.0, ‘Fire & Emergency Arrangements’
See references to slips, trips, and falls throughout
these RAs. Likelihood of Injury Occurring (L):
1-7. Less than likely [2]
1-6. Low to
Medium
7. Medium
See above
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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71
Area:
Generic Areas
RA No:
6.1.4
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Manual Handling
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - Manual Handling (MH) MH injuries account for up to 35% of all
accidents reported to HSA each year.
1. General MH tasks in office areas: lifting /
moving photocopier paper and file boxes;
opening sash windows
2. Moving / transporting display backdrops etc
3. Moving / rearranging furniture
4. Moving / lifting catering supplies
5. Moving / lifting cleaning supplies
6. Moving / lifting print supplies / materials Personnel at Risk:
1-2. Employees
3. Premises / Facilities staff
4-6. Catering, cleaning, and print employees Note:
Pregnant Employees carrying out MH tasks may
be at risk. The level of risk, if any, will be
established during the pregnancy assessment for
the employee. See ‘Pregnant, Post-Natal, and
Breastfeeding Employees Policy’. Likely Severity of Injury / Ill Health (S):
1-6. Muscular strain, back / foot injuries [2]-[3]
Lifting of boxes of photocopier paper and file
boxes by office staff is infrequent in office areas.
Window poles provided in some areas to open
sash windows from top down.
Some display backdrops provided with wheels for
ease of handling.
Some backdrops more awkward than heavy.
Employees aware that they should not attempt to
lift heavy or awkward loads but to request
assistance as appropriate.
Cleaning, catering, and print contractors
responsible for MH assessments and MH training
for tasks carried out by own staff.
Likelihood of Injury Occurring (L):
1-3. Less than likely [2] to likely [3]
4-6. Depends on contractor control measures.
1-3. Low to
Medium
4-6. Depends
on controls
Carry out task specific MH assessments for MH
tasks with the potential to cause injury (mainly
back injury). Take appropriate action based on
results.
Provide job-specific MH training for employees
carrying out MH tasks with the potential to cause
injury (mainly back injury), e.g., Premises /
Facilities personnel, IT personnel, employees using
display backdrops, & other employees as
appropriate. Maintain signed records of all training.
Provide refresher training at appropriate intervals.
Ensure catering, cleaning, and print contractor
employees (on site) have been provided with MH
training as appropriate.
Consider providing window poles to open sash
windows from top down instead of opening from
bottom up. Engage a contractor to ‘free-up’ any
‘tight’ sash windows, if reasonably practicable.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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72
Area:
Generic Areas
RA No:
6.1.5
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
All Activities – Workplace Environment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Workplace Environment 1. Heat – if inadequate or too much
2. Lighting – if inadequate or too much (natural
or artificial)
3. Ventilation – if inadequate
4. Noise – if ‘excessive’ (from a ‘distraction’
viewpoint)
5. Workspace (at workstations) – if inadequate Notes:
Photocopiers, laser printers & fax machines
produce small amounts of ozone & dry heat,
which can contaminate office air. Other office
equipment may also produce dry heat. There is some (uncorroborated) evidence that
significant use of toners (photocopiers, laser
printers, faxes) may release particles into the
environment, & cause respiratory problems for
persons breathing them. Personnel at Risk:
1-5. Employees, on-site contractors
Central heating provided in the building.
Additional heaters used as required, e.g., Dimplex
oil-filled heaters.
Flush fluorescent lighting provided. Tubes
replaced as required.
Blinds provided in most areas, to attenuate natural
light.
Sash windows open fully.
Air handling provided in work areas. Air
conditioning units provided in some areas.
Desktop fans provided as required.
Photocopiers, laser printers and faxes generally
located in open plan areas and in corridors. Some
located in their own rooms.
Adequate breaks provided for employees.
Drinking water dispensers provided in work areas.
Good workstation space provided.
Noise levels are not an issue.
See below
Workplace Regulations 2007 state the following:
Regulation 7 - Room temperature.
“7 (1) (b) For sedentary office work, a minimum
temperature of 17.5° C, so far as is reasonably
practicable, is achieved and maintained at every
workstation after the first hour’s work”.
The HSA provide guidance as follows:
“The temperature levels in Regulation 7(1) (b) and
(c) are not comfort temperatures and do not
represent temperatures at which people can work
most efficiently”. “It is suggested that for most people an acceptable
temperature for office work lies within the range of
18 to 23 oC.
Provide blinds on all windows if daylight too
bright (without direct sunlight) – consult with users
locally
Note that it is difficult to access some windows to
open them, e.g., in Room 2.9 – review with staff.
Consider if sash windows should have restricted
bottom openings & be opened from top with pole.
Provide thermometers to monitor room
temperatures, as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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73
Area:
Generic Areas
RA No:
6.1.5
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
All Activities – Workplace Environment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Workplace Environment See above Likely Severity of Injury / Ill Health (S):
1. Colds, influenza, discomfort, dry eyes, throat
irritation, headaches [2]
2. Eye strain, headaches [2] – [3]
3. Colds, influenza, discomfort, dry eyes, throat
irritation, headaches [2]
4. Distraction, irritation, anxiety [2]
5. Irritation, work related upper limb disorders
(WRULDs) [2] – [4]
See above
Likelihood of Injury Occurring (L):
1-3. Less than likely [2]
4-5. Very unlikely [1]
1. Low
2. Low to
Medium
3-5. Low
Replace blown fluorescent tubes as appropriate.
Ensure adequate lighting turned on in corridor 3.
Paint ceiling in ‘Business Infrastructure’ work
area; review storage arrangements over desks; area
gets very warm – review.
Repair blinds at three workstations adjacent to
Room 3.22, in Room 4.9, and all other areas as
appropriate.
Review odours emanating from recycle bin in IT
area on 4th
Floor.
Replace hooks on windows (opening) in Room 4.9.
Air conditioning units not working in Training
Room and IT Training Room on 4th
Floor – repair.
Radiator not working in Room 4.6 – repair. Why is
heating on in building on warm (summer) days?
Investigate, and repair as appropriate, crack in wall
adjacent to window in Room 2.7.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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74
Area:
Generic Areas
RA No:
6.1.6
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
All Activities – Sanitary Facilities
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Sanitary Facilities – Toilets /
Washrooms / Shower Room 1. Slips, trips / falls – wet floors; materials on
floors etc
2. Disabled personnel getting into difficulty in
disabled toilet (on Ground Floor)
3. Person becoming incapacitated and locked in a
WC in toilet / washrooms
4. Legionella Bacterium: Exposure to water
droplets contaminated with Legionella
bacterium, e.g., anywhere there is a potential
for water mists / droplets, e.g., shower Personnel at Risk:
1. Employees, visitors, contractors
2. Employees, visitors
3. Employees, visitors, contractors
4. Employees
Likely Severity of Injury / Ill Health (S):
1. Bruising, broken bones [3]
2-3. Depends on individual & incident, e.g.,
anxiety, distress, physical injury from a fall
4. Legionnaire’s disease a potentially fatal form
of pneumonia. [4] – [5]
Sanitary facilities (toilets / washrooms) are
provided on each floor (off stairwells) in the
building. Sanitary facilities cleaned regularly.
WCs, Urinals (males), WHBs, H&C water,
Airblade dryers, mirrors provided in washrooms.
Extraction / air handling in toilet / washrooms.
Anti-slip tiles in toilets / washrooms / shower
room. Seat provided in shower room.
Staff aware to report wet floors as soon as noted.
Wet floors mopped dry as soon as reported.
Floors free of trip hazards.
Assist toilet in disabled toilet / washroom.
Emergency call button and reset button provided
in disabled toilet / washroom.
Water tanks emptied, cleaned, and sterilised
annually. Fittings sterilised annually, as
appropriate, e.g., showerheads.
Doors to WCs can be opened from outside in
event of emergency. Likelihood of Injury Occurring (L):
1. Less than likely [2]
2-3. Depends on individual and incident
4. Very unlikely (as far as is known) [1]
1. Medium
2-3. Depends
on individual
and incident
4. Low
Note disabled toilet / washroom in lobby of male
toilet / washroom on Ground Floor.
Establish where the emergency call button alarms
to when activated in disabled toilet / washroom.
Replace extract grid in ceiling in shower room.
Ensure sanitary & washing facilities adequate. See
HSA guidance to Workplace Regulations – sample
extract from Guidance to Regulation 20 below:
Provision for 91 – 100 male staff (urinals
installed):
Number WCs = 4
Number Urinals = 4
Number WHBs = 4
Above 100: 4+ 1WC, urinal and washbasin per 50
males or fraction thereof.
Provision for 91 – 100 female staff:
Number WCs = 8
Number WHBs = 8
Above 100: 8 +1 WC and washbasin per 25 persons
or fraction thereof.
Consider providing waste bins in toilet /
washrooms.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
75
Area:
Generic Areas
RA No:
6.1.7
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
All Work Activities – Workplace Bullying / Harassment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Workplace Bullying and
Harassment 1. Potential for bullying / harassment / sexual
harassment in workplace by management,
employees, contractors, members etc Personnel at Risk:
1. Management, employees, contractors
Policies & procedures are in place to help
prevent incidents of bullying, harassment, &
sexual harassment in first instance.
Policies & procedures are also in place to
address, & resolve any alleged incidents of
bullying, harassment, & sexual harassment that
may arise in IBEC. These are provided in
‘Employee Handbook’ – available to all staff.
HR Manager monitors sickness absence.
Patterns of behaviour that might indicate
bullying, harassment, or sexual harassment have
not been noted in workplace, e.g., exclusion,
intrusion, abuse, less favourable treatment,
aggression, excessive monitoring, humiliation,
manipulation (non-exhaustive list)
IBEC commits to complying with following
Codes of Practice:
HSA: Code of Practice for Employers and
Employees on the Prevention and Resolution of
Bullying at Work, 2007 LRC: Code of Practice Detailing Procedures for
Addressing Bullying in the Workplace (SI 17/02) EA: Code of Practice on Harassment and Sexual
Harassment at Work (SI 72/02)
See below
Ensure management provided with appropriate
training to identify, & address incidents of bullying,
harassment, & sexual harassment in the workplace.
Ensure all staff provided with appropriate training in
procedures for dealing with bullying, harassment, &
sexual harassment in workplace.
Ensure all bullying, harassment, & sexual
harassment incidents reported, recorded &
investigated thoroughly by management &
appropriate corrective actions implemented, as
provided for in IBEC Policies & Procedures.
Review policies regularly & update as appropriate,
in consultation with staff.
Review policies regularly & update as appropriate,
in consultation with employees.
Ensure that detailed prevention & resolution
strategies for ‘cyber bullying’ are included in
policies, i.e., bullying by email, mobile phone text
messages, or by Internet.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
76
Area:
Generic Areas
RA No:
6.1.7
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
All Work Activities – Workplace Bullying / Harassment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Workplace Bullying and
Harassment See above
Likely Severity of Injury / Ill Health (S):
1. Fatigue, acute anxiety, panic attacks, stress,
depression, etc [2] – [4]
HR Manager is the designated ‘contact person’
for bullying, harassment, & sexual harassment in
the workplace. She has been provided with
appropriate training, including following course
content:
Legislation
Defining bullying and harassment
Role of designated contact person
Conflict
Communication
Counselling
Policy and procedures See also the following:
Section 4.2 ‘ Dignity at Work Charter’
Section 4.3 ‘Workplace Anti-Bullying Policies &
Procedures’
Section 4.4 ‘Outline Policy on Workplace Stress’
RA 6.1.8 ‘Workplace Stress’ Likelihood of Injury Occurring (L):
1. Less than likely [2]
Low to
Medium
See above
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
77
Area:
Generic Areas
RA No:
6.1.8
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
All Work Activities – Workplace Stress
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Workplace Stress 1. Potential for workplace stress in employees
due to a number of work situations, e.g.,
Bullying, & harassment
Demands of the job
Poorly defined work roles / lack of control
Poor communications / relationships
Challenging behaviour This is a NON-EXHAUSTIVE list. Personnel at Risk:
1. All employees Likely Severity of Injury / Ill Health (S):
1. Psychological harm, e.g.,
Addictions, & dependencies
Depression
Anxiety
PTSD
Low self-esteem This is a non exhaustive list, severity [2] – [4] 2. Physical harm, e.g.,
Allergies
Back aches
Chest pains
Headaches
Heart disease
Dermatitis
This is a non exhaustive list, severity [2] – [4]
It is intended to formulate, adopt, implement and
disseminate a ‘Policy Workplace Stress’ to help
prevent workplace stress in first instance. See
Section 4.4.
HR Manager monitors sickness absence.
Symptoms that might indicate stress have not
been noted in workplace, e.g., changes in general
manner, demeanour, or behaviour at work, being
‘touchy’ or irritable at work, evidence of drug
and / or alcohol abuse etc (this list is non-
exhaustive). See also the following:
Section 4.2 ‘ Dignity at Work Charter’
Section 4.3 ‘Workplace Anti-Bullying Policies
and Procedures’
Section 4.4 ‘Outline Policy on Workplace
Stress’ RA 6.1.7 ‘Workplace Bullying / Harassment’ Likelihood of Injury Occurring (L):
1. Unlikely [2] to Likely [3]
1-2. Low to
Medium
Ensure management provided with appropriate
training to identify, & address incidents of stress in
the workplace.
Ensure all employees provided with appropriate
training in procedures for managing, & dealing
with stress in the workplace.
Ensure employees encouraged to report stress, and
ensure incidents are (confidentially) recorded and
investigated thoroughly by management and
appropriate measures taken.
Provide appropriate external counselling for
employees reporting workplace stress, & keep
appropriate records.
Review policies regularly and update as
appropriate, in consultation with employees.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
78
Area:
Generic Areas
RA No:
6.1.9
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
All Work Activities – Challenging Behaviour / Violence
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Challenging Behaviour / Violence 1. Potential for challenging behaviour / violence
from casual intrusion to building, to basement
or ‘apartment’ car park, to (unofficial) moped
park, at bicycle shed; at wheelie bin /
recycling area in basement car park.
2. Potential for challenging behaviour / violence
/ mass intrusion in event of protests /
industrial unrest by pressure groups. Personnel at Risk:
1. All employees (building); employees using
basement car parks; visitors
2. Employees, visitors, contractors.
Note:
Pregnant Employees may be at increased risk
from Challenging Behaviour. Level of risk, if
any, will be established during the pregnancy
assessment for employee. See Section 4.1
‘Pregnant, Post Natal, and Breastfeeding
Employees’ Policy’.
All external doors to building, with exception of
front entrance door (during business hours), are
closed / locked. Keypad and swipe card access to
No 84.
Security / Portering personnel on duty at
Reception desk opposite front door outside of
Receptionist times.
Fixed panic alarm provided at Reception desk
(alarms in Post Room).
Keypad access to pedestrian gate to / from car
park. Special ‘proximity’ card is required to open
vehicle car park gate – gate opens automatically
to exit.
Swipe card access to building via door ex
basement car park to lower ground floor.
Swipe card access to office areas from Ground
Floor to upper floors.
Course attendees sign in on course attendance
sheet.
IBEC employees may work late in building.
Security / Porters on duty in building from
7.00am to 9.00pm.
Monitored intruder alarm fitted. Designated
keyholders are nominated.
See below
Consider providing sign in with badge for visitors to
IBEC.
Course attendees sign in on attendance sheet,
consider providing badges.
Ensure employees informed what action to take in
event of intrusion and challenging behaviour.
Ensure any challenging behaviour / violent incidents
are reported, recorded, & investigated thoroughly by
management.
In event of employees ‘working alone’ in building,
ensure arrangements are adequate e.g., formalised,
authorised and documented, where appropriate.
Consider any safety procedures required for
employees, especially females, entering car and
moped parks if working late at night or alone.
Draw up procedures to deal with potential for mass
intrusion in event of protests etc.
New security arrangements are proposed for inner
front entrance door including intercom, swipe card
access (employees) and remote opening (from
Reception). Although there are glass (‘viewing’)
panels adjacent to the door, it would be prudent to fit
‘viewing panels’ in inner front door. Consult with
appropriate personnel (including staff).
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
79
Area:
Generic Areas
RA No:
6.1.9
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
All Work Activities – Challenging Behaviour / Violence
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Challenging Behaviour / Violence See above
Likely Severity of Injury / Ill Health (S):
1. Minor to severe injuries, stress, trauma [2] –
[4]
See above See also the following:
RA 6.1.10 ‘Lone Working’
RA 6.1.16 ‘Car Parks’ Likelihood of Injury Occurring (L):
1. Less than likely [2]
1. Low to
Medium
Evidence of ‘rough sleeping’ was noted in the
moped park, e.g., clothes, suitcase etc. Consider
prohibiting parking in this area and provide a car
park space in basement car park to accommodate 4 /
5 mopeds. Ensure gate opens electronically for
mopeds (in / out).
Note that back door from Kitchen to external escape
stairway may be open during business hours.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
80
Area:
Generic Areas
RA No:
6.1.10
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Lone Working (Generic)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Lone Working In the event of Lone Working by staff, the
following hazards should be assessed as a
minimum: 1. Incapacitation (without immediate assistance)
in event of sudden illness or serious accident
(trip / fall resulting in serious physical injury
or loss of consciousness).
2. Potential for violence in event of casual /
opportunistic intrusion.
3. Manual handling tasks – potential for injury
4. Jammed lift – entrapment
5. Fire – escape in the event of fire.
6. Faulty electrical equipment / installation –
potential for electric shock.
Note – A ‘Lone Worker’ Definition:
Croner: “A worker whose activities involve a
large percentage of their working time operating
in situations without the benefit of interaction
with other workers or without supervision”.
Personnel may work alone early in morning, late
at night, and at weekends.
‘Lone Working’ procedures being drawn up –
currently in draft format.
Pregnant Employees will not be permitted to
‘work alone’.
Lift provided with REM – remote elevator
monitoring. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Electricity’
RA 6.1.3 ‘Access / Egress’
RA 6.1.4 ‘Manual Handling’
RA 6.1.9 ‘Challenging Behaviour’
RA 6.1.15 ‘Passenger Lifts’
RA 6.1.16 ‘Car Parks’
RA 6.5.6 ‘Accessing Roof’
See below
Draw up ‘Lone Working Policy’ in consultation
with staff.
Expedite implementation of ‘Lone Working’
procedures.
Monitor any significant increase in lone working.
Carry out specific documented risk assessments, in
event of significant lone working by employees.
Ensure appropriate arrangements made if employees
working alone in building.
Maintain appropriate records of any significant lone
working.
Advise employees not to use lift if working alone in
building – use main stairwell.
Consider any safety procedures required for
employees, especially females, entering either car
park if working late at night.
Accessing roof (by Premises Manager) to carry out
weekly checks may be considered ‘Lone Working’
and ‘Accessing Roof’ RA should be referred to.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
81
Area:
Generic Areas
RA No:
6.1.10
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Lone Working (Generic)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Lone Working contd See above Personnel at Risk:
1-5. Lone workers Likely Severity of Injury / Ill Health (S):
1. Depends on incident / individual
2. Minor / severe injuries, trauma [2] – [4]
3. Muscular strain, back, foot injuries [2] – [3]
4. Anxiety, panic [2] – [3]
5. Smoke inhalation, respiratory damage, serious
burns, death [5]
6. Severe burns, electrocution, death [5]
Note:
The “Likely Severity of the Injury” depends on
the task being carried out at the time, the
individual, & the circumstances at the time. The
above are ‘typical’ injuries for the hazards listed.
See above
Likelihood of Injury Occurring (L):
1. Depends on incident / individual
2-5. Less than likely [2]
6. Very unlikely [1]
Note:
The “Likelihood of Injury Occurring” depends on
the task being carried out at the time, the
individual, the control measures in place at the
time, & the circumstances at the time. The above
are ‘typical’ likelihoods used in these risk
assessments for similar generic situations.
1. Depends
on incident /
individual
2-4. Low to
Medium
5. Medium
6. Low
See above
Note:
The “Risk Categories” are based on the “Likely Severity
of the Injury”, & the “Likelihood of Injury Occurring”,
& therefore as these are generic or “best estimates”,
may not accurately reflect particular episodes of ‘lone
working’ at a particular point in time. Therefore,
dynamic risk assessments are required for specific
episodes of prolonged ‘Lone Working’.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
82
Area:
Generic Areas
RA No:
6.1.11
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Home Working (Generic)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Home Working Assess at least the following potential hazards
for Home Working by employees: 1. Stress, isolation of lone working in home
2. Use of DSE workstation equipment
3. Carrying out manual handling tasks alone
4. Trips & falls in home environment
5. Potential for violence in event of intrusion
6. Potential for injury to other home users from
equipment etc.
7. Contact with live electrical conductors, e.g.,
faulty / damaged equipment
8. Fire in event of being alone (faulty electrics &
other factors in home) Personnel at Risk:
1-5. Home workers
6-7. Home workers, other home users
8. Home workers
Each Home Worker is provided with appropriate
workstation equipment, and a fire extinguisher.
Each Home Worker is provided with an ‘advice
sheet’ on safe work practices for Home Working. See also the following:
RA 6.1.10,‘Lone Working’
RA 6.2.1, ‘Office Equipment’
Section 4.1, ‘Pregnant, Post-Natal, and
Breastfeeding Employees Policy Statement’
Appendix 7, ‘Safety Guidelines For DSE Users’.
See below
Carry out documented inspection of each work area
to confirm suitability & to identify any significant
hazards. Take appropriate action based on results.
Carry out documented risk assessment for home
worker DSE workstation or train home worker to
carry out self-assessment. Take appropriate action
based on results.
Advise home worker not to lift / move anything too
heavy / awkward, but to seek assistance.
Provide home worker with guidance on dealing with
fire / emergency & what precautions to take.
Carry out assessments for any pregnant home
worker, as appropriate. Take appropriate action based
on results.
Provide home worker with advice on the risk of
violence, e.g., from intrusion.
Provide home worker with advice on how to prevent
injury to other home users from their work activities
& equipment.
Implement a ‘Home Working Policy’ to help ensure
home workers’ safety, health, & welfare is
adequately monitored & controlled. Include general
& specific guidance for employees in the Policy.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
83
Area:
Generic Areas
RA No:
6.1.11
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Home Working (Generic)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Home Working contd See above
Likely Severity of Injury / Ill Health (S):
1. Stress-induced illnesses [2] – [3]
2. Eyestrain, muscular fatigue, work-related
upper limb disorders, & stress [3]
3. Muscular strain, back, foot injuries [2] – [3]
4. Bruises, broken bones [3]
5. Minor / severe injuries, stress, trauma [2] – [4]
6. Bruising (mainly) [2]
7. Severe burns, electrocution, death [5]
8. Smoke inhalation, respiratory damage, serious
burns, death [5]
Note:
IBEC recognises that home workers have a right
of privacy in their homes & that the reduction of
risks will arise from a positive partnership
between IBEC & its home-working employees.
See above
Likelihood of Injury Occurring (L):
Assess in consultation with each home worker,
taking into account each home working situation.
Assess with
each Home
Worker
Make appropriate arrangements for consultation with
home workers.
Carry out appropriate risk assessments in
consultation with home workers.
Identify specific training needs & provide
appropriate information & training.
Ensure appropriate records maintained of any
actions taken to help ensure home workers’ safety
& health & to provide proof of compliance with
legal requirements.
Divide records into following 3 main categories:
Actions taken to set up home workers, from initial
risk assessment to equipment supply
Audit & Check Reports, i.e., information gathered
from periodic visits, telephone discussions about
working practices etc
Communication, i.e., ensuring home workers
know what to do & how, which includes
information, training & instruction etc
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
84
Area:
Generic Areas
RA No:
6.1.12
Page 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Driving in Course of Work
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - Driving in Course of Work 1. Traffic congestion
2. Weather, other motorists, use of mobile
phones –road traffic accidents (RTAs)
3. Road rage, with / without violence
Personnel at Risk:
1-3. Employees who drive / travel in course of
work
Likely Severity of Injury / Ill Health (S):
1. Frustration, irritation – headaches etc [2]
2. Minor to severe injuries, death [2] – [5]
3. Minor to severe personal injuries, stress [4]
Employees licensed & insured to drive.
Road traffic legislation complied with.
Employees driving company cars responsible for
regular checks of wipers, lights, tyres etc.
Appropriate action taken in event of defects.
Company cars serviced / maintained in line with
manufacturers’ recommendations.
AA membership provided for company cars.
Hands-free mobile phone kits provided in
company cars. Employees are required to
‘pullover’ to make, & receive telephone calls
from vehicle.
Sufficient time allowed for journeys. Adequate
breaks taken during long journeys.
Overnights provided in hotels, as appropriate.
Employees driving their own cars in course of
work are responsible for own car maintenance.
Some defensive driving training provided. See also the following RAs:
RA 6.1.9, ‘Challenging Behaviour / Violence’
RA 6.1.10 ‘Lone Working’ Likelihood of Injury Occurring (L):
1. Less than likely [2] to likely [3]
2-3. Less than likely [2]
1. Low to
Medium
2. Low to
Medium
3. Medium
Assess if further defensive driving courses need to be
provided to personnel who drive regularly in the
course of work.
Investigate & take appropriate action on any road
rage or challenging behaviour / violent incidents.
Keep mobile telephone calls to employees driving in
course of work to a minimum (necessary calls only),
use voice messaging in preference.
Provide appropriate safety equipment for persons
who drive in course of work, e.g., warning triangle,
disposable camera, fire extinguisher, hi-vis vest,
hand lamp, 1st Aid kit, and gloves, as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
85
Area:
Generic Areas
RA No:
6.1.13
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
International Travel
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - International Travel – Generic
RA Hazards can be:
Travel related – RTAs, plane crash etc
Work related – trips / falls; bullying /
harassment
Health related – exposure to disease
Personal security related – violence (from
local criminal, or political activity, or civil
unrest) Personnel at Risk:
1. Employees travelling abroad in the course of
work Likely Severity of Injury / Ill Health (S):
1. Minor to severe injuries / ill-health, death [2] –
[5]
International travel can be to any part of the
world, but is mostly to Europe and the UK.
Appropriate precautions taken for international
travel, including insurance cover
Likelihood of Injury Occurring (L):
Depends on country, person, circumstances etc.
Depends – but
likely to be in
range Low to
Medium for
most travel.
Carry out ‘dynamic’ risk assessments prior to travel,
as appropriate.
Provide safety, health, and welfare guidance to
personnel travelling abroad on behalf of IBEC.
Visit the following websites, which provide advice on
travelling abroad, including specific advice for
women travelling abroad: http://www.witi.com/careers/2004/travelsafety.php
http://www.fco.gov.uk/en/travelling-and-living-
overseas/
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
86
Area:
Generic Areas
RA No:
6.1.14
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
All Activities (Non-Irish National whose first language is not English)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Non-Irish Nationals (whose 1
st
language is not English) – NINs.
Generic RA – where there may be any doubt
about NINs’ understanding of safety, health,
and welfare information, instructions etc,
consider the following risk assessment: 1. All relevant hazards associated with their
workplace / work activities, as documented in
these RAs
2. Language issues – fluency, nuances of
language, slang etc
3. Incompatibility of any relevant qualifications Personnel at Risk:
1-3. NINs – to a greater or lesser extent
Likely Severity of Injury / Ill Health (S):
1-3. Depends on tasks, work activities, hazards,
safety information, instruction, training etc
There are very few IBEC employees who are
non-Irish nationals, whose first language is not
English. They are all business professionals and
have fluent English.
Management aware of hazards associated with
not having English as a first language with
regard to safety, health, and welfare, & take
appropriate measures to secure the safety, health,
& welfare of all employees.
A significant number of NINs are employed at
IBEC by the Cleaning, Catering, and Security /
Portering contractors. Their respective contractor
employers are responsible for their safety,
health, and welfare. See also the following:
Section 3.10 ‘Non-Irish Nationals (whose 1st
language is not English)’
All relevant RAs (where Non-Irish Nationals
work).
See (generic) recommended additional controls Likelihood of Injury Occurring (L):
1-3. Depends on control measures in place
1-3. Assess
after a review
of policies, &
procedures in
place
Emphasise all relevant safety, health, and welfare
arrangements in place at (NIN) employee induction.
Bring SS & relevant RAs to their attention, & ensure
that they understand them.
Consider safety, health, and welfare needs of
employees who may not speak English fluently.
Consider what needs to be done to ensure training,
information, & instruction has been understood, &
acted upon.
Ensure NINs know how, & with whom they can raise
any concerns about their safety, health, & welfare, &
about any emergency arrangements or procedures.
Keep appropriate records.
Confirm with contractors that adequate and
appropriate safety, health, and welfare information,
instruction and training has been provided to their
NINs.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
87
Area:
Generic Areas
RA No:
6.1.15
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Passenger Lifts
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - Passenger Lifts (Lobby Areas) Accidents with modern lift systems are rare but
when they occur they are usually serious 1. Lift failure – collapse
2. Trapped in lift in event of power failure
3. Trapped in lift in event of fire with associated
power failure Personnel at Risk:
1-3. Employees, visitors, contractors
Likely Severity of Injury / Ill Health (S):
1. Significant injuries, death [5]
2. Anxiety, panic [2] – [3]
3. Smoke inhalation, respiratory damage, serious
burns, death [5]
Lifts provided with automatic emergency brakes
and emergency lift ropes, which will hold a lift
even in the event of main rope failure.
Lifts regularly maintained, and statutory and
insurance tests / checks carried out as required.
Premises Manager keeps records.
Lifts have interlocks on doors to ensure they
cannot open until they are at a landing.
Non-slip floor covering, lift mirror, handrails, and
lighting in lift cabin. Max Load (1000kg) posted
in lift cabin.
Alarm bell in lift cabin, lift remotely monitored –
REM.
“Do Not Use Lift In Event Of Fire” sign posted
inside lift cabins and at lift lobbies.
Employees aware to report any defects they
notice in lifts. Likelihood of Injury Occurring (L):
1. Very unlikely [1]
2-3. Less than likely [2]
1. Low
2. Low to
Medium
3. Medium
Ensure Premises / Facilities personnel trained to
take a jammed lift safely to a landing.
Clarify if lifts descend to ground floor and remain
there, and lift doors open, in event of fire alarm
activation.
Lift should not be used if an employee is alone in
building, e.g., early mornings, late nights or at
weekends.
Ensure employees informed to report anything
unusual about lift operation, in particular the
following faults:
Lifts stopping substantially above or below
fixed floors (landings)
Lift door not closing properly
Unusual noises or bumping of lift cabins during
travel between floors etc.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
88
Area:
Generic Areas
RA No:
6.1.15
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Passenger Lifts
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - Passenger Lifts (Lift Plant Room) 1. Redundant materials; cable runs (on floor) –
trips / falls
2. Lift ropes; brake pulleys – entanglement
3. Contact with live electrical conductors
4. Build up of frictional heat; faulty electrical
equipment / installation – fire Personnel at Risk:
1-3. Premises / Facilities personnel, lift service
contractors
4. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Bruising, broken bones [2] – [3]
2. Lacerations, amputations [3] – [4]
3. Electrocution, severe burns, death [5]
4. Smoke inhalation, respiratory damage, serious
burns, death [5]
Lift plant room door kept locked – swipe access.
No unauthorised personnel admitted to lift plant
room – appropriate signage posted.
Good workspace in Lift Plant Room.
Checker plate ‘bridge’ with yellow / black hazard
stripes fitted over cable trunking on floor.
Rope & brake pulleys partially guarded (mesh).
E-Stop buttons provided on each lift motor.
Entanglement pictogram warning signs posted.
Low conductivity rubber mats at lift panels.
Lifts regularly maintained, and statutory and
insurance tests / checks carried out as required.
Premises Manager keeps records.
Foam fire extinguisher provided. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1-2. Less than likely [2]
3. Very unlikely [1]
4. Less than likely [2]
1. Low to
Medium
2. Medium
3. Low
4. Medium
Remove any waste /redundant materials and
equipment.
Consider if rock wool should be replaced on steel
girders – review all fire retardant measures in room.
Ascertain the origin and identity of the ‘red dust’ on
lift motor (especially lift ’B‘) and floor etc.
Premises / Facilities personnel should not access
plant room without informing each other, and
especially if ‘lone working’ in the building.
Ensure CO2 extinguishers provided in lift plant
room.
Review guarding of ropes and brake pulleys in lift
plant room. Note:
The following signs on lift plant room door (mag
locked – swipe card access):
“Danger – Lift Machine. Door To Be Kept Locked”.
“Access Forbidden To Unauthorised Persons”.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
89
Area:
Generic Areas
RA No:
6.1.16
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Car Parks
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Car Parks (basement and
apartments) Main hazards associated with Car Parks: 1. In event of oil spills, uneven ground, waste
materials, icy conditions, poor lighting – slips,
trips, falls
2. Vehicles, and pedestrians in car park – impact
3. Vehicles and vehicles in car park – impact
4. Vehicle exhaust fumes in car park – irritant
5. Vehicle fire in basement car park – smoke
6. Intrusion to basement car park – violence Personnel at Risk:
1-6. Employees, (visitors and contractors
occasionally)
Likely Severity of Injury / Ill Health (S):
1-3. Bruising [2]; broken bones [3]
4. Respiratory irritation [2]
5. Severe respiratory irritation [2] – [4]
6. Minor to severe injuries, stress, trauma [2] –
[4]
Car park areas level with lined parking bays.
Good lighting provided.
Only a small area in basement car park exposed
to potential icy conditions. Apartment car park
spaces exposed.
Employees take care in car parks – as drivers and
pedestrians. Pedestrian ‘traffic’ low.
Good passive ventilation in car park.
Keypad access to pedestrian gate to / from
basement car park. Special ‘proximity’ card
required to open vehicle car park gate. Gate
opens automatically to exit. Gates default to open
in event of fire alarm activation.
Swipe card required to access lower ground floor
of building from basement car park.
Remote control ‘(zapper’) used to enter / exit
apartment car park. See also the following:
RA 6.1.9 ‘Challenging Behaviour / Violence’
RA 6.1.10 ‘Lone Working’. Likelihood of Injury Occurring (L):
1-3. Less than likely [2]
4-5. Very unlikely [1]
6. Less than likely [2]
1-3. Low to
Medium
4-5. Low
6. Low to
Medium
Remove and safely dispose of waste materials /
equipment at back wall of basement car park.
Consider if CCTV monitoring required in basement
car park. Note:
The PWC car park was not seen.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
90
Area:
Generic Areas
RA No:
6.1.17
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
All Activities – Radon Gas
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Radon Gas 1. Radon Gas – colourless, odourless, tasteless
naturally occurring radioactive gas Personnel at Risk:
1. Employees
Likely Severity of Injury / Ill Health (S):
1. Respiratory injury, lung cancer [5]
Dublin city centre appears to be in an area where
1% to 5% of houses may have radon levels
above 200Bq/m3.
A "high radon area" is one in which more than
10% of houses are predicted to have radon levels
in excess of the 200Bq/m3 reference level - (ref
Radiological Protection Institute of Ireland).
The reference level for workplaces is 400Bq/m3
averaged over any 3-month period. Likelihood of Injury Occurring (L):
1. Assess when adequate information to hand
1. Assess
when
adequate
information
to hand
Ascertain if radon monitoring has been carried out in
building or if a radon barrier has been installed. If
monitoring hasn’t been carried out, contact RPII for
information, advice and appropriate action to take, if
any. See also website at www.rpii.ie
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
92
Area:
Office Areas
RA No:
6.2.1
Pg 1 of 3
Assessment Date:
17 & 19 June 09
Work Activity:
Office Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - General Office Equipment 1. Some potentially hazardous machines /
equipment, e.g., photocopier, printers, fax m/c,
shredders etc, with internal moving parts, hot
elements / surfaces, toners, sharp cutting
edges.
2. Impact with open drawers of filing cabinets;
tipping over of filing cabinets
3. Trailing cables, materials on floor, loose or
worn carpet / floor covering – trips / falls
4. Impact by materials falling from high storage;
falls accessing high storage
5. Materials falling from window sills to external
areas – impact
6. Contact with live electrical conductors.
7. Faulty electrics – fire Notes:
Photocopiers, laser printers & fax machines
produce small amounts of ozone & dry heat,
which can contaminate office air. Other office
equipment may also produce dry heat. There is some (as yet uncorroborated) evidence
that significant use of toners may release
particles into environment, & cause respiratory
problems for persons breathing them.
Photocopier covers interlocked – they stop when
opened.
Windows open to provide natural ventilation.
Fans provided. Air conditioning provided in
some areas.
Staff aware of hazards of shredders, e.g., getting
ties / scarves or loose clothing & long hair
caught in shredders. Shredder openings too
narrow for fingers. Some shredders won’t
operate with doors open. Safety symbols posted
Anti-tilt mechanisms provided in filing cabinets
– only one drawer can be opened at a time.
Drawers kept closed when not in immediate use.
Trailing cables taped, as appropriate and reduced
to a minimum.
Close fitting carpet / floor coverings provided in
all areas.
Steps or hop-ups provided. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
RA 6.1.3 ‘Access / Egress’
RA 6.1.5 ‘Workplace Environment’
Section 5.0 ‘Fire & Emergency Arrangements’
See below
Advise employees not to store materials or equipment
on window sills.
Keep high storage to a minimum in office areas.
Provide additional hop-ups or steps as required.
Consider sanitising / cleaning IT equipment, e.g.,
telephones, DSE equipment (especially keyboards,
mice, screens), fax machines etc, to remove bacteria,
at least once / annum, & help reduce colds, influenza,
especially in winter.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
93
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
94
Area:
Office Areas
RA No:
6.2.1
Pg 2 of 3
Assessment Date:
17 & 19 June 09
Work Activity:
Office Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - General Office Equipment
Personnel at Risk:
1-5. Employees
6. All personnel in building Likely Severity of Injury / Ill Health:
1. Hand / finger injury & burns, potential
respiratory problems (toners) [2] – [3]
2-4. Bruising [2]; broken bones [3]
5. Bruising [2]; broken bones [3]; death [5]
6. Severe burns, electrocution, death [5]
7. Smoke inhalation, respiratory damage, serious
burns, death [5]
See above
Likelihood of Injury Occurring (L):
1-5. Less than likely [2]
6. Very unlikely [1]
7. Less than likely [2]
1-2. Low to
Medium
3. Medium
4-5. Low
6. Medium
See above
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
95
Area:
Office Areas
RA No:
6.2.1
Pg 3 of 3
Assessment Date:
17 & 19 June 09
Work Activity:
Office Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Office Equipment contd – Display
Screen Equipment (DSE) 1. Working with DSE workstation – potential
hazards:
Non-movement by operator
Poor workstation design / set-up
Unsuitable furniture
Inadequate space
Poor equipment
Poor lighting
Working for long periods without a break Personnel at Risk:
1. Personnel who spend > 1 hour per day
continuously working with DSE & using DSE
workstation for a substantial part of their
work.
Likely Severity of Injury / Ill Health (S):
1. Eyestrain, muscular fatigue, work-related
upper limb disorders, & stress etc, especially
for ‘significant’ users [3] – [4]
[‘Significant’ use – more than one hour per day
continuous use]
Some documented DSE assessments carried out
in compliance with Part 2, Chapter 5: SHWW
(General Application) Regulations 2007: ‘Display
Screen Equipment’. Assessors trained.
Flat panel screens provided at workstations.
Screens provided with good definition & a range
of adjustments to help ensure user comfort.
Fully adjustable chairs provided.
Good workspace provided.
Good natural and artificial lighting provided.
Task lighting provided as required.
Blinds provided on some windows.
Users provided with adequate breaks.
Eye / eyesight tests provided every two years for
significant users. Appropriate records kept.
DSE users provided with information on good
ergonomic workstation set-up.
Keyboards, laptop stands, screens, and docking
stations provided for laptop users, as required. See also the following:
RA 6.1.5, ‘Workplace Environment’
Appendix 7, ‘Safety Guidelines for DSE Users’ Likelihood of Injury Occurring (L):
1. Less than likely [2]
1. Medium
Complete documented assessments for remainder of
DSE users.
Significant number of “managers” chairs (not fully
adjustable) in use. Ensure all significant DSE users
offered fully adjustable chairs in compliance with
DSE Regs, & importance of adjustments explained
to them.
Consider whether all windows should be provided
with blinds to attenuate daylight, apart from
sunlight. Consult with users in relevant areas.
Review workstation layouts in FDII open plan area
and consider alternatives, in consultation with staff.
Remove materials from under desks.
Remove materials from under desks in all areas –
these are not storage areas.
Review “highish” partitions in Room 2.20 – lower
partitions might improve environment.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
96
Area:
Office Areas
RA No:
6.2.2
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Meeting Rooms
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - Meeting Rooms (Ground Floor
and Upper Floors) 1. Loose floor covering; materials on floor;
trailing cables – trips / falls
2. Fatigued furniture – falls
3. Opening windows – manual handling
4. MH of furniture and equipment
5. MH of folding tables – pinching / crushing
6. Contact with live electrical conductors
7. Faulty electrics – fire Personnel at Risk:
1-2. Meeting room users
3-6. IBEC staff
7. All personnel in building
Likely Severity of Injury / Ill Health (S):
1-2. Bruising, broken bones [2] – [3]
3-4. Back injury, muscular strain [2] – [3]
5. Bruises, lacerations, broken fingers [2] – [3]
6. Severe burns, electrocution, death [5]
7. Smoke inhalation, respiratory damage, serious
burns, death [5]
No materials on floors in Meeting Rooms.
Trailing cables kept to a minimum. Trailing
cables ‘taped down’ with duct tape.
Furniture checked regularly, and replaced as
appropriate.
Meeting Rooms provided with fire doors with
self-closers.
“Fire Door Keep Shut” signs on Meeting Room
doors.
Fire extinguishers provided in corridors See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Less than likely [2]
2. Very unlikely [1]
3. Likely [3]
4-5. Less than likely [2]
6. Very unlikely [1]
7. Less than likely [2]
1. Low to
Medium
2. Low
3. Medium
4-5. Low to
Medium
6. Low
7. Medium
Review trailing cables in Meeting Rooms – ensure (as
a minimum) that duct tape is used to ‘tape down’
trailing cables in Meeting Rooms. Ensure duct tape
provided in Meeting Rooms.
Ensure trainers inform course participants of action in
event of fire.
Ensure meeting facilitators inform visitors of action in
event of fire.
Provide a set of (laminated) H&S instructions to
Meeting Room users to include the following:
Action in event of fire
Tape down trailing cables
Seek assistance with MH, as appropriate
Do not use chairs to stand on to access height
Only IBEC staff to open windows – from top with
window pole (if applicable)
Place all waste in appropriate containers
Report any H&S issues to Premises / Facilities
Etc – consult with relevant staff
Consider if sash windows should be opened from top
with window pole. Consider if sash windows should
have restricted opening (from bottom).
Review heavy folding tables in Ground Floor meeting
rooms – potential for hands to be crushed if folding
and moving tables.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
97
Area:
Office Areas
RA No:
6.2.3
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
No 84 Storage Area
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - No 84 Storage Area 1. Loose floor covering; materials on floor; –
trips / falls
2. Accessing high storage – falls
3. Collapse of shelving – impact
4. Materials falling from high shelving – impact
5. Manual handling (MH) of materials on / off
shelving
6. Accumulations of combustible materials –
fire; obstruction of E-Exit route Personnel at Risk:
1-5. Premises / Facilities staff (mainly) – note
catering staff have personal lockers in No 84
corridor
6. All personnel in building Likely Severity of Injury / Ill Health (S):
1-3. Bruising, broken bones [2] – [3]
4. Bruising, broken bones, foot injuries [2] – [3]
5. Back injury, muscular strain [2] – [3]
6. Smoke inhalation, respiratory damage, serious
burns, death [5]
Hop-ups, steps, stepladders, ladder provided for
accessing height, as appropriate. Stepladder and
ladder labelled “Property Of IBEC Must Not Be
Used By Others”.
Racking and shelving stable and secure.
Fire extinguishers provided. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.3 ‘Access / Egress’
RA 6.1.4 ‘Manual Handling’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1. Likely [3]
2-3. Less than likely [2]
4-5. Less than likely [2] to likely [3]
6. Less than likely [2]
1. Medium
2-5. Low to
Medium
6. Medium
Review high storage and reduce below head height as
far as practicable.
Reduce accumulations of waste / redundant materials.
Review storage arrangements, including:
Safely dispose of waste / redundant materials /
equipment
Ensure safe storage on racking
Ensure no obstructions on E-Exit route
Ensure dry riser & fire extinguishers unobstructed
Review use of inner store
Improve storage arrangements all round
Monitor stability of shelving / racking, and take action
as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
98
Area:
Office Areas
RA No:
6.2.4
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
General Storerooms and Storage Areas
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - General Storerooms and Storage
Areas 1. Loose floor covering; materials on floor;
trailing cables – trips / falls
2. Accessing high storage – falls
3. Collapse of shelving – impact
4. Materials falling from shelving – impact
5. Manual handling (MH) of materials on / off
shelving
6. Movable shelving in library – impact
7. Accumulations of combustibles – fire Personnel at Risk:
1-5. Premises / Facilities staff (mainly) – note
catering staff have personal lockers in No84
6. Staff (using library)
7. All personnel in building Likely Severity of Injury / Ill Health (S):
1-3. Bruising, broken bones [2] – [3]
4. Bruising, broken bones [2] – [3]
5. Back injury, muscular strain [2] – [3]
6. Bruises [2]
7. Smoke inhalation, respiratory damage, serious
burns, death [5]
Close fitting floor covering (carpet) provided.
Hop-ups or steps provided for accessing height,
in most storage areas.
Shelving stable and secure in a number of areas.
Movable shelving can only be moved slowly.
Staff take care when using movable shelving.
Fire extinguishers provided. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.3 ‘Access / Egress’
RA 6.1.4 ‘Manual Handling’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1. Likely [3]
2-3. Less than likely [2]
4-5. Less than likely [2] to likely [3]
6. Very unlikely [1]
7. Less than likely [2]
1. Medium
2-5. Low to
Medium
6. Low
7. Medium
Provide additional hop-ups / steps as required.
Review high storage and reduce below head height as
far as practicable. Do not store materials on tops of
presses.
Reduce accumulations of waste / redundant materials,
in all storage areas, as appropriate.
Monitor stability of shelving, and take action as
appropriate, e.g., note steel shelving in Room 1.5 –
evidence of climbing on shelving. Provide hop-up.
Ensure free-standing timber shelf units securely fixed
to walls.
Remove unwanted / waste materials in Store 2.5 and
Store adjacent to Room 2.1, note also overhead
storage on bars – remove.
Provide additional and alternative storage facilities in
FDII open plan area. High storage unsafe. Replace fan
in area – broken.
In Stationery Store adjacent to Room 2.11, remove
unwanted materials; replace ceiling tiles; replace
blown fluorescent tubes; and secure shelving.
If Storeroom doors to be kept open temporarily, use
wedges, and not materials or fire extinguishers.
Prohibit storing materials or equipment on window
sills – may fall to street below.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
99
Area:
Office Areas
RA No:
6.2.5
Page 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Comms Room
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Comms Room 1. Trips / falls – if trailing cables, equipment on
floor
2. Ventilation – if inadequate
3. Release of fire suppressant gas (Inergen)
4. MH activities, e.g., lifting / transporting
equipment; lifting floor tiles etc
5. Contact with live electrical conductors
6. Faulty electrics, density of equipment – fire Personnel at Risk:
1-5. IT personnel, contractors
6. IT personnel, contractors, all personnel in
building
Access to Comms Room is restricted to
authorised personnel – swipe card required.
False floor, cables routed under floor.
Air conditioning provided. Working in Comms
Room not prolonged on an ongoing basis.
UPS and battery back-up provided.
Inergen gas (nitrogen, argon, carbon dioxide)
fire suppressant system installed – operates
manually or automatically. Cylinders in Lift
Plant Room.
Delay between Inergen alarm activation / release
of Inergen suppressant.
Release of Inergen while personnel are present
in room is safe, however personnel advised to
leave on alarm activation. Alarm siren is specific
to Inergen system. Fire alarm siren also
provided.
Visibility is clear in event of Inergen release –
allowing personnel to exit with ease.
MH activities infrequent. Lifting tool provided
for floor tiles.
Emergency lighting provided.
CO2 and foam fire extinguishers provided in
Comms Room.
See below
Document procedures to be followed in event of
Inergen activation.
Explain to Comms Room visitors, e.g., contractors,
the procedures to be followed in event of Inergen
activation.
Consider posting yellow / black striped markings on
edge of change of level (false floor) at entrance.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
100
Area:
Office Areas
RA No:
6.2.5
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Comms Room
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Comms Room contd See above
Likely Severity of Injury / Ill Health (S):
1. Bruising, broken bones [3]
2. Headaches, colds, influenza, discomfort [2]
3. No injury, unless trips / falls making way out
of room (ref suppliers of Inergen system) [3]
4. Muscular strain [3]
5. Severe burns, electrocution, death [5]
6. Smoke inhalation, respiratory damage, serious
burns, death [5]
Note (supplier’s claim):
“INERGEN provides an atmosphere that will
sustain full consciousness and ability to think
and respond normally, even in case of
extremely low Oxygen”.
Door release button and emergency exit
breakglass unit provided. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Less than likely [2]
2-3. Very unlikely [1]
4. Less than likely [2]
5. Very unlikely [1]
6. Less than likely [2]
1. Medium
2-3. Low
4. Medium
5. Low
6. Medium
See above
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
102
Area:
Ground Floor Kitchen
RA No:
6.3.1
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Environment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Kitchen Environment 1. Wet floor (food / liquid spills, steam, moisture
droplets from cooking) – slips / falls
2. Materials on floor – trips / falls
3. Heat, light, ventilation, space – environment
4. Sanitary facilities (if inadequate)
5. Hazardous chemicals (Suma Active M20) –
corrosive
6. Delivery of supplies – trips / falls Personnel at Risk:
1-3. Kitchen staff
4. Service users
5. Kitchen staff
6. Delivery personnel
Likely Severity of Injury / Ill Health (S):
1-2. Bruising [2]; broken bones [3]
3. Fatigue, frustration [2]
4. Food poisoning [2] – [3]
5. Skin, eye, respiratory irritation / injury [2] –
[3]
6. Bruising [2]; broken bones [3]
Altro non-slip floor covering in Kitchen.
Wet floors mopped dry as soon as noted.
Extract filter unit over cooking area – cleaned
annually.
Kitchen floor kept free of trip hazards.
Windows can be opened for ventilation. (?)
Good lighting provided.
Good space in Kitchen.
Sanitary facilities available in Ground Floor
corridor (also used by course attendees etc) or in
upper floors of building. Hand washing facilities,
with H&C, soaps, and drying facilities, provided
in Kitchen
Suma Active M20 piped into dishwasher. (?)
Supplies delivered on Ground Floor – no stairs
involved. Likelihood of Injury Occurring (L):
1-6. Less than likely [2]
1-2. Low to
Medium
3. Low
4-6. Low to
Medium
Provide SDS for Suma Active M20 and any other
hazardous chemicals used in Kitchen, e.g., Suma
Drain. Ensure Kitchen staff aware how to access and
use SDS to help ensure their safety, health, and
welfare.
Review use of chemicals throughout building and
standardise as far as reasonably practicable.
Establish if frequency for cleaning extract filters /
unit is adequate, and take action as appropriate. Note:
Grease trap is fully enclosed and Kitchen staff have no
access to moving parts. Check with Premises / Facilities
staff if maintenance / servicing / cleaning of grease trap
is outsourced to competent contractors, and update this
risk assessment as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
103
Area:
Ground Floor Kitchen
RA No:
6.3.2
Page 1 of 3
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Cooking Equipment – 4 x electric
rings / hobs; 1 x turbo fan oven; microwave
oven 1. Cooking food – hot surfaces of equipment, hot
food
2. Steam, moisture droplets – wet floors, slips /
falls
3. Hot air blast from oven – contact
4. Contact with live electrical conductors
5. Faulty electrics – fire Personnel at Risk:
1-4. Kitchen staff
5. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Burns, scalds [2]
2. Bruising, broke bones [2] – [3]
3. Scald [2] – [3]
4. Electrocution, severe burns, death [5]
5. Smoke inhalation, respiratory damage, serious
burns, death [5]
Kitchen staff aware of hazards associated with
hot surfaces, hot food, and exercise care. Heat
resistant oven gloves & cloths provided.
Altro non-slip floor covering in Kitchen.
Wet floors mopped dry as soon as noted.
Extract filter unit over cooking area – cleaned
annually.
Kitchen staff aware of potential for hot air blast
from turbo fan oven and exercise care.
Fire extinguisher and fire blanket provided in
Kitchen. See also the following RAs:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Electricity’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Likely [3]
2-3. Less than likely [2]
4. Very unlikely [1]
5. Less than likely [2]
1. Medium
2-3. Low to
Medium
4. Low
5. Medium
Ensure cooker turned off if not in use.
Post “Hot Surface” signs in kitchen as appropriate.
Establish if frequency for cleaning extract filters /
unit is adequate, and take action as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
104
Area:
Ground Floor Kitchen
RA No:
6.3.2
Page 2 of 3
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Hot Water Boiler / Coffee Machine 1. Hot surfaces of equipment, hot liquids -
contact
2. Steam, liquid spills – wet floors, slips / falls
3. Contact with live electrical conductors
4. Faulty electrics – fire Personnel at Risk:
1-3. Kitchen staff
4. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Burns, scalds [2]
2. Bruising, broke bones [2] – [3]
3. Electrocution, severe burns, death [5]
4. Smoke inhalation, respiratory damage, serious
burns, death [5]
Kitchen staff aware of hazards associated with
hot surfaces, and hot liquids, and exercise care.
Heat resistant oven gloves & cloths provided.
“Caution Hot Liquid” sign posted at hot water
boiler / coffee machine.
Altro non-slip floor covering in Kitchen.
Wet floors mopped dry as soon as noted.
Fire extinguisher and fire blanket provided in
Kitchen. See also the following RAs:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Electricity’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Likely [3]
2. Less than likely [2]
3. Very unlikely [1]
4. Less than likely [2]
1. Medium
2. Low to
Medium
3. Low
4. Medium
Note:
The main hazard associated with serving refreshments
to visitors and course attendees is the potential for
scalding with hot beverages. The hospitality person is
aware of the hazard and exercises care.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
105
Area:
Ground Floor Kitchen
RA No:
6.3.2
Page 3 of 3
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Hobart Dishwasher 1. Hot water
2. Dishwasher detergent (Suma M20) – corrosive
3. Broken glass, crockery – sharps
4. Contact with live electrical conductors
5. Faulty electrics – fire Personnel at Risk:
1-4. Kitchen staff
5. All personnel in building Likely Severity of Injury / Ill Health (S):
1. Scalds [2]
2. Eye, skin, respiratory irritation / injury [2] –
[3]
3. Cuts, lacerations [2] – [3]
4. Electrocution, severe burns, death [5]
5. Smoke inhalation, respiratory damage, serious
burns, death [5]
Catering staff aware of hazards of working with
dishwasher & exercise care. Water not scalding
hot, dishwasher stops if door opened.
Suma Active M20 piped into dishwasher. (?) See also the following RAs:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Electricity’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1-2. Less than likely [2]
3. Less than likely [2]
4. Very unlikely [1]
5. Less than likely [2]
1. Low
2-3. Low to
Medium
4. Low
5. Medium
Provide SDS for Suma Active M20. Ensure Kitchen
staff aware how to access and use SDS to help ensure
their safety, health, and welfare.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
106
Area:
Ground Floor Kitchen
RA No:
6.3.3
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Storeroom
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Kitchen Storeroom 1. In event of supplies on floor – trips / falls
2. Supplies falling from high shelving – impact
3. Accessing high storage – falls
4. Collapse of shelving – impact
5. Manual handling (MH) of supplies on / off
storage shelving, in and out of fridges etc.
(Note 13.5 litres milk cartons) Personnel at Risk:
1-5. Kitchen staff Likely Severity of Injury / Ill Health (S):
1. Bruising [2]; broken bones [3]
2. Bruising [2]
3-4. Bruising [2]; broken bones [3]
5. Muscular strain [2] – [3]
Keypad access to Kitchen Storeroom.
Kitchen Storeroom floor free of trip / fall
hazards.
Supplies stored safely on shelving.
Storage shelving secure and stable.
Manual handling tasks not very significant in
Storeroom. See also the following:
RA 6.1.3, ‘Access / Egress’
RA 6.1.4, ‘Manual Handling’
Likelihood of Injury Occurring (L):
1-5. Less than likely [2]
1. Low to
Medium
2. Low
3-5. Low to
Medium
Ensure MH training provided for Kitchen staff.
Provide hop-up as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
108
Area:
Canteen / Kitchen
RA No:
6.4.1
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Canteen (customer side)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Customer Side of Canteen 1. Food and liquid spills – slips, falls
2. Polished granite serving counters – impact in
event of trip / fall
3. Marco hot water boiler; Marco hot coffee
machine; filtered coffee; soup tureen;
microwave oven; toasters – hot surfaces, hot
liquids
4. Furniture (if fatigued / damaged) – falls
5. Contact with faulty electrics
6. Faulty electrics – fire Personnel at Risk:
1-5. Employees, visitors
6. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Bruising, broken bones [2] – [3]
2. Cuts, lacerations, bruising [2]
3. Scalds, burns [2]
4. Bruising, broken bones [2] – [3]
5. Electrocution, severe burns, death [5]
6. Smoke inhalation, respiratory damage, serious
burns, death [5]
Non-slip mat provided at Canteen entrance.
Altro non-slip floor covering in Canteen.
Spills mopped dry as soon as noted. Appropriate
signage used.
Granite counters in customer serving areas have
rounded edges.
Good lighting provided.
Employees exercise care when self-serving hot
beverages, including soup from the soup tureen.
Tray support rails at serving counter. Kitchen
staff assist customers as required.
Furniture in good condition & checked regularly.
Damaged furniture removed and replaced. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’ Likelihood of Injury Occurring (L):
1. Less than likely [2]
2. Very unlikely [1]
3. Likely [3]
4. Less than likely [2]
5. Very unlikely [1]
6. Less than likely [2]
1. Low to
Medium
2. Low
3. Medium
4. Low to
Medium
5. Low
6. Medium
Post “Hot Surface, “Hot Liquids” signs as
appropriate.
Note space between serving area and row of tables
relatively narrow – review. Note:
The following concerns were expressed by employees
with regard to the new hot beverage cups:
Instability due to narrow base & bubbling of rubber
insert in base (from dishwasher) – note some inserts
missing
Metal (?) rim can be quite hot
Partial opening in lid – potential for spills
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
109
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
110
Area:
Canteen / Kitchen
RA No:
6.4.1
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Canteen (catering side)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Catering Side of Canteen 1. Food and liquid spills – slips, falls
2. Polished granite serving counters – impact in
event of trip / fall
3. Large Marco coffeemaker and hot water boiler
– hot surfaces, hot liquids
4. Hot surfaces (carvery heating lamps; hot water
Bain Marie; Panini Maker; Microwave oven;
Soup Tureen etc), hot food / liquids – contact
5. Sharp knives – contact
6. Contact with faulty electrics
7. Faulty electrics – fire Personnel at Risk:
1-6. Catering staff (contractors)
7. All personnel in building Likely Severity of Injury / Ill Health (S):
1. Bruising, broken bones [2] – [3]
2. Cuts, lacerations, bruising [2]
3-4. Scalds, burns [2]
5. Cuts, lacerations [2] – [3]
6. Electrocution, severe burns, death [5]
7. Smoke inhalation, respiratory damage, serious
burns, death [5]
Altro non-slip floor covering behind counter.
Spills mopped dry as soon as noted.
Granite counters have rounded edges.
Good lighting provided.
“Caution Hot” signs posted on large Marco
coffeemaker / hot water boiler.
Catering staff exercise care when serving hot
beverages, including soup from soup tureen, and
when working with equipment with hot surfaces.
All equipment checked annually, records kept.
Catering staff exercise care with sharp knives.
First Aid provided in Manager’s office. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Less than likely [2]
2. Very unlikely [1]
3-4. Likely [3]
5. Less than likely [2]
6. Very unlikely [1]
7. Less than likely [2]
1. Low to
Medium
2. Low
3-4. Medium
5. Low to
Medium
6. Low
7. Medium
Post additional “Hot Surface, “Hot Liquids” signs as
appropriate.
Ensure all equipment checked and maintained in line
with supplier’s recommendations. Note:
The following concern was expressed by catering staff
with regard to the new hot beverage cups:
Washing cups takes up significant dishwasher time
and space in Kitchen
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
111
Area:
Canteen / Kitchen
RA No:
6.4.2
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Dry Food Store / Manager’s Office
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Dry Food Store / Manager’s Office 1. Step down to Manager’s office – doubling as
dry food store, and changing room (and very
small) – trips / falls
2. High shelving – impact by falling materials
3. Falls accessing high shelving Personnel at Risk:
1-3. Catering staff (contractors) Likely Severity of Injury / Ill Health (S):
1. Bruising, broken bones [2] – [3]
2. Bruising [2]
3. Bruising, broken bones [2] – [3]
First Aid provided in Manager’s office.
Likelihood of Injury Occurring (L):
1. Less than likely [2] – to likely [3]
2-3. Less than likely [2]
1. Low to
Medium
2. Low
3. Low to
Medium
Review, in consultation with Caterers, the adequacy
of this small area for purpose, i.e., acting as:
Manager’s office
Dry food store
Staff changing area
The area is dirty and needs to be cleaned top to
bottom and painted.
Investigate the origins of the two vents – there was a
draught from the vents and the mesh grid was
missing on one vent (bare pipe sticking through).
An odour was noted – apparently coming from the
vent(s).
Review the adequacy of shelving and take
appropriate action.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
112
Area:
Canteen / Kitchen
RA No:
6.4.3
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Kitchen Environment 1. Wet floor (food / liquid spills) – slips / falls
2. Materials on floor – trips / falls
3. Heat, light, ventilation, space – environment
4. Sanitary facilities (if inadequate)
5. Delivery of supplies (down external fire escape
steps) – trips / falls Personnel at Risk:
1-3. Catering staff (contractors)
4. Canteen users
5. Delivery personnel Likely Severity of Injury / Ill Health (S):
1-2. Bruising [2]; broken bones [3]
3. Fatigue, frustration [2]
4. Food poisoning [2] – [3]
5. Bruising [2]; broken bones [3]
Altro non-slip floor covering in Kitchen.
Wet floors mopped dry as soon as noted.
Catering staff responsible for drying floor for
own spills.
Kitchen floor kept free of trip hazards.
Door ex Kitchen to back lobby (this is also toilet
lobby) is kept open to dissipate heat. Insect
screen on back door to ‘yard’ area.
Insect screen on back door to ‘yard’ area.
Good lighting provided.
Fixed panic alarm provided in Kitchen.
Likelihood of Injury Occurring (L):
1-2. Less than likely [2]
3. Likely [3]
4. Less than likely [2]
5. Less than likely [2] to likely [3]
1-2. Low to
Medium
3. Medium
4-5. Low to
Medium
During the inspection / audit, it was noted that the
Kitchen was very dirty, e.g., floor; behind and under
equipment; filter unit over cooking area; air handling
point in ceiling; grouting in tiles; toilet etc. The
Kitchen was subsequently given a thorough cleaning
and there was a significant improvement during a
subsequent inspection. Devise, in consultation with
Caterers and Cleaners, an adequate and appropriate
cleaning schedule for Kitchen, including ‘deep
clean’. Monitor results.
Note door ex Kitchen to back lobby (this is also toilet
lobby) has a broken door closer and was jammed
open with a bag of potatoes.
Repair loose ceiling tiles in Kitchen.
The Kitchen area is very small – review in
consultation with Catering contractors.
It was stated that cleaning contractors & others use
the Kitchen sanitary facilities. Restrict use of these
facilities strictly to Kitchen staff. Post “Kitchen Staff
Only” signs at sanitary facilities & monitor regularly.
Review suitability of route for delivery of supplies
compared with alternatives.
Establish where the fixed panic alarm unit alarms to
when activated.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
113
Area:
Canteen / Kitchen
RA No:
6.4.4
Page 1 of 4
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Electric Cooker (grill and oven) 1. Cooking food – hot surfaces of equipment, hot
food
2. Steam, moisture droplets – wet floors, slips /
falls
3. Contact with live electrical conductors
4. Faulty electrics – fire Personnel at Risk:
1-3. Catering staff
4. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Burns, scalds [2]
2. Bruising, broke bones [2] – [3]
3. Electrocution, severe burns, death [5]
4. Smoke inhalation, respiratory damage, serious
burns, death [5]
Catering staff aware of hazards associated with
hot surfaces, hot food, and exercise care. Heat
resistant oven gloves & cloths provided.
Extraction unit over cooking areas. Filters and
unit cleaned from time-to-time.
Wet floors mopped as soon as noted.
An E-Stop button provided in Kitchen to isolate
all electric power in event of an emergency.
CO2 fire extinguisher and fire blanket in
Kitchen. See also the following RAs:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Electricity’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Likely [3]
2. Less than likely [2]
3. Very unlikely [1]
4. Less than likely [2]
1. Medium
2. Low to
Medium
3. Low
4. Medium
Electric cooker can get very hot when left on and
not used. Ensure cooker turned off if not in use.
Post “Hot Surface” signs in kitchen as appropriate.
Establish an appropriate cleaning schedule for
filters and filter unit (hood, ducts etc) and monitor.
Clearly label E-Stop button to indicate its function.
Discuss whether WHB should be fitted with elbow
or knee-operated taps – consult with catering staff.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
114
Area:
Canteen / Kitchen
RA No:
6.4.4
Page 2 of 4
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Sammic Hand Blender 1. Rotating blending blades – entanglement,
contact
2. Contact with live electrical conductors
3. Faulty electrics – fire Personnel at Risk:
1-2. Catering staff
3. All personnel in building Likely Severity of Injury / Ill Health (S):
1. Cuts, lacerations (potential amputations) [2] –
[4]
2. Electrocution, severe burns, death [5]
3. Smoke inhalation, respiratory damage, serious
burns, death [5]
Catering staff aware of hazards associated with
hand blender, and exercise care. See also the following RAs:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Electricity’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1. Less than likely [2]
2. Very unlikely [1]
3. Less than likely [2]
1. Low to
Medium
2. Low
3. Medium
Note:
Robot Coupe not seen – risk assess and include with
these assessments. Similar hazards to hand blender.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
115
Area:
Canteen / Kitchen
RA No:
6.4.4
Page 3 of 4
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Dishwasher 1. Hot water
2. Dishwasher detergent – irritant
3. Broken glass, crockery – sharps
4. Contact with live electrical conductors
5. Faulty electrics – fire Personnel at Risk:
1-4. Catering staff
5. All personnel in building Likely Severity of Injury / Ill Health (S):
1. Scalds [2]
2. Eye, skin, respiratory irritation / injury [3]
3. Cuts, lacerations [3]
4. Electrocution, severe burns, death [5]
5. Smoke inhalation, respiratory damage, serious
burns, death [5]
Catering staff aware of hazards of working with
dishwasher & exercise care. Water not scalding
hot, dishwasher stops if door opened.
Dishwasher detergent piped into machine. See also the following RAs:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Electricity’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1-2. Less than likely [2]
3. Less than likely [2]
4. Very unlikely [1]
5. Less than likely [2]
1. Low
2-3.Medium
4. Low
5. Medium
Review capacity of dishwasher to cater for
workload – said to be too small, especially since
introduction of new cups. Consult with Catering
staff.
Ensure dishwasher maintained in line with
supplier’s recommendations and records kept.
Ensure up to date SDS for dishwasher detergent
available in Kitchen. Note:
The catering contractor purchase their own cleaning
chemicals / detergents (EcoLab) and store them in a
locked steel press in the yard.
Ensure contractor keeps hazardous chemical
assessments and SDS for these chemicals / detergents
on site.
Ensure cleaners’ chemicals kept in a locked store.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
116
Area:
Canteen / Kitchen
RA No:
6.4.4
Page 4 of 4
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Sandwich Wrapper 1. Concealed blade – contact Personnel at Risk:
1. Catering staff Likely Severity of Injury / Ill Health (S):
1. Cuts [2]
Catering staff aware of hazards of concealed
blade and exercise care.
“Caution: Concealed Blade” posted on wrapper.
Likelihood of Injury Occurring (L):
1. Less than likely [2]
1. Low
None
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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Area:
Canteen / Kitchen
RA No:
6.4.5
Page 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Kitchen Hygiene / Sanitary Facilities
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Kitchen Hygiene / Sanitary
Facilities 1. Use of sanitary facilities by personnel other
than Catering staff; adequacy of facilities;
personal hygiene of Catering staff. Personnel at Risk:
1. Catering staff, employees, visitors
Likely Severity of Injury / Ill Health (S):
1. Food poisoning [2] – [3]
Caterers are a reputable company in the contract
catering industry. Employees trained in hygiene
practices and procedures.
‘Catering Hygiene’, ‘Critical Control Assembly
Times’ etc information posted in Kitchen.
The following sanitary / hygiene facilities are
provided:
1 x WC
1 x WHB (outside in lobby)
Airblade dryer + paper towels
Soaps
Sanitary facilities provided in lobby outside
kitchen.
Personal lockers provided in hallway of No 84
Insect screen on external door. Insectocutor in
Kitchen. Likelihood of Injury Occurring (L):
1. Less than likely [2] to likely [3]
1. Low to
Medium
Inform Cleaning staff and relevant others that
Kitchen sanitary facilities are for Catering staff use
only.
Ensure door to WC kept closed. Ensure door to
Kitchen kept closed. Replace door closer on Kitchen
door to lobby.
Remove chemical detergents from WC – danger of
mixing incompatible chemicals. Chemical storage
area outside door.
Catering staff have been allocated the ‘hallway’ of
No 84 for changing (personal lockers located there).
However, they currently change into work clothes in
manager’s office (one at a time). Review and make
suitable arrangements.
Consider if the ‘inner’ store in hallway of No 84
could be used as a changing area, or as a Kitchen
store.
WC being used as a ‘cloakroom’ – street clothes
hung up, and shoes stored in WC. Review
immediately. Note:
See also comments in this section re sanitary facilities
in RA 6.4.3 ‘Kitchen Environment’.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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119
Area:
Premises / Facilities
RA No:
6.5.1
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Post Room
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Post Room 1. Franking machine – entanglement
2. Auto-Print / Addressing Machine –
entanglement
3. Shredder – entanglement
4. In event of loose floor covering, or materials
on floor – trips / falls
5. Storage – impact by falling materials
6. Manual Handling of paper, materials, post
7. Hazardous chemicals, e.g., Spectrum Blanket
Wash – harmful by inhalation, flammable,
irritating to eyes / skin / respiratory system,
contains Naphtha
8. Contact with faulty electrics
9. Faulty electrics – fire Personnel at Risk:
1-8. Premises / Facilities personnel
9. All personnel in building
Franking Machine won’t operate with main lid
open (feeder). Sensor fitted to run last belt.
Warning labels posted re moving parts.
Soft belts on Auto-Print / Addressing machine
can be stopped by hand – no real hazard.
Premises / Facilities personnel aware of hazards
of shredders, e.g., getting ties / scarves or loose
clothing & long hair caught in shredder.
Shredder openings too narrow for fingers.
Shredder won’t operate with door open.
Close fitting carpet provided.
Materials stored reasonably safely. Steps and
hop-ups provided for accessing high shelving.
MH aids provided, e.g., trolleys, including a
‘stairs trolley’. See also the following:
RA 6.1.3 ‘Access / Egress’
RA 6.1.4 ‘Manual Handling’
See below
Ensure Premises / Facilities personnel provided with
refresher manual handling training, as appropriate.
Provide additional manual handling aids, as
appropriate.
Ensure protective footwear available to Premises /
Facilities personnel.
Ensure materials, equipment etc stored safely.
Provide SDS as appropriate, e.g., for Spectrum
Blanket Wash, and ensure Premises / Facilities staff
aware how to use SDS to help ensure their safety,
health, and welfare. Use PPE as specified.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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Area:
Premises / Facilities
RA No:
6.5.1
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Post Room
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Post Room contd See above
Likely Severity of Injury / Ill Health (S):
1-2. Minor bruising [1]
3. Cuts, lacerations [2] – [3]
4. Bruising, broken bones [2] – [3]
5. Bruising [2]
6. Muscular strain, back & foot injuries [3]
7. Eye, skin, respiratory irritation / injury [2] –
[3]
8. Severe burns, electrocution, death [5]
9. Smoke inhalation, respiratory damage, serious
burns, death [5]
See above
Likelihood of Injury Occurring (L):
1-3. Very unlikely [1]
4-7. Less than likely [2]
8. Very unlikely [1]
9. Less than likely [2]
1-3. Low
4. Low to
Medium
5. Low
6. Medium
7. Low to
Medium
8. Low
9. Medium
See above
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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121
Area:
Premises / Facilities
RA No:
6.5.2
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Stationery Store (off Post Room)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Stationery Store (off Post Room) 1. Materials on floor – trips / falls
2. Materials falling from high shelving – impact
3. Accessing high storage – falls
4. Collapse of shelving – impact
5. Manual handling (MH) of materials on / off
shelving Personnel at Risk:
1-5. Premises / Facilities staff Likely Severity of Injury / Ill Health (S):
1. Bruising [2]; broken bones [3]
2. Bruising [2]
3-4. Bruising [2]; broken bones [3]
5. Muscular strain, back and foot injuries [2] –
[3]
Reasonably good storage arrangements in
Stationery Room.
Hop-up and steps provided for accessing height.
Shelving secure and stable.
Premises / Facilities staff trained in safe MH
techniques. See also the following:
RA 6.1.3 ‘Access / Egress’
RA 6.1.4 ‘Manual Handling’
Likelihood of Injury Occurring (L):
1-5. Less than likely [2]
1. Low to
Medium
2. Low
3-5. Low to
Medium
Remove any unwanted / waste materials etc from
Stationery Room and dispose of safely.
Minimise high storage (requiring use of hop up /
steps), as far as practicable.
Ensure Premises / Facilities staff provided with
refresher MH training, as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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122
Area:
Premises / Facilities
RA No:
6.5.3
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Tools and Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Cordless & 220V Screwdrivers /
Drills; battery charger / jump starter 1. Contact with drill / screwdriver bits;
entanglement loose clothing, gloves etc.
2. Flying particles
3. Contact with live electrical conductors
4. Faulty electrics – fire Personnel at Risk:
1-3. Premises / Facilities staff
4. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Cuts, lacerations [2] – [3]
2. Eye / face injury, blindness [4]
3. Electric shock, severe burns & death [5]
4. Smoke inhalation, respiratory damage,
serious burns, death [5]
Use of powered drills / screwdrivers not very
significant.
Only Premises Manager uses battery charger /
jump starter – exercises care.
Premises / Facilities staff aware of hazards of
working with powered drills / screwdrivers and
exercise care.
Appropriate PPE provided and worn, especially
eye protection. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’ Likelihood of Injury Occurring (L):
1-2. Less than likely [2]
3. Very unlikely [1]
4. Less than likely [2]
1. Low to
Medium
2. Medium
3. Low
4. Medium
Ensure portable power tools / equipment checked
regularly to ensure they are safe. For mains portable
power tools, check plugs, cables, casings, and
connections before use.
Ensure appropriate PPE worn when using powered
drills / screwdrivers, e.g., safety glasses / goggles.
Ensure only 110V or cordless portable electrical
equipment used in external areas. Note:
Noise and vibration are unlikely to reach the action
levels in the Regulations due to low use levels.
For “noise” & “vibration” refer to Safety, Health, &
Welfare at Work (General Application) Regulations
2007, i.e., Part 5, Physical Agents, Chapter 1 – Control
of Noise at Work & Part 5, Physical Agents, Chapter 2 –
Control of Vibration at Work.
In both cases the duration of exposure to the hazard must
also be measured. It is unlikely that premises / Facilities
personnel would be exposed for long enough periods to
either hazard, however this should be monitored as, in
the case of ‘noise’, there may be other sources in
background.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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123
Area:
Premises / Facilities
RA No:
6.5.3
Page 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Tools and Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Hand Tools, e.g., saws,
screwdrivers, chisels, knives, pliers, vise-grips,
hammers etc 1. Contact with sharp edges, impact injury etc
2. Tool impacts – flying particles Personnel at Risk:
1-2. Premises / Facilities staff Likely Severity of Injury / Ill Health (S):
1. Cuts, bruises, minor injuries [2]
2. Eye / face injury, blindness [4]
Premises / Facilities staff experienced in
working with hand tools.
Likelihood of Injury Occurring (L):
1-2. Less than likely [2]
1. Low
2. Medium
Check hand tools for damage / wear before use &
repair / remove damaged / work tools from service as
appropriate.
Ensure safety glasses worn when using power tools,
& hand tools, where there is a potential for flying
particles.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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124
Area:
Premises / Facilities
RA No:
6.5.4
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Working at Height – Generic Assessment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Working at Height 1. Use of ladders, stepladders etc, for accessing
heights, & resulting in fall from height. Personnel at Risk:
1. Premises / Facilities staff; anyone in vicinity of
work at height Likely Severity of Injury / Ill Health (S):
1. Broken bones, fatality [5]
Notes:
Contractors clean windows by using a cherry
picker, where practicable. Where not
practicable to use a cherry picker, contractors
use special (window cleaning) telescopic poles. The eyebolts (for fall / arrest equipment)
adjacent to windows (internally) have not been
tested recently as they are no longer used.
Either remove them or tag them indicating they
must not be used.
Use of ladders or stepladders is not frequent.
Windows cleaned using a long pole from the
level – no steps or ladders required. Light bulbs
and fittings changed using steps.
Caretaker does not access roof – only
contractors.
Likelihood of Injury Occurring (L):
Depends on control measures put in place at the
time.
1. See
Likelihood
The following is a non-exhaustive list of
recommendations for working with ladders: Always use the correct / appropriate ladder, step
ladder, steps, hop-up or other safe means of access
for the task in hand.
Check ladders immediately before use & on return to
storage, & formally every two months. Record
checks.
Store ladders & stepladders safely & securely when
not in use.
Ensure all work at height is risk assessed prior to
commencement & safe methods agreed.
Ensure Part 4, Safety, Health, & Welfare at Work
(General Application) Regulations 2007: ‘Work at
Height’ complied with.
Ensure HSA Guidance to ‘Safety, Health, & Welfare
at Work (Work at Height) Regulations 2006’
followed (regulations now incorporated into
SHWWGAR 2007 – see above)
Ensure HSA “Code of Practice for Safety in Roof
Work” adhered to by those accessing roofs. Note also the following non-exhaustive list:
Secure / tie-off ladders for work-at-height. When
securing, ladder must be footed.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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Area:
Premises / Facilities
RA No:
6.5.4
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Working at Height – Generic Assessment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Working at Height contd See above
See above
See above
Note continued:
Ladders should be placed at correct angle, i.e., 75o or
1 metre out for every 4 metres up.
Work from ladders should not exceed 30 minutes
duration. Three points of contact must be maintained
while working from ladders.
Ladders should be fitted with anti-slip feet – check
regularly to ensure anti-slip feet in place.
Suitable footwear should be worn, e.g., in good
condition, good grip, flexible enough to feel position
of foot on rung (trainers with clean soles & good grip
satisfy requirements).
Post warning signs or set up exclusion zone to protect
from traffic, & personnel as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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126
Area:
Premises / Facilities
RA No:
6.5.5
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Tank Room
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazards: - Tank Room (in roof space) 1. Waste / redundant materials and equipment;
lighting (if inadequate) – trips / falls
2. Head height restrictions (depending on area
working in) – impact
3. Waste / redundant materials – fire Personnel at Risk:
1-2. Premises / Facilities staff, contractors
3. All personnel in building Likely Severity of Injury / Ill Health (S):
1. Bruising, broken bones [2] – [3]
2. Bruising [2]
3. Smoke inhalation, respiratory damage, serious
burns, death [5]
Tank Room door kept locked.
Lighting provided in tank room.
Premises / Facilities staff aware of head height
restriction in some areas of tank room and
exercise care.
Fire alarm sensor provided in tank room. See also the following:
RA 6.1.1 ‘Fire’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1-3. Less than likely [2]
1. Low to
Medium
2. Low
3. Medium
Any significant work by Premises / Facilities staff (on
their own) may be considered ‘lone working’ and the
relevant hazards in the ‘Lone Working’ RA should
also be considered.
Remove any waste /redundant materials and
equipment, as appropriate, including white spirit.
Post a “No Unauthorised Access” sign on door of tank
room.
Ensure appropriate communications between relevant
parties when Premises / Facilities staff accessing tank
room. Ensure mobile phone with personnel accessing
tank room.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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Area:
Premises / Facilities
RA No:
6.5.6
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Accessing Roof
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Accessing Roof (for checks, e.g.,
condition of roof; loose tiles; AHU & AC
units; general condition of other roof
equipment etc: – Premises Manager accesses
roof weekly to carry out these checks) 1. Edges of steelwork / equipment – contact
2. Materials and equipment on roof surface; wet /
windy, or icy conditions; poor lighting – slips,
trips, falls (on the level)
3. AHU drives and AC fans – entanglement,
contact
4. Accessing roof edge – slips, trips, falls (from
height)
5. Accessing different parts of roof (using fixed
ladder) – falls from height (to roof)
6. Tools, materials, and equipment falling from
roof – impact at ground level
7. Faulty electrical equipment / installation –
potential for electric shock
8. Fire – escape in the event of fire
Access to roof is from 4
th Floor. Door to roof is
always locked, key kept by Premise / Facilities.
When accessing roof, the Premises Manager
always informs Facilities Administrator or
Safety Coordinator in her absence.
Premises / Facilities personnel aware of hazards
associated with edges of steelwork / equipment
and exercise care.
Good housekeeping on roof – no loose
materials / equipment.
Redundant equipment due to be removed.
Some roof tiles due to be replaced.
Roof not accessed during inclement weather.
Good lighting (including emergency lighting)
on roof.
AHU drives enclosed – only accessed by
contractors.
AC fans protected with mesh – interventions by
contractors only.
Low parapet provided on part of roof.
Proprietary safety handrails provided around
roof.
Fixed ladder provided with anti-slip treads and
handrails.
Only contractors likely to access roof edge or to
use tools at roof edge.
See below
The weekly checks by Premises / Facilities staff (on
their own) may be considered ‘lone working’ and the
relevant hazards in the ‘Lone Working’ RA should
also be considered.
Post a “No Unauthorised Access to Roof” sign on
access door to roof.
Ensure appropriate communications between relevant
parties when Premises / Facilities staff accessing roof.
Ensure mobile phone with personnel accessing roof.
Draw up a procedure for Premises / Facilities staff
accessing roof.
Draw up procedure for action in event of serious
accident or incident (resulting in incapacitation) on
roof.
Draw up and implement a ‘Work at Height Permit’ for
contractors working on roof areas. Monitor
effectiveness.
Ensure appropriate arrangements in place for
personnel on roof in event of fire alarm activation.
Ensure no personnel access roof if alone in building,
e.g., before and after business hours in building, or at
weekends.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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128
Area:
Premises / Facilities
RA No:
6.5.6
Pg 2 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Accessing Roof
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Accessing Roof contd See above Personnel at Risk:
1-5. Premises / Facilities staff, contractors
6. Personnel in street
7-8. Premises / Facilities staff, contractors Likely Severity of Injury / Ill Health (S):
1. Cuts, bruises, lacerations [2]
2. Bruising, broken bones [2] – [3]
3. Cuts, lacerations [2] – [3]
4. Death [5]
5. Broken bones, death [3] – [5]
6. Serious upper body injuries, death [4] – [5]
4. Severe burns, electrocution, death [5]
5. Smoke inhalation, respiratory damage, serious
burns, death [5]
See above See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Electricity’
RA 6.1.10 ‘Lone Working’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1-2. Less than likely [2]
3. Very unlikely [1]
4-6. Less than likely [2]
7. Very unlikely [1]
8. Less than likely [2]
1. Low
2. Low to
Medium
3. Low
4-6. Medium
7. Low
8. Medium
See above
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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129
Area:
Premises / Facilities
RA No:
6.5.7
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Storage of Fuel (Diesel)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Storage of Fuel (Diesel) 1. Leak at diesel storage tank – fire (accidental or
malicious)
2. Checking tank contents – trips / falls
3. Filling diesel tank – trips / falls Personnel at Risk:
1. All personnel in adjacent building, especially
from smoke ingress
2. Security / Portering personnel
3. Delivery truck driver Likely Severity of Injury / Ill Health (S):
1. Smoke inhalation, respiratory damage, serious
burns, death [5]
2. Bruising / broken bones [3]
3. Broken bones [3]
Mild steel rectangular central heating (CH)
diesel storage tank bunded. (?)
A red warning light, located in (?), indicates
only 10,000 litres remaining in storage tank. See also the following:
RA 6.1.1 ‘Fire’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1-3. Less than likely [2]
1-2. Medium
3. Low
Post “No Smoking, No Naked Lights” signs at diesel
tank.
Ensure safe access to diesel tank for checking
contents.
Consider engaging a competent person to check
integrity of CH diesel storage tank (for rust etc),
bund, and installation.
Ensure diesel tank bund is kept clean, and free of
combustible materials.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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130
Area:
Premises / Facilities
RA No:
6.5.8
Page 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Heating Boilers
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Oil-Fired Heating Boilers 1. Trips / falls – poor housekeeping, poor lighting
2. Oxygen deficiency – carbon monoxide (CO),
an odourless, colourless, poisonous gas.
3. Burner fire at oil-fired boilers – fire
4. Combustible materials in boiler house – fire Personnel at Risk:
1. Premises / Facilities personnel, contractors
2. Anyone working in boiler house
3-4. All personnel in building Likely Severity of Injury / Ill Health (S):
1. Bruising, broken bones [2] – [3]
2. Oxygen deficiency, death [5]
3-4. Smoke inhalation, respiratory damage,
serious burns, death [5]
Competent contractor regularly maintains oil-
fired heating boilers. Appropriate records kept.
Fusible links with fire valves provided to shut
off fuel to boilers in event of burner fires.
Automatic Dry Powder extinguishers located
over burners in event of burner fires.
Fire alarm detector provided in boiler house.
Vents provided in boiler house door. See also the following:
RA 6.1.1 ‘Fire’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1. Less than likely [2] to likely [3]
2-4. Less than likely [2]
1. Low to
Medium
2-4. Medium
Remove any waste materials and any redundant
equipment in boiler house.
Post “No Smoking, No Naked Lights”, & “No
Unauthorised Admittance” signs at boiler house.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
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131
Area:
Premises / Facilities
RA No:
6.5.9
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Bin Room (in basement car park)
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Bin Room 1. Wet floor, materials on floor, open drain
(temporary cover) – slips, trips, falls
2. Manual Handling – bins, materials etc
3. 3-Way Toilet Cleaner’ – irritant Personnel at Risk:
1-3. Security / Portering personnel
Likely Severity of Injury / Ill Health (S):
1. Bruising / broken bones [2] – [3]
2. Muscular strain, foot, back injury [2] – [3]
3. Eye , skin irritation / injury [3]
Temporary cover put on drain.
Security / Portering contractor is responsible for
providing appropriate information, instruction,
and training (and PPE) to their staff, including
the safe use of chemicals. See also the following:
RA 6.1.1 ‘Fire’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
Depends on competence of Security / Portering
staff
1-3. Depends
on Security /
Portering
staff
Replace drain cover. Said to be a rat in drain. In event
of evidence of rats in Bin Room, inform the Pest
Control company, and carry out a risk assessment for
Leptospirosis.
Post “No Smoking” and “No Unauthorised
Personnel” signs at Bin Room.
Post “No Unauthorised Personnel” and electrical
hazard signage at Electrical Room off Bin Room.
Remove waste / redundant materials / equipment from
Electrical Room.
Instruct Security / Portering personnel to discontinue
the use of ‘3-Way Toilet Cleaner’ for cleaning floor
in Bin Room, and use an approved alternative.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
132
Area:
Premises / Facilities
RA No:
6.5.10
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Baler
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Ancove 3100 Baler 1. Entrapment in baler
2. Manual handling of waste into / out of baler;
wheelie bins etc
3. Contact with live electrical conductors
4. Faulty electrics, other source of ignition – fire Personnel at Risk:
1-3. Security / Portering personnel
4. All personnel in building, especially from
smoke ingress
Likely Severity of Injury / Ill Health (S):
1. Broken bones, severe crush injuries [3] – [4]
2. Muscular strain, back injury [3]
3. Electrocution, severe burns, death [5]
4. Smoke inhalation, respiratory damage, serious
burns, death [5]
Interlock provided on door – baler will not
operate with door open.
Sack trolley available to move bales.
Appropriate controls provided on baler.
Security / Portering contractor is responsible for
providing appropriate information, instruction,
and training (and PPE) to their staff. See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Very unlikely [1]
2. Likely [3]
3. Very unlikely [1]
4. Less than likely [2]
1. Low
2. Medium
3. Low
4. Medium
Ensure safety devices on baler checked regularly, e.g.,
interlock on door. Ensure baler maintained in line
with supplier’s recommendations. Keep appropriate
records.
Post “No Unauthorised Person to Use This Machine”
on baler.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
134
Area:
Print Room
RA No:
6.6.1
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Print Room Environment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Print Room (environment) The Print Room operator is a Xerox (contractor)
employee and as such Xerox should carry out
the risk assessments for the activities and tasks
carried out by the operator. IBEC have purchased and pay for maintenance
of the equipment in the room and therefore IBEC
have carried out the risk assessments on the
equipment in consultation with the operator.
Xerox should review these assessments and edit
and amend them as appropriate. IBEC personnel access the room mainly to
collect printed materials as required. Potential hazards in the environment:
1. Trailing cables, equipment / materials on floor
– trips / falls
2. Heat, light, ventilation – if inadequate
3. MH activities, e.g., lifting / transporting paper,
printed materials
4. Materials falling from height; falls accessing
height; shelving falling – impact
Access to Print Room is restricted to
personnel requiring print materials.
Trailing cables kept to a minimum – none in
main walkways. Good housekeeping in Print
Room.
Good lighting provided.
Air conditioning provided. Windows can be
opened; fans in windows (currently not
working); blinds on windows. (?)
Delivery personnel transport materials (paper)
to Print Room. Placed on shelving by
operator. Operator trained in safe MH
techniques.
Shelving is stable and secure. (?) See also the following:
RA 6.1.4 ‘Manual Handling’
RA 6.1.10 ‘Lone Working’
See below
Replace workstation chair with a fully compliant DSE
chair – consult with Xerox operator.
Consult with operator re steps provided for accessing
height – would a hop-up be safer?
Refrain from stacking materials etc on topmost level
of shelving, as far as practicable – MH, impact
hazards.
Repair fans in windows.
The Xerox employee states that ‘paper dust’ is not a
problem in the Print Room – monitor.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
135
Area:
Print Room
RA No:
6.6.1
Pg 1 of 2
Assessment Date:
17 & 19 June 09
Work Activity:
Print Room Environment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Print Room contd
Personnel at Risk:
1-2. Xerox employee
3. Xerox employee; IBEC employees collecting
printed materials
4. Xerox employee Likely Severity of Injury / Ill Health (S):
1. Bruising, broken bones [2] – [3]
2. Headaches, colds, influenza, discomfort [2]
3. Muscular strain, back & foot injuries [2] – [3]
4. Bruising, broken bones [2] – [3] Note:
The Xerox employee in the Print Room may be
considered a ‘Lone Worker’ – see risk assessment
for ‘Lone Working’. Photocopiers, laser printers & fax machines
produce small amounts of ozone & dry heat,
which can contaminate office air. Other office
equipment may also produce dry heat
Likelihood of Injury Occurring (L):
1-4. Less than likely [2]
1. Low to
Medium
2. Low
3-4.Low to
Medium
See above
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
136
Area:
Print Room
RA No:
6.6.2
Pg 1 of 5
Assessment Date:
17 & 19 June 09
Work Activity:
Print Room Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Print Room Equipment – Printers
/ Photocopiers 1. Internal moving parts – entanglement
2. Hot surfaces – contact
3. Toner – particles in atmosphere
4. Contact with faulty electrics
5. Faulty electrics – fire Note:
There is some (as yet uncorroborated) evidence
that significant use of toners may release particles
into environment, & cause respiratory problems
for persons breathing them. Personnel at Risk:
1-4. Xerox employee
5. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Cuts, lacerations [2]
2. Burns [2]
3. Respiratory / eye irritation [2] – [3]
4. Severe burns, electrocution, death [5]
5. Smoke inhalation, respiratory damage, serious
burns, death [5]
When doors open on printers / photocopiers
machines will not operate – no potential for
entanglement.
Cool areas (internally) colour-coded green – may
be touched.
Filters in machines for toner. Good ventilation
provided. Waste toner disposed of safely.
Safety and warning signs posted.
Operator is a competent person.
Hot & cold running water and soap provided.
First Aid provided, including eyewash (by
Xerox). See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’
Likelihood of Injury Occurring (L):
1. Very unlikely [1]
2-3. Less than likely [2]
4. Very unlikely [1]
5. Less than likely [2]
1-2. Low
3. Low to
Medium
4. Low
5. Medium
Replace sterile eyewash – out of date.
Remove ‘waste’ soap and replace with a suitable
soap – consult with Xerox employee.
Note:
Xerox regularly maintain / service all Print Room
equipment, as appropriate.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
137
Area:
Print Room
RA No:
6.6.2
Pg 2 of 5
Assessment Date:
17 & 19 June 09
Work Activity:
Print Room Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Print Room Equipment – Thermo
Binder 1. Very hot surfaces – contact
2. Contact with faulty electrics
3. Faulty electrics – fire Personnel at Risk:
1-2. Xerox employee
3. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Burns [2] – [3]
2. Severe burns, electrocution, death [5]
3. Smoke inhalation, respiratory damage, serious
burns, death [5]
When door open on binder it won’t operate.
Tongs provided to remove hot materials.
Safety symbols posted.
Operator is a competent person.
Hot & cold running water and soap provided.
First Aid provided, including eyewash (by
Xerox). See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Less than likely [2] to likely [3]
2. Very unlikely [1]
3. Less than likely [2]
1. Low to
Medium
2. Low
3. Medium
Replace sterile eyewash – out of date.
Remove ‘waste’ soap and replace with a suitable soap
– consult with Xerox employee.
Note:
The only hazard associated with the CD Copier Burner’
is electricity / fire – see control measures in relevant risk
assessments for ‘Fire’ and ‘Use of Electrical Equipment’.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
138
Area:
Print Room
RA No:
6.6.2
Pg 3 of 5
Assessment Date:
17 & 19 June 09
Work Activity:
Print Room Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Print Room Equipment – Two /
Four Hole Drill 1. Vee-belt drives – entanglement / contact
2. Drill bits – contact
3. Flying particles (broken drill bits) – contact
4. Paper dust
5. Contact with faulty electrics
6. Faulty electrics – fire Personnel at Risk:
1-5. Xerox employee
6. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Friction burns, cuts, lacerations [2] – [3]
2. Cuts, lacerations [2] – [3]
3. Eye / face injury, blindness [2] – [4]
4. Eye / respiratory irritation [2]
5. Severe burns, electrocution, death [5]
6. Smoke inhalation, respiratory damage, serious
burns, death [5]
Drives fully guarded (guard bolted with cup-head
Allen screws).
Drill operated by foot pedal.
Warning symbol posted re impact of drill bits.
Punched pieces and any paper dust extracted (by
fan) to a container.
Operator is a competent person.
Hot & cold running water and soap provided.
First Aid provided, including eyewash (by Xerox). See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Very unlikely [1]
2-3. Less than likely [2]
4-5. Very unlikely [1]
6. Less than likely [2]
1. Low
2-3. Low to
Medium
4-5. Low
6. Medium
Provide safety glasses, and ensure they are worn when
operating drill. Post appropriate mandatory eye
protection signs.
Replace sterile eyewash – out of date.
Remove ‘waste’ soap and replace with a suitable soap
– consult with Xerox employee.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
139
Area:
Print Room
RA No:
6.6.2
Pg 4 of 5
Assessment Date:
17 & 19 June 09
Work Activity:
Print Room Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Print Room Equipment – Duplo
DBM – 120T Folder Stapler 1. Belt drives – entanglement / contact
2. Blades – contact
3. Staples – contact
4. Contact with faulty electrics
5. Faulty electrics – fire Personnel at Risk:
1-4. Xerox employee
5. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Friction burns, cuts [2]
2. Cuts, lacerations [2] – [3]
3. Puncture wounds [2]
4. Severe burns, electrocution, death [5]
5. Smoke inhalation, respiratory damage, serious
burns, death [5]
No part of the equipment will operate, including
staples and blades, if either of the two interlocked
Perspex covers are open.
Warning signs posted, including the following:
“Do Not Use Flammable Gas Or Solvent – Could
Cause A Fire Or Combustion” and “Do Not
Touch Blades – It Could Cause Serious Injury”.
E-Stop button provided.
Operator is a competent person.
Hot & cold running water and soap provided.
First Aid provided, including eyewash (by
Xerox). See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Very unlikely [1]
2-3. Less than likely [2]
4. Very unlikely [1]
5. Less than likely [2]
1. Low
2. Low to
Medium
3-4. Low
5. Medium
Replace sterile eyewash – out of date.
Remove ‘waste’ soap and replace with a suitable soap
– consult with Xerox employee.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
140
Area:
Print Room
RA No:
6.6.2
Pg 5 of 5
Assessment Date:
17 & 19 June 09
Work Activity:
Print Room Equipment
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Print Room Equipment – BABS
Fortematic 525 – E Guillotine 1. Guillotine blade – contact
2. Contact with faulty electrics
3. Faulty electrics – fire Personnel at Risk:
1-2. Xerox employee
3. All personnel in building
Likely Severity of Injury / Ill Health (S):
1. Cuts, lacerations, amputations [2] – [4]
2. Severe burns, electrocution, death [5]
3. Smoke inhalation, respiratory damage, serious
burns, death [5]
Two-hand operation (two buttons) – not possible
to operate machine and place hand in guillotine
blade area.
Blade area protected by interlocked Perspex front
guard / lid – if open guillotine will not operate.
Blade area protected by interlocked Perspex rear
guard / lid – if open guillotine will not operate.
Therefore neither front nor rear of guillotine
blade can be accessed while in motion.
Operator is a competent person.
Hot & cold running water and soap provided.
First Aid provided, including eyewash (by
Xerox). See also the following:
RA 6.1.1 ‘Fire’
RA 6.1.2 ‘Use of Electrical Equipment’
Section 5.0 ‘Fire & Emergency Arrangements’ Likelihood of Injury Occurring (L):
1. Very unlikely [1]
2. Very unlikely [1]
3. Less than likely [2]
1-2. Low
3. Medium
Replace sterile eyewash – out of date.
Remove ‘waste’ soap and replace with a suitable soap
– consult with Xerox employee.
IBEC, 84 – 86 Lower Baggot Street, Dublin 2 – Draft Risk Assessments
_______________________________________________________________________________
141
Area:
Print Room
RA No:
6.6.3
Pg 1 of 1
Assessment Date:
17 & 19 June 09
Work Activity:
Print Room Hazardous Chemicals
Assessed By:
IBEC OHS Unit
Occupational Hazards Identified / Personnel at
Risk / Likely Severity of Injury / Ill Health
Current Control Measures in Place;
Likelihood of Injury Occurring
Risk
Category
Recommended Additional Controls / Comments
Hazard: - Print Room Chemicals – Xerox
Formula A Cleaner 43P48 1. Eye contact – irritant Personnel at Risk:
1. Xerox employee
Likely Severity of Injury / Ill Health (S):
1. Eye irritation [2]
Xerox employee aware of hazards of cleaner
and exercises care.
Xerox (website) SDS No. 0401 dated 20/09/05
recommends the following PPE:
Eye Protection: “Safety glasses with side
shields or goggles required”.
Protective Gloves: “Rubber or vinyl coated
gloves recommended”.
Operator is a competent person.
Hot & cold running water and soap provided.
First Aid provided, including eyewash (by
Xerox). Likelihood of Injury Occurring (L):
1. Less than likely [2]
1. Low
Provide up to date Safety Data Sheet (SDS) and ensure
PPE requirements adhered to.
Obtain SDS for toners used and follow PPE
recommendations.
Carry out specific risk assessments for all hazardous
chemicals used in Print Room.
Replace sterile eyewash – out of date.
Remove ‘waste’ soap and replace with a suitable soap
– consult with Xerox employee.
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