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General Overview
SAP Best Practices for
Consumer ProductsFood & Beverage
V1.603 (RU)
SAP Best Practices
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This package comprises predefined business scenarios that handle the most
important business requirements in Consumer Products Food & BeverageIndustries, covering the following key functional areas of SAP EnterpriseResource Planning (ERP):
Overview of Scenarios
Consumer Products
Forecast-to-Stock
Order-to-Cash
Procure-to-Pay
Accounting
Analytics
Integration Processes
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Scenario Overview Consumer Products
Extended Rebate Processing with Customer
Handling Unit Management with Foods Safety
Contribution Margin Planning
Integrated Warehouse Management with Return to Vendor
Transportation Management
Purchase Rebate Empty management
Direct Store Delivery with Empties
Indirect Sales with Extended Rebate Processing
Sales Returns
Meat Production
Dairy Value Chain Excise Duty
Key Business Scenarios:
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Scenario Overview Forecast-to-Stock
Logistics Planning
Make-to-Stock Production - Discrete Industry
Make-to-Stock Production - Process Industry
Repetitive Manufacturing
PP Subcontracting (External Processing)
Rework Processing (Stock-Manufactured Material) Central Master Data (for Foundation - Manufacturing
Rework Processing (Work-in-Process)
Key Business Scenarios:
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Scenario Overview Procure-to-Pay
Batch Management
Quality Management for Procurement with Vendor Evaluation
Quotation for Procurement
Consumable Purchasing
Procurement w/o QM
Stock Handling: Rework, Scrap, Block Procurement Contract
Stock Transfer w. Delivery
Stock Transfer w/o Delivery
Return to Vendor
Physical Inventory / Inventory Count & Adjustment
MM Subcontracting Procurement & Consumption of Consigned Inventory
Internal Procurement: Cross-Company Stock Transfer
Key Business Scenarios:
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Scenario Overview Order to Cash
Credit Management
Sales Order Processing Sale from Stock
Free of Charge Delivery
Returns and Complaints
Sales Quotation
Prospect Customers Sales Order Processing
Third Party without Shipping Notification
Sales of Bought-In Item
Debit Memo Processing
Foreign Trade Export Processing
Customer Consignment Processing
Returnables Processing
Batch Recall Cross Company Sales Order Processing
Sales Order Processing with Customer Down Payment
Closing Operations SD
Credit Memo Processing
Key Business Scenarios:
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Scenario Overview Accounting
Financial and Management Accounting General Ledger Accounts Receivable Accounts Payable Cash Management Cash Journal Asset Accounting Asset Acquisition through Direct Capitalization
Asset Acquisition for Constructed Assets (Invest. Orders) Online Split Cost of Sales Accounting Segment Reporting Overhead Cost Controlling Actual Internal Order for Marketing and Other Overhead Actual Period End Closing in Financial Accounting
Annual Operating Plan
Revenue Planning SOP through Long Term Planning Transfer to LIS/PIS/Capacity Purchased Material Price Planning General Cost Center Planning Manufacturing Cost Center Planning Internal Order for Marketing and Other Overhead Planning Standard Cost Calculation
Forecast and Simulation
Quarterly Plan - Sales Quantity Forecast with CO-PA
Key Business Scenarios:
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Scenario Overview Integration Processes
Period End Closing Integrated
Period End Closing Activities
Period End Closing General Plant
Inventory Valuation for Year End Closing
Time recording / Travel Management
Time Recording
Key Business Scenarios:
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Scenario Overview
Summary for all existing Scenarios
Required SAP ECC 6.0 EhP3
SAP Enterprise Portal
Company roles involved in process flows Finance Manager
Finance Staff/Specialist
Sales Manager
Sales Staff/Specialist
Warehouse Specialist
Procurement Specialist
Controlling Specialist
Engineering Specialist Planning Specialist
Project Manager
Quality Specialist
Shop Floor Specialist
SAP Applications Required:
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Extended Rebate Processing with Customer
Event
Sales
Specialist
Warehouse
Specialist
Finance
Specialist
Data update for a retrorebate
Maintaining data for a retrorebate
Customer order goods
Create Order Create DeliveryAnd Post goods issue
Create invoice
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Handling Unit Management for Food Safety 1/2
Event
Production
Specialist
ShopFloor
Specialist
Warehouse
Specialist
Sales
Administra-
-tion
S
pecialist
Sales
Billing
Specialist
Create Planned OrdersConvert Planned Orders to
Process Orders Release Process Orders
Confirm Process Order
HU-Pack in Process OrderHU-Enter Goods Receipt for
Process OrderControl Posted Stock
Display Process Orders
Create Sales Order Create Deliveries
Create Billing
Finished Product Cookiesare Produced
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Handling Unit Management for Food Safety 2/2
Event
General
Ledger
Accountant
Enterprise
Controller
Produ
ctCost
Con
troller
Transfer Price DifferencesTo the Technical Cost
Center
Execute Actual Assessment ToProcessing Order, all stages
Controlling Results of
DistributionVariance Calculation Settlement
Transfer Price DifferencesTo the Technical Cost
Center
Execute Actual Assessment ToProcessing Order, second and
subsequent stages
Controlling Results of
Distribution
Variance
CalculationSettlement
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Contribution Margin Planning
Event
Periodic evaluation onoperation analysis
Transfer overhead cost toCO-PA
Contribution marginPlanning
Finance
Specialist
Post overhead cost
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Integrated Warehouse Management with
Return to Vendor
Event
Order goods from Vendor
Create Outbound DeliveryQuality Inspection Create Transfer Order fromInterim GR to storage bin
Create Sales Order
Post goods Receipt toinspection Stock
Procuremen
tSpecialist
Warehouse
Specialist
Create Purchase Order
Sales
Specialist
Customer Order goods
Create Transfer Order fromStorage Bin to Interim GI
area
Create Outbound Delivery
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Transportation Management
Event
Customer Order goods
Picking and goods IssueGenerate shipment Check-in and loading
Issue Service PurchaseOrder to Agent
Create Delivery
Sales
Specialist
Warehouse
Specialist
Create Sales Order
P
rocurement
Specialist
Physical transportation
Invoice VerificationShipment Cost settlement
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Purchase Rebate
Event
Customer order goods
Create Purchase Order
Perform Quality Inspectionand Accept Delivery
Perform Periodic Partialsettlement
Execute Business VolumeComparison
Post goods receipt
Procurem
ent
Specialist
Warehouse
Specialist
Create Purchase RebateAgreement
Perform Final settlement
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Empty management
Sales
Administra-
-tion
Specialist
Warehous
e
Specialis
t
Sales
Billing
Specialist
Create Standard Order
Delivery of Standard Order Delivery for Rush Order
Create Rush Order Create Return Order
Billing for Standard Order
Enterpris
e
Controller
Billing for Rush Order
Delivery of Return Order
Billing for Return Order
Execute CO-PA Report forEmpties
Distribute ReturnableBeverages to End Customer
Event
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Direct Store Delivery with Empties
Warehouse
Specialist
Sales
Administra
-
-tion
Specialist
Sales
Billing
Specialist
Posting Stock
Create Orders,Calculate andDisplay Load Units
Confirm Output Order
Create Deliveries andDisplay Load Units
Create Deliveries for EmptyReturns
Create Deliveries forUpdate Orders
Create Deliveries forDriver Differences
Billing
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Extended Rebate Processing Based on
Indirect Sales
Event
Customer order goods
Create Requirement data
Update billing dataPerform Periodic Partial
settlement
Executing CO-PA Reportson Indirect Sales
Checking Sales Volume inRebate Agreements
SalesSp
ecialist S
alesBillin
g
Create Rebate Agreement
Finance
Specialist
Create Sales Requirement Create Sales confirmation Update sales data
Update indirect sales data
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Sales Returns
Sales
Administra-
-tion
Specialist
Sales
Billing
Specialist
Event
Overview of WarehouseStocks and CorrespondingPosts
Create Sales Returns Order
Create Credit Memo forEmpties
Create Credit Memo for FullGood
Merchandise Rejection Dueto Defective Quality
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Meat Production
Event
Planning Process
ProductionPlanner
Create Rough-CutPlan
Warehou
seClerk
downgrading
S
trategicPlanner
Transfer PlanningData to Demand
Management
MRP run
Planning Table andCapacity Planning
Create Purchase Orderfrom purchase
requisition
Post goods receipt
Quality
specialis
t
Goods ReceiptInspection Result
RecordingUsage decision
Bu
yer
Price update
Invoicing byEvaluated Receipt
Settlement
Convert PlannedOrder into Process
Order
Printing creditmemo
Pricing animals Coase segementation
In-Process Controlfor Coarse
Segmentation
Process OrderConfirmation
Goods receipt forProcess Order
Productio
n
cost
controlle
r
Overhead Calculation ,settlement and variance
calculation
Samplemanagement
Post ProcessControl
downgrading
Overhead Calculation ,settlement and variance
calculation
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Dairy value chain 1/2
Event
WarehouseClerk
Manually PostingGoods Receipt for
Raw Milk
Q
ualityspecialist
Usage decision
Buyer
Maintaining ActualMilk Price in
Purchase Order
Transferring FarmerBatches to Truck
Batch
Manually correctingMilk inventory
ManuallyTransferring TruckBatch to silo batch
Creating StockTransfer QM
Inspection Lot forTruck Batch Lot
Goods receipt for FreightPurchase order
Maintaining GoodsReceipt QM
Inspection Lot
Manually CreatingFreight Purchase
Order
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Dairy value chain 2/2
Event
Produ
ctionPlanner
Shop
floor
specialis
t
Qu
ality
specialis
t
Create Processorder for Milk
Separation
Warehou
s
e
specialis
t
Produ
cost co
ntro
Variance calculation
Process orderconfirmation forMilk separation
In-process qualitycontrol
Goods receipt forco-prodcut
Overhead
calculationSettlement
Convert Plannedorder to Process
Order
Process orderconfirmation
HUMPackingRefer toscenario
291
ProductionSeparation
Sales/
Marketin
g
Create salesforecast based on
historical data
Copy historicalsales data to S003
Create initial plan bycopying forecast
values
Revise and fix localplan
MaterialRequirements
Planning
Create Productionplan based on sales
plan
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Excise Duty
Masterdatainputo
perato
r
Accounting
methodology
specialis
t
Accou
Emergence
,change
andelimin
ationof
businessprocesses
,
relevance
forexcise
accounting
Hierarchy of excisableoperations settings
actialization
Changing
norm re
quirements
Creation group of excisablegoods/products
Enter new excise rates
Making assignment ofexcisable goods/product
groups to existingmaterials
Adding
new
recordo
f
excisab
le
materials/goo
dsintotableof
norm in
formation
Getting
information
aboutlicenses
Getting
Inform.abo
ut
BG
contracts
Enter licenses
Enter bankguarantees
Goods receipt
Posting goodsissue into
production
Receipt ofproducts on
Stock
Realization excisable
goods/products
Excisable operations base ofaccounting formation
Recalculations ondomestic and external
markets (1)Reporting formation
Reflection ofexcise amounts on
G/L accounts
Changing
Chartof
Accoun
ts
Change mapposting
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Legend
Symbol Description Usage Comments
Band: Identifies a user role, such as Accounts Payable
Clerk or Sales Representative. This band can also identifyan organization unit or group, rather tha n a specific role.
The other process flow symbols in this table go intothese rows. You have as many rows as required to coverall of the roles in the scenario.
Role band contains
tasks common tothat role.
External Events: Contains events that start or end thescenario, or influence the course of events in thescenario.
Flow line (solid): Line indicates the normal sequence ofsteps and direction of flow in the scenario.Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. Line can also
lead to documents involved in the process flow.
Connects two tasksin a scenarioprocess or a non-step event
Business Activity / Event: Identifies an action that eitherleads into or out of the scenario, or an outside Processthat happens during the scenario
Does notcorrespond to a taskstep in thedocument
Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario
Corresponds to atask step in thedocument
Process Reference: If the scenario references anotherscenario in total, put the scenario n umber and namehere.
Corresponds to atask step in thedocument
Sub-Process Reference: If the scenario references anotherscenario in part, put the scenario number, name, an d thestep numbers from that scenario here
Corresponds to atask step in thedocument
Process Decision: Identifies a decision / branching point,signifying a choice to be made by the end user. Linesrepresent different choices emerging from different partsof the diamond.
Does not usuallycorrespond to a taskstep in thedocument; Reflectsa choice to be madeafter step execution
Symbol Description Usage Comments
To next / From last Diagram: Leads to
the next / previous page of theDiagram
Flow chart continues on the next /
previous page
Hardcopy / Document: Identifies aprinted document, report, or form
Does not correspond to a task step ina document; instead, it is used toreflect a document generated by a taskstep; this shape does not have anyoutgoing flow lines
Financial Actuals: Indicates a financialposting document
Does not correspond to a task step ina document; instead, it is used toreflect a document generated by a taskstep; this shape does not have any
outgoing flow lines
Budget Planning: Indicates a budgetplanning document
Does not correspond to a task step ina document; instead, it is used toreflect a document generated by a taskstep; this shape does not have anyoutgoing flow lines
Manual Process: Covers a task that ismanually done
Does not generally correspond to atask step in a document; instead, it isused to reflect a task that is manuallyperformed, such as unloading a truckin the warehouse, which affects theprocess flow.
Existing Version / Data: This blockcovers data that feeds in from anexternal process
Does not generally correspond to atask step in a document; instead, thisshape reflects data coming from anexternal source; this step does nothave any incoming flow lines
System Pass / Fail Decision: This blockcovers an automatic decision made bythe software
Does not generally correspond to atask step in the document; instead it isused to reflect an automatic decisionby the system that is made after a stephas been executed.
External
toSAP
BusinessActivity /
Event
Unit Process
ProcessReference
Sub-Process
Reference
Process
Decision
DiagramConnection
Hardcopy /Document
FinancialActuals
BudgetPlanning
ManualProces
s
ExistingVersion /
Data
SystemPass/F
ailDecisio
n
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