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Contract Management Issues
Entering and Updating Contracts
Vision Accounting Features
Vision Planning Features
Options, Processing Steps, Dependencies
Contract Reporting Capabilities
Questions and Discussion
Agenda
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Clarity in the Contract Negotiating Process Bring transparency to the status of contracts Assign responsibilities Central repository for notations and comments
Efficiency in Coordinating Many Stakeholders Sales, Finance, Project Managers and Clients all need consistency
and well defined process Automated alerting of process steps and exceptions
Accuracy of Contract Administration Integration throughout, one version of the truth Documented contract values, with time metric
Manage Sales Credits by Employee Reporting to support incentives and accountability
Contract Management Issues
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Contract Management Tab of Project Info Center
Entering and Updating Contracts
Contract Info entered for the Project
Contracts Grid - one row per contract
Contract Details Grid if WBS2 or WBS3 exists, Fee spread here
Notes Field text field for the contract
Credit Grid Sales credit by employee
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Contract Management Tab of Project Info Center
Associate a Contract to one or more Projects
Provide a Contract Status, Type and Amounts
Entering and Updating Contracts
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Build the Contract Detail on the Work Breakdown Structure
Entry can all be done at the Project level
Or go to a specific Phase or Task and enter details
Entering and Updating Contracts
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Contract Notes for internal users
Credit grid to indicate which employees get credit for the contract
Entering and Updating Contracts
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Option to Synchronize Fees From Contract to Budget and Revenue
Cannot be used if Synchronize Fees from Plan to Projects is used
Vision Accounting Features
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Synchronize Fees From Contract to Budget and Revenue Only occurs when the “Include In Fees” checkbox is checked
Vision Accounting Features
11
Contract Compensation Available for User Defined Revenue Only uses Contracts with period equal or less than “Current Period” If using “Sync Fees from Contract to Projects”, only checked “Include
in Fees” Contract Values are used
Vision Accounting Features
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New Plan Setting: “Limit Plan Fees to Contract Totals” When Plan is Saved, no fields are updated – but the Save will be
prevented if Plan Fees > Contract Totals
Vision Planning Features
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If “Plan Compensation by Row & Period” is off, Analysis Tab’s Compensation values are compared to Project Contract values
Vision Planning Features
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If “Plan Compensation by Row & Period” is on, Labor Tab’s Planned Compensation is compared to Contract Values at all WBS levels
Vision Planning Features
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New Action within Planning: “Compare Compensation to Contract”
Vision Planning Features
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Contract Number Can Be Entered on Multiple Projects
Options, Processing Steps, Dependencies
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“Include In Fees” is used for Synchronize Fees From Contracts to Projects
If Fee Entering Method is “At lowest Level Only”, then Full Contract
Amount must be distributed to existing WBS in the Contract Details Grid
Options, Processing Steps, Dependencies
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Period Field for each Contract Useful for reporting Contracts for a period or range of periods Useful for reporting Sales Credits for a period or range of periods Useful for Revenue Generation calculations
Options, Processing Steps, Dependencies
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Notes and Credit Grids are Optional
They apply to the Contract, so only entered at the Project level
Sales Credits may add up to more than 100%
Options, Processing Steps, Dependencies
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New Contract Management Report in Project Reporting
Contract Reporting Capabilities
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New Contract Management Report in Project Reporting
Contract Reporting Capabilities
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New Sales Credit Report in Employee Reporting
Contract Reporting Capabilities
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