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6 Ways Email is Killing Your Productivity—and How to Take Back Your Inbox
Presented by NylasMichael Grinich, Co-Founder and CEO
Evan Morikawa, Engineer September 22, 2016
About this webinar
Length: Approximately 45 minutes, including Q&A
Format: Presentation followed by Q&A
You can ask questions at any time using the chat panel. The moderator will collect these questions and we’ll
answer them at the end of the presentation.
A full replay will be available after the session.
Michael GrinichCo-founder and CEO, Nylas
Evan MorikawaEngineer, Nylas
Michael studied computer science and
physics at MIT. He previously worked at
Dropbox and Nest and grew up in a
valley farm town in Oregon.
Evan previously founded Proximate.
Before that, he studied CS at Olin
College of Engineering and was a
dev-in-residence at TechStars.
@grinich
@E0M
About the presenters
About Nylas
Nylas N1 is a next-generation email platform designed for unlimited productivity.
This comprehensive collaboration suite makes email customizable and fluid, capable of
seamless integration with other services like sales solutions and CRM. Nylas allows users to
treat email as a completely agile basis for the sharing of information in today’s increasingly
collaborative organizations.
In addition, by fixing the underlying “plumbing” and exposing N1 as a beautiful, modern
JSON API, Nylas has made it easier than ever for developers to focus on building out
customizable email features.
Overview Wait… isn’t email dying?Email is never, ever going away. But that’s also why it’s your
biggest opportunity to improve productivity at work.
The 6 top email productivity killersWe’ll teach you how to spot them—and explain why they’re so
hard to resist.
Power-up your inbox!These techniques can help you improve focus throughout the day,
prioritize emails automatically, and use automation to streamline
outbound messages—without sacrificing the personal touch.
Reports of email’s demise
have been greatly
exaggerated
Email volume is massive (and growing)
Billio
ns o
f mes
sage
s se
nt/re
ceiv
ed d
aily
Source: Radicati Group Email Statistics Report, 2015
Source: "The social economy: Unlocking value and productivity through social technologies," McKinsey Global Institute
Proactive work 650
hours per year
28%
Most of us have a love/hate relationship with email.
Your inbox is your single
biggest opportunity
to improve productivity
Streamline your workflow Reduce your stress Book more meetings Reach more prospects Close more deals
Top 6 email power-ups FOCUS INTEGRATE
UNIFY PRIORITIZE
ACCELERATE AUTOMATE
It takes an average of
64 secondsto recover from an email interruption (regardless of the email’s importance) and return to work at the same rate as before the interruption.Source: Danwood Group
Area #1: Interruptions
Beat interruptions by focusing on only the most time-sensitive emails
Power-up #1: FOCUS
Area #2: Context switching
Beat context switching by integrating critical tasks into your email workflow
Power-up #2: INTEGRATE
Area #3: Fragmentation
Beat fragmentation by unifying all your email accounts in a single inbox
Power-up #3: UNIFY
Area #4: The inbox firehose
38%relevant, important emails in the average inbox
Source: Sanebox
Beat the inbox firehose by prioritizing the most important messages automatically
Power-up #4: PRIORITIZE
Area #5: Rewriting
Beat rewriting by accelerating creation of common messages
Power-up #5: ACCELERATE
Area #6: Copy-paste
Beat copy/paste by using mail merge to automate hundreds of emails at a time
Power-up #6: AUTOMATE
3 steps to loving your inbox
Taking back your inbox demands discipline—but the
right tools can also help you along the way. To make your inbox a productivity powerhouse, look for tools
that help you focus, prioritize, and automate ruthlessly.
FOCUSBeat interruptions and context
switching with tools like snooze, send later, enriched contact profiles, and
integrated meeting scheduling.
PRIORITIZEBeat fragmentation and the inbox
firehose with a unified inbox for all your accounts and mail rules to automate
handling of incoming messages.
AUTOMATEBeat rewriting and resending with
reusable, customizable templates and mail merge.