Tourism Work$ for Athens
Tourism Work$ for Athens
ATHENS CONVENTION & VISITORS BUREAU:
YOUR ONE-STOP REUNION PLANNING SHOP
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Reunion PlanningTips and Resources
Create your vision and then zoom in on the details
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CVB Services
• Destination consulting– Venues– Vendors
• Hotel block bookings• Welcome literature and maps
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Getting Acquainted• VisitAthensGA.com AND• VisitAthensGA.mobi
– Event calendar – Shopping / Dining– Attractions– Special offers
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Getting Acquainted• Visitors Guide
• Athens Welcome Center– Other local brochures / maps– Regional brochures– Classic City Tours
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CVB Services
Your cost?
$0
Tourism Work$ for Athens
Tourism Work$ for Athens
DISCLAIMER
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Where / When / How to Start• Start EARLY• Make a rough outline of your
vision• Plan good mix of fun and
“business”• Remember all ages/abilities
participate• Delegate, delegate, delegate • Document, document, document
Tourism Work$ for Athens
Tourism Work$ for Athens
Your TimelineKey tasks:
– Make a list of potential attendees– Form committees and establish responsibilities
and schedules – Set date and length of reunion and budget for
the event – Call the CVB to get assistance finding hotels,
venues, and facilities; schedule site visits if needed
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Your TimelineKey tasks:
– Sign contracts with venues and hotels to secure space for your reunion (ask LOTS of questions!)
– Hire vendors (supplies and memorabilia)– Set communications schedule – Establish theme or area of focus
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Contracting –
How does it work?
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Modern Tools• Email and Social Media
(pssst – but don’t forget
the snail mail folks…..)
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Sniffin’ around town
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So what are we gonna do?
Itinerary planning is all about balance:
• Activities that cost money vs. free ones• Stuff for the kids vs. stuff for the adults• Things to do for the ladies and the fellas• Active, busy times vs. times to rest and relax• Things that bring everyone together
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Tourism Work$ for Athens
Pick a Theme
• Mardi Gras• Christmas in July• Casino• Beach Party• Tailgating
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Your TimelineKey tasks
– Confirm and reconfirm all contracts along the way
– Leave time for last-minute and unexpected “surprises”
– Use your CVB for final preparation and supplies
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Don’t Forget
ENJOY
(and endure!)
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Your Timeline
Post – reunion– Evaluate (survey, feedback forms,
comments)– Settle accounting– Document, document, document– Write thank-you notes and letters– Start planning your next gathering
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Thank You for Your Commitment to
Reunion Fun in Athens
Amy Clark
Athens Convention & Visitors Bureau
706.357.4430
VisitAthensGA.com
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