Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 1
Skills for Success with Office 2010 Vol. 1 , 2e
PowerPoint Lecture to AccompanySkills for Success with Microsoft® Office 2010
Vol. 1, 2e
Word Chapter 2Format and Organize Text
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Skills for Success with Office 2010 Vol. 1 , 2e
Introduction
• In Skills 1–10, you will:– Skill 1 – Set Document Margins– Skill 2 – Align Text and Set Indents– Skill 3 – Modify Line and Paragraph
Spacing– Skill 4 – Format Text Using Format
Painter– Skill 5 – Find and Replace Text
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Skills for Success with Office 2010 Vol. 1 , 2e
Introduction
• In Skills 1–10, you will:– Skill 6 – Create Bulleted and Numbered
Lists– Skill 7 – Insert and Format Headers and
Footers– Skill 8 – Insert and Modify Footnotes– Skill 9 – Add Citations– Skill 10 – Create Bibliographies
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Skills for Success with Office 2010 Vol. 1 , 2e
IntroductionUsing Skills 1-10 will enable you to create documents like these:
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Skills for Success with Office 2010 Vol. 1 , 2e
Introduction
Work with citations, footnotes and bibliography
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 1: Set Document Margins
Cambria font and Bold applied
Margins The spaces between the textand the top, bottom, left, and right edgesof the paper.
Each of the margins can be adjustedindependently of the other margins
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 1: Set Document MarginsOn the Page Layout tab in the PageSetup group, click the Margins button.
Margins gallery
Custom Margins command
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 1: Set Document Margins
Page Setup dialog box
New document margins
Page Setup dialog box provides document formatting options, some ofwhich are not available on the Ribbon.
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 1: Set Document Margins
Margins adjusted
Landscape orientationthe printed page width is greater than the page height
Portrait orientationThe printedpage is taller than it is wide
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 2: Align Text and Set Indents
Title centered between the left and right margins
Horizontal alignmentThe orientation ofthe left or right edges of the paragraph—for example, flush with the left or rightmargins.
Indents The position of paragraph linesin relation to the page margins.
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 2: Align Text and Set Indents
Paragraph text no longer justified
Paragraph text aligned with left margin
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 2: Align Text and Set Indents
Paragraph dialog box
First line indent set to 0.5 inches
The Paragraph dialog box displays commands that are not available on the Ribbon.
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 2: Align Text and Set Indents
First lines indented 0.5 inches
First line indent The location of thebeginning of the first line of a paragraphin relationship with the left edge of theremainder of the paragraph
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 3: Modify Line and Paragraph Spacing
Line Spacing set to 1.15
Line SpacingThe vertical distance between lines of text in a paragraph and can be adjusted
Paragraph SpacingThe vertical distance above and below each paragraph and can be adjusted
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 3: Modify Line and Paragraph Spacing
12 point spacing after the paragraph
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 3: Modify Line and Paragraph Spacing
Manual line break symbol
Manual Line BreakA line break that moves the remainder of the paragraph to a new line while keeping both lines in the same paragraph
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 3: Modify Line and Paragraph Spacing
Subheading moved to new page
Nonprinting text indicates manual page break location
Manual Page BreakA manual break that moves text to a new page
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 4: Format Text Using Format Painter
Format Painter button
Format PainterCopies text formatting from one place to another
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 4: Format Text Using Format Painter
Paragraph formatting applied with Format Painter
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 4: Format Text Using Format Painter
Small caps selected
Small caps preview
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 4: Format Text Using Format Painter
Formatting applied to subheading
Paragraph formatting applied with Format Painter
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 5: Find and Replace TextFind commandUsed to locate words or phrases quickly
Find button
Replace CommandUsed to replace words or phrases one at a time or all at once
Search box
Navigation pane
Located words are highlighted
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 5: Find and Replace Text
garden removed
Navigation Pane and Search box cleared
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 5: Find and Replace Text
Word to find
Word replaced
Search is complete
Replacement word
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 5: Find and Replace Text
Number of replacements made (7)
Roof top garden replaced with roof garden
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 6: Create Bulleted and Numbered Lists
Bulleted list
Bulleted ListA list of items with each item introduced by a symbol – such as a small circle or check mark –and presented in any order
Numbered ListA list of items with each item introduced by a consecutive number or letter to indicate steps, a sequence of actions, or chronological order
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 6: Create Bulleted and Numbered Lists
Line spacing and indent increased
Spacing added after last item in list
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 6: Create Bulleted and Numbered Lists
Numbered list
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 6: Create Bulleted and Numbered Lists
List item moved and renumbered
Paste Options button
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Skill 7: Insert and Format Headers and Footers
Design tab
Page number gallery
Headers and Footers can include text, fields, and graphics
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 7: Insert and Format Headers and Footers
Page number in header
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 7: Insert and Format Headers and Footers
Date and Time dialog box
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 7: Insert and Format Headers and Footers
No header information on first page
No footer information on first page
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 8: Insert and Modify Footnotes
Footnote inserted
Footnote line
FootnoteA reference placed at the bottom of the page
EndnoteA reference placed at the end of each section of a document
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 8: Insert and Modify Footnotes
Footnotes numbered sequentially
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 8: Insert and Modify Footnotes
Footnotes are renumbered
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 8: Insert and Modify Footnotes
Footnote font size increased
Most style manuals call for the footer textto be the same size as the document text.
By default, the footnote font size is smallerthan the font size in the rest of the document
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 9: Add Citations
List of sources used in other documents
CitationA note in a document that refers the reader to a source in the bibliography
List of sources used in current document
Preview of bibliography entry
Citation field in text
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 9: Add Citations
Type of source is Book
Book information
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 9: Add Citations
Chicago style citation
Page number added
Citation field
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 9: Add Citations
Article in a periodical
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 10: Create BibliographiesBibliography gallery
BibliographyA list of sources referenced in a report, and is listed on a separate page at the end of the report
In a bibliography different titles for the sources page include Works Cited, Bibliography, or Sources.
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 10: Create BibliographiesBibliography field
Title centered
Hanging indent applied to sources
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 10: Create Bibliographies
Edit button
City field edited
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Skills for Success with Office 2010 Vol. 1 , 2e
Skill 10: Create Bibliographies
Click to update field
Bibliography field updated
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Skills for Success with Office 2010 Vol. 1 , 2e
Skills for Success
• In Chapter 1, you practiced the following skills:– Skill 1 – Setting Document Margins– Skill 2 – Aligning Text and Set Indents– Skill 3 – Modifying Line and Paragraph
Spacing– Skill 4 – Formatting Text Using Format Painter– Skill 5 – Finding and Replacing Text
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Skills for Success with Office 2010 Vol. 1 , 2e
Skills for Success
– Skill 6 – Creating Bulleted and Numbered Lists– Skill 7 – Inserting and Formatting Headers and
Footers– Skill 8 – Inserting and Modifying Footnotes– Skill 9 – Adding Citations– Skill 10 – Creating Bibliographies
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Skills for Success with Office 2010 Vol. 1 , 2e
More Skills for Success
• You may want to practice the following More Skills:– More Skills11 – Record AutoCorrect Entries– More Skills 12 – Use AutoFormat to Create
Numbered Lists– More Skills 13 – Format and Customize Lists– More Skills 14 – Manage Document
Properties
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Skills for Success with Office 2010 Vol. 1 , 2e
Congratulations
• You have now completed all Skills for Word Chapter 2
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Skills for Success with Office 2010 Vol. 1 , 2e
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mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
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