Communicating Financial Information to Nonfinancial PeopleAGFOA April, 2012

OverviewKnow your audienceKnow your stuffClear and conciseVisualsPresentation

Know Your AudienceReaders?Listeners?Visual?Detail?

Readers…Information in

advanceExecutive

summaryComplement…Example –

quarterly financial report

Tailor to Your AudienceKnow what is

importantOrganize the

informationTrends and

outliers

What is Important?

2009 2010 2011 20120

0.5

1

1.5

2

2.5

3

3.5

4 Is the decrease in 2012 a problem?

Was 2011 an anomaly

It matters…

Set the StageEstablish

credibilityStart on timeEnd on time

The MessageClearConsistentAnglesBrief

Say What?The increase in

net assets is down from last year.

Anything about arbitrage!

What is an audit?

TerminologyBucketsInternal controlsFund balanceSpending

authorityExceptions The “F” word

Presenting the InformationBe accurateBe preparedThe “right”

amount of information

Audit Plan

Planning

• Internal Controls• Risk Assessment

Fieldwork

• SAMPLING• Analysis

Reporting

• Review• Findings• Presentation

Sampling

Population

• Define• Docume

nt

Sample • Size• Representative

Evaluate

• Exceptions• Projection• Conclusion

Focus on…

Personal Services

Materials & Services

Capital Other0

0.51

1.52

2.53

3.54

4.55

2013 Budget

Presentation SkillsVisual aidsPositioningRoom setupPropsEngage the

audience if appropriate

Questions?

16

Rob Moody 503.274.2849rmoody@tkw.com