City of Trinidad Emergency Plan 2014
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CITY OF TRINIDAD
EMERGENCY
OPERATIONS
PLAN
Standardized Emergency Management System (SIMS)
National Incident Management System (NIMS)
2014
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HUMBOLDT OPERATIONAL AREA
City of Trinidad Emergency Operations Plan
Prepared For:
The City of Trinidad
Humboldt County Office of Emergency Services
Mike Downey, Sheriff
Dan Larkin, OES Coordinator
826 Fourth Street
Eureka, California 95501
Phone: 707-268-2500
Fax: 707-445-7764
Developed By:
Gregg Smith
Emergency Management Planner
881 Riverside Drive
Ukiah, California 95482
Telephone/Fax: 707-463-3947
May 2014
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City of Trinidad
EMERGENCY OPERATIONS PLAN
Table of Contents
Part 1 - Basic Plan
Introduction 6
Concept of Operations 7
Continuity of Government 10
Preservation of Records 12
National Incident Management System 12
Standardized Emergency Management System 13
California Emergency Response levels 13
Regional Map 14
Emergency Management Organization 15
Hazard Analysis Summaries 16
Standard Operational Procedures 36
General Emergency Management 44
Emergency Operational Laws and Authority 46
Part 2 – Emergency Operations Center –EOC
Concept of Operations 48
Activation Policy 49
Levels of Activation 50
Emergency Communication System 51
Incident Action Plan (IAP) 51
Declaration of a Local Emergency 53
After-Action Reports 61
Management Section 63
Media Contacts 65
Operations Section 66
Planning / Intelligence Section 69
Logistics Section 71
Finance/Administration Section 74
After Action Report 77
EOC Floor Plan 82
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Table of Contents
Part 3 – Emergency Response Personnel Checklists
Management Section: Director of Emergency Services 83
Legal Advisor 86
Emergency Services Coordinator 88
Public Information Officer 90
Rumor Control Unit Leader 93
Liaison Officer 94
Agency Representatives 96
Safety Officer 98
EOC Security Officer 99
Operations Section: Operations Section Chief 100
Fire & Rescue Branch Coordinator 103
Fire Operations Unit Leader 107
Disaster Medical Unit Leader 109
Search & Rescue Unit Leader 111
Hazardous Materials Unit Leader 113
Law Enforcement Branch Coordinator 115
Evacuation-Movement Guidelines 120
Entry Permit to Restricted Areas 123
Waiver of Liability 124
Weapons of Mass Destruction (WMP) 125
Law Enforcement Operations Unit Leader 127
Coroner Unit Leader 129
Construction/Engineering Branch Coordinator 131
Utilities Unit Leader 133
Damage Assessment Unit Leader 134
Public Works Unit Leader 136
Health & Welfare Branch Coordinator 137
Care & Shelter Unit Leader 139
Public Health Unit Leader 140
Air Operations Branch 141
Staging Area Manager 143
Planning/Intelligence Planning/Intelligence Section Chief 144
Section: Situation Analysis Unit Leader 147
Documentation Unit Leader 150
Advance Planning Unit Leader 152
Technical Services Unit Leader 153
Demobilization Unit Leader 154
Damage Assessment Unit 155
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Table of Contents
Logistics Section: Logistics Section Chief 157
Communications Branch Coordinator 159
Communications Unit Leader 161
Information Systems Unit Leader 162
Transportation Unit Leader 163
Personnel Unit Leader 164
Supply/Procurement Unit Leader 166
Facilities Unit Leader 168
Resource Status Unit Leader 169
Finance/Administration Finance/Administration Section Chief 170
Section: Time Keeping Unit Leader 173
Compensation & Claims Unit Leader 174
Purchasing Unit Leader 175
Recovery Unit Leader 176
Part 4 – Recovery Operations
Post-Disaster Damage Assessment 178
Short Term / Long Term Recovery 179
Recovery Operations Responsibilities 181
Documentation 181
After-Action Reporting 183
Disaster Assistance Programs 185
Eligible Work Projects 187
Damage Survey Reports (DSR) 190
Work Project Funding 191
Eligible Costs 193
Final Claim 195
Individual Assistance Programs 196
Annex A – Glossary 200
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INTRODUCTION
The City of Trinidad Operational Area (OA) Emergency Operation Plan (EOP) identifies the
City’s emergency planning, organization, policies, procedures, and response to extraordinary
emergency situations associated with natural disasters, technological incidents, and national
security emergencies. The plan also addresses integration and coordination with other
governmental levels when required.
This Emergency Plan accomplishes the following:
❑ Establishes the emergency management organization required to mitigate any significant
emergency or disaster affecting the emergency operational area.
❑ Identifies the responsibilities, policies and procedures required to protect the health and
safety of Trinidad population, public and private property, and the environmental effects
of natural and technological emergencies and disasters.
❑ Establishes the operational concepts and procedures associated with field response to
emergencies, City Emergency Operations Center (EOC) activities, and the recovery
process.
This plan is based on the functions and principles of the California Standardized Emergency
Management System (SEMS), the California Incident Command System (ICS), and the National
Incident Management System (NIMS) which identifies how the Trinidad emergency operational
system fits in the overall California emergency management system during response and
recovery operations. It is important to stress that this plan is based upon Functions, not the
number of personnel. One person may be called upon to perform all functions, as needed. In a
major event, the duties of each function can be assigned to individuals as the staff size grows to
respond appropriately to the event.
The plan addresses how the Operational Area will respond to extraordinary events or disasters,
from preparation through recovery. A hazard analysis and probability matrix is also included in
the plan. The responsibilities of each department are identified in matrices, which are based on
each identified hazard or threat. The development of departmental Standard operating Procedures
(SOPs) is discussed, including what each department will include in its own SOPs.
The City of Trinidad Emergency Plan will be approved by the City Council. The City’s Office of
Emergency Services (OES) is responsible for reviewing the entire plan on an annual basis, and
coordinating the revision of the plan as required. Each department manager is responsible for
reviewing its SOPs every three years and coordinating the revisions of the procedures with the
City’s Office of Emergency Services. Special Departments and other agencies serving City of
Trinidad are responsible for following this plan, and developing procedures to fulfill their stated
responsibilities. The City’s Office of Emergency Services will be responsible for maintaining
records of revisions.
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CONCEPT OF OPERATIONS The City of Trinidad response to disasters is based on four phases:
• Increased readiness;
• Initial response operations;
• Extended response operations; and
• Recovery operations. During each phase, specific actions are taken to reduce and/or eliminate the threat of specific disaster situations. In coordination with the City and Incident Commanders, the Office of Emergency Services Coordinator will determine the phase and initiate the appropriate level of alert for response agencies, including the activation of the Emergency Operations Center (EOC) as required. Increased Readiness Upon receipt of a warning or observation that an emergency situation is imminent or likely to occur soon, the City Office of Emergency Services will initiate actions to increase its readiness. Events that may trigger increased readiness activities include:
• Issuance of a credible long-term earthquake prediction
• Receipt of a flood advisory or special weather statement
• Conditions conducive to wildland fires, such as the combination of high heat, strong winds, and low humidity
• An expansive hazardous materials incident
• Information or circumstances indicating the potential acts of violence or civil disturbance
• Information or circumstances indicating breach of national security. Increased readiness activities may include, but not limited to, the following activities:
• Briefing of key officials and employees about the situation
• Reviewing and updating of the emergency plan and related SOPs
• Increasing public information efforts
• Inspecting critical facilities and equipment; including testing warning and communication systems
• Recruiting of additional staff and Disaster Service Workers (DSW)
• Warning threatened elements of the population
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• Conducting precautionary evacuations in the potentially impacted area(s)
• Mobilizing personnel and pre-positioning resources and equipment; and
• Establishing or activating staging areas Initial Response Operations City of Trinidad initial response activities are primarily performed at the field response level. Emphasis is placed on minimizing the effects of the emergency or disaster. Field responders will use the Incident Command System (ICS) to organize response to the emergency or disaster, incorporating the functions, principles and components of ICS (i.e., unified command, action planning, span of control, hierarchy of command, etc.).
Examples of initial response activities include:
• Making all necessary notifications, including the Governor’s Regional Office of Emergency Services;
• Disseminating warnings, emergency public information, and instructions to the citizens of the City of Trinidad;
• Conducting evacuations and/or rescue operations;
• Caring for displaced persons and treating the injured;
• Conducting initial damage assessments and surveys;
• Assessing need for mutual aid assistance;
• Restricting movement of traffic/people and unnecessary access to affected areas;
• Establishing Unified Commands;
• Coordinating with state and federal agencies working in the field; and
• Developing and implementing Incident Action Plans. Extended Response Operations The Trinidad Operational Area extended response activities are conducted in the field and the Emergency Operations Center (EOC). Trinidad EOC is located in the City Hall at 409 Trinity Street. Extended emergency operations involve the coordination and management of personnel and resources to mitigate an emergency and facilitate the transition to recovery operations. Field response personnel will continue to use the Incident Command System (ICS) to manage field operations. EOC staff will support field response personnel in mitigating the effects of the disaster.
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Examples of extended response activities include:
• Preparing detailed damage assessments;
• Operating mass care facilities;
• Conducting coroner operations (as directed by the Sheriff’s Department and OA)
• Procuring required resources to sustain operations;
• Documenting situation status;
• Protecting, controlling, and allocating vital resources;
• Restoring vital utility services;
• Conducting advance planning activities;
• Documenting expenditures;
• Developing and implementing Action Plans for extended operations;
• Disseminating of emergency public information;
• Declaration of a local emergency;
• Prioritizing resources allocation; and
• Inter/multi-agency coordination. SEMS/NIMS Functions: EOC staff will be organized in accordance with the five Standard Emergency Management System (SEMS) and the National Incident Management System (NIMS) functions: Management, Operations, Planning/Intelligence, Logistics, and Finance/Administration. The components and principles of SEMS/NIMS will be used by the EOC staff to manage disaster operations. EOC staff will establish measurable and attainable objectives to be achieved for a given operational period. An EOC Action Plan Will Be Developed For Each Operational Period. When the EOC is activated, communications and coordination will be established between the Incident Commander(s) and the EOC. Communications and coordination will be established between the Humboldt Operational Area EOC, when activated, and the California OES Coastal Region REOC. Multi-agency or inter-agency coordination will be used by EOC staff to facilitate decisions for overall local government level emergency response activities. Mutual Aid: City of Trinidad is within the California Governor’s Office of Emergency Services Mutual Aid Region II. The mutual aid region facilitates multi-agency and multi-jurisdictional coordination, particularly between State OES and the Operational Area, including state agencies, local governments and special Departments, in emergency operations. The Mutual Aid System is the system that allows for the progressive mobilization of resources to/from emergency response agencies, local governments, Operational Areas, regions, and the state with the intent of providing adequate resources to requesting agencies. City of Trinidad is located in the State of California OES Coastal Region and is part of Mutual Aid Region II for Law Enforcement, Coroner, Emergency Medical, and Fire Services. Within the framework of the California Disaster and Civil Defense Master Mutual aid Agreement, several discipline-specific mutual aid coordinators will operate from the City of Trinidad Operational Area EOC, (i.e. fire and rescue, law enforcement, medical, public health, and public works). Mutual aid requests for these disciplines will be coordinated through the coordinators at the City Operational Area EOC. Once the City of Trinidad EOC is activated, communications will be established between the EOC and these discipline-specific Operational Area mutual aid coordinators. All other requests for assistance will flow through the appropriate Operational Area SEMS function. The
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Operational Area, when requesting mutual aid will remain in charge and retain overall direction of personnel and equipment provided through mutual aid. Recovery Operations As the immediate threat to life, property, and the environment subsides, the rebuilding of City of Trinidad will begin through various recovery activities. Recovery activities involve the restoration of services to the public and rebuilding the affected area(s). Recovery activities may be both short-term and long-term, ranging from restoration of essential utilities such as water and power, to mitigation measures designed to prevent future occurrences of a given threat facing the operational area. Recovery Operations overview can be found in Appendix C of this plan. The Appendix covers the recovery process in detail, describing roles and responsibilities and procedures for accessing the federal and state disaster assistance programs that are available to individuals, businesses, special Departments, and the City. Examples of recovery activities include:
• Restoring all utilities;
• Establishing and staffing Local Assistance Centers and Disaster Assistance Centers;
• Applying for state and federal assistance programs;
• Conducting hazard mitigation analysis;
• Identifying residual hazards; and
• Determining and recovery costs associated with response and recovery.
CONTINUITY OF GOVERNMENT
The concept of Continuity of Government is comprised of three elements: Standby Officers for the Governing Body. Temporary Seat of Government and the Preservation of Vital records.
A major disaster could result in the death or injury of key government officials, the partial or complete destruction of established sets of government, and the destruction of public and private records essential to continued operations of government.
Government at all levels shall be responsible for providing continuity of effective leadership and authority, direction of emergency operations and management of recovery operations. To this end, it is particularly essential that the City of Trinidad, all Special Departments and Humboldt County continue to function as governmental entities. The California Government Code and the Constitution of California provide the authority for state and local government to reconstitute itself in the event incumbents are unable to serve. City of Trinidad Director of Emergency Services
The City Council has appointed a successor to the position of Director of Emergency Services. Should the Director of Emergency Services be unable to serve, Individuals who hold permanent appointments to the following positions in government will automatically serve as Acting
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Director, in the order shown, and serve until a successor has been appointed by the Council, and seated. An individual serving as Acting Director will have the authority and powers of the Director.
1st Alternate: City Manager 2nd Alternate: Public Works Director 3rd Alternate: City Clerk
Lines of Succession
California Government Code Section § 8638, Article 15, Chapter 7, Division 1, Title 2 requires the appointment of up to three standby officers for each member of the governing body. This article also provides for the succession of officers who head departments responsible for maintaining law and order, or for furnishing public services relating to health and safety. Additionally, Article 15 outlines procedures to assure continued functioning of political subdivisions in the event the governing body, including standby officers, are unavailable to serve. The standby officers shall have the same authority and powers as the regular officers or department heads. The succession list complying with Article 15 for the City of Trinidad is provided in Trinidad Municipal Code, adopted by ordinance 122. Reconstitution of the Governing Body California Government Code Section § 8635 et seq., Article 15, Chapter 7, Division 1, Title 2, establishes a method for reconstituting the governing body. It authorizes that, should all members, including all standby officers, be unavailable, temporary officers shall be appointed by the Chairman of the Board of the County in which the political subdivisions are located or by the Chairman of the Board of any other County within 150 miles.
California Government Code Section § 8642 of Article 15 authorizes local governing bodies to convene as soon as possible whenever a state of emergency or local emergency exists and a place not necessarily within the political subdivision. Under Article 15, the duties of a governing body during emergencies include ascertaining the damage to the jurisdiction and its personnel and property, reconstituting itself and any subdivisions, and performing functions in preserving law and order and furnishing local services.
California Government Code Section § 23600, Article 1, Chapter 4, Division 1, Title 3 provides that the City Council shall designate one or more alternative temporary city seats within or outside of City boundaries (The city cannot purchase real property for seats outside City boundaries). A resolution designating the alternative City seats must be filed in appropriate City/County and in any alternative City/County. Additional seats may be designated subsequent to the original site designations of circumstances warrant.
The designation of a temporary alternative seat location of City government outside of City boundaries for the City of Trinidad is:
1st Alternate: Trinidad Water Plant 2nd Alternate: Cal-Fire Trinidad
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Preservation of Vital Records City of Trinidad City Clerk’s Office is responsible for the preservation and protection of vital records. Each department within City of Trinidad will identify, maintain, and protect its vital records. Vital records are defined as those records that are essential to the rights and interests of individuals, governments, corporations and other entities, including vital statistics, land and tax records, license registers, and historical information.
Vital records also include those records essential for emergency response, recovery operations, including utility system maps, emergency supplies, equipment locations, emergency operational plans, procedures, and personnel rosters.
These vital records will be essential to the re-establishment of normal City of Trinidad government functions, serving to protect the rights and interests of government. These rights and interests may include the constitutions, charters, statutes, ordinances, court records, official proceedings and financial records of the City of Trinidad. City of Trinidad Lines of Succession
Department Successor Title/Position City Manager Fire Chief Public Works Director Public Works Staff City Clerk Assistant City Clerk Humboldt County Sheriff Deputy Sheriff
RELATIONSHIP TO THE STANDARDIZED EMERGENCY MANAGEMENT SYSTEM AND THE NATIONAL INCIDENT MANAGEMENT SYSTEM
The City Operational Area (OA) is responsible for emergency response within its geographical boundaries. The California Emergency Services Act requires the OA to manage and coordinate the overall emergency response and recovery activities within its jurisdiction. During disasters, it is required to coordinate emergency operations with OES Coastal Region and, in some instances, other Operational Areas and local governments.
Under the Standardized Emergency Management System (SEMS), and National Incident Emergency Management System (NIMS), the City has responsibilities at two levels: The Field Response and Local Government levels.
At the field response level, all agencies will use the Incident Command System (ICS) to standardize the emergency response. At the City of Trinidad level, a designated Emergency Operations Center (EOC) is used as the central location for gathering and disseminating information, coordinating all
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jurisdictional emergency operations, and coordinating with the Governor’s Office of Emergency Services, Coastal Region EOC.
The following diagram depicts the relationship between local governments, special Departments, the City of Trinidad Operational Area, and the State OES Coastal Region Emergency Operations Center (REOC).
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EMERGENCY MANAGEMENT ORGANIZATION
DIRECTOR OF
EMERGENCY SERVICES
City Manager
Emergency Services Coord Special Staff
Public Works Director Public Info Officer
Liaison Officer
Legal Officer
Safety Officer
EOC Security AgencyRepresentatives
Operations Planning/Intelligence Logistics Finance/Admin
Fire & Rescue Situation Analysis Communications Time Unit
Fire Operations Communications Unit
EMS/Disaster Medical Documentation Information Services Compensation & Claims
Urban Search & Rescue
Hazardous Materials Advance Planning Transportation Purchasing Unit
Law Enforcement Technical Services Personnel Recovery Unit
Law Operations
Coroner Operations Demobilization Supply Procurement Cost Unit
Search & Rescue
Hazardous Materials Damage Assessment Facilities
Construction Engineering Resource Status
Utilities
Damage Assessment
Structural Safety
Public Works
Health & Welfare
Care & Shelter
Public Health
Air Operations
Staging Area Manager
The emergency response organizational structure is somewhat different than daily
operations structure. Each City department may be assigned the responsibility for one
or more functions listed in the emergency organization. Some departments normally
operating independently will be consolidated under a single function. Assignment of
responsibilities is the function of the Director of Emergency Services or an appointed
designee.
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HAZARD ANALYSIS SUMMARIES A natural and technological analysis has been conducted for the City of Trinidad and Humboldt County Operational Area. City of Trinidad recognizes that the planning process must address each hazard that threatens the City. There are three board categories of hazards: Natural, Technological (man-made) and National Security.
The analysis indicates that City of Trinidad is subject, in varying degrees, to the effects of the following: Natural Technological/National Security
Earthquake Transportation Accident Seismic Sea Wave (Tsunami) Hazardous Material Incident Extreme Weather Interface Wildland Fire
Flooding/Flash Flooding Energy Shortage Landslides/Mud Flows Offshore Oil/Toxic Spill Civil Disturbance Activities Terrorist Activities National Security Advisory System
Geography
City of Trinidad comprises approximately 2 square miles and has the Pacific Ocean for its western boundary. The Trinidad Bay Harbor is within the City boundaries. U.S. Highway 101 passes adjacent to the City in a north/south direction. The City primarily sits on rocky bluffs, with elevations varying from sea level at the harbor to 130 feet to the residential areas. Population City of Trinidad is small coastal community in northern Humboldt County. The community population is approximately 1500. Earthquake The primary, large-scale threat to City of Trinidad and Humboldt County is an earthquake. A major earthquake occurring along the California North coastal Region could result in high casualties, extensive property damage, fires, flooding, tsunami, hazardous material incidents, and other ensuing hazards. The geology of the North Coastal Region is distinct from the rest of California. Geologists and seismologists find the region of special interest because of the Mendocino Triple Junction in Humboldt County, were three plates, the Gorda, the North American, and the Pacific are in contact. The region is part of the Cascadia Subduction Zone (CSZ) and vulnerable to an earthquake up to the 9.0 magnitude range. The Cascadia Subduction Zone runs from the Cape Mendocino area of Humboldt County to north of Vancouver Island off British Columbia, Canada. As evidence of the high potential of seismic activity in the region, the Berkley Seismographic Station catalogues of California seismicity consistently show that the North Coastal Region to be the most seismically active in the state. Historic records indicate that at least 50 damaging earthquakes have occurred since the mid-1800. The intensity recorded at a location will be dependent on the magnitude and type of earthquake, the ground acceleration, duration of the shaking, distance from the epicenter and the type of earth materials that underlie the location. The intensity is measured according to the
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Modified Mercalli Intensity Scale, which ranges from I (not felt) to XII (total damage with visible ground surface waves). Of the major historic earthquakes recorded on the North Coastal region, 23 of them have had intensities of VII to VIII. Within this range of intensity, poorly to moderately well designed buildings may suffer structural damage (including partial collapse), liquefaction of some saturated sediments and potential ground rupture. California North Coast Region, specific hazards include:
• Ground failure in the coastal lowlands, resulting in damage to foundations and utility lines. Fire associated with damaged electrical and gas lines.
• Landslides, affecting transportation and communication routes.
• Ground rupture.
• Damage to bridges and overpasses. MODIFIED MERCALLI INTENSITY SCALE Intensity Description I. Not felt, Marginal and long-period effects of large earthquakes. II. Felt by persons at rest, on upper floors or favorably placed. III. Felt indoors. Hanging objects swing. Vibration similar to passing of a light truck.
Duration estimated. May not be recognized as an earthquake. IV. Hanging objects swing. Vibration similar to passing of a heavy truck, or sensation
of a jolt like a heavy ball striking the walls. Standing cars rock. Windows, dishes, doors rattle. Glasses clink. Crockery clashes. In the upper range of IV, wooden walls and frame creak.
V. Felt outdoors. Direction estimated. Sleepers wakened. Liquids disturbed, some
spilled. Small unstable objects displaced or upset. Doors swing, close, open. Shutters, pictures move. Pendulum clocks stop, start, change rate.
VI. Felt by all. Many frightened and run outdoors. Persons walk unsteadily.
Windows, dishes, glassware broken. Knickknacks, books, etc, off shelves. Pictures off walls. Furniture moved or overturned. Weak plaster and masonry cracked. Small bells ring (church/school). Trees, bushes shaken visibly or heard to rustle.
VII. Difficult to stand. Noticed by drivers. Hanging objects quiver. Furniture broken.
Damaged to masonry, including cracks. Weak chimneys broken off at roofline. Fall of plaster, loose bricks, stones, tiles, cornices, also embraced parapets and architectural ornaments. Waves on ponds, water turbid with mud. Small slides and caving in along sand or gravel banks. Large bells ring. Concrete irrigation ditches damaged.
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VIII. Steering of vehicles affected. Damage to masonry C; partial collapse. Some damage to masonry B, none to masonry A. Fall of stucco and some masonry walls. Twisting, fall of chimneys, factory stacks, monuments, towers, and elevated tanks. Frame houses moved on foundations if not bolted down, loose panel walls thrown out. Decayed pilings broken off. Branches broken from trees. Changes in flow or temperature or springs and wells. Cracks in wet ground and on steep slopes.
IX. General panic. Masonry D destroyed; masonry C heavily damaged, sometimes
with complete collapse; masonry B seriously damaged. General damage to foundations. Frame structure, if not bolted, shift off foundations. Frames crack. Serious damage to reservoirs. Underground pipes broken. Conspicuous cracks in ground. In alleviated areas, sand and mud ejected, earthquake fountains, sand craters.
X. Most masonry and frame structures destroyed with their foundations. Some well-
built wooden structures and bridges destroyed. Serious damage to dams, dikes, embankments. Large landslides. Water thrown on banks of canals, rivers, lakes, etc. Sand and mud shifted horizontally on beaches and flat land. Rails bent slightly.
XI. Rails bent greatly. Underground pipelines completely out of service.
XII. Damage nearly total. Large rock masses displaced. Lines of sight and level
distorted. Objects thrown into the air.
TSUNAMI On March 28, 1964, Crescent City, 50 miles north of the City of Trinidad experienced substantial property damage exceeding fifteen million dollars, casualties requiring hospitalization, and a great loss of life. The impacts from this tsunami set historical records in damages for the west coast that had never been experienced.
Twenty-nine city blocks were impacted with sea wave force and flooding. Port facilities were damaged or destroyed, along with 172 businesses, 12 house trailers, and 91 residential homes. The tsunami was trigged by a massive earthquake with an 8.4 magnitude centered in Prince William Sound, Alaska.
A tidal wave is an ocean wave or series of waves of great height. Tidal waves have no connection with true tides, however are responsible for seacoast floods. The unusual waves are referred to Tidal Waves when they are caused from submarine earthquakes (seaquakes), submarine volcanic action or submarine landslides. Scientifically, the name for such waves caused from seaquakes is called Tsunami, the Japanese word for storm wave. At sea, the wave is about 100 to 400 miles from crest to crest. Waves can move at a speed between 300 to 500 miles per hours in the open sea. As it becomes closer to shore, entering shallow waters, the waves begin to pile-up generating strong force with great impacts as it comes onshore. Low lying tidal lands and harbors are at great risk.
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Tsunami Warning System
An international Tsunami Warning System is maintained by the National Oceanic and Atmospheric Administration (NOAA) of the U.S. Department of Commerce. NOAA’s Honolulu Observatory (HO) is the center of the system. A 24-hour standby is maintained at HO, waiting for the first reactions of instruments throughout the Pacific. The occurrence of a major earthquake anywhere in the Pacific Ocean area brings an immediate response from the system.
Honolulu Observatory provides information to California coastal jurisdictions via the National Warning System (NAWAS) and OES, which sends all TSUNAMI WATCH and WARNING messages out on state NAWAS and CLETS Teletype. The City of Trinidad will receive these messages from the Humboldt County Sheriff’s Department Communication Center, which will relay the messages to appropriate agencies.
There are also natural warning signs of Tsunamis. A local earthquake or a noticeable rising or falling of coastal ocean water may be a natural warning of approaching Tsunami waves and should be heeded by inhabitants of low-lying areas as a warning to leave. Special Situation History shows, the greatest potential damage from a tsunami will occur at the City of Trinidad harbor tidal zone. The number of hours available for emergency response will depend upon the location of the earthquake epicenter that has generated the tsunami. There will usually be sufficient warning time for evacuation procedures. The importance of evacuating potential danger areas by all persons, including sightseers and emergency personnel cannot be overemphasized. Boats should be moved to deep water and vehicles and essential equipment to safe areas. US Highway 101 is the main transportation artery through Humboldt County. Post incident response may be hampered with some areas becoming isolated for a period of time if sections of Highway 101 are rendered impassable as a result of inundation damage, debris, or rockslides. Tidal action and residual currents generated will cause damage to structures along the shoreline. EXTREME WEATHER
City of Trinidad is susceptible to extreme weather/storm conditions. Extreme weather/storm condition is a generalized term used to describe thunderstorms, tornadoes, heavy precipitation, high winds, extreme heat or cold, and drought. Extreme weather may cause a variety of damage, depending upon the type of weather situation. Damage may range from temporary power and utility outages due to thunderstorm and high wind activity to the sometimes, although rare, destruction from a tornado. Extreme weather such as a drought can have long-term economic repercussions.
FLOODING/FLASH FLOODING
City of Trinidad has a short and varied coastline with the harbor and Pacific Ocean. The City is laced with numerous streams, creeks and drainages. These creeks and waterways are usually subject to some form of flooding during the annual wet, winter rain season. The degree of flooding is dependent upon topography, vegetation, the duration and intensity of rain and consequent storm water runoff. Winter storms can generate heavy wave action along the
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coastal areas, which either by itself or when combined with high tides and/or high winds, can initiate flooding along the harbor and coastline.
LANDSLIDES
Landslides include all movements of soil, rock or debris as a result of falling, sliding or flowing. The triggering cause may be heavy rainfall or seismic activity. An untimely occurrence of a large earthquake during or soon after a sustained period of moderate to heavy rainfall could produce a landslide problem of monumental proportions. Debris flows and associated storm-triggered landslides have caused most of the deaths and much of the structural damage attributed to land sliding in California. Such incidents have occurred frequently in the past, and as growth and development place more people, more structures and more roadways in areas susceptible to landslides, the potential; destruction and cost of storm related landslides becomes greater and greater.
During severe storm activity, debris avalanches and debris flows may be triggered in both rural and urban areas, smashing structures, blocking roads, severing utilities and water supply, and injuring or killing people. Damage control and disaster relief may be required from local agencies, private organizations, and state and federal governments. Emergency operations may be seriously hampered by closure of major highways and main roads and loss of communications. Evacuation of dangerous areas may be necessary. Extensive efforts may be required to rescue trapped persons, recover bodies, remove debris, assist in reestablishing vital public services and utilities, and offer continuing care and shelter to affected persons.
City of Trinidad lies on the coastline with two contrasting topographic settings: Steep hills and ridges; and bay plains. The hills and ridges to the east are characterized by very steep slopes and by sharp differences in the strength and stability of the geological materials underlying the surface soils. These differences are generally expressed by the lack or presence of landslide deposits, which are widely but unevenly distributed on the slopes. Most landslide damage has taken place within pre-existing landslide deposits.
City of Trinidad could be isolated if US Highway 101 was impacted by landslides or large debris flow.
Landslides constitute one of the principal hazards to structures, roads, and utilities. A typical soil debris avalanche in Humboldt County involves a few hundred cubic yards of soil and colluvium and is the result of total saturation.
TRANSPORTATION ACCIDENTS A major transportation emergency involving truck, bus, small plane, helicopter, a number of automobiles or any combination of vehicles can cause casualties and major road blockage. The time of day will compound the problems of traffic control and the ability of emergency response teams to minimize suffering, disability and death by treatment and transportation of victims to hospitals. The main north/south transportation route through Humboldt County is US Highway 101 that travels directly to the east of downtown City of Trinidad. US Highway 101 is heavily used most hours of the day and the control of vehicular traffic in and around will be the primary problem at any time. It will be essential to expedite the flow of emergency response vehicles through the
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area and divert nonessential traffic. In those cases where emergency traffic movement requirements exceed available road space, traffic must be rerouted with alternate routes and closure points. HAZARDOUS MATERIALS The production of and use of hazardous materials has become a normal part of society. A hazardous material is any substance that may be explosive, flammable, poisonous, corrosive, reactive, radioactive, or any combination thereof, because of its quantity, concentration or characteristics. Hazardous materials require special care in handling because of the hazards they pose to public health, safety and the environment. A hazardous materials incident involves the uncontrolled release of hazardous substance(s) during storage or use from a fixed facility or mobile transport. Releases of hazardous materials can be especially damaging when they occur in highly populated areas or along transportation routes used simultaneously by travelers and hazardous materials transports. Because of the multitude of hazardous substances being transported, incidents are more likely to occur along highways and railways. Fixed facilities do have occurrences of hazardous materials incidents, too. However, stringent facility safety requirements help limit these occurrences at fixed facilities. Fixed facilities include small chemical manufacturing or processing facilities, manufacturing and light industrial facilities. The agricultural businesses in Humboldt County may also be a source of hazardous materials incidents. Accidental releases of pesticides, fertilizers and other agriculture chemicals may be harmful to the public health, safety and the environment. Another source of hazardous materials incidents is the illegal manufacturing of drugs in clandestine laboratories. In many instances, the residue and hazardous waste from these laboratories are illegally dumped, posing a public health and safety hazard and a threat to the environment. The State of California designates a CUPA (Certified Unified Program Agency) for each county and certain cities. The CUPA is responsible for writing and updating a Hazardous Materials Area Plan (for the public safety response in the jurisdiction) and providing guidelines for the Business Plan for local businesses designated as handlers of hazardous materials). In Humboldt County, the designated CUPA is the Division of Environmental Health, Department of Public Health. Through a Joint-Powers-Agreement (JPA), Eureka Fire Department provides Hazardous Materials Team emergency response to Humboldt County and City of Trinidad. Hazardous material incidents in City of Trinidad would most likely occur on surface streets and US Highway 101.
WILDLAND FIRES California has a wildland fire potential that is found nowhere else on earth. Each year, wildland fires burn thousands of acres of land in the State of California with major destruction. Wildland fire hazards exist in varying degrees throughout Humboldt County. The fire season extends approximately 5 to 6 months, from late spring through fall. Hazards arise from a combination of reasons: the undeveloped and rugged terrain, highly flammable brush-covered land, thunderstorms, and long, dry summers. There are heavy fuel loads, especially in watershed areas unaffected by fire for many years. These slopes are often steep, with narrow twisting roadways and dead ends, which present difficulties for emergency equipment access and evacuation procedures. In ridge top areas, water supplies can be rapidly depleted, hampering fire control efforts. Wildland-Urban interface is a matter of great concern. The aftermath of
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wildland fire produces a new area of potential landslide as burned and defoliated areas are exposed to winter rains. The City of Trinidad can be seen as a designated evacuation point. ENERGY SHORTAGE Energy shortage has a potential impact on the Humboldt Emergency Operational Area and City of Trinidad. Disruption of current distribution systems for general petroleum products, natural gas and electricity can impose restrictions on the general community. Medical issues addressing life support systems, emergency generator power systems and general response systems can be hampered. Long-term power failure can affect heating systems, along with restrictions and loss of natural gas distribution systems. City of Trinidad petroleum products distribution system is solely transported by ground transportation to local distribution points. In the event of a major situation causing a long-term closure of US Highway 101, and/or restrictions on available petroleum products for the consumer is imposed, daily community activities would come to a stand still. During spring, summer, and fall months, daily population increases due to influx of travelers and tourists. Electricity is distributed to the city from an 115,000-volt transmission line east to west. The city electricity distribution system inter-tie originates from several locations including southern Oregon generating plants. OFFSHORE OIL – TOXIC SPILL City of Trinidad and Humboldt Emergency Operational Area coastlines are vulnerable to any level of offshore oil spill or a toxic release. The Pacific Ocean exposure from passing Sea Vessel tankers is present daily as the vessels travel from Alaska port-of-call to San Francisco petroleum refineries. The community and environmental sensitive areas would be greatly impacted if such an event occurred. Extensive use of City of Trinidad harbor waters presents continues risk for minor releases. Minor spills that could create a hazard could be cause by such events as the release of dirty bilge water or the sinking of a leisure craft or fishing boat. Larger spills could result from release at a marina or industrial site. A potentially massive spill could take place following a release from a freighter, tanker or transfer facility. Offshore spills can result from a number of natural or manmade causes such as improper navigation, mechanical or steering failure, severe weather, explosions or uncontrollable fires.
In the event of an oil spill, the Humboldt County Operational Area Oil Spill Contingency Plan places the first response priority with the protection of human health and safety. This is followed by the protection of environmental resources and, then, the protection of economic resources. Response to an offshore spill emergency is addresses in the Humboldt County Oil Spill Contingency Plan.
CIVIL DISTURBANCE
Civil disturbances include incidents that are intended to disrupt a community to the degree that law enforcement intervention is required to maintain public safety. Civil disturbances are generally associated with controversial political, judicial, or economic issues and/or events.
The effects of civil disturbances are varied and are usually based upon the type, severity, scope and duration of the disturbance. The effects of civil disturbances include traffic congestion or
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gridlock, illegal assemblies, disruption of utility service, property damage, and injuries and potentially loss of life.
TERRORISM Terrorism involves a struggle between competing principles and ideologies below the level of conventional war. Most terrorist activities are bombing attacks. Principal targets include high-populated areas, military personnel and facilities, commercial establishments, and government buildings and property. The effects of terrorist activities can vary significantly, depending on the type, severity, scope, and duration of the activity. Terrorist activities may result in disruption of utility services, property damage, injuries and loss of life. City of Trinidad may not be considered a “high profile” candidate for terrorist activity, however it must consider that terrorists protesting local/national issues could target or use the area as a test site by groups in preparation for a larger attempt. Geographically, consideration must be given to the State of California entire coastline.
Criminals, terrorists, or the mentally deranged could potentially use Weapons of Mass Destruction (WMD). Mass casualties and extensive property damage are the trademarks of weapons of mass destruction, making their detection and prevention a public safety priority. Weapons of mass destruction may come in various forms with the use of chemical, biological, radiological, nuclear, or explosives.
NATIONAL SECURITY ADVISORY SYSTEM The Federal Homeland Security and California Homeland Security offices have developed and implemented a National Security Advisory System as an effective means to disseminate information regarding the risk of terrorist acts to Federal, State, and Local authorities and the American people.
The Homeland Security Advisory System has been established with five Threat Conditions, each identified by a description and corresponding color. From lowest to highest, the levels and colors are:
Low = Green Elevated = Yellow Guarded = Blue High = Orange Severe = Red
The higher the Threat Condition, the greater the risk of a terrorist attacks. Risk includes both the probability of an attack occurring and its potential gravity. Threat conditions may be assigned for the entire Nation, or they may be set for a particular geographic area or industrial sector. The Federal and California Homeland Security offices shall review assigned Threat Conditions at regular intervals to determine whether adjustments are warranted. It should be noted that the assignment of a high Threat Condition does not guarantee that a terrorist attack will occur, and the assignment of low condition does not guarantee that an event will not occur. These conditions are only indicators of risk.
The assignment of a Threat Condition shall prompt the implementation of appropriate set of Recommended Actions. These are specific steps individuals, families, schools, business and all
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levels of government should take to reduce vulnerability or increase the ability to respond during a period of heightened alert.
Each recommended action has been assigned to a specific function within the City of Trinidad Emergency Management Organization in the event public announcements are made particular to that action.
In addition to the actions listed, individuals and organizations are strongly encouraged to supplement their own individual steps particular or uniquely applicable to their activity or organization.
INCIDENT LIKELIHOOD
DEPARTMENTAL RESPONSIBILITIES City of Trinidad departments have specific responsibilities and related activities and actions assigned to them for each identified hazard and threat. Each department is responsible for ensuring coordination with other departments.
OFFICE OF EMERGENCY SERVICES The City of Trinidad Office of Emergency Services (OES) is an additional duty and responsibility of a department or individual appointed by the Director of Emergency Services. (Fire Services Coordinator). The duties of the OES function may be shared; however, it must provide a single point of contact for all outside agencies.
The City of Trinidad Office of Emergency Services function is responsible for identifying key management personnel, with alternates, and alternative facilities to conduct government operations, based on the hazard analysis. Each department will be responsible for identifying key departmental personnel with backups and alternates for each position.
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City of Trinidad Office of Emergency Services is responsible for developing and maintaining an emergency alert list, which will be used to notify the key City personnel. Each department will develop its own departmental alert list, which will be used by dispatch and other departments to alert personnel.
SPECIAL DISTRICTS: Special districts with responsibilities under this plan will coordinate all planning efforts with the City of Trinidad Office of Emergency Services.
SEMS FUNCTION MATRIX
City of Trinidad Office of Emergency services has overall responsibility for coordinating the City’s response to each identified hazard and threat. Departmental responsibilities are outlined in hazard/threat specific matrices. Typical activities/actions performed during a specific hazard/threat are listed on the vertical axis; and the five Standardized Emergency Management System (SEMS) functions are listed on the horizontal axis. For each activity/action, the departments’ assigned responsibilities under this activity/action are listed under the appropriate SEMS function.
The following legend will apply to all the matrices:
MGT/CMD: Management/Command OPS: Operations Section PLN/INTEEL: Planning/Intelligence Section LOG: Logistics Section FIN/ADMIN: Finance/Administration Section FD: Fire District SO: Sheriff’s Office ADMIN: Administration/City Manager’s Office FIN: Finance OES: Office of Emergency Services PW: Public Works UT: Utilities SD: Special Districts CS: Community Services PU: Public Utility
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EARTHQUAKE
SEMS FUNCTION
Management Planning Finance ..... Activity…... Command Operations Intelligence Logistics Administration
Incident Command
FD,SO
Establish Perimeter
FD,SO
Evacuation FD,SO CD,PW
Control Access FD,SO,PW
Traffic Control SO,PW
Crowd Control SO,PW
Public Information
SO,FD,OES,SD SO,FD
Haz/Mat Operations
SO,FD,PW
Notifications SO,FD
Communications SO,FD,SD
Fire Suppression
FD
Medical Operations
FD,SO
Search & Rescue
FD,SO,PW
EOC Operations Admin ALL DEPTS ADMIN ADMIN ADMIN,FIN
Initial Damage FD,SO,PW
Detailed Damage Assessment
CD,PW
Shelter Operations
ADMIN,SO,SD
Fatalities Mgt. PW
Situation Status Documentation
ADMIN FINANCE
Volunteer Mgt. ADMIN,SO,FD
Procurement ADMIN ADMIN,FIN
Recovery Operations
ALL DEPTS
Debris Removal PW
Facility Restoration
PW
Utility Restoration
PW
Public Health COUNTY
Mental Health COUNTY
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EXTREME WEATHER
SEMS FUNCTION
Management Planning Finance
…..…Activity……… Command Operations Intelligence Logistics Administration
Incident Command FD,SO
Establish Perimeter FD,SO
Evacuation FD,SO CD,PW
Control Access FD,SO,PW
Traffic Control SO,PW
Crowd Control SO,PW
Public Information SO,FD,OES,SD SO,FD
Haz/Mat Operations
SO,FD,PW
Notifications SO,FD
Communications SO,FD,SD
Fire Suppression FD
Medical Operations FD,SO
Search & Rescue FD,SO,PW
EOC Operations Admin ALL DEPTS ADMIN ADMIN ADMIN,FIN
Initial Damage FD,SO,PW
Detailed Damage Assessment
CD,PW
Shelter Operations ADMIN,SO,SD
Fatalities Mgt. PW
Situation Status Documentation
ADMIN FINANCE
Volunteer Mgt. ADMIN,SO,FD
Procurement ADMIN ADMIN,FIN
Recovery Operations
ALL DEPTS
Debris Removal PW
Facility Restoration PW
Utility Restoration PW
Public Health COUNTY
Mental Health COUNTY
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TSUNAMI
SEMS / NIMS FUNCTION
Management Planning Finance …..…Activity……
… Command Operations Intelligenc
e Logistics Administratio
n
Incident Command
FD,SO
Establish Perimeter
FD,SO
Evacuation FD,SO CD,PW
Control Access FD,SO,PW
Traffic Control SO,PW
Crowd Control SO,PW
Public Information SO,FD,OES,SD
SO,FD
Haz/Mat Operations
SO,FD,PW
Notifications SO,FD
Communications SO,FD,SD
Fire Suppression FD
Medical Operations
FD,SO
Search & Rescue FD,SO,PW
EOC Operations Admin ALL DEPTS ADMIN ADMIN ADMIN,FIN
Initial Damage FD,SO,PW
Detailed Damage Assessment
CD,PW
Shelter Operations
ADMIN,SO,SD
Fatalities Mgt. PW
Situation Status Documentation
ADMIN FINANCE
Volunteer Mgt. ADMIN,SO,FD
Procurement ADMIN ADMIN,FIN
Recovery Operations
ALL DEPTS
Debris Removal PW
Facility Restoration
PW
Utility Restoration PW
Public Health COUNTY
Mental Health COUNTY
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HAZARDOUS MATERIALS
SEMS / FIMS FUNCTION
Management Planning Finance
…..…Activity………
Command Operations Intelligence
Logistics Administration
Incident Command
FD,SO
Establish Perimeter
FD,SO
Evacuation FD,SO CD,PW
Control Access FD,SO,PW
Traffic Control SO,PW
Crowd Control SO,PW
Public Information SO,FD,OES,SD
SO,FD
Haz/Mat Operations
SO,FD,PW
Notifications SO,FD
Communications SO,FD,SD
Fire Suppression FD
Medical Operations
FD,SO
Search & Rescue FD,SO,PW
EOC Operations Admin ALL DEPTS ADMIN ADMIN ADMIN,FIN
Initial Damage FD,SO,PW
Detailed Damage Assessment
CD,PW
Shelter Operations
ADMIN,SO,SD
Fatalities Mgt. PW
Situation Status Documentation
ADMIN FINANCE
Volunteer Mgt. ADMIN,SO,FD
Procurement ADMIN ADMIN,FIN
Recovery Operations
ALL DEPTS
Debris Removal PW
Facility Restoration
PW
Utility Restoration PW
Public Health COUNTY
COUNTY
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OFFSHORE OIL SPILL
SEMS / NIMS FUNCTION
Management Planning Finance
…..…Activity………
Command Operations Intelligece..
Logistics Administration..
Incident Command
FD,SO
Establish Perimeter
FD,SO
Evacuation FD,SO CD,PW
Control Access FD,SO,PW
Traffic Control SO,PW
Crowd Control SO,PW
Public Information SO,FD,OES,SD..
SO,FD
Haz/Mat Operations
SO,FD,PW
Notifications SO,FD
Communications SO,FD,SD
Fire Suppression FD
Medical Operations
FD,SO
Search & Rescue FD,SO,PW
EOC Operations Admin ALL DEPTS ADMIN ADMIN ADMIN,FIN
Initial Damage FD,SO,PW
Detailed Damage Assessment
CD,PW
Shelter Operations
ADMIN,SO,SD..
Fatalities Mgt. PW
Situation Status Documentation
ADMIN FINANCE
Volunteer Mgt. ADMIN,SO,FD..
Procurement ADMIN ADMIN,FIN
Recovery Operations
ALL DEPTS
Debris Removal PW
Facility Restoration
PW
Utility Restoration PW
Public Health COUNTY
Mental Health COUNTY
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INTERFACE WILDLAND FIRE
SEMS / NIMS FUNCTION
Management Planning Finance
…..…Activity………
Command Operations Intelligence
Logistics Administration
Incident Command
FD,SO
Establish Perimeter
FD,SO
Evacuation FD,SO CD,PW
Control Access FD,SO,PW
Traffic Control SO,PW
Crowd Control SO,PW
Public Information
SO,FD,OES,SD…
SO,FD
Haz/Mat Operations
SO,FD,PW
Notifications SO,FD
Communications SO,FD,SD
Fire Suppression FD
Medical Operations
FD,SO
Search & Rescue FD,SO,PW
EOC Operations Admin ALL DEPTS ADMIN ADMIN ADMIN,FIN
Initial Damage FD,SO,PW
Detailed Damage Assessment
CD,PW
Shelter Operations
ADMIN,SO,SD…
Fatalities Mgt. PW
Situation Status Documentation
ADMIN FINANCE
Volunteer Mgt. ADMIN,SO,FD…
Procurement ADMIN ADMIN,FIN
Recovery Operations
ALL DEPTS
Debris Removal PW
Facility Restoration
PW
Utility Restoration PW
Public Health COUNTY
Mental Health COUNTY
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ENERGY SHORTAGE
SEMS / NIMS FUNCTION
Management Planning Finance . Activity . Command Operations Intelligence Logistics Administration
Incident Command SO
Public Information SO,ADMIN,FD
Notifications SO,FD,PW
Communications SO
Medical Operations FD
Situation Status SO,ADMIN
Documentation SO
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CIVIL DISTURBANCE SEMS / NIMS FUNCTION
Management Planning Finance
. Activity .
Command Operations Intelligence Logistics Administration
Incident Command
FD,SO
Establish Perimeter
FD,SO
Evacuation FD,SO CD,PW
Control Access FD,SO,PW
Traffic Control SO,PW
Crowd Control SO,PW
Public Information
SO,FD,OES,SD SO,FD
Haz/Mat Operations
SO,FD,PW
Notifications SO,FD
Communications SO,FD,SD
Fire Suppression
FD
Medical Operations
FD,SO
Search & Rescue
FD,SO,PW
EOC Operations Admin ALL DEPTS ADMIN ADMIN ADMIN,FIN
Initial Damage FD,SO,PW
Detailed Damage Assessment
CD,PW
Shelter Operations
ADMIN,SO,SD
Fatalities Mgt. PW
Situation Status Documentation
ADMIN FINANCE
Volunteer Mgt. ADMIN,SO,FD
Procurement ADMIN ADMIN,FIN
Recovery Operations
ALL DEPTS
Debris Removal PW
Facility Restoration
PW
Utility Restoration
PW
Public Health COUNTY
Mental Health COUNTY
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TERRORIST ACTIVITIES
SEMS / NIMS FUNCTION
Management Planning Finance …..…Activity……
… Command Operations Intelligenc
e Logistics Administrati
on
Incident Command
FD,SO
Establish Perimeter
FD,SO
Evacuation FD,SO CD,PW
Control Access FD,SO,PW
Traffic Control SO,PW
Crowd Control SO,PW
Public Information
SO,FD,OES,SD…
SO,FD
Haz/Mat Operations
SO,FD,PW
Notifications SO,FD
Communications SO,FD,SD
Fire Suppression FD
Medical Operations
FD,SO
Search & Rescue FD,SO,PW
EOC Operations Admin ALL DEPTS ADMIN ADMIN ADMIN,FIN
Initial Damage FD,SO,PW
Detailed Damage Assessment
CD,PW
Shelter Operations
ADMIN,SO,SD…
Fatalities Mgt. PW
Situation Status Documentation
ADMIN FINANCE
Volunteer Mgt. ADMIN,SO,FD…
Procurement ADMIN ADMIN,FIN
Recovery Operations
ALL DEPTS
Debris Removal PW
Facility Restoration
PW
Utility Restoration PW
Public Health COUNTY
Mental Health COUNTY
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NATIONAL SECURITY
SEMS / NIMS FUNCTION
Management Planning Finance …..…Activity……
… Command Operations Intelligence
… Logistics Administration
…
Incident Command
FD,SO
Establish Perimeter
FD,SO
Evacuation FD,SO CD,PW
Control Access FD,SO,PW
Traffic Control SO,PW
Crowd Control SO,PW
Public Information
SO,FD,OES,SD…
SO,FD
Haz/Mat Operations
SO,FD,PW
Notifications SO,FD
Communications SO,FD,SD
Fire Suppression FD
Medical Operations
FD,SO
Search & Rescue
FD,SO,PW
EOC Operations Admin ALL DEPTS ADMIN ADMIN ADMIN,FIN
Initial Damage FD,SO,PW
Detailed Damage Assessment
CD,PW
Shelter Operations
ADMIN,SO,SD…
Fatalities Mgt. PW
Situation Status Documentation
ADMIN FINANCE
Volunteer Mgt. ADMIN,SO,FD…
Procurement ADMIN ADMIN,FIN
Recovery Operations
ALL DEPTS
Debris Removal PW
Facility Restoration
PW
Utility Restoration
PW
Public Health COUNTY
Mental Health COUNTY
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STANDARD OPERATING PROCEDURES The City of Trinidad Emergency Plan is always in an updating state. There is always constant on-going motion in updating departmental standard operating procedures (SOP) and SEMS/NIMS sections, branches and units with changes and updates as personnel change and new resources are acquired. Upon completion, each new or updated SOP will become part of this plan by reference (Annex D). Standard Operating Procedures will contain, in detail, those actions that are necessary to fulfill the SEMS/NIMS functional responsibilities under this plan. Each of the Standard Operating Procedures will include information such as increased readiness activities, procedures for recalling departmental personnel, disaster assignments, and resource lists. Under a heading for each SEMS/NIMS section, branch or unit, a descriptive list of what specific information will be in the SOPs is provided in the foregoing to assist in developing and updating SOPs. Once the SOPs are completed, they must be reviewed by the City Emergency Services Coordinator and the Humboldt Emergency Operational Area Coordinator to ensure that the SOPs are consistent with current City/County Ordinances, rules, regulations, procedures and State law. During emergency response, strict adherence to the SOPs by departments is not required. Departments may deviate from SOPs to respond to unique needs in a particular response. Major variation from procedures shall be coordinated with the Emergency Operations Center (EOC). Administration Increased Readiness Phase:
• Develop procedures for reviewing and updating Administration, City Manager, and Manager’s Office Standard Operating Procedures.
• In coordination with OES, identify alternate government facilities, including an alternate Emergency Operations Center.
• In coordination with the Office of Emergency Services, develop the process and procedure for increasing public information releases.
• In coordination with the Office of Emergency Services, develop the process and procedures for recruiting volunteers and additional staff, including the procedure for registering them as Disaster Service Workers.
Increased Response Operations:
• In coordination with the Fire District, Sheriff’s Office, and the Office of Emergency Services, develops procedures to disseminate warnings, emergency public information, and instructions to citizens.
• In coordination with the Office of Emergency Services, develop draft language for declaring a local emergency, including instructions on how to request concurrence from the Director of the Governor’s Office of Emergency Services, how to request a
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gubernatorial proclamation of a state of emergency, and how to request a presidential declaration. Include in the procedures the benefits of such proclamations and any additional actions that may be required after a proclamation.
Extended Response Operations:
• In coordination with the Office of Emergency Services, develop the process and procedure for declaring a local emergency.
• In coordination with the Office of Emergency Services, develop the process and procedure for disseminating emergency public information.
• Develop procedures for protecting, controlling, and allocating vital resources.
• Develop the process for communicating with the Disaster Council. Recovery Operations:
• In coordination with the Office of Emergency Services, develop the procedures and processes used for recovery operations.
• Develop procedures for continuing government operations, including the identification of alternate sites and succession of City leadership.
City Office of Emergency Services Increased Readiness:
• Review and update City of Trinidad Office of Emergency Services SOPs.
• Check and expedite any repairs to the EOC and equipment, including testing all emergency systems. Review procedures for pre-positioning resources and equipment.
• Review and update processes and procedures for briefing City Manager, and employees of the impending emergency/disaster situation.
• Coordinate with Administration/City Manager’s Office to review and revise the process and procedures for increasing public information releases.
• Coordinate with Administration/City Manager’s Office, the process and procedure for recruiting volunteers and additional staff, including the procedure for registering the volunteers as Disaster Service Workers.
• Prepare to mobilize volunteers and staff for assistance.
• In coordination with the Sheriff’s Office and the Fire District, test the process for managing incidents at the field level, using the Incident Command System.
• Determine which state and federal agency could be operating in the field and make initial contact.
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• In coordination with the Fire District and the Sheriff’s Office, test the process for communicating with and directing the central dispatch center, including the activation of the Emergency Alert List.
• Review maps of specific hazards (i.e., flood inundation zones, waterways during Haz/Mat releases, etc.) to be used by various departments and emergency responders.
• Revise Emergency Operations Center (EOC) standard operating procedures (SOPs), based on new conditions.
Initial Response Operations:
• In coordination with the Fire District, Sheriff’s Office, and Administration/City Manager’s Office, develop procedures to disseminate warnings, emergency public information, and instructions to City of Trinidad residents.
• In coordination with Administration/City Manager’s Office, develop procedures for drafting and declaring a local emergency, including how to request a concurrence from the Director of the Governor’s Office of Emergency Services, how to request a gubernatorial proclamation of a state of emergency, and how to request a presidential declaration.
Extended Response Operations:
• In coordination with Administration/City Manager’s Office, develop the process and procedure for maintaining a local emergency for an extended period of time. Develop the process and procedure for responding to media inquiries for the duration of the emergency.
• Develop procedures for the activation, operation, and deactivation of the City of Trinidad Emergency Operations Center (EOC) and SOPs.
• Develop procedures and the process for communicating with the Humboldt Operational Area, surrounding jurisdictions, and special Departments serving City of Trinidad.
Recovery Operations:
• Develop procedures for the organization and preparation of the after-action report. In coordination with the Finance Division and Administration, develop the procedures and processes used for recovery operations. Develop procedures for applying for state and federal disaster assistance programs.
• In coordination with Public Works and Community Development Departments, identify the process for conducting and analyzing potential hazard mitigation projects. In coordination with the Fire District, identify any residual hazards resulting from the emergency or disaster.
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Trinidad Dedicated Sheriff’s Deputy Increased Readiness:
• Identify key management, with two alternates per position, and develop list. Identity alternative government facilities, based on the hazard situation. Develop procedures for reviewing and updating City of Trinidad Public Safety Department SOPs. Identify the process and develop procedures for checking critical law enforcement facilities and equipment, including testing systems.
• Develop procedures for mobilizing Public Safety Department personnel and pre-positioning resources and equipment. In coordination with the Fire District, develop process and procedures to warn threatened areas of the community. In coordination with the Fire District and the Office of Emergency Services, develop a process for managing incidents, at the field level, using the Incident Command System.
Initial Response Operations:
• In coordination with the Fire District, Office of Emergency Services, and Administration/City Manager’s Office, develop procedures to disseminate warnings, emergency public information, and instructions to City of Trinidad residents.
• Develop procedures for responding to:
❑ National Security Threat Level System ❑ Civil Disturbance Activities ❑ Terrorist Activities ❑ Earthquake ❑ Tsunami ❑ Extreme Weather ❑ Flooding/Flash Flooding ❑ Landslides ❑ Transportation Accident ❑ Hazardous Material Incident ❑ Interface Wildland Fire ❑ Offshore Oil Spill
• Develop procedures for initiating:
❑ “ Windshield survey ” damage assessment following an immediate impact. ❑ Perimeter management, including access control ❑ Isolating the incident, and controlling access to the incident ❑ Requesting and activating law enforcement mutual aid system ❑ Operations to safeguard evidence.
• Develop procedures for evacuations and movement operations, traffic and crowd control operations, including the identification of evacuation routes, evacuation reception areas, shelter locations, and security.
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• Take into consideration specific planning requirements that are identified within the hazard analysis, in particular for human safety elements. Ensure that all items under the American with Disabilities Act are covered for evacuation and movement operations.
Extended Response Operations:
• Develop the process and concept of operations for EOC operations, including the communication and coordination protocol between the field and EOC personnel.
• In coordination with the Humboldt County Coroner, develop procedures for managing fatalities.
Trinidad Fire District Increased Readiness:
• Develop procedures for reviewing and updating Fire District emergency and disaster response SOPs.
• Identify the process and develop procedures for checking critical Fire District facilities and equipment, including testing systems.
• Develop procedures for mobilizing Fire District personnel and pre-positioning resources and equipment.
• In coordination with the Sheriff’s Office and the Office of Emergency Services, develop a process for managing incidents, at the field level, using the Incident Command System.
• In coordination with the Office of Emergency Services and the Sheriff’s Office, develop a process for communicating with and directing the central dispatch center, including the activation of the Emergency Alert List.
• In coordination with the Sheriff’s Office, develop the process and procedures to warn threatened elements of the population.
• Ensure that hazardous material procedures are consistent with the Humboldt County Hazardous Materials Area Plan.
Initial Response Operations:
• In coordination with the Sheriff’s Office, Office of Emergency Services, and Administration/City Manager’s Office, develop procedures to disseminate warnings, emergency public information, and instructions to City of Trinidad residents.
• Develop procedures for responding to and managing:
❑ Transportation Accidents ❑ Hazardous Material Incidents ❑ Earthquakes ❑ Tsunami
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❑ Extreme Weather ❑ Flooding/Flash Flooding ❑ Landslides ❑ Interface Wildland Fire ❑ Major Structure Fires ❑ National Security Threat Level System ❑ Law Enforcement Support – Civil Disturbance Activities ❑ Law Enforcement Support – Terrorist Activities
• Develop procedures for initiating:
❑ Implementing Incident Action Plans ❑ “Windshield survey “ damage assessment following major impact ❑ Medical operations, including triage operations ❑ Needs assessment, activation of the Fire–Rescue mutual aid system ❑ Rescue operations, including swift water rescues ❑ Evacuation and Urban Search & Rescue ❑ Medical Care/Triage and injured treatment coordination
• Take into consideration specific planning requirements identified in the hazard analysis, in particular for hazardous materials.
Extended Response Operations
• Develop the process and concept of operations for the Fire-Rescue Branch during Emergency Operations Center activation, including the communication and coordination protocol between the field and EOC fire personnel.
Public Works Department Increased Readiness:
• Develop procedures for reviewing and updating Public Works SOPs.
• Identify the process and develop procedures for checking critical Public Works facilities and equipment, including testing systems.
• Develop procedures for mobilizing Public Works personnel and pre-positioning resources and equipment.
Initial Response Operation:
• Develop procedures for responding to:
❑ Earthquake ❑ Tsunami ❑ Extreme Weather
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❑ Flooding ❑ Landslides/Mud Flows ❑ Transportation Accidents ❑ Hazardous Material Incident ❑ Fire District Support ❑ Law Enforcement Support
• Develop procedures for initiating:
❑ Damage assessment for critical facilities, including infrastructure ❑ Repair and restoration activities for damaged facilities and infrastructure ❑ Debris removal operations ❑ Flood fighting activities and sand bagging operations ❑ Hazardous waste clean up and disposal operations ❑ Clearing and shoring operations for landslide and/or mudflow areas ❑ Request for public works mutual aid
Extended Response Operations:
• In coordination with the Office of Emergency Services, develop the process and procedure for declaring a local emergency.
• In coordination with the Office of Emergency Services, develop the process and procedure for disseminating emergency public information.
• Develop procedures for protecting, controlling, and allocating vital resources.
• Develop the procedure for restoring vital services.
• Determine need for mutual aid and/or private contractors. Recovery Operations:
• In coordination with the City Manager’s office and the Office of Emergency Services, develop the procedures and processes used for recovery operations.
• In cooperation with the Planning Department, consider changes to current building codes, to include non-structural hazard mitigation.
• Develop procedures for continuing government operations, including the identification of alternate sites for the succession of City leadership.
City Clerk/Treasurer Increased Readiness:
• Develop procedures for reviewing and updating Finance Division SOPs. Develop procedures for protecting vital records. Establish procedures and process for documenting the financial costs for disaster response and recovery related expenses.
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• Establish procedures for manual accounting in the event computer systems fail. Extended response Operations:
• Develop procedures for procuring emergency resources to sustain operations.
• Implement the procedure for documenting the financial cost of disaster response and recovery operations (a disaster accounting system).
Recovery Operations:
• In coordination with the Office of Emergency Services and Administration, develop the procedures and processes used for recovery operations.
• Develop the process and procedure for tracking employees’ time and issuing paychecks during disaster operations.
• Develop process and the procedures for submitting and processing workman compensation claims.
Utility Support Companies
Increased Readiness:
• Develop procedures for reviewing and updating division SOPs.
• Identify the process and develop procedures for checking critical support facilities and equipment, including testing systems.
• Develop procedures for mobilizing division personnel and pre-positioning resources and equipment.
Initial Response Operation:
• Develop procedures for responding to:
❑ Earthquake ❑ Tsunami ❑ Extreme Weather ❑ Flooding ❑ Landslides/Mud Flows ❑ Transportation Accidents ❑ Hazardous Material Incident ❑ Fire District Support ❑ Law Enforcement Support
• Develop procedures for initiating:
❑ Damage assessment operations for critical facilities, including infrastructure
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❑ Repair and restoration activities for damaged facilities and infrastructure ❑ Hazardous waste clean up and disposal operations
Extended Response Operations:
• In coordination with the Office of Emergency Services, develop the process and procedure for declaring a local emergency.
• In coordination with the Office of Emergency Services, develop the process and procedure for disseminating emergency public information.
• Develop procedures for protecting, controlling, and allocating vital resources.
• Develop the procedure for restoring vital services.
• Determine need for mutual aid and/or private contractors. Recovery Operations:
• In coordination with the City Manager and the Office of Emergency Services, develop the procedures and processes used for recovery operations.
• In cooperation with the Planning Department, consider changes to current building codes, to include utility systems hazard mitigation.
GENERAL EMERGENCY MANAGEMENT
City of Trinidad is located in the Humboldt Operational Area. City of Trinidad is part of the Governor’s Office of Emergency Services (OES) Coastal Region. The City emergency management organization follows the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS).
Response procedures for emergencies have been practiced during actual situations. The Standardized Emergency Management System is incorporated into exercises; however, City department personnel and community base organizations require on-going additional training. ORGANIZATION The City of Trinidad City Council established the City of Trinidad Emergency Organization comprising of community organizations, volunteers and departmental personnel therein and designated the City Manager as lead authority for the City. The City of Trinidad Disaster Council was created by the City Council to develop and recommend for adoption by the City Council all emergency and mutual aid plans and agreements, including this Emergency Operational Area Plan (EOP), and such ordinances, resolutions, rules and regulations as are necessary to implement such plans and agreements.
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The City of Trinidad City Council also created the Director of Emergency Services and assigned the City Manager to serve as Director of Emergency Services under Chapter 2.24 of the Trinidad Municipal Code, adopted as Ordinance 122, dated 1957.
The City of Trinidad City Council does not exercise any Command and Control authority over emergency operations. However, it is up to the City Council to determine if a Local Proclamation of Emergency exists and then confirms the Director of Emergency Services proclamation or proclaims the emergency.
The City of Trinidad City Council shall coordinate its liaison activities with the community and other jurisdictions with the Incident Commander by using the Incident Command System guidelines.
The Director of Emergency Services is responsible for implementing and managing the Emergency Operational Area Plan (EOP).
Under the City of Trinidad emergency organization, departments and agencies have specific roles and responsibilities for certain functions. EMERGENCY OPERATIONS PLAN (EOP) This Emergency Operational Plan is dated May 2014 and shall be updated annually to meet the California Standardized Emergency Management System and National Incident Management System guidelines.
CITY EMPLOYEES AS DISASTER SERVICE WORKERS (DSW) California Government Code Section § 3100 provides that all public employees, by the fact of being paid as public employees, are Disaster Service Workers (DSW) during a disaster, State of Emergency, State of War Emergency or Local Emergency. Public employees may be instructed by their employer to carry out disaster related activities within the course and scope of their employment. EMERGENCY ACTION PLAN ( EAP) California Code of Regulations, Title 8, General Industry Safety Orders, Section § 3220, and City Ordinance No. 2.24 require each department and facility to prepare a disaster Emergency Action Plan (EAP). This plan is for internal departmental response to any emergency and will ensure that employees are trained in their individual assignment under the plan. The plan shall include a notification to city employees detailing the requirements and responsibilities of being Disaster Service Workers, methods for all-hours call-up and accountability during an emergency, and require general overview training in the Standardized Emergency Management System (SEMS), the National Incident Management System (NIMS) and in the Incident Command System (ICS). The Emergency Action Plan shall be updated by the departments at least annually or as needed. The City Manager’s Office shall coordinate this planning effort.
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AUTHORITIES The following provides emergency management laws and authorities for conducting and/or supporting emergency operations: CITY OF TRINIDAD
• Ordinance No. 122 adopting the City of Trinidad Emergency Organization and Functions by the City of Trinidad City Council dated 1957.
• Resolution No. 2003-08 of the City of Trinidad, City Council adopting the City of Trinidad Emergency Operations Plan by the City of Trinidad, City Council, dated July 2003.
COUNTY OF HUMBOLDT
• Ordinance No. 2203, relating to Emergency Organization and Functions of the Humboldt County Disaster Council, by the Board of Supervisors, dated March 21, 2000.
• Resolution No. 370 of the Board of Supervisors of the County of Humboldt relative to Workers’ Compensation Insurance for Registered Volunteer “Disaster Service Worker’s, dated June 27, 1949.
• Resolution of the Board of Supervisors of the County of Humboldt adopting the California Disaster and Civil Defense Master Mutual Aid Agreement dated December 1, 1950.
• Resolution of the Board of Supervisors of the County of Humboldt adopting the Humboldt County Emergency Operations Plan dated June 25, 2002.
STATE OF CALIFORNIA
• California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the Government Code).
• Standardized Emergency Management Systems (SEMS) regulations (Chapter 1 of Division 2 of Title 19 of the California Code of Regulations) and (California Government Code § 8607 ET section.
• Hazardous Materials Area Plan Regulations, (Chapter 4 of Division 2, Title 19, Article 3, § 2720 – 2728 of the California Code of Regulations) and (California Health and Safety Code, Division 20, Chapter 6.95, Section § 25503.5).
• California Department of Water Resources Flood Control (California Water Code § 128).
• Orders and Regulations, which may be selectively promulgated by the Governor during a STATE OF EMERGENCY.
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• Orders and regulations, which may be selectively promulgated by the Governor to take, affect upon the Existence of a STATE OF WAR.
FEDERAL
• Federal Civil Defense Act of 1950 (Public Law, as amended).
• Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law 93-288, as amended).
• Army Corps of Engineers Flood Fighting (Public Law 84-99)
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EMERGENCY OPERATIONS CENTER
PROCEDURES
Concept of Operations
During a disaster or emergency, the City of Trinidad Emergency Operations Center (EOC) will
act in two functions: Support field response operations within the incorporated areas of Trinidad
City. The primary emphasis will be placed on saving lives, protecting property, and preserving
the environment. The City EOC will operate using the California Standardized Emergency
System (SEMS) and the National Incident Management System (NIMS) functions, principles,
and components. It will implement the action planning process to develop and EOC Action
Plan, identifying and implementing specific objectives for each operational period.
The Emergency Operations Center (EOC) coordinates resources and communications between
the Humboldt Operational Area (EOC), neighboring jurisdiction’s EOCs and the State OES
Coastal region. The EOC will be activated in accordance with procedures outlines in this plan.
The City of Trinidad EOC will utilize the discipline-specific mutual aid coordinators to
coordinate fire, law enforcement, public works and medical specific resources. Other resource
requests that do not fall into these four disciplines will be coordinated by the requesting
branch/section/unit within the Logistics Section. Appendix A describes procedures to be used in
activating, staffing, operating, and closing the Emergency Operations Center (EOC). Operating
procedures are approximately the same for any location, dependent only upon the facilities
available.
Objectives
The overall objective in managing emergency operations is to ensure that effective direction is
maximized for those emergency forces involved in preparing for and responding to situations
associated with natural disasters, technological incidents, or national defense emergencies. The
specific purposes of Emergency Operations Center are to facilitate:
• Overall management and coordination of emergency operations.
• Coordination and liaison with appropriate federal, state, and other local government
agencies and private sector resources.
• Management of mutual aid resources.
• Establishment of priorities.
• Collection, evaluation, and dissemination of damage information and other essential data.
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Activation Policy
The City of Trinidad EOC is activated when filed response agencies need support. Activation
may involve partial or full staffing, depending on the support required. The following list depicts
the circumstance when the EOC may be activated and SEMS used, per the SEMS regulations,
California Code of Regulations, Title 19, Section 2409 f:
• A City department has requested activation of the EOC to support emergency operations;
• The City has declared a local proclamation of emergency;
• The City has requested a Governor’s Proclamation of a State of Emergency, as defined in
California’s Emergency Services Act, § 8558(b);
• A state of emergency is proclaimed by the Governor for the City and the Operational
Area EOC has been activated.
• A national security threat has impacted the City and/or Operational Area;
• The City is requesting resources from outside its boundaries to the Operational Area
and/or state and federal agencies, except those resources used in normal day-to-day
operations which are obtained through existing agreements such as fire or law
enforcement mutual aid; and
• The City has received resource requests from outside its boundaries, except those
resources used in normal day-to-day operations, which are obtained through agreements
such as fire or law enforcement mutual aid.
The circumstances listed above require an automatic activation of the City EOC. Other than
theses circumstances, the activation of the Emergency Operations Center (EOC) must be
authorized. The following City of Trinidad personnel are authorized to request the activation of
the EOC:
• The City Manager (Director of Emergency Services),
• The Public Works Director
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Level of Activation
The Emergency Operations Center (EOC) will be activated as requested for impending or actual
emergencies support of the City or other Operational Area jurisdictions or for the support of
exercises. A declaration of, or an actual state of emergency is not required to activate at any
level. There are three levels of activation:
Level One
A Level 1 activation may be required to monitor current events or anticipated events. The
Emergency Operations Center (EOC) may be used to support one or more jurisdictions that have
requested assistance. Minimal staffing is needed to provide the support or monitor a situation.
The City or any other jurisdiction within the affected area may provide staffing. Only essential
functions will be provided at this level. The staffing level will be tailored to match the event.
Example:
• Severe Weather Advisory
• Small incidents involving two or more City Departments
• Activation requested by the City Manager or City Departments
• Resource request from outside the City
Level Two
Level 2 activation may be required to monitor significant current or pending events or to support
multiple agency requests for support. There may be a requirement to add staff to support multiple
incidents or declarations; however, full use of the EOC staff is deemed not necessary. Other
Local Governments and/or other Operational Area jurisdictions may provide staffing. Example:
• Moderate Earthquake
• Two or more large incidents involving City departments
• A State of Emergency is proclaimed by the Governor for the City or Operational Area
Level Three
Level 3 activation is required for major events anywhere in the jurisdiction or when significant
portions of the City staff are required to provide support, manage responses or coordinate with
outside agencies. This level of activation will require the use of full EOC facilities and support of
the hosting agency.
• Major county wide or regional emergency
• Multiple city departments with heavy resource involvement
• Major impact damage
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Emergency Communication System
The Trinidad Public Works Director is responsible for alerting the City of Trinidad Departments
in the event of a threatened or actual emergency, which may require EOC activation.
The City of Trinidad Public Works Department on-duty supervisor is responsible for alerting
EOC staff required for the effective functioning of the EOC at the direction of the City
Emergency Services Coordinator or Director, except after an earthquake, or terrorist attack all
designated EOC staff should report immediately after seeing the safety of their families. City
Alert Rosters should be used.
Set-Up: Emergency Operations Center
Emergency Operations Center activation set-up is the responsibility of City Administration. The
EOC floor plan layout is part of this Appendix.
Staffing: Emergency Operations Center
Emergency Operations Center staffing decision will be driven by the nature and scope of the
emergency. The City Emergency Services Coordinator or Director is responsible for initially
requesting adequate assistance from departments and agencies for 24-hour EOC operations.
After the staff has assessed the situation, a new staffing level will be established and the City
Clerk will be responsible for scheduling, notification, and tracking.
Message Flow
One of the primary functions of the EOC in an emergency is to collect and disseminate
information. Information will reach the EOC through many different channels: telephone,
teletype, government radio, amateur radio, citizens band radio, commercial broadcast, walk-ups,
runners, etc. When the EOC is activated, the Logistics Section will establish a message center in
the EOC Communications Unit. Messengers from various departments will also support the
message center.
Incident Action Plans (IAP)
The use of incident action plans in the City of Trinidad EOC provides a clear and measurable
process for identifying objectives and priorities for a given event. Action planning is an
important management tool that involves:
• A process for identifying priorities and objectives for emergency response and recovery
efforts.
• Plans, which document the priorities and objectives, and the tasks and personnel
assignments, associated with meeting the objectives.
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The action planning process should involve the EOC Director and Section Chiefs, along with
other EOC staff, as needed, such as unit coordinators, and other agency representatives.
The Planning/Intelligence Section is responsible for facilitating the action-planning meeting and
completing and distributing the incident action plan. Action plans are developed for a specific
operational period, which may range from a few hours to 24 hours. The operational period is
determined by first establishing a set of priority actions needs to be performed. A reasonable
time frame is then established for accomplishing those actions. The incident action plans need to
be complex, but should be sufficiently detailed to guide EOC elements in implementing the
priority actions. Guidelines for developing actions plans and an action plan format are contained
in this appendix.
Information and Resource Management
Humboldt County Emergency Services Authority coordinates emergency activities within the
Operational Area (OA) by augmenting, not replacing, City of Trinidad emergency operations.
The Office of Emergency Services serves as the communications link between the Governor’s
Office of Emergency Services Coastal Region Emergency Operations Center (REOC) and all
other Emergency Operation Centers throughout the Humboldt Operational Area jurisdiction. It
provides a single point of contact for information on the emergency situation, as well as resource
needs and priorities. Using the forms of the Response Information Management System (RIMS)
will provide critical information and resource requests from the City of Trinidad. The
Operational Area will send transmission of information to the State’s Coastal Region Emergency
Operations Center electronically using RIMS.
Resource Requests
Resource request will be made through one of the following processes:
• Discipline-specific mutual aid systems: Requests for resources that are normally within
the inventories of the mutual aid system will go from the local Law Enforcement, Fire
Services and Public Works to neighboring jurisdictions automatic aid, to the Humboldt
Operational Area Mutual Aid coordinators, to the Regional Mutual Aid Coordinators.
• All other resource requests will be made through the Logistics Section at each level.
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Private and Volunteer Organizations
Coordination of response activities with non-governmental agencies may occur throughout the
community. It is essential that the assigned Liaison Officer establish contact and coordination
with these agencies.
Operational Area Coordination
The City of Trinidad EOC must establish communications and coordination with the Humboldt
Operational Area EOC as soon as possible. The Operational Area will coordinate and
communicate with the Regional Emergency Operations Center in filling mutual aid requests.
State and Federal Field Response
There are some instances where a state or federal agency will have a field response. State agency
field response may result of a terrorist or national security activities, Interface wildland fire,
flood fight effort, dam failure, oil spill, hazardous materials accident or other hazard scenarios.
Federal field response could result from the same scenarios or military aircraft accident, for
example.
When a state agency or federal agency is involved in field operations, coordination will be
established with Humboldt County Office of Emergency Services (OES) and the appropriate city
emergency services office, where the incident occurs. State and federal agencies operating in the
field may be found in any ICS section, or as part of a Unified Command. The incident will
determine their location.
Emergency Declarations
Declaration of a Local Emergency
If conditions of extreme peril to persons and property exist, The City Council may pass a
resolution declaring that a local emergency exists for the City of Trinidad. This declaration will
be made within ten (10) days of the event if City is to qualify for financial assistance under the
State’s Natural Disaster Assistance Act. In addition, the City Council must review, at least every
fourteen (14) days, the continuing existence of the emergency situation. They must also
terminate the emergency declaration at the earliest possible date that conditions warrant. The
City of Trinidad City Manager may also make a declaration under City Ordinance # 122, chapter
2.24 if the City Council is not in session. This is subject to ratification by the City council within
seven days.
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The Declaration of a Local Emergency provides certain legal immunities for emergency actions
taken by Trinidad City employees. This provides protection for City and the employees. A local
emergency declaration enables the city council to act as a board of equalization to reassess
damaged property and provide property tax relief. It also enables the City to request state
assistance under the California Natural disaster Assistance Act. The City Manager may establish
curfews, take measures necessary to protect and preserve the public health and safety, and
exercise all authority granted by City ordinance 122, dated 1957. Samples of the declaration
forms are forgoing in this appendix of the plan.
Request For Concurrence of Local Emergency
Following the Declaration of a Local emergency for the City of Trinidad, the City Manager
and/or City Council may request that the Director, Governor’s Office of Emergency Services,
concur and provide assistance under the state Natural Disaster Assistance Act. This Act provides
financial assistance for the permanent restoration of public real property other than facilities used
solely for recreational purposes when damaged or destroyed by a natural disaster.
Requesting Governor’s Proclamation of a State of Emergency
After the Declaration of a Local Emergency for the City of Trinidad, the City Council, having
determined that local forces are insufficient, may request that the Governor proclaim a State of
Emergency. The request will be forward to the Director, Governor’s Office of Emergency
Services, with a copy of the local emergency declaration and the damage assessment summary.
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PROCLAMATION
BY
THE DIRECTOR OF EMERGENCY SERVICES
DECLARING A LOCAL EMERGENCY
WHEREAS, Chapter 2.24 of the Trinidad Municipal Code, adopted as Ordinance Number: 122
of the City of Trinidad empowers the Director of Emergency Services to proclaim the existence
or threatened existence of a local emergency when the City is affected or likely to be affected by
a public calamity and the City council is not in session; and
WHEREAS, The Director of Emergency Services of the City of Trinidad does hereby find:
THAT condition of extreme peril to the safety of the persons and property have arisen within
said city, caused by
and
THAT the City Council of the City of Trinidad is not in session;
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists
throughout the City of Trinidad; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local
emergency that powers, functions and duties of the emergency organization of this City shall be
those prescribed by state law, by ordinances, and resolutions of this City, and by the City of
Trinidad Emergency Plan, as approved by the City Council on day of
, 2013.
Director of Emergency Services Date
City Manager, City of Trinidad
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RESOLUTION CONFIRMING EXISTENCE
OF A LOCAL EMERGENCY
WHEREAS, Chapter 2.24 of the Trinidad Municipal Code, adopted as Ordinance Number: 122
of the City of Trinidad empowers the Director of Emergency Services to proclaim the existence
or threatened existence of a local emergency when the City of Trinidad is affected or likely to be
affected by a public calamity and the City Council is not in session, subject to ratification by the
City Council within seven (7) days; and
WHEREAS, conditions of extreme peril to the safety of persons and property have arisen within
this City, caused by
__________________________________________________________________
Commencing on the day of , at which time the City
Council of the City of Trinidad was not in session; and
WHEREAS, the City Council does hereby find that aforesaid conditions of extreme peril did
warrant and necessitate the proclamation of existence of a local emergency; and
WHEREAS, the Director of Emergency services of the City of Trinidad did proclaim the
existence of a local emergency within the City on the day of
;
NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that said local
emergency shall be deeded to continue to exist until its termination is proclaimed by the City
Council of the City of Trinidad, State of California.
This resolution shall be effective upon its adoption.
DATED: APPROVED:
ATTEST:
City Clerk, City of Trinidad City Manager, City of Trinidad
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RESOLUTION PROCLAIMING EXISTENCE
OF A LOCAL EMERGENCY
WHEREAS, Chapter 2.24 of the Trinidad Municipal Code, adopted as Ordinance Number: 122
of the City of Trinidad empowers the City council to proclaim the existence or threatened
existence of a local emergency when the City of Trinidad is affected by a public calamity; and
WHEREAS, the City council has been requested by the Director of Emergency Services of the
City of Trinidad to proclaim the existence of a local emergency within the city; and
WHEREAS, the City council does hereby find:
THAT conditions of extreme peril to the safety of persons and property have arisen within the City of
Trinidad, caused by
commencing on or about
on the day of , 20___; and
THAT aforesaid conditions of extreme peril warrant and necessitate and proclamation of
existence of a local emergency;
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that during the existence of said local
emergency the powers, functions, and duties of the Director of Emergency Services and the
emergency organization of this City shall be those prescribed by state law, by ordinance and,
resolutions of this City, and by the City of Trinidad Emergency Plan, as approved by the City
Council on the day of , 20___.
IT IS FURTHER PROCLAIMED AND ORDERED that said local emergency shall be deemed
to continue to exist until its termination is proclaimed by the City Council of the City of
Trinidad, State of California.
This resolution shall be effective upon its adoption.
DATED: APPROVED:
ATTEST:
City Clerk, City of Trinidad City Manager, City of Trinidad
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RESOLUTION
REQUESTING STATE DIRECTOR,
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
CONCURRENCE IN LOCAL EMERGENCY
WHEREAS, on the day of , 20___, the city council of
the City of Trinidad found that due to
a
condition of extreme peril to life and property did exist in the City of Trinidad during the period
of ; and
WHEREAS, in accordance with state law the city Council now proclaims an emergency does
exist throughout said City; and
NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that a copy of this
Resolution be forwarded to the state director of the Governor’s Office of Emergency Services
with a request that he/she find it acceptable in accordance with provisions of the Natural disaster
Assistance Act; and
IT IS FURTHER RESOLVED that , having the title of
Is hereby designated as the authorized representative of the City of Trinidad for the purpose of
receipt, processing, and coordination of all inquiries and requirements necessary to obtain
available state assistance.
This resolution shall be effective upon its adoption.
DATED: APPROVED:
ATTEST:
City Clerk, City of Trinidad City Manager, City of Trinidad
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RESOLUTION REQUESTING GOVERNOR
TO PROCLAIM A STATE OF EMERGENCY
WHEREAS, on __ of ___ ____ the City
Council of the City of Trinidad found that due to
______ ;
a condition of extreme peril to life and property did exist within said city; and
WHEREAS, in accordance with state law the City Council proclaimed an emergency did exist
throughout the City; and
WHEREAS, it has now been found that local resources are unable to cope with the effects of
said emergency;
NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that a copy of this
resolution be forwarded to the Governor of California with the request that he/she proclaim the
City of Trinidad to be in a state of emergency; and
IT IS FURTHER ORDERED that a copy of this Resolution be forwarded to the State Director
of the Office of Emergency Services; and
IT IS FURTHER RESOLVED that ____________ ___, having the title
of , is hereby designated as the authorized representative for public assistance
and , having the title of _________, is hereby
designated as the authorized representative of individual assistance of the City of Trinidad for the
purpose of receipt, processing, and coordination of all inquiries and requirements necessary to
obtain available state and federal assistance.
This resolution shall be effective upon its adoption.
DATED: APPROVED:
ATTEST:
City Clerk, City of Trinidad City Manager, City of Trinidad
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RESOLUTION PROCLAIMING
TERMINATION OF LOCAL EMERGENCY
WHEREAS, a local emergency existed in the City of Trinidad in accordance with the Resolution
thereof by the City Council on the day of , or
IN ACCORDANCE with the proclamation of the Director of Emergency Services on the day of
______ , and its ratification by the City Council on the
_____day of ,
AS a result of conditions of extreme peril of the safety of persons and property caused by
______ ____________
______________________________________________________________; and
WHEREAS, the situation resulting from said conditions of extreme peril is now deeded to be
within the control of normal protective services, personnel, equipment and facilities of and
within the CITY OF TRINIDAD;
NOW THEREFORE the City Council of the City of Trinidad does hereby proclaim the
termination of said local emergency.
This resolution shall be effective upon its adoption.
DATED: APPROVED:
ATTEST:
City Clerk, City of Trinidad City Manager, City of Trinidad
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Transition Into Recovery Operations
As the threat of life, property, and the environment dissipates, the Director of Emergency
Services will consider deactivating the Emergency Operations Center (EOC). The Director of
Emergency Services will direct Section Chiefs to deactivate their sections, ensuring that each
branch, unit and section coordinates with and provides its logs and files to the Demobilization
Unit. Demob, in turn, provides material and coordination to the Recovery Unit.
The Recovery Unit will organize these materials so they can be archived and/or utilized for the
financial recovery process. The Recovery Unit Leader will coordinate the recovery effort,
ensuring that all damaged public facilities and services are restored. In coordination with the
Emergency Services Coordinator, the Recovery Unit will prepare the after-action report,
submitting it to the State’s Coastal Region Office of Emergency Services within 60 days of the
disaster or incident.
After Action Report
The After Action Report is required following any activation of the Emergency Operations
Center. This report will contain a summary of the event, dates and times of activation and
operational termination, number of personnel, identification of resources utilized and the final
outcome of the event. Added as attachments will be all staff unit log sheets, work schedules,
Incident Board hard copies and Incident map overlays.
The Planning/Intelligence Section Chief and the Documentation Unit will be responsible for
completion of the report. All Section Chiefs and Units Leaders will assist.
Demobilization Procedures
The Emergency Operations Center may be closed at any time designated by the Director;
however, it may also be closed in stages according need. The entire EOC does not have to be in
operation. Any Section, Branch or Unit requiring the facility may remain until assigned tasks are
completed.
Upon closing any part of the EOC, each Unit will ensure that all supplies are replenished, broken
items repaired or replaced and all equipment cleaned before leaving. This is to make sure that the
facility is ready to activate and open immediately on request.
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Designated Emergency Operations Center Location
The designated Emergency Operations Center location will be at the City Hall, unless reassigned
depending on the emergency impact. City Departmental Operation Centers (DOC), cooperating
agencies, and other Humboldt County Emergency Operation Centers and field Incident
Command Post locations should be listed when the information becomes available. The
Humboldt Operational Area has designated various locations for their Emergency Operation
Centers depending on the level and type of event. Level 1 and Level 2 activations may be
housed at Area Command offices located within a particular Sheriff’s Office Sub-Station
response zone. During full activation (Level 3), the Operational Area Main Emergency
Operations Center can be located at the following facilities: 1). Humboldt County Sheriff’s
Department EOC. 2). Field Unified command with the City of Trinidad 3). Unified command in
the City of Trinidad EOC
EOC Functions and Responsibilities
The five SEMS functions in the City of Trinidad EOC are: Management, Operations,
Planning/Intelligence, Logistics, and Finance/Administration. These functions are based for
structuring the City EOC Organization.
• Management is responsible for overall emergency policy and coordination through the
joint efforts of government agencies and private organizations.
• Operations is responsible for coordinating support for local government’s emergency
response, coordinating inter-jurisdictional responses, and coordinating city-wide
activities through implementation of the City Incident Action Plan (IAP).
• Planning/Intelligence is responsible for collecting, evaluating, and disseminating
information, developing the City incident action plan in coordination with other
functions, and maintaining documentation.
• Logistics is responsible for providing facilities, services, personnel, equipment, and
materials to support the emergency response.
• Finance/Administration is responsible for financial and other administrative activities.
The general responsibilities of key members of the City emergency management organization are
presented in the foregoing. The duties and responsibilities for these functions are depicted in the
position checklists (Appendix B), which provides for each assigned SEMS function. The
checklists are based on three phases: Activation, Operational, and Deactivation. A generic
checklist, for the activation and deactivation phases, is also provided. Some positions may have
unique actions to take under these two phases, which will be noted on their specific checklist.
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EMERGENCY OPERATIONS CENTER
ORGANIZATION
The Emergency Operations Center (EOC) will be organized using the California Standardized Emergency
Management System (SEMS) and the National Incident Management System (NIMS) structures. The
California SEMS and National NIMS systems consist of five principle sections, which normally would
activate for major incidents. The Sections are:
Management Section
The Management Section is comprised of The Director of Emergency Services (City Manager), who has
the overall management responsibility for the City of Trinidad, the Command staff and Special Staff.
There are two essential staff groups.
Command Staff: Consists of the Director, Section Chiefs, and the City Emergency services
Coordinator. The staff represents the decision making portion of the Emergency Operations Center
(EOC).
Special Staff: Provides for the coordination and managing such matters as legal advice, public
information, safety, data processing support, and interagency liaison. EOC special staff operates under
general supervision with the City Emergency Services Coordinator however works for the Director.
Management
I
City Manager
I Special Staff
I Public Information Officer
I Liaison Officer
Emergency Services Coordinator------------------------------ Legal Officer
I Safety Officer
I EOC Security Officer
I Agency Representative
I
----------------------------------------------------------- -- I------------------------------------
I I I I
Operations Planning/Intelligence Logistics Finance/Administration
Staffing will normally consist of:
Public Information Officer: City Manager Legal Officer: City Attorney
Safety Officer: As Assigned EOC Security Officer: Sheriff’s Office
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MANAGEMENT SECTION
The management Section is responsible for the overall coordination and administration of
emergency response operations with the City of Trinidad jurisdiction. Management includes
positions that provide functions for response situation.
Director – Emergency Operations Center: The Director is the City Manager. The City
Manager appoints the assistant Director or other designated representative.
Emergency Services Coordinator: The Emergency Services Coordinator serves as a resource
to and assists the Director in administration of the emergency response.
Liaison Officer: When an incident has a multi-agency or multi-jurisdictional response, the
Liaison Officer maintains and provides coordination with outside agency representatives, other
Operational Area jurisdictions, local business and employers, Humboldt OES Operational Area
EOC, and the State OES Coastal Region EOC.
Legal Officer: The City Attorney serves as Legal Officer. This position provides legal counsel
to the Director and assist in preparing a declaration of a Local Emergency.
Public Information Officer: The Public Information Officer serves as the point of contact for
the media and other organizations seeking information on the emergency response. The function
provides information to the general public through the media and monitors broadcasts for correct
information. Monitors media operations in the jurisdiction to ensure safety and lack of
interference. Provides the Director and other emergency service personnel with current
information. Monitors the use of and prepares releases for the Emergency Alert System (EAS).
Safety Officer: Monitors all operations within the jurisdiction and screens plans for activities,
which may place disaster workers in conditions, which are unduly hazardous for the event.
Makes recommendations to the staff and Director to modify or terminate operations. Monitors
the scheduling, work conditions, feeding and rest requirements of all Disaster workers to ensure
the safest possible environment for conditions. Prepares and monitors a safety plan for the
emergency and ensures adequate measures are taken to guard the safety and well being of all
personnel.
Security Officer: Responsible for the control of personnel into and out of the EOC. Denies
access to all unauthorized persons, unless otherwise directed. Establishes an access roster and
maintains an identification and entry pass system.
Agency Representative: Agency representatives are from other jurisdictions or organizations
outside of the City management. They serve as funnels through request flow to or from their
agencies. They should be able to speak on behalf of their jurisdiction or agency within
established policy limits.
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MEDIA CONTACTS
HUMBOLDT COUNTY OPERATIONAL AREA
Description Telephone Fax RADIO KBAE 95.5 FM 707-442-9550 707-442-9556 KEJY 106.3 FM 707-442-5744 707-444-3899 KFMI 96.3 FM 707-442-2000 707-443-6848 KHSU 90.5 FM 707-826-4807 707-826-6082 KHUM 104.7 & 104.3 FM 707-786-5104 707-786-5100 KINS 980 707-442-5744 707-444-3899 KISS 99.1 FM 707-445-8104 707-445-3906 KJNY 99.1 & 106.7 FM 707-445-3699 707-445-3906 KKHB 105.5 FM 707-442-2000 707-443-6848 KMDR 95.1 & 106.7 707-445-3699 707-445-3906 KMUD 88.3 FM 707-923-2513 707-923-2501 KXGO 93.1 FM 707-786-5104 707-443-6848 The Edge 106.7 FM 707-445-3699 707-445-3906 TELEVISION KAEF channel 23 707-444-2323 707-445-9451 KIEM channel 3 707-443-3933 707-442-1459
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Operations Section
The Operations Section Chief is dedicated for the coordination in support to all operational field
units being carried out within the jurisdiction. The Operations section Chief has the
responsibility of all activities directly applicable to the field response support. The Operations
Section Chief participated in the development and execution of the EOC Incident Action Plan.
The Operations Section is subdivided into Branches and Units. Law Enforcement Branch, Fire-
Rescue Branch, Medical-Public Health Branch, Construction & engineering Branch, Air
Operations, and Staging Area Manager.
Operations Section Chief
Air Operations Staging Area Manager
Law Enforcement Fire & Rescue Construction & Health & Welfare
Branch Branch Engineering Branch Branch
Law Enforcement Trinidad Utilities Unit Care & Shelter
Operations Fire District
Search & Rescue Fire Operations Public Works Public Health
Hazardous Materials Medical Unit
Coroner EMS/Field Damage Assessment Animal Services
Operations Triage Unit
Hazardous Urban Search Structural Safety
Materials & Rescue
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OPERATIONS SECTION
The Operations Section is dedicated to all operations being carried out within the City of
Trinidad jurisdiction.
Operations Section Chief: The Operations Section Chief has the management responsibility of all
activities directly applicable to the field emergency response in the City jurisdiction. The Operations
Section Chief participates in the development and execution of the Incident Action Plan (IAP).
Fire & Rescue Branch: The Fire & Rescue Branch is managed by a member of the Trinidad Fire
District. The position coordinates the activities of personnel engaged in fire operations, EMS/disaster
triage, urban search & rescue (USAR), hazardous materials and other emergency operations; maintains
communications with field commands; evaluates status reports; makes decisions regarding the
commitment of resources; and determines the need for mutual aid assistance. Request mutual aid thought
the Humboldt Operational Area Fire/Rescue Coordinator. Documents and prepares RIMS Fire & Rescue
Status report.
Law Enforcement Branch: The Law Enforcement Branch coordinates general law enforcement,
terrorist activities (WMD), public warning information, evacuation procedures, traffic control, coroner
operations, search & rescue teams, hazardous materials, animal welfare and control activities, and public
security and order. Maintains communications with field commands; evaluates status reports; makes
decisions regarding the commitment of resources; and determines the need for mutual aid assistance.
Requests mutual aid through the Humboldt Operational Area Law Enforcement/Coroner Coordinator.
Documents and prepares RIMS Law Enforcement/Coroner Status report.
Construction & Engineering – Public Works: The Public Works Branch surveys all jurisdictional
facilities, assessing damage and coordinating repairs, conducts debris removal services, establishes
priorities to restore essential services. Coordinates the allocation of engineering resources (construction
equipment, materials, etc.) required for route recovery, and other engineering operations. Coordinates
response for the management and restoration of all transportation facilities. Monitors and coordinates all
responses related to utilities to include power, gas, water, telephone, sanitation and other utilities.
Coordinates and inspects facilities for structural safety. Documents and prepares RIM Public Works
Status report.
Medical & Health Branch: The Medical/Health Branch coordinates and priorities requests from field
responders and obtains medical/health personnel, supplies and equipment through mutual aid. Public
Health oversees medical, environmental health, hazardous materials and biological health activities.
Support for this activity is coordinated from the Humboldt Operational Area EOC jointly with the City.
The branch coordinates the procurement and allocation of critical public and private medical and other
resources; the activation and operations of Casualty Collection Points; the transportation of casualties and
medical resources; the relocation of patients from damaged or untenable health care facilities; and
oversight of patient care for persons in special care programs who may become isolated.
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Care & Shelter Unit: The Care & Shelter Unit is responsible for, and coordination with
volunteer agencies, the provision of food, potable water, clothing, shelter, animal welfare,
emotional support and other basic necessities of citizens. The Care & shelter Unit provides a
central registration and inquiry service to reunite families and respond to outside welfare
inquiries. Coordinates with Logistics Section to provide housing and feeding of all response
personnel, to include mutual aid agencies.
Designated Shelter Sites:
1. Trinidad Elementary School
2. Trinidad City Facilities
3. Humboldt County Fairground Facilities
4. City of Trinidad designated Sites
5. Other Sites As Designated
Staging Area Manager: The Staging Area Manager is responsible for the locating,
establishment and operations of a central staging area used for the collection and dispatch of
resources entering the City during a major incident. The Staging Manager will be responsible for
the processing of resources, coordination with the Logistics Section and properly coordinating
demobilization.
Air Operations: Air Operations Unit is responsible for coordination of air traffic restrictions
over the City with the Federal Aviation Administration (FAA) through the Humboldt
Operational Area Air operations Coordinator. The unit coordinates helicopter transportation
needs in support to fire and law enforcement branches.
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Planning – Intelligence Section
The Planning-Intelligence Section collects, evaluates, processes, and disseminates information
for use in the emergency. This section is headed by the Planning Section Chief and is structured
into several Branches and Units, depending upon the needs of the incident. The Planning-
Intelligence Section collects and analyzes all data regarding emergency operations, develops
alternatives for action plans, conducts planning meetings and prepares the action plan for events
which require extended operations.
The Section Chief has the management responsibility for all planning activities relating to
response, demobilization and recovery operations. The Planning-Intelligence Section Chief
assists the EOC Director in the development of the EOC Incident Action Plan (IAP).
The planning Section staffing will normally consist of:
Damage Assessment Unit: As assigned Situation Analyst Unit: As assigned
Documentation Unit: City OES Advance Planning: As assigned
Technical Services Unit: As assigned Demobilization Unit: As assigned
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PLANNING / INTELLIGENCE SECTION
The Planning/Intelligence Section collects, evaluates, processes, and disseminates information
for use in the overall emergency.
Planning / Intelligence Section Chief: The Section Chief has the management responsibility
for all planning activities relating to response, demobilization and recovery operations. The
Section Chief assists the EOC Director in the development of the Incident Action Plan (IAP).
Situation Analysis Unit: The collection, processing, and organizing of all information takes
place within the Situation Analysis Unit. This unit prepares maps and disseminates information
and future projections, and utilizes the Humboldt County GIS systems as required. The unit is
responsible for gathering current and updated weather data. Provides continues and updated
information to EOC Sections and Units related to incident activities.
Documentation Unit: The Documentation Unit maintains accurate up-to-date files of logs,
reports, plans and other related information. This unit provides duplication services for the EOC
and maintains display boards of the current situation.
Advance Planning Unit: The Advance Planning Unit focuses upon potential response and
recovery issues that might exist within the 36 to 72 hours following the current operational
period.
Technical Services Unit: the Technical Services Unit provides information, advice and
assistance in mitigating particular hazards that are beyond the capabilities of the City. The Unit is
usually staffed with outside technical experts in particular fields and specialties.
Demobilization Unit: The Demobilization Unit is responsible for the development of a plan that
provides for the timely and orderly demobilization of the EOC and any resources it has ordered
and used.
Damage Assessment Unit: The Damage Assessment Unit collects all damage information from
field units and reporting agencies within the City. Establishes a Damage Assessment Plan,
formulates and coordinates assessment teams. Manages and generates necessary report for the
Director and authorized state and federal agencies.
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Logistics Section
The Logistics Section is the support arm for emergency response and recovery operations. The
section is headed by the Logistics Section Chief that has the management responsibility for
overall logistical activities relating to response and recovery operations. This can include
procuring equipment and supplies, providing food and medical support to incident assigned
personnel, and meeting transportation requirements. The Logistics Section supports all
responding agencies within the City.
LOGISTICS SECTION
Public Works Director
COMMUNICATIONS SUPPLY / PROCUREMENT PERSONNEL
Sheriff’s Office
Communications Unit TRANSPORTATION FACILITIES
Information Services
RESOURCE STATUS
The Logistics section staffing will normally consist of:
Supply-Procurement Unit: As assigned Transportation Unit: As assigned
Communications Unit: As assigned Facilities: As assigned
Information Services: As assigned Resource Status Unit: As assigned
Personnel Unit: As assigned
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LOGISTICS SECTION
The Logistics Section is responsible for the support to all City emergency operations in the
procurement of supplies, materials, personnel and mutual aid support to non-discipline specific
mutual aid systems.
Logistics Section Chief: The Logistics Section Chief oversees all of the resources and support
functions of the Logistics section.
Communications Unit: Ensures that radio, telephones and computerized resources and services
are provided to the EOC staff, including RACES volunteers and resources. Establishes
communications with all field incident bases and/or units in the City. Establishes
communications with the Humboldt Operational Area EOC. Monitors and sustains the 9-1-1
system throughout the City. Develops a communications plan. Develops, maintains and
publishes communications directories. Maintains communications with Humboldt County OES
and all mutual aid agencies. Acquires any needed communications equipment for operations in
the field. NOTE: The Fortuna Police Department Communications Center receives and
dispatches all 9-1-1 emergencies to the Trinidad Fire District.
Transportation Unit: The Transportation Unit coordinates the acquisition of requested
transportation resources and the transportation of workers, victims and impacted citizens.
Personnel Unit: Provides trained and volunteer personnel resources as requested in support of
the EOC and field operations. Coordinate the directions for and the control of convergent
volunteers.
Supply/Procurement Unit: Manages the procurement and allocation of equipment, supplies and
materials that are not secured through mutual aid.
Facilities Unit: The Facilities Unit is responsible for the establishment, maintenance and
demobilization of all facilities, except staging areas, needed for operational support.
Resource Status Unit: The Resource Status Unit works with the pother units in the Logistics
Section to collect and maintain centralized accounting of the status of all resources ordered or
used in during the incident.
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HUMBOLDT COUNTY OPERATIONAL AREA
COMMUNICATION FREQUENCIES
Agency TX RX PL
Law Enforcement Clemar 154.920 154.920
Nalemar 155.475 155.475 CAL/CORD 156.075 156.075 Arcata PD 154.650 155.430 173.8 Eureka PD 155.625 154.950 100.0 Humboldt State PD 153.740 153.740 Ferndale PD 156.210 155.250 110.9 Fortuna PD 155.250 155.250 Rio Dell PD 154.740 154.740
Sheriff’s Department
HCSD A 155.790 154.740 103.5 HCSD B 155.790 154.740 110.9 HCSD C 155.790 154.790 118.8
Fire Services
Trinidad Fire District County Fire Net OES White 1 154.280 154.280 Base to Mobile OES White 2 154.265 154.265 Tactical OES White 3 154.295 154.295 Tactical CAL/CORD 156.075 156.075 Multi-Agency
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Finance – Administration Section
The Finance – Administration Section is responsible for managing all financial aspects of the
emergency response. The section is headed by the Finance Section Chief, and is responsible for
tracking all response related expenses, payment of claims, tracking of time and submission of
any financial related reports. The Section Chief is responsible for overseeing administrative
support for the EOC to include clerical staffing.
The Finance-Administration Section staffing will normally consist of:
Time Unit: As assigned Compensation-Claims Unit: As assigned
Cost Unit: As assigned Recovery Unit: As assigned
Purchasing Unit: As assigned
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FINANCE / ADMINISTRATION SECTION
The Finance/Administration Section is responsible for managing all financial aspects of the
response and recovery systems.
Finance/Administration Section Chief: The Section Chief is responsible for the continuity and
maintenance of financial operations and records, claims and cost analysis of the incident.
Time Unit: The Time Unit maintains records of all on-duty personnel, including volunteers. The
Unit will assist field incident commanders in developing procedures and accounting for hours.
Compensation Unit: The Compensation and claims Unit accepts as the official agent for the
City, all damages and injury claims. This unit manages claims and conducts related
investigations.
Purchasing/Procurement Unit: The Purchasing/Procurement Unit negotiates and coordinates
vendor contracts and purchase requests that exceed established purchase order limits. The
function may be shared with the Logistics section, however, the accounting portion of this
function will remain with the Finance Section.
Recovery Unit: The Recovery Unit initiates and carries out the collection and maintenance of
all related information for recovery of costs from federal, state and other jurisdictions. Extended
information about this unit is in Appendix C of this Emergency Plan.
Cost Unit: The Cost Unit is responsible for tracking all expenditures and providing reports as
needed to the Director and EOC staff. Information collected will be required for recovery unit
claims later.
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Security and Sign-In
The Sheriff’s Office is responsible for physical security of the EOC and its critical systems. The
Law enforcement representative shall establish an EOC roster and sign-in sheet. Identification
will be verified and an EOC badge issued which reflects the person’s status. Media
representative will not be allowed inside the EOC. The Public Information Officer will conduct
interviews outside the facility or in a specially prepared media room.
Shift Scheduling
Each Section and Unit should prepare following the onset of the emergency or as soon as
possible shift schedules. Current and new shift schedules should be posted. Relieving shifts
should arrive 30 minutes before the start of their shift so that hand-off briefing can be conducted.
What has occurred, what decisions have been reached, and what problems remain un-addressed
should be the main topics. The retiring shift will remain for 30 minutes after the briefing to
ensure a smooth operational transition transfer.
Briefings and Conferences
Briefings for the Director of Emergency Services, City Council, and the Public Information
Officer should be scheduled at pre-set intervals. The Planning/Intelligence Section is responsible
for coordinating all briefings. Section Chiefs should be prepared to participate in these briefings
with a short summary of their progress. The briefings by each section should include:
• Unresolved problems;
• Major new problems since last briefing;
• Assistance needed from other agencies and status of mutual aid;
• Information developed by the section that should be passed to other EOC sections or to
the public.
Once a day, or at the end of an Operational period, the Director of Emergency services will call a
meeting, with a new Incident Action Plan being disseminated.
The Director of Emergency Services or Emergency Services Coordinator may request additional
briefings. These briefings may include News media, VIP’s and newly arrived state and federal
representatives. The director may request a conference at any time with EOC staff to address and
resolve major issues.
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After Action Reports
After action reports are required any time the Emergency Operations Center is activated or any
level that OES support activity has been used. The Director, Incident commander or OES
Coordinator will ensure that all responsible persons, Section Chiefs, Unit Leaders and other
assigned personnel submit the reports. Initial after-action reports will be submitted before
leaving the EOC and follow-up reports submitted within 48 hours of closing of the operation.
Detailed reports will be submitted, as information is collected, but not later than 30 days after
closing of the incident.
Clerical Support
Generally, each unit in the EOC organization will be responsible for its own clerical support. The
individual assigned should be trained in all related aspects of the EOC operation. The individual
assigned clerical duties should not be a supervisor, but rather an individual normally tasked with
clerical duties. This person will be known as the Technical Assistant. The
Finance/Administration Section Chief will ensure that adequate support staff is available.
Special clerical support and input will be the responsibility of the Documentation Unit. The
Documentation Unit will be responsible for the preparation of any official documents, re-supply
of office supplies and photocopying. In addition, the Documentation Unit will oversee the work
product of all Unit and Section technical assistants to ensure conformity with established
procedures.
Computer Operations
The EOC should be equipped with Computers. The computer system should be capable of
connecting with Humboldt County Operational Area EOC through the Internet or RIMS. The
computer system should have an array of self-contained programs to include word processing,
accounting, spreadsheets, databases and graphic presentations. The Data Processing Unit
designee is responsible for overseeing the use and operations of the computer system. Under no
circumstances will personally owned computers or laptops, disks, tapes, or other such items be
used in or with any EOC system until the equipment has been scanned for viruses and other
problems. Such problems could affect the entire Operational Area and State OES systems.
Incident Boards
The Situation Unit, Law Enforcement Branch, Fire–Rescue Branch and Public Works Branch,
shall maintain incident Boards. These boards shall be posted as changing information is received
and the situation map properly annotated. Only active situations and incidents will be maintained
on the boards. A permanent record of incidents will be kept by the technical assistant. The
permanent record and the completed map overlay will be submitted as part of the after-action
report.
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Personnel Accountability
Each Section Chief, Branch Coordinators, and Unit Leader has the responsibility to maintain
accountability of all personnel assigned, both in the field and in the EOC. Work schedules, time
sheets and casualty reports will be submitted to the Personnel Unit on a timely basis following
each shift. Personnel will be accounted for by name, assignment and location. Within the EOC,
Unit Leaders will prepare an EOC personnel assignment form which reflects the personnel
currently on-duty and scheduled for the next shift.
Records Maintenance
Each Section, Branch and Unit is responsible for the maintenance of its records. Adequate
supplies should be kept available to facilitate the process. It is recommended that each unit
establish an individual folder for messages, staff logs, and incident board sheets and other related
records. Each folder should be clearly labeled. Each shift is responsible for assuring that any
documents generated during its tour of duty are properly filed and cataloged before turning them
over to the relief shift. At the conclusion of the incident or event, each unit will consolidate all
files, assure that all forms are completed, and will submit them to the Section Chief. Each
Section Chief will review the documentation for completeness and will then submit all Unit files
along with the Section Chief files to the Documentation Unit.
The records generated during the course of the incident or event should be used as reference
material for the After Action report. NOTE: Original documents shall not be removed from the
Emergency Operations Center. The Documentation Unit is the only authorized Unit to remove
said documents.
Staff Unit Logs
Each Unit within the EOC will maintain a Unit Log. This document shall be used to record all
activities, staff coordination, policy changes or requests processed by the unit.
Message Flow and Processing
The rapid and efficient movement of information is essential to a successful Emergency
Operations Center. Information must be distributed rapidly, but it must also documented and
tracked. This facilitates follow-ups and generating historical data., the following procedures
should be utilized.
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Responsibilities: Incoming Messages
A. Receiver:
Message Form Entry: Upon receipt of a message reporting a new development or situation,
write it down in the Incident section of a message form. Time and date of receipt should be
entered on the Date/Time line at the top of the form.
Message Number: Enter a message number at the top of the form. The message number
should begin with a two-letter section identifier and then a number.
Example: CM: Command/Management
OP: Operations
PL: Planning/Intelligence
LG: Logistics
FI: Finance/Administration
CM-0001 is the first message received by Command; OP-0006 is sixth message
received by Operations.
Message Priority: Assigned a priority from 1 (highest) to 4 (lowest) as follows:
Priority 1: Lives endangered, immediate response required;
Priority 2: Lives endangered, fast response required;
Priority 3: Timely operational response required;
Priority 4: Routine data and logistics message.
Assignment of Incident Number: If the message reports a new incident in the field, then the
message will be taken to the Situation Unit for assignment of an Incident Number and
subsequent delivery to the Section involved. The Section Chief is responsible for delivery of
messages to Unit Levels.
Action: Take any immediate action required by the message, remove the last copy for
record, and send the rest of the form to the Documentation Unit.
B. Message Center:
Log: Log mall incoming messages in order received. Use separate file made up of the
Staff Officer Log forms.
Action: Retain one copy for record and route remaining copies to appropriate action of
coordination sections. Route one copy to Planning/Intelligence Section for
the Situation Unit.
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C. Action Section:
Action: Take any necessary action and coordinate with other Sections as required. Note
actions taken and time on message form.
Display: Make entries or update displays as required.
Follow-up: Continue follow-ups until the situation or problem has been solved or no further
action is necessary.
D. Coordinating Section:
Take appropriate action and note time and action taken on copy of message form.
E. Situation Unit:
Post status boards with major emergency information, problems, and actions taken. Alert the
Director of Emergency Services and/or OES Coordinator to major problems from which no
reports have been received.
F. Messengers:
Distribute messages from message center to Sections. Pick up messages from Sections and
deliver to message center.
Responsibilities – Outgoing Information
A. Originator:
Write message on message from. Enter priority at top of form. Remove the Sender Copy of
message form and retain it. Give the last copy to the Documentation Unit. Pass message form
to the message center for distribution. In the event of an emergency, pass the message
directly to the receiving unit and give the Message Center its designated copy.
B. Message Center:
Log message in outgoing message log and enter time on message form. Remove last copy for
file with the Documentation Unit. Send message to Communications Center for transmission.
C. Messengers:
Take outgoing messages from message center to Communications Center or as directed by
message center.
D. Communicator:
Send message. Time stamp copy for records.
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Response Information Management System (RIMS)
Activation of the Emergency Operations Center requires RIMS reporting to the Humboldt
Operational Area. RIMS is an automated reporting system designed to provide information
directly to the OES Region and State OES Headquarter Offices of the Governor’s Office of
Emergency Services from the Humboldt Operational Area.
The forms have been included for City use to provide uniformity of information. The forms are
electronic and contained on the Humboldt Operational Area computers.
The Operational Area or Coastal Region OES usually regulates timing of submissions. If
computers are not operational, then photocopies of the blank forms may be used. The forms are
transmitted by telephone or through the Operational Area Satellite Information System (OASIS).
All RIMS submissions must be reviewed and approved by the Operational Area, Emergency
Services Coordinator before transmitted to the Governor’s Office of Emergency Services.
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DIRECTOR OF EMERGENCY SERVICES
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: City Manager
ALTERNATE: As Assigned
WORK STATION: Emergency Operations Center
General Duties:
1. Serves as the City Manager/Director in charge of emergency services for the incorporated areas
of the City. Serves as overall emergency response and recovery coordinator for the Operational
Area, other political subdivisions in the City, and the State of California.
2. Makes executive decisions.
3. Develops strategy and oversees the development of an Action Plan.
Responsibilities:
1. Establish the appropriate staffing level for the City of Trinidad EOC and continuously monitor
organizational effectiveness ensuring that appropriate modifications occur as required.
2. Exercise overall management responsibility for the coordination between Emergency Response
Agencies within the City and in conjunction with the Operational Area. In conjunction with the
General Staff, set priorities for response efforts in contract and incorporated areas of Trinidad.
Ensure that all City agency actions are accomplished within the priorities established.
3. Ensure that Inter-Agency Coordination is accomplished effectively within the
City EOC.
Activation Phase:
Determine appropriate level of activation based on situation as known.
Mobilize appropriate personnel for the initial activation of the City EOC.
Respond immediately to EOC site and determine operational status.
Obtain briefing from whatever sources are available.
Ensure that the EOC is properly set up and ready for operations.
Ensure that an EOC check-in procedure is established immediately.
Ensure that an EOC organization and staffing chart is posted and completed.
Determine which sections are needed, assign Section Chiefs as appropriate and ensure they are
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staffing their sections as required.
• Operations Section Chief
• Logistics Section Chief
• Planning/Intelligence Section Chief
• Finance/Administration Section Chief
Determine which Management Section positions are required and ensure they are filled as soon as
possible.
• Liaison Officer
• EOC Coordinator
• Public Information Officer
• Safety Officer
• Security Officer
Ensure that telephone and/or radio communications with Operational Area EOC are established
and functioning.
Schedule the initial Action Planning meeting.
Confer with the General Staff to determine what representation is needed at the City EOC from
other emergency response agencies.
Assign a liaison officer to coordinate outside agency response to the City EOC, and to assist as
necessary in establishing an Interagency Coordination Group.
Operational Phase:
Monitor general staff activities to ensure that all appropriate actions are being taken.
In conjunction with the Public Information Unit, conduct news conferences and review media
releases for final approval, following the established procedure for information releases and
media briefings.
Ensure that the Liaison Officer is providing for and maintaining effective interagency
coordination.
Based on current status reports, establish initial strategic objectives for the City EOC.
In coordination with Management Staff, prepare management function objectives for the initial
Action Planning Meeting.
Convene the initial Action Planning meeting. Ensure that all Section Chiefs, Management Staff,
and other key agency representatives are in attendance. Ensure that appropriate Action Planning
procedures are followed. Ensure the Planning/Intelligence Section facilitates the meeting
appropriately.
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Once the Action Plan is completed by the Planning/Intelligence Section, review, approve and
authorize its implementation.
Conduct periodic briefings with the general staff to ensure strategic objectives are current and
appropriate.
Conduct periodic briefings for elected officials or their representatives.
Formally issue Emergency Proclamation for the City, and coordinate local government
proclamations with other emergency response agencies, as appropriate.
Brief your relief at shift change, ensuring that ongoing activities are identified and follow-up
requirements are known.
Demobilization Phase:
Authorize demobilization of sections, branches and units when they are no longer required.
Notify the Operational Area EOC, and other appropriate organizations of the planned
demobilization, as appropriate.
Ensure that any open actions not yet completed will be handled after demobilization.
Ensure that all required forms or reports are completed prior to demobilization.
Be prepared to provide input to the After Action Report (AAR).
Deactivate the City EOC at the designated time, as appropriate.
Proclaim termination of the emergency response and proceed with recovery operations.
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LEGAL ADVISOR
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: City Attorney
ALTERNATE: As Assigned
SUPERVISOR: Director of Emergency Services
WORK STATION: Emergency Operations Center
General Duties:
1. Supports and advises the Director of Emergency Services on administrative matters (not
operational) and legal requirements of the City of Trinidad during an emergency.
2. Maintains legal information, records and reports relative to the emergency.
3. Maintains continuity of government.
4. Preserves essential records.
Responsibilities:
Supports and advises the Director of Emergency Services regarding administrative and legal requirements
and issues of the City regarding the emergency and protection of life and property.
Activation Phase:
Follow the generic Activation Phase Checklist.
Read the entire checklist.
Obtain a briefing on the extent of the emergency from the EOC Director.
Establish areas of legal responsibility and/or potential liabilities.
Appoint and brief staff, as required.
Prepare City proclamations, emergency ordinances and other legal documents as required in
support of the Director of Emergency Services.
Advise the Director of Emergency Services and the General Staff regarding the legality and/or
legal implications of contemplated emergency actions.
Develop the rules, regulations and laws required for acquisition and/or control of critical
resources.
Develop the necessary ordinances and regulations to provide the legal basis for evacuation of
citizens.
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Implement civil and criminal proceedings as necessary and appropriate to enforce emergency
actions.
Prepare documents relative to the demolition of hazardous structures or conditions.
Document information on appropriate RIMS forms and keep accurate records to support the
history of the emergency.
Demobilization:
Follow the generic Demobilization checklist.
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EMERGENCY SERVICES COORDINATOR (ESC)
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Director of Emergency Services
WORK STATION: Emergency Operations Center
General Duties:
1. Serves as advisor to the Director of Emergency Services and the Command Staff.
2. Serves as advisor to, and acts on behalf of the Director of Emergency Services as the
liaison officer to the Operational Area, the City, cities and all other government agencies
in certain matters that require a command decision.
3. Provides information, answers questions, gives direction and coordination to members of
the command, workstation staff, and Section Chiefs.
4. Conducts special assignments as requested by the Director of Emergency Services.
Responsibilities:
1. Facilitate the overall functioning of the City of Trinidad EOC.
2. Assist and serve as an advisor to the EOC Director and General Staff as needed,
providing information and guidance related to the internal functions of the EOC and
ensure compliance with operational area emergency plans and procedures.
1. Assists the Liaison Officer in ensuring proper procedures are in place for directing
agency representatives and conducting visitor tours of the EOC.
Activation Phase:
Follow generic Activation Phase Checklist.
Assist the EOC Director in determining appropriate staffing for the EOC.
Provide assistance and information regarding section staffing to all general staff.
Operational Phase:
Assist the EOC Director and the General Staff in developing overall strategic objectives as well
as section objectives for the Action Plan.
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Advise the EOC Director regarding procedures for enacting emergency proclamations,
emergency ordinances and resolutions, and other legal requirements.
Assist the Planning/Intelligence Section in the development, continuous updating, and execution
of the EOC Action Plan.
Provide overall procedural guidance to General Staff as required.
Provide general advice and guidance to the EOC Director as required.
Ensure that all notifications are made to the Operational Area EOC.
Ensure that all communications with appropriate emergency response agencies are established
and maintained.
Assist EOC Director in preparing for and conducting briefings with Management Staff, the City
Council, the media, and the general public.
Assist the EOC Director and Liaison Officer, in establishing and maintaining an Interagency
Coordination Group comprised of outside agency representatives and executives not assigned to
specific sections within the EOC.
Assist the Liaison Officer with coordination of all EOC visits.
Provide assistance with shift change activity as required.
Demobilization Phase:
Follow generic Demobilization Phase Checklist.
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Public Information Unit Coordinator
(Public Information Officer)
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Director of Emergency Services
WORK STATION: Media Center or Emergency Operations Center
General Duties:
1. Prepares updates and disseminates City of Trinidad Situation Reports (See RIMS).
2. Prepares and disseminates emergency public information on a regular
basis through media outlets, EAS, or other systems.
3. Notifies the public about a threatened event or actual emergency through
the use of media, EAS, or other available systems.
4. Contacts media representatives and holds press conferences on a regular basis.
5. Provides rumor control.
6. Provides information to the Director of Emergency Services and
members of the general staff.
Responsibilities:
1. Serve as the coordination point for all media releases for the City of Trinidad. Represent the City
of Trinidad EOC as the lead Public Information Officer.
2. Ensure that the public within the affected area receives complete,
accurate, and consistent information about life safety procedures, public health
advisories, relief and assistance programs and other vital information.
3. Coordinate media releases with Public Information Officers representing
other affected emergency response agencies within the Area as required.
4. Develop the format for press conferences, in conjunction with the EOC Director.
5. Maintain a positive relationship with the media representatives.
6. Supervise the Public Information Branch.
Activation Phase:
Follow the generic Activation Phase Checklists.
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Determine staffing requirements and make required personnel assignments for the Public
Information Branch as necessary.
Operational Phase:
Obtain policy guidance from the EOC Director with regard to media releases.
Keep the EOC Director advised of all unusual requests for information and of all major critical or
unfavorable media comments. Recommend procedures or measures to improve media relations.
Coordinate with the Situation Status Unit and identify methods for obtaining and verifying
significant information as it is developed.
Develop and publish a media-briefing schedule, to include location, format, and preparation and
distribution of handout materials.
Implement and maintain an overall information release program.
Establish a Media Information Center at a safe location, as required, providing necessary space,
materials, telephones, and electrical power.
Maintain up-to-date status boards and other references at the media information center. Provide
adequate staff to answer questions from members of the media.
Interact with other jurisdictional EOC’s as well as the Operational Area PIO and obtain
information relative to public information operations.
Develop content for Emergency Alert System (EAS) releases if available. Monitor EAS releases
as necessary.
In coordination with other EOC sections and as approved by the EOC Director, issue timely and
consistent advisories and instructions for life safety, health, and assistance for the public.
At the request of the EOC Director, prepare media briefings for members of the City Council and
provide other assistance as necessary to facilitate their participation in media briefings and press
conferences.
Ensure that a rumor control function is established to correct false or erroneous information.
Ensure that adequate staff is available at incident sites to coordinate and conduct tours of the
disaster areas.
Provide appropriate staffing and telephones to efficiently handle incoming media and public calls.
Prepare, update, and distribute to the public a Disaster Assistance Information Directory, which
contains locations to obtain food, shelter, supplies, health services, etc.
Attempt to provide announcements, emergency information and materials for special populations
(non-English speaking, hearing impaired etc.).
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Monitor broadcast media, using information to develop follow-up news releases and rumor
control.
Ensure that file copies are maintained of all information released.
Provide copies of all media releases to the EOC Director.
Conduct shift change briefings in detail, ensuring that in-progress activities are identified and
follow-up requirements are known.
Prepare final news releases and advise media representatives of points-of-contact for follow-up
stories.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Rumor Control Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Public Information Unit Coordinator
WORK STATION: Media Center or Emergency Operations Center
Responsibilities:
1. Provide staffing for rumor control telephone bank.
2. Establish a "Disaster Hotline" with an up-to-date recorded message.
3. Supervise the Rumor Control Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Obtain "confirmed" disaster information.
Operate a telephone bank for receiving incoming inquiries from the general public.
Correct rumors by providing factual information based on confirmed data.
Establish a "Disaster Hotline" recorded message and provide updated message information
periodically.
Refer inquiries from members of the media to the lead Public Information Officer or designated
staff. Demobilization Phase:
Follow generic Demobilization Phase Checklist.
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Liaison Officer
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
SECONDARY: As Assigned
SUPERVISOR: Emergency Services Coordinator
WORK PLACE: Emergency Operations Center
Responsibilities:
1. Oversee all liaison activities, including coordinating outside agency representatives assigned to
the City of Trinidad EOC and handling requests from other EOCs for City agency
representatives.
2. Establish and maintain a central location for incoming agency representatives, providing
workspace and support as needed.
3 Ensure that position specific guidelines, policy directives, situation
reports, and a copy of the EOC Action Plan are provided to Agency
Representatives upon check-in.
4. In conjunction with the OES Coordinator, provide orientations for visitors to the EOC.
5. Ensure that demobilization is accomplished when directed by the EOC Director.
Activation Phase:
Follow generic Activation Phase Checklist.
Obtain assistance for your position through the Personnel Unit in Logistics, as required.
Operational Phase:
❑ Contact Agency Representatives already on-site, ensuring that they:
❑ Have signed into the EOC,
❑ Understand their assigned functions,
❑ Know their work locations,
❑ Understand City of Trinidad EOC organization and floor plan.
❑ Determine if additional representation is required from:
o Other agencies,
o Volunteer organizations,
o Private organizations,
o Utilities not already represented.
In conjunction with the EOC Director and OES Coordinator, establish and maintain an
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Interagency Coordination Group comprised of outside agency representatives and executives not
assigned to specific sections within the EOC.
Assist the EOC Director and OES Coordinator in conducting regular briefings for the Interagency
Coordination Group and with distribution of the current EOC Action Plan and Situation Report.
Request Agency Representatives maintain communications with their agencies and obtain
situation status reports regularly.
With the approval of the EOC Director, provide agency representatives from the City EOC to
other EOCs as required and requested.
Maintain a roster of agency representatives located at the City EOC. Roster should include
assignment within the EOC (Section or Interagency Coordination Group). Roster should be
distributed internally on a regular basis.
Demobilization Phase:
Follow generic Demobilization Phase Checklist
Release agency representatives who are no longer required in the City EOC when authorized by
the EOC Director.
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Agency Representatives
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Representative from Support Agency
SECONDARY:
SUPERVISOR: Liaison Officer or Assigned Branch
WORKPLACE: Emergency Operations Center/Field
Responsibilities:
1. Agency Representatives should be able to speak on behalf of their agencies, within established
policy limits, acting as a liaison between their agencies and the City of Trinidad.
2. Agency Representatives may facilitate requests to or from their agencies, but normally do not
directly act on or process resource requests.
3. Agency Representatives are responsible for obtaining situation status information and response
activities from their agencies for the City EOC.
Activation Phase:
Follow generic Activation Phase Checklist.
Check in with the Liaison Officer and clarify any issues regarding your authority and assignment,
including the functions of other representatives from your agency (if any) in the City EOC.
Establish communications with your home agency; notify the Logistics Section Communications
Unit and the Liaison Officer of any communications problems.
Unpack any materials you may have brought with you and set up your assigned station, request
through the Liaison Officer and/or Logistics to obtain necessary materials and equipment.
Obtain an EOC organization chart, floor plan, and telephone list from the Liaison Officer.
Contact the City EOC sections or branches that are appropriate to your responsibility; advise
them of your availability and assigned work location in the EOC.
Operational Phase:
Facilitate requests for support or information that your agency can provide.
Keep current on the general status of resources and activity associated with your agency.
Provide appropriate situation information to the Planning/Intelligence Section.
Represent your agency at planning meetings, as appropriate, providing update briefings about
your agency's activities and priorities.
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Keep your agency executives informed and ensure that you can provide agency policy guidance
and clarification for the City of Trinidad EOC Director as required.
On a regular basis, inform your agency of the City EOC priorities and actions that may be of
interest.
Maintain logs and files associated with your position.
Demobilization Phase:
Follow generic Demobilization Phase Checklist.
When the EOC Director approves demobilization, contact your agency and advise them of
expected time of demobilization and points of contact for the completion of ongoing actions or
new requirements.
Ensure that you complete all final reports, close out your activity log, and transfer any ongoing
missions and/or actions to the Liaison Officer or other appropriate individual.
Ensure copies of all documentation generated during the operation are submitted to the
Planning/Intelligence Section.
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Safety Officer
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Director of Emergency Services
WORK STATION: Emergency Operations Center
Responsibilities:
1. Ensure that all buildings and other facilities used in support of the City EOC are in a safe
operating condition.
2. Monitor operational procedures and activities in the EOC to ensure they are being conducted in
safe manner considering the existing situation and conditions.
3. Stop or modify all unsafe operations outside the scope of the EOC Action Plan, notifying the
EOC Director of actions taken.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Tour the entire EOC facility and evaluate conditions; advise the EOC Director of any conditions
and actions which might result in liability, (unsafe layout or equipment set-up, etc.) Study the
EOC facility and document the locations of all fire extinguishers, emergency pull stations, and
evacuation routes and exits.
Be familiar with particularly hazardous conditions in the facility; take action when/where
necessary. Prepare and present safety briefings for the EOC Director and General Staff at
appropriate meetings. If the event, which caused activation, was an earthquake, provide guidance
regarding actions to be taken in preparation for aftershocks.
Ensure that the EOC facility is free from any environmental threats - e.g., radiation exposure, air
purity, water quality, etc. Keep the EOC Director advised of unsafe conditions; take action when necessary.
Coordinate with the Finance/Administration Section in preparing any personnel injury claims or
records necessary for proper case evaluation and closure.
Demobilization Phase:
Follow generic Demobilization Phase Checklist.
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Security Officer
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Sheriff’s Office
ALTERNATE: As Assigned
SUPERVISOR: Emergency Services Coordinator
WORK STATION: Emergency Operations Center
Responsibilities:
1. Provide 24-hour security for the City of Trinidad EOC.
2. Control personnel access to the City of Trinidad EOC in accordance with policies established by
the EOC Director.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Determine the current EOC security requirements and arrange for staffing as needed.
Determine needs for special access to EOC facilities.
Provide executive and V.I.P. security as appropriate and required.
Provide recommendations as appropriate to EOC Director.
Prepare and present security briefings for the EOC Director and General Staff at appropriate
meetings.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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OPERATIONS SECTION CHIEF
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Public Works Director
ALTERNATE: As Assigned
SUPERVISOR: Director of Emergency Services
WORK STATION: Emergency Operations Center/Field
Responsibilities:
1. Ensure that the Operations Function is carried out including coordination of response for all
operational functions assigned to the Trinidad EOC.
2. Ensure that operational objectives and assignments identified in the EOC Action Plan are carried
out effectively.
3. Establish the appropriate level of branch and unit organizations within the Operations Section,
continuously monitoring the effectiveness and modifying accordingly.
4. Exercise overall responsibility for the coordination of Branch and Unit activities within the
Operations Section.
5. Ensure that the Planning/Intelligence Section is provided with Branch Status Reports and Major
Incident Reports (utilizing the Response Information Management System formats if available).
6. Conduct periodic Operations briefings for the EOC Director as required or requested.
7. Overall supervision of the Operations Section.
Activation Phase:
Follow the generic Activation Phase Checklist.
Ensure that the Operations Section is set up properly and that appropriate personnel, equipment,
and supplies are in place, including maps and status boards.
Meet with Planning/Intelligence Section Chief; obtain a preliminary situation briefing.
Based on the situation, activate appropriate branches within the section. Designate Branch Coordinators
as necessary.
• Fire & Rescue Branch Coordinator
• Law Enforcement Branch Coordinator
• Health and Welfare Branch Coordinator
• Construction & Engineering Coordinator
• Staging
• Air Operations Branch Coordinator
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Determine need for Mutual Aid.
Request additional personnel for the section as necessary for 24-hour operation.
Obtain a current communications status briefing from the Communications Branch Coordinator
in Logistics. Ensure that adequate equipment and frequencies are available for the section.
Determine estimated times of arrival of section staff from the Personnel Branch in Logistics.
Confer with the EOC Director to ensure that the Planning/Intelligence and Logistics Sections are
staffed at levels necessary to provide adequate information and support for operations.
Coordinate with the Liaison Officer regarding the need for Agency Representatives in the
Operations Section.
Establish radio or cell-phone communications with Incident Commander(s) operating in the City,
and coordinate accordingly.
Determine activation status of other EOCs in the Operational Area and establish communication
links with their Operations Sections if necessary.
Based on the situation known or forecasted, determine likely future needs of the Operations
Section.
Identify key issues currently affecting the Operations Section; meet with Section personnel and
determine appropriate section objectives for the first operational period.
Review responsibilities of branches in section; develop an Operations Plan detailing strategies for
carrying out Operations objectives.
Adopt a pro-active attitude. Think ahead and anticipate situations and problems before they
occur.
Operational Phase:
Ensure that all section personnel are maintaining their individual position logs.
Ensure that situation and resource information is provided to the Planning/Intelligence Section on
a regular basis or as the situation requires, including Branch Status Reports and Major Incident
Reports (utilize Response Information Management System format if available).
Ensure that all media contacts are referred to the Public Information Branch.
Conduct periodic briefings and work to reach consensus among staff on objectives for
forthcoming operational periods.
Attend and participate in EOC Director's Action Planning meetings.
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Provide the Planning/Intelligence Section Chief with the Operations Section objectives prior to
each Action Planning meeting.
Work closely with each Branch Coordinator to ensure that the Operations Section objectives, as
defined in the current Action Plan, are being addressed.
Ensure that the branches coordinate all resource needs through the Logistics Section.
Ensure that intelligence information from Branch Coordinators is made available to the
Planning/Intelligence Section in a timely manner.
Ensure that fiscal and administrative requirements are coordinated through the
Finance/Administration Section (notification of emergency expenditures and daily time sheets).
Brief the EOC Director on all major incidents.
Complete a Major Incident Report for all major incidents; forward a copy to the
Planning/Intelligence Section.
Brief Branch Coordinators periodically on any updated information you may have received.
Share status information with other sections as appropriate.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Fire & Rescue Branch Coordinator
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Fire Chief-Trinidad Fire District
ALTERNATE: As Assigned
SUPERVISOR: Operations Section Chief
WORK STATION: Emergency Operations Section Chief
General Duties:
1. Coordinate prevention, control and suppression of fires.
2. Coordinate Urban Search and Rescue operations.
3. Coordinate field emergency medical services.
4. Coordinate the control of released hazardous materials.
5. Coordinate and support geographical Incident Commands.
6. Coordinate the establishment of Operational Area mutual aid zone Unified Area Commands, with
Law Enforcement, Fire/Rescue Service, Emergency Medical Service, and local government
support agencies, as required.
Responsibilities:
1. Coordinate fire, disaster medical, hazardous materials, and search and rescue operations in the
City or contract areas.
2. Assist the City of Trinidad EOC Fire & Rescue Branch Coordinator in acquiring mutual aid
resources, as necessary.
3. Coordinate the mobilization and transportation of all resources through the Logistics Section.
4. Complete and maintain branch status reports (in RIMS format) for major incidents requiring or
potentially requiring Operational Area, state and federal response, and maintain status of
unassigned fire & rescue resources in the City.
5. Implement the objectives of the EOC Action Plan assigned to the Fire & Rescue Branch.
6. Overall supervision of the Fire & Rescue Branch.
Activation Phase:
Follow the generic Activation Phase Checklist.
Based on the situation, activate the necessary Units within the Fire & Rescue Branch:
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• Fire Operations Unit Leader
• Search & Rescue Unit Leader
• Disaster Medical Unit Leader
• Hazardous Materials Unit Leader
If the mutual aid system is activated, coordinate use of local fire resources with the Trinidad
Operational Area Fire & Rescue Mutual Aid Coordinator.
Prepare and submit a preliminary branch status report and major incident reports as appropriate to
the Operations Section Chief.
Prepare objectives for the Fire & Rescue Branch; provide them to the Operations Section Chief
prior to the first Action Planning meeting.
Operational Phase:
Ensure that Branch and Unit position logs and other files are maintained.
Maintain current status on Fire & Rescue missions being conducted in the City.
Provide the Operations Section Chief and the Planning/Intelligence Section with an overall
summary of Fire & Rescue Branch operations periodically or as requested during the operational
period. On a regular basis, complete and maintain the Fire & Rescue Branch Status Report on
RIMS forms.
Refer all contacts with the media to the Public Information Unit.
Ensure that all fiscal and administrative requirements are coordinated through the
Finance/Administration Section (notification of any emergency expenditures and daily time
sheets).
Prepare objectives for the Fire & Rescue Branch for the subsequent operational period; provide
them to the Operations Section Chief prior to the end of the shift and the next Action Planning
meeting.
Provide your relief with a briefing at shift change; inform him/her of all on going activities,
branch objectives for the next operational period, and any other pertinent information.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Weapons of Mass Destruction Incident (WMD)
Incidents involving Weapons of Mass Destruction (WMD) are, by definition, crime scenes. However, the
immediate threat to life, property, and the environment requires a significant law enforcement, fire and
medical response effort. Therefore, for all WMD incidents within Trinidad Fire District and the Humboldt
Operational Area there will be a Field Unified Command consisting of Law Enforcement and Fire
Services. Upon notification of an actual or potential WMD incident, the first responding agency will
establish an Incident Command Post (ICP) to conduct field operations from an upwind or high ground
position of safety. The Incident Commander (IC) will direct all actions at the scene unless delegated.
City of Trinidad Emergency Operations Center (EOC) may be activated to support the field Unified
Commander in areas including public warning, intelligence, logistics and communications. In turn, the
Humboldt Operational Area Emergency Operations Center (EOC) may be activated to provide additional
support and coordination with state and federal agencies.
Field Incident Roles and Responsibilities
Trinidad Fire District:
• Serve as Incident Commander in Unified Command
• Provide emergency medical treatment and transport
• Coordinate victim decontamination
• Request fire and medical mutual aid
• Establish and mark Exclusion, Hazard Reduction and support Zones
• Support the Hazardous Materials Team
• Appoint Operations, Planning and Logistics Section Chiefs
Humboldt County Hazardous Materials Team (HAZ/MAT)
• Recon the scene
• Conduct materials field testing and analysis
• Advise IC on nature of threat
• Advise IC on response procedures
• Advise IC on evacuation and perimeter measures
• Remove non-ambulatory victims from the Exclusion Zone
• Supervise Decon efforts
• Request Hazardous Materials mutual aid as necessary
Urban Search and Rescue Team (USAR)
• Locate and extricate victims as necessary
• Provide general Incident support
• Advise IC on structural and debris management issues
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Humboldt County Sheriff’s Office:
• Serve as Incident commander in Unified Command.
• Evaluate the threat of secondary devices.
• Establish and mark outer security perimeters.
• Coordinate scene security, crowd control, traffic control, escort and protection of key responders
and critical equipment, and evacuation.
• Supervise investigations and protection and collection of evidence.
• Coordinate evacuation or shelter-in-place as necessary.
• Coordinate with Federal Bureau of Investigations (FBI)
• Request law enforcement mutual aid as required.
• Support hospital and government facilities security as necessary.
• Appoint Public Information Officer (PIO) to manage a Joint Information Center (JIC). • Supervise the removal and decontamination of the deceased
• Secure the deceased to prevent further contamination Medical Center
• Prepare to receive self-presenting contaminated victims
• Conduct decontamination as necessary Request fire support for decontamination as necessary.
Request law enforcement support for security as necessary
• Coordinate patient distribution
Humboldt County Environmental Health:
• Evaluate the direct and indirect threats to life safety and the environment
• Advise the IC on exposure, facility, and health issues. Coordinate delivery of samples to Lab as
necessary. Notify the County Public Health Officers
• Advise IC on threats to areas outside the incident area.
Trinidad Office of Emergency Services (OES)
• Conduct parallel threat assessment. Conduct emergency public warning as necessary.
• Contact and advise the Operational Area OES and neighboring jurisdictions.
• Contact and advise regional, state, and federal emergency management agencies.
• Coordinate activation of the Emergency Operations Center as necessary.
Trinidad Public Works:
• Support Incident perimeter and traffic control efforts
• Request Public Works mutual aid as necessary
• Coordinate utility issues including render safe, repair, and restoration.
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Fire Operations Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Trinidad Fire District
ALTERNATE: Mutual Aid Resource
SUPERVISOR: Fire – Rescue Branch Coordinator
WORK STATION: Field/Emergency Operations Center
Responsibilities:
1. Assist Incident Commanders in the field by providing coordination for mutual aid requests to and
from the Operational Area Fire / Rescue Mutual Aid Coordinator, as appropriate.
2. Respond to requests for fire resources from the field in a timely manner, following established
priorities (life safety, protection of the environment, and protection of property).
3. Monitor and track fire resources utilized during the event.
4. Provide general support to field personnel as required.
5. Supervise the Fire Operations Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other appropriate files.
Establish and maintain radio or cell-phone communication with the Department Operations
Center, or Fire & Rescue Branch at the Field Level.
Obtain regular status reports on the fire situation from the Department Operations Center or Fire
& Rescue Branch at the Field Level.
Assess the impact of the disaster/event on the Fire Services operational capability.
Establish the objectives of the Fire Operations Unit based on the nature and severity of the
disaster, and provide them to the Fire & Rescue Branch Coordinator prior to the first Action
Planning meeting.
Provide fire status updates to the Fire & Rescue Branch Coordinator on a regular basis.
Evaluate and process all requests for fire Mutual Aid resources through the Operational Area Fire
& Rescue Mutual Aid Coordinator.
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If not addressed at the Incident Command Post or DOC, ensure that incident facilities are
established (staging areas, etc.) to coordinate incoming fire mutual aid resources, as required.
In conjunction with Planning/Intelligence, determine if current and forecasted weather conditions
will affect fire and rescue operations.
Inform the Fire & Rescue Branch Coordinator of all significant events that occur.
Coordinate with the Law Enforcement Branch to determine status of evacuations and shelter
locations.
Assist in establishing camp facilities (or the use of commercial lodging) through the Logistics
Section, if not addressed at the Incident Command Post (ICP) or Department Operations Center
(DOC).
Reinforce the use of proper procedures for media contacts.
Demobilization Phase:
Follow generic Demobilization Phase Checklist.
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Disaster Medical Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Trinidad Fire District (START),
Humboldt County Public Health
ALTERNATE: County Emergency Medical Services Coordinator
SUPERVISOR: Fire–Rescue Branch Coordinator
WORK STATION: Emergency Operations Center/Field
Responsibilities: 1. Ensure that all available disaster medical resources are identified and mobilized as required.
2. Provide assistance to Incident Command Posts and Department Operations Centers in
establishing triage teams.
3. Determine the status of medical facilities within the affected area.
4. Coordinate the transportation of injured victims to appropriate medical facilities as required.
5. Supervise the disaster Medical Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain position logs and other necessary files.
Work closely with all Operations Section Branch Coordinators to determine the scope of disaster
medical assistance required.
Determine the status and availability of medical mutual aid resources in the operational area,
specifically paramedics and ambulances.
Establish radio or telephone communication with area hospitals and other medical facilities to
determine their capability to treat disaster victims.
Determine status and availability of specialized treatment such as burn centers.
Assist the Search and Rescue Unit Leader in providing triage for extricated victims.
Coordinate with the Logistics Section to acquire suitable transportation for injured victims as
required or requested.
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Establish and maintain communication with the Operational Area EOC and determine status and
availability of medical resources.
Coordinate with the Logistics Section to obtain necessary supplies and equipment to support
disaster medical operations in the field.
Inform the Fire & Rescue Branch Coordinator of all significant events.
Reinforce the use of proper procedures for media contacts. This is particularly critical in
emergency medical situations where statistical information is requested by the media.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Search & Rescue Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Trinidad Fire Services - URBAN - USAR
ALTERNATE: Sheriff’s Office - CRIMINAL
SUPERVISOR: Fire/Law Enforcement – depending on incident
WORK STATION: Emergency Operations Center/Field
Responsibilities:
1. Determine the scope of the search and rescue mission.
2. Assist in mobilizing Search and Rescue Teams at the request of the City Emergency Operations
Center or Field Incident Commanders.
3. Provide search and rescue support as required to other emergency response agencies consistent
with established priorities and objectives.
4. Ensure that deployed teams are provided with adequate support.
5. Supervise the Search & Rescue Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain position log and other appropriate files.
Work closely with all Operations Section Branch Coordinators to determine the scope of search
and rescue assistance required.
Coordinate with the Fire and Rescue Branch Coordinator to determine missions for search and
rescue teams based on established priorities.
Mobilize and deploy available search and rescue teams to locations within the City, or to other
emergency response agencies within the Operational Area, in a manner consistent with
established policies and priorities.
Establish radio or cell-phone communication with all deployed search and rescue team leaders to
determine the scope of support required.
Work closely with the Logistics Section to determine the status and availability of search and
rescue resources in the Operational Area, specifically larger jurisdictions who have organized
USAR teams.
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Coordinate with the Law Enforcement Branch to determine availability of search dog units.
Coordinate with Construction and Engineering to provide on-site assistance with rescue
operations at the request of team leaders.
Coordinate with the Disaster Medical Unit to provide on-site assistance to extricated victims
requiring medical treatment.
Coordinate with the coroner's unit to provide on-site assistance in managing fatalities at search
locations.
Ensure that each team leader develops a safety plan for each assigned mission.
Monitor and track the progress and status of each search and rescue team.
Ensure that team leaders report all significant events.
Assist in establishing camp facilities (or commercial lodging) for Search and Rescue Teams
through the Logistics Section, if not addressed at the ICP or DOC.
Inform the Fire & Rescue Branch Coordinator of all significant events.
Reinforce the use of proper procedures for media contacts. This is particularly critical in
instances where the media is seeking statistical information or personal identities of injured
victims or fatalities.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Hazardous Materials Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Trinidad Fire District
ALTERNATE: As Assigned
County Environmental Health
SUPERVISOR: Fire – Rescue Branch Coordinator
WORK STATION: Emergency Operations Center
Responsibilities:
1. Determine the scope of hazardous materials incidents throughout the City.
2. Assist in mobilizing hazardous materials teams at the request of Department Operations Centers
or Field Incident Commanders.
3. Request assistance from and / or provide hazardous materials support as required to Operational
Area Emergency Response Agencies consistent with established priorities and objectives.
4. Ensure that deployed teams are provided with adequate support.
5. Supervise the HAZMAT Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other appropriate files.
Work closely with all Operations Section Branch Coordinators to determine the scope of
HAZMAT incident response required.
Coordinate with the Fire and Rescue Branch Coordinator to determine missions for HAZMAT
teams based on established priorities.
If requested, mobilize and deploy available HAZMAT teams to the Operational Area or to other
emergency response agencies within the Operational Area, in a manner consistent with the
HAZMAT Mutual Aid System and established priorities.
Establish radio or cell-phone communication with all deployed HAZMAT teams to determine the
scope of support required.
Work closely with the Logistics Section to determine the status and availability of HAZMAT
Response Teams in the Operational Area.
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Coordinate with construction and engineering to provide on-site assistance with HAZMAT
operations at the request of team leaders.
Coordinate with the Disaster Medical Unit to determine medical facilities where victims of
HAZMAT incidents can be transported following decontamination.
Coordinate with the Coroner's Unit to provide on-site assistance in managing fatalities at
HAZMAT scenes.
Monitor and track the progress and status of each HAZMAT team.
Ensure that HAZMAT Team Leaders report all significant events.
Assist in establishing camp facilities (or commercial lodging) for HAZMAT teams through the
Logistics Section, if not addressed at the ICP or DOC.
Inform the Fire & Rescue Branch Coordinator of all significant events.
Reinforce the use of proper procedures for media contacts. This is particularly critical in
instances where the media is seeking technical information on the hazardous material, statistical
information, or personal identities of injured victims or fatalities.
Demobilization Phase: Follow the generic Demobilization Phase Checklist.
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Law Enforcement Branch Coordinator
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Humboldt County Sheriff’s Office
ALTERNATE: Commander
SUPERVISOR: Operations Section Chief
WORK STATION: Emergency operations Center/Field
Responsibilities:
1. Coordinate movement and evacuation operations during a disaster.
2. Alert and notify the public of the impending or existing emergency within the City.
3. Coordinate law enforcement and traffic control operations during the disaster.
4. Coordinate site security at incidents.
5. Coordinate Law Enforcement Mutual Aid requests from emergency response agencies through
the Law Enforcement Mutual Aid Coordinator at the Operational Area EOC.
6. Supervise the Law Enforcement branch.
Activation Phase:
Follow the generic Activation Phase Checklist.
Based on the situation, activate the necessary Units within the Law Enforcement Branch:
• Law Enforcement Operations Unit Leader
• Coroner Unit Leader
Contact and assist the Operational Area EOC Law Enforcement and Coroner's Mutual Aid
Coordinator with the coordination of mutual aid resources requested or provided by the City of
Trinidad.
Provide an initial situation report to the Operations Section Chief.
Based on the initial EOC strategic objectives, prepare objectives for the Law Enforcement Branch
and provide them to the Operations Section Chief prior to the first Action Planning meeting.
Operational Phase:
Ensure that Branch and Unit position logs and other appropriate files are maintained.
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Maintain current status on Law Enforcement missions being conducted in the City.
Provide the Operations Section Chief and the Planning/Intelligence Section with an overall
summary of Law Enforcement Branch operations periodically or as requested during the
operational period.
On a regular basis, complete and maintain the Law Enforcement Branch Status Report. (Use
RIMS Forms if available).
Refer all contacts with the media to the Public Information Unit.
Determine need for Law Enforcement Mutual Aid.
Determine need for Coroner's Mutual Aid.
Ensure that all fiscal and administrative requirements are coordinated through the
Finance/Administration Section (notification of any emergency expenditures and daily time
sheets).
Prepare objectives for the Law Enforcement Branch for the subsequent Operations period;
provide them to the Operations Section Chief prior to the end of the shift and the next Action
Planning Meeting.
Provide your relief with a briefing at shift change, informing him/her of all ongoing activities,
branch objectives for the next operational period, and any other pertinent information.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Evacuation and Movement Operations:
The information provided is a guideline for the Law Enforcement Branch Coordinator in the
Emergency Operations Center during a major event or disaster response.
The objectives of Evacuation/Movement Operations are:
• Expedite the movement of persons and animals from hazardous areas.
• Control of evacuation of vehicles and foot traffic flow.
• Provide adequate means of transportation for disabled persons, the elderly, and persons
without vehicles.
• Provide coordination to evacuate animals to safe staging areas.
• Institute access control measures to prevent unauthorized person from entering evacuated
or partially evacuated areas.
• Provide for the procurement, allocation, and use of necessary transportation resources
and law enforcement resources by means of mutual aid or other agreements.
The Law Enforcement Branch Coordinator will be responsible for coordinating the movement of
persons and animals from hazardous or threatened areas to lower risk reception areas.
Law Enforcement, Fire Services, Public Works, and public and private transportation providers
will conduct movement operations. Procurement, regulation, and allocation of resources will be
coordinated with the Logistics Section.
The size of the response to be activated and the locations from which movement operations will
be directed must be based on the size and complexity of the evacuation area(s).
Evacuations dealing with site-specific hazards may be conducted as part of any established
single or multiple field Incident Commands. Larger area-wide evacuation should be directed and
coordinated from the Emergency Operations Center.
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LAW ENFORCEMENT MUTUAL AID
City of Trinidad Operational Area
The Law Enforcement Branch Coordinator, or his/her designee, is responsible for general law
enforcement, crime scene investigations, evacuations and traffic control operations Citywide. Upon
request for assistance, the Transportation Unit Leader, under the supervision of the Logistics Section
Chief, will be responsible for coordinating transportation resources and related law enforcement support
operations on a citywide basis. Law enforcement mutual aid to the city can be requested to the Humboldt
County Operational Area Law Enforcement Mutual Aid Coordinator.
Humboldt Operational Area Mutual Aid
A designated member of the Humboldt County Sheriff’s Department who is functioningas The
Countywide OES Mutual Aid Coordinator and Law Enforcement Branch Coordinator coordinates law
enforcement mutual aid requests.
Upon a mutual aid request, the OES Coordinator evaluates resources available within the Operational
Area, such as Sheriff’s Department, California Highway Patrol, or Law Enforcement personnel from the
California Department of Forestry & Fire Protection, State Fish & Game, or State Park & Recreation that
normally operate within the operational area. If available, those resources are directed to fill the mutual
aid request.
The Operational Area Logistics Section Chief will coordinate mutual aid transportation requests for
movement operations. The Transportation Coordinator and representatives from California Department of
Transportation (CAL/TRANS) and the County Department of Public Works can offer resources. Each
respective operational area Law Enforcement coordinators, and transportation coordinators will
constitute the Mutual Aid Movement Operations Team. They will refer requests for assistance from other
jurisdictions, and OES Region II, State OES Mutual Aid Region, to the Movement Operations Team.
Regional Office of Emergency Services Mutual Aid
The State OES Regional Law Enforcement Coordinator is activated when two or more operational areas
have requested or is requesting to fill mutual aid resources, or if the Governor declares a State of
Emergency.
The State of California is divided into six Law Enforcement Mutual Aid Regions. City of Trinidad and
Humboldt County Operational Areas are within OES Region II, which encompasses sixteen (16) counties
and local jurisdictions.
Humboldt Napa Alameda Santa Clara Monterey
Del Norte Sonoma Solano San Francisco Santa Cruz
Lake Marin Contra Costa San Mateo San Benito
The Region Coordinator is responsible in evaluating the overall regional situation, determining available resources, and mobilizing available resources to the Operational Area request. If regional resources are unavailable, the mutual aid request is submitted to the State OES Law Enforcement Branch in Sacramento.
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California OES Mutual Aid
The State Movement Operations Group will accomplish the coordination and support of
movement operations on a statewide basis. This Group will be chaired by the Director (or a
designated representative) of California OES and will include a traffic control coordinator
(CHP). State agencies, which may be involved in major evacuation effort, are as follows:
California Highway Patrol (CHP)
Assist in moving vehicles and pedestrians from hazard areas; assists local law enforcement
agencies in establishing evacuation routes and traffic control procedures; control traffic on state
freeways and highways in unincorporated areas of the state; and assists in preventing traffic from
reentering hazard areas.
Military Department
Assists in moving vehicles and pedestrians from hazard areas; assists local law enforcement agencies in
establishing evacuation routes and traffic control procedures; controls traffic on state freeways and
highways within unincorporated areas of the state; and assist in preventing traffic from reentering hazard
areas.
Department of Transportation (CAL/TRANS)
Assists the California Highway Patrol in traffic control.
Department of General Services
Fleet Administration Division provides ground transportation to state emergency response personnel
assisting in evacuations. Provides listings of commercial and private transportation vehicles that could be
used for evacuations.
Federal Department of Transportation
Supports and assists Federal, State, Local, and voluntary relief agencies in disaster relief transportation
requirements.
Federal Aviation Administration
Uses air traffic control and aeronautical communication systems, as well as the services of technical
operators and maintenance personnel for the communication of essential information, the coordination of
emergency search and rescue operations, or such other assistance as may be required.
Federal Interstate Commerce Commission
Coordinates the location and scheduling of common carriers authorized and equipped to provide
emergency transportation into and within disaster areas.
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EVACUATION - MOVEMENT OPERATIONS
GUIDELINES AND PROCEDURES
Warning the Public and Providing Movement Instructions
Once the decision to evacuate is made, the public will be alerted and given evacuation
instructions by various means, including school alert, AM/FM radio announcement, TV
announcements, sirens, and mobile units being dispatched to areas to be evacuated to warn the
public. Special facilities will be given warning by telephone, radio, or by direct contact by a
mobile warning unit. If an event has not occurred, but is imminent, warning and public
information operations will take place under extreme time pressure. General and site-specific
warning messages and emergency public information material prepared during the pre-
emergency period will be used to the extent possible to accelerate theses operations. Movement
information provided to the public will include the following:
• Why they must evacuate.
• Routes to take, including conditions of roads, bridges, and freeway overpasses.
• What to do if their vehicle breaks down.
• The locations of assembly points for those without access to vehicles or other
suitable transportation.
• Where to go for mass care until the emergency situation has passed.
Close coordination must be established with the media to assist in providing timely evacuation
announcements to the public.
Identifying the Area and Population to be Evacuated
Site-specific plans, which identify areas at risk for the known hazards, which could threaten the
jurisdiction, are pre-planned. Theses plans provide guidance for making decisions about the area
to be evacuated. For those areas not covered by specific plans, expert opinion and data gathered
at the time of the threat will determine the hazard area. Separate data gathered during the pre-
emergency period will provide information to the number of persons to be evacuated.
Throughout the emergency period, it will be necessary to continuously reevaluate the size and
location of the hazard area and location of the hazard area and, if necessary, revise the
evacuation plan to include/exclude additional areas.
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Identifying Evacuation Routes
The Planning/Intelligence Section will select the best routes from the endangered area to mass
care facilities, considering the size of the population to be moved, road capacity and roads which
could become impassable if the hazard event expands. Evacuation routes relating to site-specific
plans should be considered during pre-planning. For areas not covered by site-specific plans, the
best evacuation routes will have to be selected at the time of the hazard event. As the emergency
situation progresses, the Planning/Intelligence section will request regular updates from law
enforcement and other field personnel on the condition of the road network and will adjust the
selection of evacuation routes accordingly.
Evacuating Special Facilities
Facilities, which are expected to require special plans and resources to carry out evacuations,
include hospitals, homes for the handicapped or disabled, and nursing homes. All facilities of
this type within the area to be evacuated will be warned of the emergency situation. Site-specific
plans will identify the names, addresses, telephone numbers, and contact persons for all of these
facilities located in predetermined hazard areas. Some of the special facilities may have their
own evacuation plans, which include provisions for procuring necessary transportation resources.
Facilities without transportation resources will be told to request assistance from the Logistics
Section in the Emergency Operations Center.
Providing Transportation Assistance
Some people will not have access to motor vehicles, including households without motor
vehicles, persons who rely on alternate transportation, or persons who are left at home without an
automobile while others are away. Some people with disabilities, infirmities, or illnesses may
require special transportation assistance. The number of persons requiring transportation
assistance will vary substantially from area to area and by time of day and day of week. Buses,
vans, ambulances, and other transportation vehicles will be requested from transportation
providers. Initial requests will be based on estimates of the number of persons requiring
assistance. Units will be dispatched to public assembly points, special facilities, or to designated
pickup routes. The public will be told where to go to obtain transportation. A telephone number
will be provided for persons who require special assistance.
Evacuation assembly points, where persons requiring transportation will go to be picked up, will
be selected with consideration given to walking distance, accessibility for buses and safety of
evacuees. The assembly points will generally be schools, public facilities, or other readily
identifiable points.
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Controlling Traffic
Traffic controls will be established at key intersections and at access points to major evacuation routes as
needed to expedite the flow of traffic. In some cases it may be necessary to control traffic. In some cases
it may be necessary to control traffic routes outside the hazard area to minimize conflicts with evacuated
traffic.
For areas covered with site-specific plans, pre-designated Traffic Control Points (TCPs) will be used, with
adjustment being made during the emergency, as necessary. For other areas, TCPs will be selected at the
time of the emergency, considering the amount of evacuation traffic expected and the configuration of the
road network. Communications will be maintained with traffic control personnel to monitor the progress
of the evacuation, to coordinate traffic controls, and to implement any changes in evacuation strategy that
may be required. For very large-scale evacuation in war-related emergency, highly complex and
organized traffic control plans and procedures will be used.
Controlling Access to Hazard Area
As an area is being evacuated, access controls must be established. Controlling reentry both protects the
public from exposure and injuries, and protects unattended property within the vacated area.
Security of evacuated areas will be obtained by establishing staffed access control points and barricades at
key locations around the perimeter. Any un-staffed barricades will be patrolled periodically. Special entry
passes will be issued at staffed control points.
Entry Into Evacuated Area
Criteria for allowing entry into closed areas must be established for each incident. Two basic options are
available:
• No Access: Prohibits public from entering the closed area. Authorized personnel, i.e., local,
state, and federal emergency personnel will be allowed entry to perform emergency work as
necessary. Media representatives will be allowed access on a controlled basis.
• Limited Access: Allows persons into closed areas according to criteria established by the
Incident Commander. Entry criteria should define the persons who will be allowed entry and
whether motor vehicles are allowed. Persons allowed entry might include residents with valid
identification, and owners, Managers, and employees of businesses located in closed areas. All
persons allowed access should be required to sign a waiver of liability and complete an entry
permit.
California Penal Code Section § 409.5 gives authority for Peace Officers to close areas in emergencies. A
record will be maintained of all persons and vehicles that have been given permission to enter into a
closed area. If hazardous conditions are present in the closed area, all persons will be advised of the
conditions and of appropriate safety precautions.
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ENTRY PERMIT TO
RESTRICTED AREAS
1. Reason For Entry: (if scientific research, specify objectives, location, length of time need
for study, methodology, qualifications, sponsoring party, and date on separate page).
2. Name, Address and Telephone of Permit Applicant: ( if organization, university, or media
group, please state the organizations name).
3. Travel: (Fill out applicable section; if variable, notify information to communications for
entry).
• Method of travel: (vehicle, aircraft, etc.).
• Description of Vehicle/Aircraft:
• Route of travel if by vehicle:
• Destination by legal location or landmark:
• Alternate escape route if different from above:
4. Entry Granted Into Restricted Area.
Authorizing Official: Date:
Print Name:
Title: Person Authorized Signature:
Print Name:
Permit Expiration Date:
The conditions for entry are attached to and made a part of this permit. Any violation of the
attached conditions for entry can result in revocation of this permit. The waiver of liability is
made a part of and is attached to this permit. All persons entering the closed area under this
permit must sign the waiver of liability before entry.
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WAIVER OF LIABILITY
I, the undersigned, hereby understand and agree to the requirements stated in the Permit Form
to enter a restricted area, including safety regulations. I further understand and agree that I am
entering a high hazard area with full knowledge that the City, the County of Humboldt, the State
of California, and Federal Government, their officers, agents, and employees are released from
all liability for any damages or losses incurred while I am within the Closed and Restricted Area.
I understand that the entry permit is conditioned upon this waiver. I understand that no public
agency shall have any duty to attempt any search and rescue efforts on my behalf while I am in
the Closed and Restricted Area.
Signatures of Applicant and Members of His/Her Field Party
Print Full Name First, Then Sign and Date
_____________________________________________________________
I have read and understand the above waiver of liability Date
____________________________________________________________________ I have read and understand the above waiver of liability Date
______________________________________________________________
I have read and understand the above waiver of liability Date
______________________________________________________________
I have read and understand the above waiver of liability Date
I have read and understand the above waiver of liability Date
____________________________________________________________
I have read and understand the above waiver of liability Date
___________________________________________________________________ I have read and understand the above waiver of liability Date
Must Be Signed and Returned With Permit Application
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Weapons of Mass Destruction Incident (WMD)
Incidents involving Weapons of Mass Destruction (WMD) are, by definition, crime scenes. However, the
immediate threat to life, property, and the environment requires a significant law enforcement, fire and
medical response effort. Therefore, for all WMD incidents within City of Trinidad and the Humboldt
Operational Area there will be a Field Unified Command consisting of Law Enforcement and Fire
Services. Upon notification of an actual or potential WMD incident, the first responding agency will
establish an Incident Command Post (ICP) to conduct field operations from an upwind or high ground
position of safety. The Incident Commander (IC) will direct all actions at the scene unless delegated. City
of Trinidad Emergency Operations Center (EOC) may be activated to support the field Unified
Commander in areas including public warning, intelligence, logistics and communications. In turn, the
Humboldt Operational Area Emergency Operations Center (EOC) may be activated to provide additional
support and coordination with state and federal agencies.
Field Incident Roles and Responsibilities
Humboldt County Sheriff’s Office:
• Serve as Incident commander in Unified Command.
• Evaluate the threat of secondary devices.
• Establish and mark outer security perimeters.
• Coordinate scene security, crowd control, traffic control, escort and protection of key responders
and critical equipment, and evacuation.
• Supervise investigations and protection and collection of evidence.
• Coordinate evacuation or shelter-in-place as necessary.
• Coordinate with Federal Bureau of Investigations (FBI)
• Request law enforcement mutual aid as required.
• Support hospital and government facilities security as necessary.
• Appoint Public Information Officer (PIO) to manage a Joint Information Center (JIC). • Supervise the removal and decontamination of the deceased
• Secure the deceased to prevent further contamination
Trinidad Fire District
• Serve as Incident Commander in Unified Command
• Provide emergency medical treatment and transport
• Coordinate victim decontamination
• Request fire and medical mutual aid
• Establish and mark Exclusion, Hazard Reduction and support Zones
• Support the Hazardous Materials Team • Appoint Operations, Planning and Logistics section Chiefs
Humboldt County Hazardous Materials Team (HAZ/MAT)
• Recon the scene
• Conduct materials field testing and analysis
• Advise IC on nature of threat
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• Advise IC on response procedures
• Advise IC on evacuation and perimeter measures
• Remove non-ambulatory victims from the Exclusion Zone
• Supervise Decon efforts
• Request Hazardous Materials mutual aid as necessary
Urban Search and Rescue Team (USAR)
• Locate and extricate victims as necessary
• Provide general Incident support
• Advise IC on structural and debris management issues
Medical Center
• Prepare to receive self-presenting contaminated victims
• Conduct decontamination as necessary
• Request fire support for decontamination as necessary
• Request law enforcement support for security as necessary
• Coordinate patient distribution
Humboldt County Environmental Health:
• Evaluate the direct and indirect threats to life safety and the environment
• Advise the IC on exposure, facility, and health issues.
• Coordinate delivery of samples to Lab as necessary
• Notify the County Public Health Officers
• Advise IC on threats to areas outside the incident area. City of Trinidad Office of Emergency Services (OES)
• Conduct parallel threat assessment
• Conduct emergency public warning as necessary
• Contact and advise the Operational Area OES and neighboring jurisdictions.
• Contact and advise regional, state, and federal emergency management agencies.
• Coordinate activation of the Emergency Operations Center as necessary.
City of Trinidad Public Works:
• Support Incident perimeter and traffic control efforts
• Request Public Works mutual aid as necessary
• Coordinate utility issues including render safe, repair, and restoration.
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Law Enforcement Operations Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Sheriff’s Office
ALTERNATE: As assigned
SUPERVISOR: Law Enforcement Branch Coordinator
WORK STATION: Emergency Operations Center
Responsibilities:
1. Coordinate City of Trinidad requests for Law Enforcement Mutual Aid Resources through the
City of Trinidad Law Enforcement Mutual Aid Coordinator.
2. Establish and maintain communication with Law Enforcement Branch Directors in the field or at
the Department Operations Center (DOC) if activated.
3. Respond to requests for Law Enforcement resources from the field in a timely manner, following
established priorities (life safety, protection of the environment, and protection of property).
4. Monitor and track law enforcement resources utilized during the event.
5. Provide general support to field personnel as required.
6. Supervise the law enforcement operations unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other appropriate files.
Establish and maintain radio or cell-phone communication with the Department Operations
Center, or Law Enforcement Branch Directors at the field level.
Obtain regular status reports on the law enforcement situation from the Department Operations
Center or Law Enforcement Branch at the field level.
Assess the impact of the disaster/event on the Sheriff’s Department's operational capability.
Establish the objectives of the Law Enforcement Operations Unit based on the nature and severity
of the disaster, and provide them to the Law Enforcement Branch Coordinator prior to the first
Action Planning meeting.
If the Department Operations Center is not activated, ensure that the assignment of law
enforcement resources are closely monitored and coordinated, and that on-scene time is logged at
the field level.
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If not addressed at the ICP or DOC, ensure that incident facilities are established (staging areas,
etc.) to coordinate incoming law enforcement mutual aid resources, as required.
In conjunction with Planning/Intelligence, determine if current and forecasted weather conditions
will affect law enforcement operations.
Coordinate major evacuation activity with the Fire Operations Branch, as required.
Coordinate with the Care and Shelter Unit to establish suitable shelter locations and appropriate
shelter facilities for evacuated population.
Assist in establishing camp facilities (or commercial lodging) for law enforcement personnel,
through the Logistics Section, if not addressed at the ICP or DOC.
Reinforce the use of proper procedures for media contacts.
Provide law enforcement status updates to the Law Enforcement Branch Coordinator on a regular
basis.
Evaluate and process all requests for law enforcement resources through the Trinidad Operational
Area Law Enforcement Mutual Aid Coordinator.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Coroner Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Humboldt County Coroner’s Office
ALTERNATE: Sheriff’s Department
SUPERVISOR: Law Enforcement Operational Area Coordinator
WORK STATION: Emergency Operations Center/Field
Responsibilities:
1. At the direction of the County Coroner, establish and oversee an interim system for managing
fatalities resulting from the disaster / event.
2. At the direction of the County Coroner, establish and oversee the operation of temporary morgue
facilities and maintain detailed records of information relative to each fatality.
3. Supervision of the Coroner Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other appropriate files.
Ensure that locations where fatalities are discovered are secured. Ensure that fatality collection
points are established and secured as necessary. Ensure that temporary morgue facilities are
established in accordance with guidelines established by the County Coroner. Request Coroner's
Mutual Aid through the County Coroner at the Operational Area EOC as required.
Procure, through logistics, all necessary fatalities management equipment and supplies, such as
temporary cold storage facilities or vehicles, body bags, etc. Coordinate with the Search &
Rescue Unit to determine location and number of extricated fatalities.
Ensure that human remains are transported from fatality collection points to temporary
morgue(s), if so advised by the County Coroner. Assist the County Coroner with identification of
remains and notification of next of kin as required. In conjunction with local mortuaries and
cemeteries, assist with the reburial of any coffins that were surfaced and / or disturbed as a result
of the disaster.
Keep the Law Enforcement Branch Coordinator informed of Coroner Unit activities on a regular
basis.
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Inform the Law Enforcement Branch Coordinator and the Public Information Branch of the
number of confirmed fatalities resulting from the disaster or event. (NOTE: This information
must be verified with the County Coroner prior to release).
Ensure that all media contacts are referred to the Public Information Branch.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Construction / Engineering Branch Coordinator (PUBLIC WORKS)
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Public Works Director
ALTERNATE: Public Works Staff
SUPERVISOR: Operations Section Chief
WORK STATION: Emergency Operations Center
General Duties:
1. Briefs and updates the Operations Section Chief or the Director as required.
2. Coordinates all activities with the Operations section Chief.
3. Briefs Public Works personnel.
4. Supervises the Public Works, construction and engineering units of the Operations Section.
Coordinates their activities with outside agencies.
Responsibilities: 1. Survey all utility systems, and restore systems that have been disrupted, including coordinating
with utility service providers in the restoration of disrupted services.
2. Survey all public and private facilities, assessing the damage to such facilities, and coordinating
the repair of damage to public facilities.
3. Survey all other infrastructure systems, such as streets and roads within the City.
4. Assist other sections, branches, and units as needed.
5. Supervise the Construction/Engineering Branch.
Activation Phase:
Follow the generic Activation Phase Checklist.
Based on the situation; activate the necessary units within the Construction/Engineering Branch:
• Utilities Unit
• Damage/Safety Assessment Unit
• Public Works Unit
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Contact and assist the Humboldt County Operational Area Public Works Mutual Aid Coordinator
with the coordination of mutual aid resources as necessary.
Provide an initial situation report to the Operations Section Chief.
Based on the initial EOC strategic objectives, prepare objectives for the Construction/Engineering
Branch and provide them to the Operations Section Chief prior to the first Action Planning
meeting.
Operational Phase:
Ensure that branch and unit position logs and other necessary files are maintained.
Maintain current status on all construction/engineering activities being conducted in the City.
Ensure that damage and safety assessments are being carried out for both public and private
facilities.
Request mutual aid as required through the Operational Area Public Works Mutual Aid
Coordinator.
Determine and document the status of transportation routes into and within affected areas.
Coordinate debris removal services as required.
Provide the Operations Section Chief and the Planning/Intelligence Section with an overall
summary of Construction/Engineering Branch activities periodically during the operational
period or as requested.
Ensure that all Utilities and Construction/Engineering Status Reports, as well as the Initial
Damage Estimations are completed and maintained. (Utilize RIMS forms if available).
Refer all contacts with the media to the Public Information Branch.
Ensure that all fiscal and administrative requirements are coordinated through the
Finance/Administration Section (notification of any emergency expenditures and daily time
sheets). Prepare objectives for the Construction/Engineering Branch for the subsequent operations
period provide them to the Operations Section Chief prior to the end of the shift and the next
Action Planning meeting.
Provide your relief with a briefing at shift change, informing him/her of all ongoing activities,
branch objectives for the next operational period, and any other pertinent information.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Utilities Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Utilities Department
ALTERNATE: As Assigned
SUPERVISOR: Operations Section Chief
WORK PLACE: Emergency Operations Center
Responsibilities:
1. Assess the status of utilities; provide Utility Status Reports as required.
2. Coordinate restoration of damaged utilities with utility representatives in the City EOC if present,
or directly with Utility companies.
3. Supervise the Utilities Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files. Establish and maintain
communications with the utility providers for the City.
Determine the extent of damage to utility systems in the City. Coordinate with the Liaison Officer
to ensure that agency representatives from affected utilities are available to respond to the City
EOC. Ensure that all information on system outages is consolidated and provided to the Situation
Analysis Unit in the Planning/Intelligence Section.
Ensure that support to utility providers is available as necessary to facilitate restoration of
damaged systems.
Keep the Public Health Branch Coordinator informed of any damage to sewer and sanitation
systems, as well as possible water contamination problems. Keep the Construction/Engineering
Branch Coordinator informed of the restoration status.
Complete and maintain the Utilities Status Report (Utilize RIMS forms if available).
Refer all contacts with the media to the Public Information Branch.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Damage/Safety Assessment Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Building Inspector
ALTERNATE: As Assigned
SUPERVISOR: Construction/Engineering Branch Coordinator
WORK PLACE: Field
Responsibilities:
1. Collect initial damage/safety assessment information from other branches/units within the
Operations Section.
2. If the disaster is winter storm, flood, or earthquake related, ensure that inspection teams have
been dispatched by the City of Trinidad, or State to assess the condition of the dams affecting the
immediate area
.
3. Provide detailed damage/safety assessment information to the Planning/Intelligence Section, with
associated loss damage estimates.
4. Maintain detailed records regarding damaged areas and structures.
5. Initiate requests for Engineers from the Operational Area, to inspect structures and/or facilities.
6. Supervise the Damage/Safety Assessment Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files.
Obtain initial damage/safety assessment information from Fire & Rescue Branch, Law
Enforcement Branch, Utilities Unit and other branches/units as necessary.
Coordinate with the American Red Cross, utility service providers, and other sources for
additional damage/safety assessment information.
Prepare detailed damage/safety assessment information, including estimate of value of the losses,
and provide to the Planning/Intelligence Section.
Clearly label each structure and/or facility inspected in accordance with ATC-20 standards and
guidelines.
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Maintain a list of structures and facilities requiring immediate inspection or engineering
assessment.
Initiate all requests for engineers and building inspectors through the Operational Area EOC.
Keep the Construction/Engineering Branch Coordinator informed of the inspection and
engineering assessment status.
Refer all contacts with the media to the Public Information Branch.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Public Works Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Construction/Engineering Branch Coordinator
WORK STATION: Emergency Operations Center/Field
Responsibilities:
1. Assist other Operation Section Branches by providing construction equipment and operators as
necessary.
2. Provide heavy equipment assistance to the Damage/Safety Assessment Unit as required.
3. Provide emergency construction and repair to damaged roadways. Assist with the repair of utility
systems as required.
4. Provide flood-fighting assistance, such as sandbagging, rerouting waterways away from
populated areas, and river, creek, or streambed debris clearance.
5. Supervise the Public Works Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files. Ensure that appropriate staffs are
available to assist other emergency responders with the operation of heavy equipment, in
coordination with the Logistics Section.
Ensure that engineering staff is available to assist the Damage/Safety Assessment Unit in
inspecting damaged structures and facilities. As requested, direct staff to provide flood fighting
assistance, clear debris from roadways and waterways, assist with utility restoration, and build
temporary emergency structures as required.
Work closely with the Logistics Section to provide support and materiel as required. Keep the
Construction/Engineering Branch Coordinator informed of unit status. Refer all contacts with the
media to the Public Information Branch.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Health and Welfare Branch Coordinator CARE AND SHELTER
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Humboldt County Public Health Department
ALTERNATE: As Assigned
SUPERVISOR: Operations Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Safeguard the public health of citizens in the City of Trinidad by ensuring there is an ample
supply of potable water, a functioning sanitation system, and vector controls are established, as
required.
2. In coordination with volunteer and private agencies, provide clothing, shelter, and other mass care
services as required, to disaster victims within the City of Trinidad.
3. Supervise the Health and Welfare Branch.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain Health and Welfare Unit (CARE AND SHELTER) position logs and other
necessary files.
Ensure that all potable water supplies remain safe, and free from contaminates.
Ensure that sanitation systems are operating effectively and not contaminating water supplies.
Ensure that a vector control plan is established and implemented for the affected area(s).
Provide the Operations Section Chief and the Planning/Intelligence Section with an overall
summary of Health and Welfare Branch Operational periodically during the operations period or
as requested.
Complete and maintain the Care & Shelter Status Reports utilizing RIMS forms.
Ensure that the Public Health Branch is available to assist the Coroner Unit in mitigating or
managing mass fatality situations.
Ensure coordination of all mass care activities occurs with the American Red Cross and other
volunteer agencies as required.
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Prepare objectives for the Health and Welfare Branch for the subsequent operations period;
provide them to the Operations Section Chief prior to the end of the shift and the next Action
Planning meeting.
Refer all contacts with the media to the Public Information Branch.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Care & Shelter Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Humboldt County Public Health Department
ALTERNATE: As Assigned
SUPERVISOR: Health and Welfare Branch Coordinator
WORK STATION: Emergency Operations Center
Responsibilities:
1. Coordinate directly with the American Red Cross and other volunteer agencies to provide food,
potable water, clothing, shelter and other basic needs as required to disaster victims within the
City.
2. Assist the American Red Cross with inquiries and registration services to reunite families or
respond to inquiries from relatives or friends.
3. Assist the American Red Cross with the transition from mass care to separate family/individual
housing.
4. Supervise the Care & Shelter Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain your position log and other necessary files. Coordinate with the Liaison
Officer to request an Agency Representative from the American Red Cross. Work with the
Agency Representative to coordinate all shelter and congregate care activity. Establish
communications with other volunteer agencies to provide clothing and other basic life sustaining
needs. Ensure that each activated shelter meets the requirements as described under the
Americans With Disabilities Act.
Assist the American Red Cross in staffing and managing the shelters to the extent possible. In
coordination with the American Red Cross, activate an inquiry registry service to reunite families
and respond to inquiries from relatives or friends. Assist the American Red Cross with the
transition from operating shelters for displaced persons to separate family/individual housing.
Complete and maintain the Care and Shelter Status Report Form (utilize RIMS forms if
available).
Refer all contacts with the media to the Public Information Branch.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Public Health Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: Humboldt County Public Health Department
ALTERNATE: As Assigned
SUPERVISOR: Operations Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Assess the status and availability of potable water within the City
2. Assess the status of the sanitation system within the City.
3. Inspect and assess emergency supplies such as foodstuffs and other consumables for purity and
utility. Assess the need for a vector control plan for the affected disaster area(s) within the City.
4. Supervise the Public Health Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files.
Coordinate with the Utilities Unit Leader to determine current status of water and sanitation
systems. If systems are damaged, request assistance from Humboldt County Public Health to
assess drinking water quality and potential health risks from ruptured sewer / sanitation systems.
Develop a distribution system for drinking water throughout the City as required. Contact and
coordinate with the Logistics Section, to obtain chemical (portable) toilets and other temporary
facilities for the disposal of human waste and infected waste. Inspect emergency supplies to be
used in the EOC or by field emergency responders, such as foodstuffs, drugs, and other
consumables for purity and utility.
Determine the need for vector control, and coordinate with County Public Health for Vector
control services as required. Inform the Health & Welfare Branch Coordinator on all activities of
the Public Health Unit periodically during the operational period, or as requested. Refer all
contacts with the media to the Public Information Branch.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Air Operations Branch
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Operations Section Chief
WORK STATION: As Assigned
General Duties:
1. Determine coordination procedures for use of fixed wing or helicopters in support of ground
operations.
2. Establish an air support group as required.
3. Perform operational planning for air operations.
Responsibilities:
Coordinate requirements for fixed wing or helicopter aircraft with the Operational Area in
response and recovery operations.
Activation Phase:
Follow generic activation phase checklist.
Operational Phase:
Establish radio communications with the Operations section and appropriate operations
branches.
Organize preliminary air operations.
Establish a fixed-wing or helicopter base as required.
Coordinate with the Federal Aviation Agency (FAA).
Request declaration or cancellation of restricted air space area per Federal Aviation
Regulation (FAR) 91.91.
Assist in preparation of the Action Plan.
Prepare and provide an Air Operations Summary report through RIMS, if available.
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Coordinate with appropriate Operations Section personnel.
Establish procedures for emergency reassignment of aircraft.
Supervise all air operations associated with the event.
Schedule approved flights of non-event aircraft in the restricted air space.
Resolve conflicts concerning non-event aircraft.
Document information and keep accurate records to support the history of the emergency.
Demobilization Phase:
Follow the generic Demobilization Phase checklist.
AREA AIRPORTS AND HELIPORTS
1. Roderville Airport Fortuna
Fixed Wing and Helicopters
Military C-130
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Staging Area Manager
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Operations Section Chief
WORK STATION: As Assigned
General Duties:
1. Establish staging areas as required.
2. Assign Staging Area Managers as required.
Responsibilities:
Manage all activities within the Staging Area.
Activation Phase:
Follow generic Activation Phase checklist.
Operational Phase:
Obtain briefing from the Operations Chief and proceed to assigned staging area.
Determine any support needs for equipment, feeding, fueling, sanitation and security. Coordinate
requirements with the Logistics section.
Establish a check-in function as appropriate. Post areas for identification and traffic control.
Request maintenance service for equipment at the staging area as appropriate.
Respond to requests for resource assignments. Obtain and issue receipts for radio equipment and
other supplies distributed and received at the staging area.
Report resource status changes as they occur. Maintain the staging area in an orderly condition.
Document information and keep accurate records to support the history of the emergency.
Demobilization:
Demobilize the staging area in accordance with the operational plan.
Follow the generic Demobilization Checklist
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PLANNING/INTELLIGENCE SECTION CHIEF
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Director of Emergency Services
WORK STATION: Emergency Operations Center
General Duties:
Manages the Planning/Intelligence Section.
Predicts and manages information about the emergency.
Briefs and updates the staff on the impact of the emergency to the City and the Operational Area,
including Damage Assessment.
Responsibilities:
Ensure that the following responsibilities of the Planning/Intelligence Section are addressed as
required:
Collect, analyze, and display situation information
Prepare periodic Situation Reports
Prepare and distribute the EOC Action Plan and facilitate the Action Planning
meeting
Conduct Advance Planning activities and report
Provide technical support services to the various EOC sections and branches
Document and maintain files on all EOC activities
Establish the appropriate level of organization for the Planning/Intelligence Section
Exercise overall responsibility for the coordination of branch/unit activities within the section
Keep the EOC Director informed of significant issues affecting the Planning/Intelligence Section.
In coordination with the other Section Chiefs, ensure that Branch Status Reports are completed
and utilized as a basis for Situation Status Reports, and the EOC Action Plan.
Supervise the Planning/Intelligence Section
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Activation Phase:
Follow the generic Activation Phase Checklist.
Ensure that the Planning/Intelligence Section is set up properly and that appropriate personnel,
equipment, and supplies are in place, including maps and status boards.
Based on the situation, activate branches within section as needed and designate Branch or Unit
Leaders for each element:
• Situation Analysis Unit Leader
• Advance Planning Unit Leader
• Documentation Unit Leader
• Technical Services Unit Leader
Request additional personnel for the section as necessary to maintain a 24-hour operation.
Establish contact with the Operational Area EOC when activated, and coordinate Situation Status
Reports with their Planning/Intelligence Section.
Meet with Operations Section Chief; obtain and review any major incident reports.
Review responsibilities of branches in section; develop plans for carrying out all responsibilities.
Make a list of key issues to be addressed by Planning/Intelligence; in consultation with section
staff, identify objectives to be accomplished during the initial Operational Period.
Keep the EOC Director informed of significant events.
Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they
occur.
Operational Phase:
Ensure that Planning/Intelligence position logs and other necessary files are maintained.
Ensure that The Situation Analysis Unit is maintaining current information for the situation status
report.
Ensure that major incidents reports and branch status reports are completed by the Operations
Section and are accessible by Planning Intelligence (Utilize RIMS forms if available).
Ensure that a situation status report is produced and distributed to EOC Sections and Operational
Area EOC at least once, prior to the end of the operational period.
Ensure that all status boards and other displays are kept current and that posted information is
neat and legible.
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Ensure that the Public Information Branch has immediate and unlimited access to all status
reports and displays.
Conduct periodic briefings with section staff and work to reach consensus among staff regarding
section objectives for forthcoming operational periods.
Facilitate the EOC Director's Action Planning meetings approximately two hours before the end
of each operational period.
Ensure that objectives for each section are completed, collected and posted in preparation for the
next Action Planning meeting.
Ensure that the EOC Action Plan is completed and distributed prior to the start of the next
operational period.
Work closely with each branch/unit within the Planning/Intelligence Section to ensure the section
objectives, as defined in the current EOC Action Plan are being addressed.
Ensure that the advance planning unit develops and distributes a report which highlights
forecasted events or conditions likely to occur beyond the forthcoming operational period;
particularly those situations which may influence the overall strategic objectives of the City EOC.
Ensure that the Documentation Unit maintains files on all EOC activities and provides
reproduction and archiving services for the EOC, as required.
Provide technical services and other technical specialists to all EOC sections as required.
Ensure that fiscal and administrative requirements are coordinated through the
Finance/Administration Section.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Situation Analysis Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Planning Section Chief
WORK STATION: Emergency Operations Center
General Duties:
1. Collect and process all information and intelligence.
2. Evaluate and disseminate information in the Planning Section.
3. Prepare predictions at periodic intervals, or upon request, make recommendations to the Planning
section Chief.
4. Supervise the display of the situation map and status boards.
Responsibilities:
1. Oversee the collection, organization, and analysis of disaster situation information.
2. Ensure that information collected from all sources is validated prior to posting on status boards.
3. Ensure that situation status reports are developed utilizing RIMS forms, for dissemination to EOC
staff and also to the Operational Area EOC.
4. Ensure that an EOC Action Plan is developed (utilizing RIMS forms) for each operational period,
based on objectives developed by each EOC Section.
5. Ensure that all maps, status boards and other displays contain current and accurate information.
6. Supervise Situation Analysis Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Ensure there is adequate staff available to collect and analyze incoming information, maintain the
Situation Status Report on RIMS, and facilitate the Action Planning process.
Prepare Situation Analysis Unit objectives for the initial Action Planning meeting.
Operational Phase:
Ensure position logs and other necessary files are maintained.
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Oversee the collection and analysis of all event/or disaster related information.
Oversee the preparation and distribution of the Situation Status Report (utilizing RIMS forms if
available). Coordinate with the Documentation Unit for manual distribution and reproduction as
required.
Ensure that each EOC Section provides the Situation Analysis Unit with Branch Status Reports,
(utilizing RIMS forms), on a regular basis.
Meet with the Public Information Branch Coordinator to determine the best method for ensuring
access to current information.
Prepare a situation summary for the EOC Action Planning meeting. Information includes:
• Location and nature of the emergency
• Special hazards
• Number of injured persons
• Number of deceased persons and location of the remains
• Structural property damage (estimate dollar value)
• Personal property damage (estimate dollar value)
• City resources committed to the emergency
• City resources available
• Assistance provided by outside agencies and resources committed
Ensure each section provides its objectives at least 30 minutes prior to each Action Planning
meeting.
Convene and facilitate the Action Planning meeting following the meeting process guidelines.
In preparation for the Action Planning meeting, ensure that all EOC objectives are posted on chart
paper, and that the meeting room is set up with appropriate equipment and materials (easels,
markers, sit stat reports, etc.)
Following the meeting, ensure that the Documentation Unit publishes and distributes the Action
Plan prior to the beginning of the next operational period.
Ensure that adequate staff is assigned to maintain all maps, status boards and other displays.
• Date and time of event
• Location and type of emergency
• Summary of the current situation
• Qualitative analysis (overview)
• Proclamations and declarations issued
• Persons dead and injured (all affected areas)
• Damage totals
• Homes damaged or destroyed
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• Hospitals and essential facilities damaged or destroyed
• Status of all utilities
• Status of roads, airport and other transportation systems
• Dollar damage totals
Prepare Situation reports by using appropriate RIMS forms (SITREP).
Provide reports to and receive information from the Operational Area.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Documentation Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Planning Section Chief
WORK STATION: Emergency Operations Center
General Duties:
1. Maintains and files copies of all EOC messages.
2. Files, maintains, and stores all documents relative to events and operations within the EOC.
3. Provides guidance and assistance to work station personnel regarding documentation of
information.
4. Provides duplication service as required.
Responsibilities:
1. Collect, organize and file all completed event or disaster related forms, to include: all EOC
position logs, situation status reports, EOC Action Plans and any other related information, just
prior to the end of each operational period.
2. Provide document reproduction services to EOC staff.
3. Distribute the City of Trinidad situation status reports, EOC Action Plan, and other documents, as
required.
4. Maintain a permanent electronic archive of all situation reports and Action Plans associated with
the event or disaster.
5. Assist the EOC Coordinator in the preparation and distribution of the After-action Report.
6. Supervise the Documentation Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Maintain a position log.
Meet with the Planning/Intelligence Section Chief to determine what EOC materials should be
maintained as official records.
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Meet with the Recovery Unit Leader to determine what EOC materials and documents are
necessary to provide accurate records and documentation for recovery purposes.
Initiate and maintain a roster of all activated EOC positions to ensure that position logs are
accounted for and submitted to the Documentation Unit at the end of each shift.
Reproduce and distribute the Situation Status Reports and Action Plans. Ensure distribution is
made to the Operational Area EOC.
Keep extra copies of reports and plans available for special distribution as required.
Set up and maintain document reproduction services for the EOC.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Advance Planning Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Planning Section Chief
WORK STATION: Emergency Operations Center
Responsibilities: Develop of an Advance Plan consisting of potential response and recovery related issues likely to
……….occur beyond the next operational period, generally within 36 to 72 hours.
Review all available status reports, Action Plans, and other significant documents. Determine
potential future impacts of the event or disaster; particularly issues which might modify the overall
strategic EOC objectives.
Provide periodic briefings for the EOC Director and General Staff addressing Advance Planning
issues. Supervise the Advance Planning Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Maintain a position log. Monitor the current situation report to include recent updates.
Meet individually with the general staff and determine best estimates of the future direction &
outcomes of the event or disaster. Develop an Advance Plan identifying future policy related
issues, social and economic impacts, significant response or recovery resource needs, and any
other key issues likely to affect EOC operations within a 36 to 72 hour time frame. Submit the
Advance Plan to the Planning Intelligence Chief for review and approval prior to conducting
briefings for the General Staff and EOC Director.
Review Action Planning objectives submitted by each section for the forthcoming operational
period. In conjunction with the general staff, recommend a transition strategy to the EOC
Director when EOC activity shifts predominately to recovery operations.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Technical Services Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: Mutual Aid Resource
SUPERVISOR: Planning Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Provide technical observations and recommendations to the City EOC in specialized areas, as
required.
2. Ensure that qualified specialists are available in the areas required by the particular event or
disaster.
3. Supervise the Technical Services Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Maintain a position log and other necessary files.
Coordinate with the Logistics Section to ensure that technical staff are located and mobilized.
Assign technical staff to assist other EOC Sections in coordinating specialized areas of response
or recovery.
Assign technical staff to assist the Logistics Section with interpreting specialized resource
capability and requests.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Demobilization Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Planning Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Develop a Demobilization Plan for the EOC based on a review of all pertinent planning
documents, and status reports.
2. Supervise personnel assigned to the Demobilization Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Monitor the current situation report to include recent updates.
Meet individually with the general staff and administer the section worksheet for the
Demobilization Plan.
Meet with the EOC Director and administer the EOC Director's worksheet for the Demobilization
Plan.
Utilizing the worksheets, develop a draft Demobilization Plan and circulate to the EOC Director
and General Staff for review.
Finalize the Demobilization Plan for approval by the EOC Director.
Advise all Section Chiefs to ensure that demobilized staff complete all reports, time sheets, and
exit surveys in coordination with the personnel unit prior to leaving the EOC.
Demobilization Phase:
Follow the generic Demobilization Phase checklist.
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Damage Assessment Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Planning Section Chief
WORK STATION: Emergency Operations Center
General Duties:
1. Provide an initial inspection of all structures in the City using a prioritized listing.
2. Prepare Damage Assessment and cost reports.
3. Provide and coordinate Damage Assessment teams.
Responsibilities:
The collection, evaluation, dissemination and use of information relative to damage assessment in
the City.
Activation Phase:
Follow the generic activation phase checklist.
Operational Phase:
Obtain a briefing on the extent of the emergency from the Planning Section Chief.
Recall the Planning Department inspectors as required.
Prepare to receive information from fire services, law enforcement and public works
representatives conducting aerial or ground surveys.
Provide for an initial inspection of the entire City and report locations of damaged structures,
utilities, roads, major intersections, and key facilities.
Prepare a plan for the utilization of building inspectors to ensure proper deployment as well as
comprehensive coverage of the damaged area. Consider using mutual aid through CALBO
(California Association of Building Officials).
Pay special attention to special hazard areas such as City facilities, hospitals, schools, utilities,
and other important sites.
Collect, record and total the type and estimated value of damage.
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Prepare the Initial Damage Estimate (IDE) for the Operational Area EOC.
Alert and activate ALL structural inspection personnel.
Request volunteer structural engineers (use CALBO) to assist in the inspection of structures
through the Logistics Section. Request Planning/Intelligence Section personnel as guides for
visiting inspectors.
Provide, as required, damage assessment teams to inspect and mark hazardous structures and
record damage. City damage records are utilized by state and federal agencies to determine the
type and amount of assistance they will provide.
Inspect and post critically damaged structures for occupancy or condemnation using ATC 20
placards.
Initiate a request for mutual aid building inspectors.
Coordinate with City Electric, PG&E and other utilities on damage assessment.
Coordinate with all departments for possible information on damage to structures.
Demobilization Phase
Follow the generic Demobilization checklist.
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LOGISTICS SECTION CHIEF
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Director of Emergency Services
WORK STATION: Emergency Operations Center
Responsibilities:
1. Ensure the Logistics function is carried out in support of the City EOC. This function includes
providing communication services, resource tracking; acquiring equipment, supplies, personnel,
facilities, and transportation services; as well as arranging for food, lodging, and other support
services as required.
2. Establish the appropriate level of branch and/or unit staffing within the Logistics Section,
continuously monitoring the effectiveness of the organization and modifying as required.
3. Ensure section objectives as stated in the EOC Action Plan are accomplished within the
operational period or within the estimated time frame.
4. Coordinate closely with the Operations Section Chief to establish priorities for resource allocation
to activated Incident Commands within the City.
5. Keep the EOC Director informed of all significant issues relating to the Logistics Section.
6. Supervise the Logistics Section.
Activation Phase:
Follow the generic Activation Phase Checklist. Ensure the Logistics Section is set up properly
and that appropriate personnel, equipment, and supplies are in place, including maps, status
boards, vendor references, and other resource directories.
Based on the situation, activate branches/units within section as needed and designate Branch and
Unit Leaders for each element:
• Communications Branch Coordinator
• Communications Unit Leader
• Personnel Unit Leader
• Transportation Unit Leader
• Facilities Unit Leader
• Supply/Procurement Unit Leader
• Resource Status Unit Leader
Mobilize sufficient section staffing for 24-hour operations.
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Establish communications with the Logistics Section at the Operational Area EOC if activated.
Advise Branches and Units within the section to coordinate with appropriate branches in the
Operations Section to prioritize and validate resource requests from Incident Command Posts in
the field. This should be done prior to acting on the request.
Meet with the EOC Director and General Staff and identify immediate resource needs.
Meet with the Finance/Administration Section Chief and determine level of purchasing authority
for the Logistics Section.
Assist branch and Unit Leaders in developing objectives for the section as well as plans to
accomplish their objectives within the first operational period, or in accordance with the Action
Plan.
Provide periodic Section Status Reports to the EOC Director. Adopt a proactive attitude, thinking
ahead and anticipating situations and problems before they occur.
Operational Phase:
Ensure that Logistic Section position logs and other necessary files are maintained.
Meet regularly with section staff and work to reach consensus on section objectives for
forthcoming operational periods.
Provide the Planning/Intelligence Section Chief with the Logistics Section objectives at least 30
minutes prior to each Action Planning meeting. Attend and participate in EOC Action Planning
meetings.
Ensure that the Supply/Procurement Unit coordinates closely with the Purchasing Unit in the
Finance/Administration Section, and that all required documents and procedures are completed
and followed. Ensure that transportation requirements, in support of response operations, are met.
Ensure that all requests for facilities and facility support are addressed. Ensure that all City
resources are tracked and accounted for, as well as resources ordered through the Mutual Aid
system.
Provide section staff with information updates as required.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Communications Branch Coordinator
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Logistics Section Chief
WORK STATION: Emergency Operations Center
General Duties:
1. Provide radio communications from point to point where other forms of communications are not
available.
2. Provide additional or alternative communications capability to mass care facilities,
neighborhoods, hospitals, public safety locations, and field command posts.
3. Activate and coordinate volunteers in the ACS (Auxiliary Communications Service), which
includes R.A.C.E.S. and other groups.
4. Develop a communications plan.
Responsibilities:
1. Ensure radio, telephone, and computer resources and services are provided to EOC staff as
required.
2. Oversee the installation of communications resources within the City EOC. Ensure that a
communications link is established with the Operational Area EOC.
3. Determine specific computer requirements for all EOC positions.
1. Implement RIMS if available, for internal information management to include message and e-
mail systems.
2. Ensure that the EOC Communications Center is established to include sufficient frequencies to
facilitate operations, and that adequate communications operators are available for 24-hour
coverage.
3. Develop and distribute a Communications Plan, which identifies all systems in use and lists
specific frequencies allotted for the event or disaster.
4. Supervise the communications branch.
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Activation Phase:
Follow the generic Activation Phase Checklist.
Based on the situation, activate the necessary units within the Communications Branch:
• Communications Unit
• Information Systems Unit
Prepare objectives for the Communications Branch; provide them to the Logistics Section Chief
prior to the initial Action Planning meeting.
Operational Phase:
Ensure that communication branch position logs and other necessary files are maintained. Keep
all sections informed of the status of communications systems, particularly those that are being
restored.
Coordinate with all EOC sections/branches/units regarding the use of all communication systems.
Ensure that the EOC Communications Center is activated to receive and direct all event or
disaster related communications to appropriate destinations within the EOC.
Ensure that adequate communications operators are mobilized to accommodate each discipline on
a 24-hour basis or as required.
Ensure that RIMS Communications links, if available, are established with the Operational Area
EOC. Ensure that communications links are established with activated EOC within the
Operational Area, as appropriate. Continually monitor the operational effectiveness of EOC
communications systems. Provide additional equipment as required. Ensure that technical
personnel are available for communications equipment maintenance and repair.
Mobilize and coordinate amateur radio resources to augment primary communications systems as
required. Keep the Logistics Section Chief informed of the status of communications systems.
Prepare objectives for the Communications Branch; provide them to the Logistics Section Chief
prior to the next Action Planning meeting.
Refer all contacts with the media to the Public Information Branch.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Communications Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Communications Branch Coordinator
WORK STATION: Emergency Operations Center
Responsibilities:
1. Install, activate, and maintain telephone and radio systems for the City EOC.
2. Assist EOC positions in determining appropriate numbers of telephones and other
communications equipment required to facilitate operations.
3. Acquire radio frequencies as necessary to facilitate operations.
4. Assign Amateur Radio Operators as needed to augment primary communications networks.
5. Supervise the EOC Communications Center and the Communications Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files. Continually monitor and test the
activated radio and telephone systems. Keep the Communications Branch Coordinator informed
of system failures and restoration activities.
Develop instructional guidance for use of radios and telephones and conduct training sessions for
EOC staff as necessary. Meet periodically with the Operations Section Branches to ensure that
their radio frequencies are adequate. Make modifications as necessary to maintain their
operational capability.
Coordinate with Pacific Bell Telephone Company in the City to obtain portable telephone banks,
as necessary.
Refer all contacts with the media to the Public Information Branch.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Information Systems Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Communications Branch Coordinator
WORK STATION: As Required
Responsibilities:
1. Install, activate, and maintain information systems for the City of Trinidad EOC.
2. Assist EOC positions in determining appropriate types and numbers of computers and computer
applications required to facilitate operations.
3. Install RIMS, if available, on all computers for internal information management to include
message and e-mail systems.
4. Supervise the Information Systems Unit.
Activation Phase:
Follow generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files.
Continually monitor and test RIMS if available, and ensure automated information links with the
Operational Area EOC are maintained.
Keep the Communications Branch Coordinator informed of system failures and restoration
activities.
Develop instructional guidance for use of computers and computer programs such as RIMS. Be
prepared to conduct training sessions for EOC staff as necessary.
Request additional computer equipment as required through the Communications Branch
Coordinator.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Transportation Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Logistics Section Chief
WORK STATION: Emergency Operations Chief
Responsibilities:
1. In coordination with the Construction/Engineering Branch Coordinator, and the Situation
Analysis Unit, develop a transportation plan to support EOC operations.
2. Arrange for the acquisition or use of required transportation resources.
3. Supervise the Transportation Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files.
Routinely coordinate with the Situation Analysis Unit to determine the status of transportation
routes in and around the City.
Routinely coordinate with the Construction/Engineering Branch Coordinator to determine
progress of route recovery operations.
Develop a Transportation Plan, which identifies routes of ingress and egress; thus facilitating the
movement of response personnel, the affected population, and shipment of resources and
materiel.
Establish contact with local transportation agencies and schools to establish availability of
equipment and transportation resources for use in evacuations and other operations as needed.
Keep the Logistics Section Chief informed of significant issues affecting the Transportation Unit.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Personnel Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Logistics Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Provide personnel resources as requested in support of the EOC and Field Operations.
2. Identify, recruit and register volunteers as required.
3. Develop an EOC organization chart.
4. Supervise the Personnel Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a log and other necessary files.
In conjunction with the Documentation Unit, develop a large poster size EOC organization chart
depicting each activated position. Upon check in, indicate the name of the person occupying each
position on the chart. The chart should be posted in a conspicuous place, accessible to all EOC
personnel.
Coordinate with the Liaison Officer and Safety Officer to ensure that all EOC staff, including
volunteers, receives a current situation and safety briefing upon check-in.
Establish communications with volunteer agencies and other organizations that can provide
personnel resources.
Coordinate with the Humboldt Operational Area EOC to activate the Emergency Management
Mutual Aid System (EMMA), if required.
Process all incoming requests for personnel support. Identify the number of personnel, special
qualifications or training, where they are needed and the person or unit they should report to upon
arrival. Determine the estimated time of arrival of responding personnel, and advise the
requesting parties accordingly.
Maintain a status board or other reference to keep track of incoming personnel resources.
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Coordinate with the Liaison Officer and Security Officer to ensure access, budging or
identification, and proper direction for responding personnel upon arrival at the EOC.
Assist the Fire Rescue Branch and Law Enforcement Branch with ordering of mutual aid
resources as required.
To minimize redundancy, coordinate all requests for personnel resources from the field level
through the EOC Operations Section prior to acting on the request.
In coordination with the Safety Officer, determine the need for crisis counseling for emergency
workers; acquire mental health specialists as needed.
Arrange for childcare services for EOC personnel as required.
Establish registration locations with sufficient staff to register volunteers, and issue them disaster
service worker identification cards.
Keep the Logistics Section Chief informed of significant issues affecting the Personnel Unit.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Supply/Procurement Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Logistics Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Oversee the procurement and allocation of supplies and materiel not normally provided through
mutual aid channels.
2. Coordinate procurement actions with the Finance /Administration Section.
3. Coordinate delivery of supplies and materiel as required.
4. Supervise the Supply/Procurement Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files.
Determine if requested types and quantities of supplies and materiel are available in City
inventory.
Determine procurement spending limits with the Purchasing Unit in Finance/ Administration.
Obtain a list of pre-designated emergency purchase orders as required.
Whenever possible, meet personally with the requesting party to clarify types and amount of
supplies and materiel, and also verify that the request has not been previously filled through
another source.
In conjunction with the Resource Status Unit, maintain a status board or other reference depicting
procurement actions in progress and their current status.
Determine if the procurement item can be provided without cost from another jurisdiction or
through the Operational Area.
Determine unit costs of supplies and materiel, from suppliers and vendors and if they will accept
purchase orders as payment, prior to completing the order.
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Orders exceeding the purchase order limit must be approved by the Finance/ Administration
Section before the order can be completed.
If vendor contracts are required for procurement of specific resources or services, refer the
request to the Finance/Administration Section for development of necessary agreements.
Determine if the vendor or provider will deliver the ordered items. If delivery services are not
available, coordinate pick up and delivery through the Transportation Unit.
In coordination with the Personnel Unit, provide food and lodging for EOC staff and volunteers
as required. Assist field level with food services at camp locations as requested.
Coordinate donated goods and services from community groups and private organizations. Set up
procedures for collecting, inventorying, and distributing usable donations.
Keep the Logistics Section Chief informed of significant issues affecting the Supply/Procurement
Unit.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Facilities Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Logistics Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Ensure that adequate essential facilities are provided for the response effort, including securing
access to the facilities and providing staff, furniture, supplies, and materials necessary to
configure the facilities in a manner adequate to accomplish the mission. Ensure acquired
buildings, building floors, and/or workspaces are returned to their original state when no longer
needed.
2. Supervise the Facilities Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files. Work closely with the EOC
Coordinator and other sections in determining facilities and furnishings required for effective
operation of the EOC. Coordinate with branches and units in the Operations Section to determine
if assistance with facility acquisition and support is needed at the field level. Arrange for
continuous maintenance of acquired facilities, to include ensuring that utilities and restrooms are
operating properly. If facilities are acquired away from the EOC, coordinate with assigned
personnel and designate a Facility Manager.
Develop and maintain a status board or other reference, which depicts the location of each
facility, a general description of furnishings, supplies and equipment at the site, hours of
operation, and the name and phone number of the Facility Manager. Ensure all structures are safe
for occupancy and that they comply with ADA requirements.
As facilities are vacated, coordinate with the facility Manager to return the location to its original
state. This includes removing and returning furnishings and equipment, arranging for janitorial
services, and locking or otherwise securing the facility. Keep the Logistics Section Chief
informed of significant issues affecting the facilities unit.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Resource Status Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Logistics Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Coordinate with the other units in the Logistics Section to capture and centralize resource status
information.
2. Develop and maintain resource status boards in the Logistics Section.
3. Supervise the Resource Status Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files.
Coordinate closely with all units in the Logistics Section particularly Supply/Procurement,
personnel, and transportation. As resource requests are received in the Logistics Section, post the
request on a status board and track the progress of the request until filled.
Status boards should track requests by providing at a minimum, the following information: date
& time of the request, items requested, priority designation, time the request was processed and
estimated time of arrival or delivery to the requesting party. Work closely with other Logistics
units and assist in notifying requesting parties of the status of their resource request.
An additional status board may be developed to track resource use by the requesting party.
Information categories might include the following: actual arrival time of the resource, location of
use, and an estimate of how long the resource will be needed.
Keep in mind that it is generally not necessary to track mutual aid resources unless they are
ordered through the Logistics Section.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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FINANCE/ADMINISTRATION SECTION CHIEF
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: City Clerk
ALTERNATE: Deputy City Clerk
SUPERVISOR: Director of Emergency Services
WORK STATION: Emergency Operations Center
Responsibilities:
1. Ensure that all financial records are maintained throughout the event or disaster.
2. Ensure that all on-duty time is recorded for all City emergency response personnel.
3. Ensure that all on-duty time sheets are collected from Field Level Supervisors or Incident
Commanders and their staffs.
4. Ensure there is a continuum of the payroll process for all City employees responding to the event
or disaster.
5. Determine purchase order limits for the procurement function in Logistics.
6. Ensure that worker’s compensation claims, resulting from the response are processed within a
reasonable time, given the nature of the situation.
7. Ensure that all travel and expense claims are processed within a reasonable time, given the nature
of the situation.
8. Provide administrative support to all EOC Sections as required, in coordination with the
Personnel Unit.
9. Activate units within the Finance/Administration Section as required; monitor section activities
continuously and modify the organization as needed.
10. Ensure that all recovery documentation is accurately maintained during the response and
submitted on the appropriate forms to the Federal Emergency Management Agency (FEMA)
and/or the Governor’s Office of Emergency Services. 11. Supervise the Finance/Administration Section.
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Activation Phase:
Follow the generic Activation Phase Checklist.
Ensure that the Finance/Administration Section is set up properly and that appropriate personnel,
equipment, and supplies are in place.
Based on the situation, activate units within section as needed and designate Branch Coordinators
for each element:
• Time Keeping Unit
• Compensation & Claims Unit
• Purchasing Unit
• Recovery Unit
Ensure that sufficient staffs are available for a 24-hour schedule, or as required.
Meet with the Logistics Section Chief and review financial and administrative support
requirements and procedures; determine the level of purchasing authority to be delegated to
Logistics Section.
Meet with all Unit Leaders and ensure that responsibilities are clearly understood.
In conjunction with Unit Leaders, determine the initial Action Planning objectives for the first
operational period.
Notify the EOC Director when the Finance/Administration Section is operational.
Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they
occur.
Operational Phase:
Ensure that Finance/Administration position logs and other necessary files are maintained.
Ensure that displays associated with the Finance/Administrative Section are current, and that
information is posted in a legible and concise manner.
Participate in all Action Planning meetings.
Brief all Unit Leaders and ensure they are aware of the EOC objectives as defined in the Action
Plan.
Keep the EOC Director, general staff, and elected officials aware of the current fiscal situation
and other related matters, on an on-going basis.
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Ensure that the Recovery Unit maintains all financial records throughout the event or disaster.
Ensure that the Time Keeping Unit tracks and records all agency staff time.
In coordination with the Logistics Section, ensure that the Purchasing Unit processes purchase
orders and develops contracts in a timely manner.
Ensure that the Compensation & Claims Unit processes all workers’ compensation claims,
resulting from the disaster, in a reasonable time frame, given the nature of the situation.
Ensure that the Time-Keeping Unit processes all time sheets and travel expense claims promptly.
Ensure that the Finance/Administration Section provides administrative support to other EOC
Sections as required.
Ensure that all recovery documentation is accurately maintained by the Recovery Unit during the
response, and submitted on the appropriate forms to Federal Emergency Management Agency
(FEMA) and/or the Governor’s Office of Emergency Services.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Time Keeping Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Finance Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Track, record, and report all on-duty time for personnel working during the event or disaster.
2. Ensure that personnel time records, travel expense claims and other related forms are prepared
and submitted to payroll.
4. Supervise the time keeping unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain position logs and other necessary files.
Initiate, gather, or update time reports from all personnel, to include volunteers assigned to each
shift; ensure that time records are accurate and prepared in compliance with City policy.
Obtain complete personnel rosters from the Personnel Unit. Rosters must include all EOC
Personnel as well as personnel assigned to the field level.
Provide instructions for all supervisors to ensure that time sheets and travel expense claims are
completed properly and signed by each employee prior to submitting them.
Establish a file for each employee or volunteer within the first operational period, to maintain a
fiscal record for as long as the employee is assigned to the response.
Keep the Finance/Administration Section Chief informed of significant issues affecting the Time-
Keeping Unit.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Compensation and Claims Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Finance Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Oversee the investigation of injuries and property / equipment damage claims involving the City,
arising out of the event or disaster.
2. Complete all forms required by worker's compensation program.
3. Maintain a file of injuries and illnesses associated with the event or disaster, which includes
results of investigations.
4. Supervise the Compensation and Claims Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain a position log and other necessary files.
Maintain a chronological log of injuries and illnesses, and property damage reported during the
event or disaster. Investigate all injury and damage claims as soon as possible.
Prepare appropriate forms for all verifiable injury claims and forward them to Worker's
Compensation within the required time frame consistent with City Policy & Procedures.
Coordinate with the Safety Officer regarding the mitigation of hazards.
Keeps the Finance/Administration Chief informed of significant issues affecting the
Compensation and Claims Unit. Forward all equipment or property damage claims to the
Recovery Unit.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Purchasing Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Finance Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Coordinate vendor contracts not previously addressed by existing approved vendor lists.
2. Coordinate with Supply/Procurement Unit on all matters involving the need to exceed established
purchase order limits.
3. Supervise the Purchasing Unit.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain position logs and other necessary files.
Review the City 's emergency purchasing procedures, and FEMA requirements. Prepare and sign
contracts as needed; obtain concurrence from the Finance/Administration Section Chief. Ensure
that all contracts identify the scope of work and specific site locations.
Negotiate rental rates not already established, or purchase price with vendors as required.
Admonish vendors as necessary, regarding unethical business practices, such as inflating prices or
rental rates for their merchandise or equipment during disasters. Finalize all agreements and
contracts, as required.
Complete final processing and send documents to Finance for payment. Verify costs data in the
pre-established vendor contracts and/or agreements.
In coordination with the Logistics Section, ensure that the Purchasing Unit processes purchase
orders and develops contracts in a timely manner. Keeps the Finance/Administration Section
Chief informed of all significant issues involving the Purchasing Unit.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
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Recovery Unit Leader
**** Read This Entire Position Checklist Before Taking Action ****
PRIMARY: As Assigned
ALTERNATE: As Assigned
SUPERVISOR: Finance Section Chief
WORK STATION: Emergency Operations Center
Responsibilities:
1. Collect and maintain documentation of all disaster information for reimbursement from the
Federal Emergency Management Agency (FEMA) and/or the Governor’s Office of Emergency
Services through NDAA (Natural Disaster Assistance Act).
2. Coordinate all fiscal recovery with disaster assistance agencies.
3. Prepare and maintain a cumulative cost report for the event or disaster.
4. Supervise the Recovery Unit and all recovery operations.
Activation Phase:
Follow the generic Activation Phase Checklist.
Operational Phase:
Establish and maintain position log and other necessary files.
Compute costs for use of equipment owned, rented, donated or obtained through mutual aid.
Obtain information from the Resources Status Unit regarding equipment use times.
Ensure that the Finance Department establishes a disaster accounting system, to include an
exclusive cost code for disaster response.
Ensure that each section is documenting cost recovery information from the onset of the event or
disaster; collect required cost recovery documentation daily at the end of each shift.
Meet with the Documentation Unit Leader and review EOC Position logs, journals, all status
reports and Action Plans to determine additional cost recovery items that may have been
overlooked.
Act as the liaison for the City of Trinidad EOC, with the City and other disaster assistance
agencies to coordinate the cost recovery process.
Prepare all required state and federal documentation as necessary to recovery all allowable
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disaster response and recovery costs.
Contact and assist Incident Commanders, and obtain their cumulative cost totals for the event or
disaster, on a daily basis.
Demobilization Phase:
Follow the generic Demobilization Phase Checklist.
Prepare and maintain a cost report for
the Finance/Administration Chief, EOC Director, and City Council. The report should provide
cumulative analyses, summaries, and total disaster / event related expenditures for the City.
Assist the EOC coordinator and Planning/Intelligence Section with preparation of the After-
Action Report.
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RECOVERY OPERATIONS
City of Trinidad and Humboldt County Operational Area (OA), and all the special districts
serving the operational area will be involved in recovery operations. In the aftermath of a
disaster, many citizens will have specific need that must be met before they can begin to return to
their pre-disaster lives. Typically, there will be a need for such services as theses:
• Assessment of the extent and severity of damages to homes, and other property.
• Restoration of services generally available in communities – water, food, and medical
assistance;
• Repair of damaged homes and property; and
• Professional counseling when the sudden changes result from the emergency have
resulted in mental anguish and inability to cope.
City of Trinidad can help individuals and families recover by ensuring that these services are
available and by seeking additional resources if the community needs them. Recovery occurs in
two phases: Short-term and long-term.
Short-term recovery operations will begin during the response phase of the emergency. The
major objectives of short-term recovery operations include:
• Rapid debris removal and cleanup;
• A systematic and coordinated restoration of essential services, such as electricity, water
and sanitary systems.
Short-term recovery operations will include all departments of the City of Trinidad.
The major objectives of long-term recovery operations include:
• Coordinated delivery of social and health services;
• Improved land use planning;
• Improved City of Trinidad Emergency Operational Plan (EOP);
• Re-establishing the local economy to pre-disaster levels;
• Recovery of disaster response costs; and
• Effective integration of mitigation strategies into recovery planning and operations.
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Short - Term Recovery
The goal of short-term recovery is to restore City of Trinidad government to at least a minimal
capacity. Short-term recovery includes:
• Utility restoration;
• Expanded social, medical, and mental health services;
• Re-establish City of Trinidad governmental operations;
• Transportation routes;
• Debris removal;
• Clean-up operations; and
• Abatement and demolition of hazardous structures.
City of Trinidad government will coordinate its efforts to restore utility systems and services
during recovery operations. Medical services may need to operate from temporary facilities, as
necessary. City of Trinidad government will coordinate with the Humboldt County Operational
Area. Risk Management Authority, REMIF (938-2388) will assist in the coordination and/or
conducting Critical Incident Stress Debriefing for emergency response personnel and victims of
the disaster.
During federally declared disasters, tele-registration centers may be established by the Federal Emergency
Management Agency (FEMA) to assist disaster victims and businesses in applying for grants, loans, and
other benefits. In coordination with the American Red Cross, City of Trinidad government will provide
sheltering for disaster victims until housing can be arranged.
City of Trinidad government will ensure that debris removal and cleanup operations are
expedited. During structure assessments, City of Trinidad government will demolish and remove
those structures that pose a public safety concern.
Long-Term Recovery
City of Trinidad goal of long-term recovery is to restore facilities to pre-disaster condition.
Long-term recovery includes hazard mitigation activities, restoration or reconstruction of public
facilities, and disaster response cost recovery. City of Trinidad government will be responsible
for mitigation, which could include zoning variances, building code changes, plan reviews,
seismic safety elements, and other land use planning techniques.
With public safety as a primary concern, rapid recovery may require adjustments to policies and
procedures to streamline the recovery process.
Hazard mitigation actions will need to be coordinated and employed in all activities by City of
Trinidad government in order to ensure a maximum reduction of vulnerability to future disasters.
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City of Trinidad government will strive to restore essential facilities to their pre-disaster
condition by retrofitting, repairing or reconstructing them during long-term recovery operations.
Recovery programs will also be sought for individual citizens and private business. City of
Trinidad government redevelopment agencies will play a vital role in rebuilding commercial
areas.
RECOVERY OPERATIONS ORGANIZATION
Recovery operations will be managed and directed by the City of Trinidad, City Manager’s office. The
Humboldt County Office of Emergency Services (OES) will coordinate recovery issues outside of the
City boundaries.
On a regularly scheduled basis, the City Manager will convene meetings with city department heads, key
individuals, and representatives from recovery organizations, county, state and federal agencies.
These meetings will be held to make policy decisions collectively. They will also be used to
obtain and disseminate information regarding completed and ongoing recovery operations. City
of Trinidad departments will also be represented and responsible for certain functions throughout
the recovery process. The chart on page 165 depicts the functional responsibilities assigned to
city departments and/or key personnel.
Recovery Damage and Safety Assessment
The recovery damage and safety assessment is the basis for determining the type and amount of state
and/or federal financial assistance necessary for recovery. Under City of Trinidad emergency operations
center standard operating procedure, an initial Damage Estimate is developed, during the emergency
response phase, to support a request for a Gubernatorial Proclamation and for the State to request a
Presidential Declaration. During the recovery phase, this assessment is refined to a more detailed level.
This detailed damage and safety assessment will be needed to apply for the various disaster financial
assistance programs. A list of mitigation priorities will need to be developed by City of Trinidad
departments. For City of Trinidad, the City staff will complete the detailed damage and safety assessment.
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RECOVERY OPERATIONS RESPONSIBILITIES
Function Departments/Agencies
Political process management; interdepartmental
coordination; policy development; decision making; City Manager
and public information.
Land use and zoning variance; permits and controls
for new development; revision of building regulations City Manager
and codes; code enforcement; plan review; and
building safety inspections.
Restoration of medical facilities and associated services;
continue to provide mental health services; and perform City Manager
environmental services.
Debris removal; demolition; construction; management of
and liaison with construction contractors; and restoration Public Works/Utilities
of utility services.
Housing programs; assistance programs for the needy;
oversight of care facility property management; and low City Manager
income and special housing needs.
Public finance; budgeting; contracting; accounting and
claims processing; taxation; and insurance settlements. City Manager
Redevelopment of existing areas; planning of new
redevelopment projects; and financing new projects. City Manager
Applications for disaster financial assistance; liaison with
assistance providers; onsite recovery support; and City Manager
disaster financial assistance project management.
Advise on emergency authorities, actions, and associated
liabilities; preparation of legal opinions; and preparation of City Manager
new ordinances ad resolutions.
Government operations and communications; space
acquisition; supplies and equipment; vehicles; personnel; City Manager
and related support.
Documentation
Documentation is the key to recovery eligible emergency response and recovery costs. Damage
assessment documentation will be critical in establishing the basis for eligibility of disaster
assistance programs.
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Under the State Natural Disaster Assistance Act (NDAA), documentation is requiring for
damage sustained to the following:
• Public buildings;
• Levees;
• Flood control works;
• Irrigation works;
• City streets and County roads;
• Bridges; and
• Other public works.
Under federal disaster assistance programs, documentation must be obtained regarding damages
sustained to:
• Roads;
• Water control facilities;
• Public buildings and related equipment;
• Public utilities;
• Facilities under construction;
• Recreational and park facilities;
• Educational institutions; and
• Certain private non-profit facilities.
Debris removal and emergency response costs incurred by City of Trinidad should also be
documented for cost recovery purposes under the federal programs.
It will be the Public Works Division’s responsibility to collect documentation of these damages
and submit them to the Recovery Manager for City of Trinidad.
The documenting information should include the location and extent of damages, and estimates
of cost for:
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• Debris removal
• Emergency work
• Repairing or replacing damaged facilities to a non-vulnerable and
mitigated condition.
The cost of compliance with building codes for new construction, repair, and restoration will also be
documented. The cost of improving facilities may be provided under federal mitigation programs.
Documentation is a major key to recovering expenditures related to emergency response and recovery
operations. For City of Trinidad, documentation must begin at the field response level and continue
throughout the operation of the city Emergency Operations Center (EOC) as the disaster unfolds.
AFTER – ACTION REPORTING
The Standardized Emergency Management System (SEMS) regulations require any city, (City of
Trinidad and/or Humboldt County) city and county, or county declaring a local emergency for
which the Governor proclaims a State of Emergency, to complete and transmit an after-action
report to the Governor’s Office of Emergency Services (OES) within 90 days of the close of the
incident period.
The after – action report will provide, at a minimum, the following:
• Response actions taken;
• Application of SEMS
• Suggested modifications to SEMS;
• Necessary modifications to plans and procedures;
• Training needs; and
• Recovery activities to date.
The after-action report will serve as a source for documenting City of Trinidad emergency
response activities, and identifying areas of concern and successes.
It will also be utilized to develop a work plan for implementing improvements. An after-action
report will be a composite document for all SEMS levels, providing a broad perspective of the
incident, referencing more detailed documents, and addressing all areas specified in regulations.
It will include an overview of the incident, including enclosures, and will also address specific
areas of the response, if necessary. It will be coordinated with, but not encompass, hazard
mitigation. Hazard mitigation efforts may be included in the “recovery actions to date” portion of
the after-action report.
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City of Trinidad Manager’s Office will be responsible for completion and distribution of the City of
Trinidad after- action report, including the sending of the report to the Governor’s Coastal Region Office
of Emergency Services within the required 90-day period.
City of Trinidad may coordinate with the Humboldt County Office of Emergency Services in
completion of the after-action report.
City of Trinidad after-action report’s primary audience will be the city management and
employees. As public documents, the after-action report is accessible to anyone who requests a
copy and will be made available through the City Manager’s Office.
The after-action reports will be written in simple language, well structured, brief and well
presented, and geared to multiple audiences.
Data for the after-action report will be collected from a questionnaire, Response Information
Management System (RIM) documents, other documents developed during the disaster response,
and interviews of emergency responders. The most recent After-Action Report Instructions and
Report Form are available on RIMS.
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DISASTER ASSISTANCE PROGRAMS
When requesting implementation of disaster assistance programs, some key areas of concern
must be adequately addressed. These areas include the needs of distinct groups, disaster
assistance available at each level of declaration, and the level of detail required on each request
for disaster assistance. The disaster assistance programs have been developed for the needs of
four distinct groups:
Individuals
Businesses (including agriculture interests)
Governments
Non-profit organizations
Individuals
Individuals may receive loans or grants for real and personal property, dental, funeral, medical,
transportation, unemployment, sheltering, and rental assistance, depending on the extent of
damage.
Businesses
Loans for many types of business are often made available through the United States Small
Business Administration (SBA), assisting with physical and economic losses as a result of a
disaster or an emergency.
Agriculture
Programs exist for agriculture or other rural interests through the United States department of
Agriculture, including assistance for physical and production losses.
Government
Funds and grants are available to government and certain non-profit organizations to repair,
reconstruct, and mitigate the risk of future damage. A state grant program is available to local
governments to respond and recover from disasters. Federal grant programs are available to
assist governments and certain non-profit organizations in responding to and recovering from
disasters. At each level of emergency declaration, various disaster assistance programs become
available to:
Individuals
Businesses
Governments
Non-profit organizations
Local Emergency Declaration
Under local emergency declarations, City of Trinidad and Humboldt Operational Area (OA) may
be eligible for assistance under the Natural Disaster Assistance Act (with the State OES
Director’s concurrence). Businesses and individuals may be eligible for local government tax
relief, low-interest loans from the United States Small Business Administration, and relief
programs under the United States Department of Agriculture.
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State of Emergency
Under a state of Emergency Proclamation by the Governor, City of Trinidad government,
Humboldt County Operational Area, Individuals, and businesses may be eligible, in addition to
assistance available under a local emergency proclamation, for services from the flowing
agencies:
• Contractor’s License Board;
• Department of Motor Vehicles;
• Department of Aging;
• Department of Insurance;
• Department of Social Services;
• Franchise Tax Board Tax Relief;
• State Board of Equalization; and
• Department of Veteran’s Affairs.
Presidential Declaration
Under a Presidential Declaration, City of Trinidad, Humboldt County operational Area,
individuals, and businesses may be eligible for the following disaster assistance programs and
services:
• Cora Brown Fund
• Crisis Counseling Program
• Disaster Unemployment
• Temporary Housing Program
• Individual and Family Grant Program
• Internal Revenue Service Tax Relief
• Public Assistance
• Hazard Mitigation
• Veteran’s Affairs Assistance
• Federal Financial Institutions
Public Assistance Program Responsibilities
City of Trinidad government has the responsibility for completion and submittal of the required
documents for both state and federal public assistance programs.
Federal Public Assistance Program
The federal public assistance program is authorized under the Federal Disaster Relief Act of
1974, as amended by the Robert T. Stafford Disaster relief and Emergency Assistance
Amendments of 1988. The federal program requires a local emergency declaration, state of
emergency proclamation, and a federal declaration of major disaster or emergency.
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Eligible applicants are state agencies, counties, cities, special districts, K-12 schools, colleges,
and private non-profit organizations. The private non-profit organizations include educational,
utility, emergency, medical, and custodial care facilities.
Private non-profit organizations that manage and operate essential government service facilities
such as community centers, libraries, homeless shelters, senior citizen centers, shelter
workshops, and similar facilities that open to the general public are also eligible under the federal
public assistances program.
Private non-profit organizations must, when applying for assistance, produce a letter from the
Internal Revenue Service (IRS) that grants them tax-exempt status. They must also provide
satisfactory evidence from the State of California showing they are a non-revenue-producing
organization.
Eligible Work Projects:
City of Trinidad work projects must be required as a result of a disaster event, and all work
projects must be located with the boundaries of City of Trinidad government system, and be the
sole legal responsibility of City of Trinidad government.
There are seven (7) categories of work projects under the federal program:
• Category A: Debris Clearance;
• Category B: Emergency Protective Measures;
• Category C: Street/Road System Repairs;
• Category D: Water Control Facilities;
• Category E: Buildings and Equipment;
• Category F: Public Utility Systems; and
• Category G: Other (Parks, recreational Facilities, etc.)
To qualify under the federal program, removal of debris from privately or publicly owned lands
and waters must:
• Eliminate immediate threats of life, public health, and safety;
• Eliminate immediate threats of significant damage to improved public or private
property; or
• Ensure economic recovery of the affected community at large.
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Measures undertaken to preserve public health and safety must:
• Eliminate or lessen immediate threats to life, public health, and safety;
• Eliminate or lessen immediate threats of significant damage to improve
public/private property; or
• Eliminate or lessen immediate threats of significant damage to improved public
or private property through cost-effective measures.
Examples of emergency protective measures include shelter, temporary repairs, National Guard
emergency labor, emergency communications, emergency transportation, and cooperative
agreement costs.
Permanent Restoration
Permanent restoration of eligible facilities will be based on the design of such facilities, as they
existed immediately prior to the disaster, and will conform with current codes and standards.
Standards must:
• Apply to the type of repair or restoration required;
• Be appropriate to pre-disaster use of the facility;
• Be in writing and adopted prior to project approval; and
• Apply uniformly to all similar types of facilities within the jurisdictional
the code granting authority.
A facility is deemed non-repairable by the Federal Emergency Management Agency (FEMA)
Region IX Director; approved restoration work shall include replacement of the facility on the
basis of pre-disaster design, in conformity with applicable codes and standards for new
construction. The FEMA Region IX Director may require and approve funding for restoration of
a destroyed facility at a new location when the facility is and will be subject to repetitive heavy
damage. Facilities that were not in active use at the time of the disaster are not eligible except in
those instances where the facilities were temporarily inactive due to repairs or remodeling.
Reasonable repair costs for equipment are eligible or, if destroyed, equipment may be replaced
with a comparable item. Replacement is subject to current fair market value, less salvage and/or
insurance recovery.
Eligible Costs
Generally, in order for costs of work projects to be eligible, they must be:
• Necessary and reasonable;
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• Authorized or not prohibited under state, local, or other federal laws,
regulations, or other governing limitations;
• Consistent with polices, regulations, and procedures that apply uniformly
to federal assistance and other activities of the unit government;
• Treated consistently through application of generally accepted accounting
principles;
• Not allocable to or included as a cost of any other federally financed
program; and
• Net amount of all applicable credits.
Eligible Wage Costs Include
Overtime and overtime fringe benefits only for emergency protective measures performed by
force account labor. Regular and overtime wages are eligible for permanent work performed by
force account labor. If labor is contracted, whether emergency or permanent work, all costs are
eligible: Extra hire costs; Limited Supervisor or management staff salaries; and Compensatory
Time Off (CTO).
Eligible Equipment Costs Include
Regulations allow for reimbursement for ownership and operation of costs of applicant-owned
equipment used to perform eligible work. Reimbursement rates under local guidelines are
established from FEMA Schedule of Equipment Rates. Equipment damaged or destroyed as
result of the disaster is also eligible. Rental equipment is reimbursed under a “reasonableness:
rate schedule, as determined by FEMA.
Consumable Supplies and Materials and Cooperative Agreements
Consumable supplies that are eligible under the federal program include hand tools, materials,
and other supplies used for the work project. Direct costs associated with cooperative agreements
are also eligible under the federal program.
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Administrative Allowances
Allowances for necessary costs of requesting, obtaining, and administering federal disaster
assistance sub-grants are:
• $ 0 - $ 99,999 3 percent
• $ 100,000 - $ 999,999 2 percent
• $ 1,000,000 - $ 4,999,999 1 percent
• $ 5,000,000 and up 0.5 percent
Applying for Assistance Under the Federal Public Assistance Program
The Governor’s Office of Emergency Services (OES) is responsible for processing all sub-grants
for applicants, including providing technical assistance and advice to sub grantees; providing
state support for damage survey activities; ensuring that potential applicants for assistance are
aware of available federal assistance; and, submitting documents necessary for grant awards. The
Governor’s office of Emergency Services (OES) will conduct briefings for public officials and
potential applicants.
The applicant process and requirements within the Humboldt County Operational Area (OA) are:
Notice of Interest submittal within 30 days of the federal program activation
List of Projects (Exhibit B)
Resolution Designating an Authorized Representative; and OES Project Application
(OES 89).
Damage Survey Report (DSR)
Once the OES Project Application is received, a joint State/Federal inspection team comes to the
requesting jurisdiction to perform a Damage Survey Report (DSR). The DSR identifies the scope
of work and the quantitative estimate of cost of each work project.
The inspection team prepares a DSR data sheet for each project listed on the List of Projects. A
project means all work performed at a single site. A large project is a project with an approved
estimate of costs of $43,600 or more. A small project is a project with an approved estimate of
costs under $43,600.
Any damage not shown to the inspection team during initial visit must be reported to the FEMA
Region IX Director, through the Governor’s Authorized Representative (GAR), within 60 days
following the completion of the initial visit. For large projects over $200,000, a construction-
monitoring program must be implemented. Within 45 days of receipt of the application for
federal assistance, the DSRs are reviewed by the FEMA Region IX Director and a decision to
obligate the funds will be rendered. Once the projects are approved, state OES must submit
quarterly progress reports to the FEMA Region IX Director.
Supplements to the original application may be approved for substantial errors or omissions,
overruns/under runs caused by variations in the unit prices (cost adjustments), and changed site
conditions and scope adjustments. Changes to small projects will normally be adjusted at the
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time of final inspection or an offsetting procedure will be implemented. Supplements should be
requested at the earliest possible time and prior to completion of the work in question. Requests
for a change in scope must be filed prior to work commencement on a “Damage Verification
Form”.
If there is a disagreement with the inspection team’s estimates, it can be indicated with “non-
concurrence” with the DSR. In addition to indicating non-concurrence on the DSR form, you
may also submit a letter of non-concurrence to State OES. In this letter, include the reasons why
you disagree with the inspections team’s estimate. Provide as much supporting documentation
with your letter. State OES will recommend that FEMA review the DSR to reinstate eligible
costs before the DSR is approved. The letter to State OES should include the disaster number,
the Humboldt County Federal Project Application Number (PA Number), and the DSR
number(s).
Work Project Funding
To receive payment, the subgrantee must have a resolution that designates an authorized
representative, have filed an OES Project Application, and have a Vendor Data Record (STD
204). Work project funding is subject to FEMA/State Agreement and 75%/25% federal/State and
local costs shares, as establish as the minimum under the Federal Stafford Act. Funding of
improved projects are subject to the Governor’s Authorized Representative’s approval.
Alternate projects are subject to the FEMA Region IX Director’s approval and will be penalized
10%. Payments for administrative allowances and small projects are automatic advance
payments (after supplement approval). Payments for large projects must be requested on a
“Request for Reimbursement” form (OES 131).
Reimbursement payments are sent in the form of progress payments, withholding 25% until after final
inspection or audit.
Completion Deadlines
The following deadlines have been established for each work category:
• Debris Clearance 6 Months*
• Emergency Work 6 Months*
• Permanent Work 18 Months*
Note: * Dates established from date of disaster declaration.
The Governor’s Authorized Representative may extend deadlines, when justified, as follows:
• Debris Clearance 6 Months
• Emergency Work 6 Months
• Permanent Work 30 Months
The FEMA Region IX Director may, with adequate justification, extend the deadlines beyond these dates.
Costs are allowed only to date of last approved time extension.
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Final Claim
The applicant must submit the final claim within 60 days of the completion of all approved projects. A
state engineer will complete an onsite inspection of all completed projects. A final audit is performed. The
applicant must retain all records for six years.
State Natural Disaster Assistance Act Program
The State Natural Disaster Assistance Act (NDAA) Program is authorized under Title 19,
Subchapter 5, the Natural Disaster Assistance Act, and California Code of regulations. The Act
requires a local government to declare a local emergency within 10 days of the incident. For
permanent restoration assistance under NDAA, the Director of the Governor’s Office of
Emergency Services must concur with the local declaration.
For disaster response and permanent restoration assistance under NDAA, the Governor of
California must proclaim a State of Emergency. For matching fund assistance for cost sharing
required under federal public assistance programs, the President of the United States must
declare a major disaster or emergency.
Eligible Applicants
Eligible Applicants for NDAA include City of Trinidad, Humboldt County, Special Districts,
School Districts, Humboldt County Office of Education, and Community College Districts.
Eligible Work Projects
The following projects are eligible:
Work projects as a result of a natural disaster (Earthquake, Flood, Fire, etc.)
The project is performed within area covered by the local emergency declaration; and
work project is the responsibility of the applicant agency.
There are seven (7) categories of work projects under the program:
• Category A: Debris Clearance
• Category B: Emergency Protection Measures
• Category C: Street/Road System repairs
• Category D: Water Control Facilities
• Category E: Buildings and Equipment
• Category F: Public Utility Systems
• Category G: Other (Parks, Recreational Facilities, etc.).
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Eligible Cost
Eligible costs generally include local agency personnel regular hourly wage and overtime costs.
Also included are equipment costs, the cost of supplies and materials used during disaster
response activities incurred as a result of a state of emergency proclaimed by the Governor.
Excluded are the normal hourly costs of regularly assigned emergency services and public safety
personnel. Costs to repair, restore, reconstruct, or replace public facilities belonging to local
agencies are also eligible. Matching fund assistance for cost sharing required under federal
public assistance programs is an eligible cost. Indirect costs, based on the “Indirect Cost Rate
Proposal,” as approved by the State Controller’s Office are an eligible cost (40% maximum,
subject to state/local cost sharing).
Eligible Wages
Eligible wages under the NDAA program follow the same guidelines as the federal public
assistance program. The state will not assume any regular time costs, which are ineligible under
the federal program; the state will cost share any wages, which are eligible for federal program
funding.
Eligible Equipment Costs
Actual reasonable equipment rental costs are eligible. Force account equipment may be claimed
based on the applicant’s own rental schedule or, in the absence of such rate schedule, the current
Department of Transportation Labor Surcharge and Equipment Rental Rates.
Supplies, Materials, and Cooperative Agreements
Consumable supplies that are eligible under NDAA include hand tools, materials, and other
supplies used for the work project. Costs for work performed under cooperative agreements
between local governments are eligible under NDAA, but shall be limited to those costs of the
responding entity for which an applicant is legally obligated to pay.
Applying for Assistance
California Governor’s Office of Emergency Services is responsible for transmitting applications
for NDAA to all eligible applicants. State OES will conduct briefings for public officials and
potential applicants. Project application for assistance must be filed within 60 days of the date of
the local declaration (NDAA Form 1).
The application must include the “List of Projects” (Exhibit B) and a “Resolution Designating an
Authorized Representative” (OES 130). In the event of a federal disaster declaration, the federal
“Notice of Interest” (NOI) establishes eligibility in both programs.
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Damage Survey Reports
A state engineer accompanied by local representatives conducts damage surveys. The engineer
prepares a DSR for each project reported on the “List of Projects”. The DSR identifies the scope
of work and the quantitative estimate of cost of each work project. All damage sites must be
reported within the 60-day application period. All sites must be surveyed within 60 days of the
date of a local agency application. Damage Survey Reports are reviewed and approved by the
Chief, Disaster Assistance Division. The completed application, with copies of approved DSRs,
summary, and a cover letter, will be sent to applicants for review and approval. The “Applicant
Approval” forms (Exhibit D) must be returned to State OES within 10 days from date of
approval letter. Supplements to the original application may be approved for substantial errors or
omissions, overruns/under runs caused by variations in unit prices (cost adjustments), and
changed site conditions and scope adjustments. Changes to small projects will normally be
adjusted at the time of final inspection or an offsetting procedure will be implemented.
Supplements should be requested at the earliest possible time and prior to completion of the
work in question. Requests for a change in scope must be filed prior to work commencement.
If the applicant does not agree with the inspection team’s estimate, the applicant may indicate
non-concurrence with the DSR. In addition to indicating non-concurrence on the DSR form, a
letter of non-concurrence may be submitted to State OES. In this letter, include the reasons why
you disagree with the inspection team’s estimate. Provide as much supporting documentation
with the letter. State OES will recommend that FEMA review the DSR to reinstate eligible costs
before the DSR is approved.
The letter to State OES should include the disaster number, the federal Project Application
Number (PA Number), and the DSR number(s).
Eligible projects are subject to 75%/25% state/local cost sharing. The local share may be waived.
Project applications resulting in a state share of less than $2,500 will not be approved.
Replacement provisions of the NDAA operation are similar to those applied for federal
“Improved Project”. NDAA funds can be used for the local share of a federal “Alternate Project”
when the program has been implemented under a federal disaster declaration.
The applicant may receive up to 90% of the estimated State share of a project as an advance.
Advances must be requested, using a “Request for Advance” form (NDAA From 3). Applicants
are expected to comply with federal requirements when federal funds are involved. Applicants
are expected to fully pursue federal funds otherwise available in the absence of state financial
assistance. State funds cannot be used to replace funds lost through noncompliance with other
program requirements.
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Completion Deadlines
When federal funds are involved, the federal deadlines apply. In the event a Director’s
concurrence with local declaration or a Governor’s proclamation of a state of emergency, the
following deadlines will apply from the date of the declaration:
• Debris Clearance 6 Months*
• Emergency Work 6 Months*
• Permanent Work 18 Months*
Note: * Extensions are allowable with adequate justifications
Final Claim
Applicant must submit final claim within 60 days of the completion of all approved projects. A
state engineer will complete an on-site inspection of all completed projects. Claims including
more than $50,000 in State assistance will be subject to a field audit. Any funds owed to an
applicant by the State will be paid after final determination of eligible costs by State OES, and
after review of the final inspection report or audit.
INDIVIDUAL ASSISTANCE PROGRAM RESPONSIBILITIES
Individuals are expected, whenever possible, to provide for themselves and be responsible for
their own personal recovery. However, many individuals will expect City of Trinidad and
Humboldt County to deliver assistance to them well after the disaster. Both City of Trinidad and
Humboldt County will assist individuals in any way possible, including providing them with the
Federal Emergency Management Agency (FEMA) hotline number for individual assistance. A
Sequence of Delivery Guide has been developed by FEMA to assist individual assistance. The
objective of Humboldt County and City of Trinidad is to provide the citizens of the community
with all necessary information to help themselves recover from the disaster or emergency. The
sequence of delivery appears as follows:
1. Individual actions for assistance
(Family, friends, volunteer organizations, churches, etc.)
2. Recovery and Assistance from private insurance carrier
3. FEMA Disaster Housing Assistance
4. United States Small Business Administration Assistance
5. Individual and Family Grant Program Assistance
6. Cora Brown Fund Assistance
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INDIVIDUAL ASSISTANCE PROGRAMS
Trinidad City Council’s objective is to provide the community with all the necessary information
so they may help themselves recover from a disaster. A brief summary of some individual
assistance programs and services are listed below:
American Red Cross
Provides for the critical needs of individuals such as food, clothing, shelter, and supplemental
medical needs. Provides recovery needs such as furniture, home repair, home purchasing,
essential tools, and some bill payments may be provided.
Salvation Army
Provides assistance in mobile feeding, emergency shelter, applicant registration, collection and
distribution of clothing and supplies, counseling, language interpretation, and assistance in
locating missing persons.
Cora Brown Fund
Funds may be used for disaster related needs that have not or will not be met by government or
other organizations that have programs to address such needs. This fund program is administered
and awarded through the Federal Emergency Management Agency.
State Department of Ageing
Provides special outreach services for seniors, including food, shelter, and clothing. Individuals
may contact the California Department of Ageing for a referral to nearest location.
Crisis Counseling Program
Provides funds for counseling, outreach, and consultation for those affected by the disaster.
Individuals should contact the local mental health agency.
State Department of Consumer Affairs
Offers consumer information, investigates and corrects price gouging, and provides a toll-free
number so consumers can check on license status of contractors.
State Department of Insurance
Provides assistance in obtaining copies of polices and provides information regarding filing
claims. Individuals should contact this department direct.
Department of Motor Vehicles
May offer waivers of certain fees. Individuals should contact this department direct.
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Department of Veterans’ Affairs
Provides damage appraisals and settlements for VA-insured homes, and assists with filing of
survivor benefits. Individuals should contact this department direct.
State Employment Development Department
Provides weekly unemployment subsistence grants for those who become unemployed
because of a disaster or major emergency. Applicants must have exhausted all benefits for
which they would normally be eligible.
State Franchise Tax Board
Following proclamation of a State of Emergency by the Governor, the Legislature authorizes the
acceptance of casualty loss deductions within the California tax returns of those affected.
Applicants may contact the California Franchise Tax Board direct.
State Board of Equalization
Provides tax relief services, which may allow for the transfer of tax basis to another property,
exemptions for property losses, and deferment of a tax bill until the damaged property can be
surveyed to reflect its value following a disaster. Individuals should contact the Board of
Equalization direct.
Individual and Family Grant Program
Awards grants to individuals or families for disaster-related serious needs, such as moving and
storage, medical, dental, funeral, essential personal or real property needs. Eligibility is
dependent on the seriousness of need and exhaustion of FEMA and SBA funds. Referral to the
program is automatic with FEMA registration and SBA application.
United States Department of Agriculture
Assistance provided includes Federal Crop Insurance, Emergency Conservation Program, Non-
Insured Assistance, the Agriculture Conservation program, Emergency Watershed Protection,
Rural Housing Service, Rural Utilities Service, and Rural Business and Cooperative Service.
Contact Humboldt County Agriculture Commissioner regarding these programs.
Federal Financial Institutions
Member banks of FDIC, FRS or FHLBB may be permitted to waive early withdrawal penalties for
Certificates of Deposit and Individual Retirement Accounts.
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Internal Revenue Service Tax Relief
Provides extensions to current year’s tax return, allows deductions for disaster losses, and
allows amendment of previous tax returns to reflect loss back to three years. Individuals
should contact IRS direct.
United States Small Business Administration
Provides low-interest disaster loans to individuals and businesses that have suffered a loss
due to the disaster. Submit request for SBA loan assistance to the Governor’s Office of
Emergency Services, Coastal Region.
Temporary Housing Assistance
Provides for transient accommodations, rental assistance, mobile homes, furniture rental,
mortgage assistance, and emergency home repairs, Individuals should contact FEMA to register.
HAZARD MITIGATION GRANT PROGRAM RESPONSIBILITIES
Following a Presidential disaster declaration, the Hazard Mitigation Grant Program (HMGP) is activated.
The program’s purpose is to fund projects which are cost-effective and which substantially reduce the risk
of future damage, hardship, loss, or suffering resulting from a major natural disaster. Grants are available
to eligible applicants in the declared area only. Delivered as either part of a Public Assistance grant or
as a stand-alone measure, mitigation projects must be cost-effective and represent a solution to a problem.
The Hazard Mitigation Grant Program (HMGP) fund is based upon a 155 share of the FEMA estimate of
all Damage Survey Reports (DSRs) for public assistance work performed, and individual assistance costs.
The federal contribution can be up to 75% of the cost of the hazard mitigation project approved for
funding, with applications providing match funding through a combination of state, local, or private
resources. Hazard Mitigation Grant Program (HMGP) funds cannot be used as the sole match for other
federally funded programs.
HAZARD MITIGATION GRANT PROGRAM
Eligible applicants include state agencies, local governments, and private non-profit organizations, which
own or operate facilities providing essential government services. Essential government services include
educational facilities, utilities, emergency services, medical services, custodial care, etc. Although Hazard
Mitigation Grant Program (HMGP) funds are based on a percentage of Public Assistance funding, awards
are not limited to public projects, but must be sponsored by an eligible public entity. Virtually all types of
hazard mitigation projects are eligible, provided they benefit the declared disaster area and meet basic
project eligibility. The priorities of funding will be established by the Governor’s Office of Emergency
Services. Eligible projects must be cost-effective and substantially reduce the risk of future damage,
hardship, loss, or suffering resulting from natural disasters.
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Hazard Mitigation Grant Program Eligible projects must:
Be consistent with the community’s long-range hazard mitigation planning goals; represent significant
risk if left unresolved
Address, when applicable, long-term changes to the areas and entities it protects, and have manageable
future maintenance and modification requirements; Comply with all applicable codes and standards for
the project locale; have a direct beneficial impact upon the designated disaster area;
Not fund personnel only, except for short-term projects which result in long-term benefits; Not cost more
than the anticipated value of the reduction in both direct damages and subsequent negative impacts were
future disasters to occur;
Provide solutions, rather than merely identify or analysis of hazards, unless such constitutes a functional
portion of a solution; and
Provide the most practical, effective, and environmentally sound solution, given a well-considered range
of options.
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GLOSSARY OF TERMS INTRODUCTION The Glossary contains definitions of terms commonly used in the Standardized Emergency
Management System (SEMS). It has been supplemented with terms and definitions related to
specific resources and activities in this area. Certain acronyms have also been added.
ARB Air Resources Board ARC American Red Cross CCC California Conservation Corps CDC California Department of Corrections CDF & FP California Department of Forestry & Fire Protection CDFA California Department of Food and Agriculture CHP California Highway Patrol CERT Citizens Emergency Response Team CNG California National Guard CYA California Youth Authority DAT Disaster Action Team (Red Cross) DFG California Department of Fish and Game DHS California Department of Health Services DIR California Department of Industrial Relations (CALOSHA) DMAT Disaster Medical Assistance Team DOD United States Department of Defense DOE Unites States Department of Energy DOE United States Department of Education DOJ California Department of Justice USDOJ United States Department of Justice USDHS United States Department of Homeland Security DOT United States Department of Transportation DPR California Department of Pesticide Regulation DTSC California Department of Toxic Substances DWR California Department of Water Resources EMSA California Emergency Medical Services Authority EOC Emergency Operations Center EOPT Emergency Operations Planning and Training (OES Division) ERV Emergency Response Vehicle FBI United States Federal Bureau of Investigation (Justice Department) FBI OSC FBI On-scene Commander FEMA Federal Emergency Management Agency FOSC Federal On-Scene Commander FRERP Federal Radiological Emergency Response Plan FRP Federal Response Plan FTB California Franchise Tax Board HHS United States Department of Health and Human Services HMICP Hazardous Materials Incident Contingency Plan LFA Lead Federal Agency WMD/NBC Weapons of Mass Destruction/Nuclear, Biological, Chemical NCP National Oil and Hazardous Substances Pollution Contingency Plan NEST Nuclear Emergency Support Team (Federal) NIMS National Incident Management System NRT National Response Team
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OEHHA California Office of Environmental Health Hazard Assessment OES Office of Emergency Services OSC On-Scene Commander (FBI) REOC Regional Emergency Operations Center (OES) SEMS Standardized Emergency Management System SEP State Emergency Plan SOC State Operations Center SSCOT State Standing Committee on Terrorism SWRCB California State Water Resources Control Board USCG United States Coast Guard USEPA United States Environmental Protection Agency
A AERIAL RECONNAISSANCE: An aerial assessment of the damaged area which includes gathering information on the level and extent of damage and identifying potential hazardous areas for on-site inspections. ACTION PLAN: The plan prepared in the EOC containing the emergency response objectives of that SEMS level reflecting overall priorities and supporting activities for a designated period. The plan is shared with supporting agencies. See also: Incident Action Plan. ACTIVATE: At a minimum, a designated official of the emergency response agency that implements SEMS as appropriate to the scope of the emergency and the agency's role in response to the emergency. Or the implementation by a designated official of the Emergency Plan in response to an emergency situation. AFTER ACTION REPORT (AAR): A report covering response actions, application of SEMS, modifications to plans and procedures, training needs, and recovery activities. After Action Reports are required under SEMS after any emergency which requires a declaration of an emergency. Reports are required within 90 days. AGENCY: An agency is a division of government with a specific function, or a non-governmental organization (i.e., private contractor, business, etc.) that offers a particular kind of assistance. In ICS, agencies are defined as jurisdictional (having statutory responsibility for incident mitigation), or assisting and/or cooperating (providing resources and/or assistance). SEE: Assisting Agency, Cooperating Agency and Multi-agency. AGENCY DISPATCH: The agency or jurisdictional facility from which resources are allocated to incidents. AGENCY EXECUTIVE OR ADMINISTRATOR: Chief Executive Officer or designee of the agency or jurisdiction that has responsibility for the incident. AGENCY REPRESENTATIVE: An individual assigned to an incident or to an EOC from an assisting or cooperating agency who has been delegated authority to make decisions on matters affecting the agency's participation at the incident or the EOC. Agency Representatives report to the Liaison Officer at the incident, or to the Liaison Coordinator at SEMS EOC levels. AIR OPERATIONS BRANCH DIRECTOR: The person primarily responsible for preparing and implementing the air operations portion of the Incident Action Plan. Also responsible for
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providing logistical support to helicopters operating on the incident. ALLOCATED RESOURCES: Resources dispatched to an incident. AREA COMMAND: An organization established to: 1) Oversee the management of multiple incidents that are being handled by an Incident Command System organization or, 2) to oversee the management of a very large incident that has multiple Incident Management Teams assigned to it. Area Command has the responsibility to set overall strategy and priorities, allocate critical resources based on priorities, ensure that incidents are properly managed, and ensure that objectives are met and strategies followed. ASSIGNED RESOURCES: Resources checked in and assigned work tasks on an incident. ASSIGNMENTS: Tasks given to resources to perform within a given operational period, based upon tactical objectives in the Incident or EOC Action Plan. ASSISTANT: Title for subordinates of the Command Staff positions at the Field SEMS level. The title indicates a level of technical capability, qualifications, and responsibility subordinate to the primary positions. Assistants may also be used to supervise unit activities at camps. ASSISTING AGENCY: An agency directly contributing tactical or service resources to another agency. AVAILABLE RESOURCES: Incident-based resources which are available for immediate assignment.
B
BASE: The location at an incident at which primary logistics functions for an incident are coordinated and administered. There is only one base per incident. (Incident name or designator will be added to the term "Base"). The Incident Command Post may be co-located with the Base. BRANCH: The organizational level and the SEMS Field Level having functional or geographic responsibility for major parts of Incident operations. The Branch level is organizationally between Section and Division/Group in the Operations Section, and between Section and Units in the Logistics Section. Branches are identified by the use of Roman Numerals or by functional name (i.e., medical, security, etc.). Branches are also used in the same sequence at EOC levels. BRANCH DIRECTOR: The ICS title for individuals responsible for supervision of a Branch at Field Level. At SEMS EOC levels, the title Branch Coordinator is preferred.
C CACHE: A pre-determined compliment of tools, equipment and/or supplies stored in a designated location, available for incident use. CAMP: A geographical site, within the general incident area, separate from the Incident Base, equipped and staffed to provide sleeping, food, water, and sanitary services to incident personnel.
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CASUALTY COLLECTION POINT (CCP): A location within a jurisdiction which is used for the assembly, triage (sorting), medical stabilization, and subsequent evacuation of casualties. It may also be used for the receipt of incoming medical resources (doctors, nurses, supplies, etc.). Preferably the site should include or be adjacent to an open area suitable for use as a helicopter pad. CHAIN OF COMMAND: A series of management positions in order of authority. CHECK-IN: The process whereby resources first report to an incident or into an EOC. Check-in locations at the SEMS Field level include: Incident Command Post (Resources Unit), Incident Base, Camps, Staging Areas, Helibases, Helispots, and Division Supervisors (for direct line assignments). CLEAR TEXT: The use of plain English in radio communication transmissions. No "Ten" codes or agency specific codes are used when utilizing Clear Text. COMMAND: The act of directing and/or controlling resources at an incident by virtue of explicit legal, agency, or delegated authority. May also refer to the Incident Commander. COMMAND POST: See Incident Command Post COMMAND STAFF: The Command Staff at the SEMS Field Level consists of the Information Officer, Safety Officer, and Liaison Officer. They report directly to the Incident Commander. They may have an assistant or assistants, as needed. These functions may also be found at the EOC levels in SEMS. At the EOC, they would report to the EOC Director, but may be designated as Coordinators. At EOC's, the functions may also be established as Sections or Branches to accommodate subsequent expansion. COMMUNICATIONS UNIT: An organizational unit in the Logistics Section responsible for providing communication services at an incident or an EOC. A Communications Unit may also be a facility (i.e., trailer or mobile van) used to provide the major part of an Incident Communications Center. COMPACTS: Formal working agreements among agencies to obtain mutual aid. COMPENSATION UNIT/CLAIMS UNIT: A functional unit within the Finance/Administration Section responsible for financial concerns resulting from property damage, injuries or fatalities at the incident or within an EOC. COMPLEX: Two or more individual incidents located in the same general area, which are assigned to a single Incident Commander or to a Unified Command. COOPERATING AGENCY: An agency supplying assistance other than direct tactical or support functions or resources to the incident control effort (i.e., American Red Cross, Telephone Company, etc.). COORDINATION: The process of systematically analyzing a situation, developing relevant information, and informing appropriate command authority of viable alternatives for selection of the most effective combination of available resources to meet specific objectives. The coordination process does not involve dispatch actions. However, personnel responsible for coordination may perform command or dispatch functions within the limits established by specific agency delegations, procedures, legal authority, etc. Multi-Agency or Inter-Agency coordination is found at all SEMS levels.
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COORDINATION CENTER: Term used to describe any facility that is used for the
coordination of agency or jurisdictional resources in support of one or more incidents. COST SHARING AGREEMENTS: Agreements between agencies or jurisdictions to share designated costs related to incidents. Cost sharing agreements are normally written but may also be verbal between authorized agency or jurisdictional representatives at the incident. COST UNIT: Function unit within the Finance/Administration Section responsible for tracking costs, analyzing cost data, making cost estimates, and recommending cost saving measures. COUNTERFORCE TARGETS: Places that contain strategic offensive military forces; e.g., SAC Bomber Bases, ICBM Fields, Missile Submarine Support Bases. CRISIS RELOCATION: The organized relocation of people, in time of international crisis, from areas that are potentially at high risk from the direct effects of nuclear weapons to lower risk areas, and their reception, care, and protection in such areas.
D
DECONTAMINATION/CONTAMINATION CONTROL: Radioactive Materials: The reduction (normally by removal) of contaminating radioactive material from a structure, area, person, or object. Decontamination may be accomplished by treating (e.g., washing down or sweeping) the surface so as to remove the contamination. Contamination control is accomplished by isolating the area or object and letting the material stand so that the radioactivity is decreased as a result of natural decay. Contaminated material may be covered to prevent redistribution and/or to provide shielding. Other Hazardous Materials: Decontamination consists of physically removing contaminants and/or changing their chemical nature to innocuous substances. How extensive decontamination must be depends on a number of factors, the most important being the type of contaminants involved. The more harmful the contaminant, the more extensive and thorough decontamination must be. Less harmful contaminants may require less decontamination. Combining decontamination, the correct method of doffing personal protective equipment, and the use of site work zones minimizes cross-contamination from protective clothing to wearer, equipment to personnel, and one area to another. Only general guidance can be given on methods and techniques for decontamination. The exact procedure to use must be determined after evaluating a number of factors specific to the incident. DELEGATION OF AUTHORITY: A statement provided to the Incident Commander by the Agency Executive delegating authority and assigned responsibility. The Delegation of Authority can include objectives, priorities, expectations, constraints and other considerations or guidelines as needed. Many agencies require written Delegation of Authority to be given to Incident Commanders prior to their assuming command on larger incidents. DEMOBILIZATION UNIT: Functional unit within the Planning Section responsible for assuring orderly, safe and efficient demobilization of incident or EOC assigned resources. DEPARTMENT OPERATIONS CENTER: A facility used by a distinct discipline, such as flood operations, fire, medical, hazardous material, or a Unit such as Department of Public Works, or Department of Health. Department Operations Centers may be used at all SEMS levels above the Field response level, depending on the needs of the emergency.
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DEPUTY INCIDENT COMMANDER (SECTION CHIEF OR BRANCH DIRECTOR): A fully qualified individual who, in the absence of a superior, could be delegated the authority to manage a functional operation or perform a specific task. In some cases, a Deputy could act as relief for a superior and therefore must be fully qualified in the position. Deputies may also be found as necessary at all SEMS EOC levels. DIRECTION AND CONTROL (EMERGENCY MANAGEMENT): The provision of overall operational control and/or coordination of emergency operations at each level of the Statewide Emergency Organization, whether it be the actual direction of field forces or the coordination of joint efforts of governmental and private agencies in supporting such operations. DISASTER: A sudden calamitous emergency event bringing great damage, loss, or destruction. DISASTER APPLICATION CENTER (DAC): A facility jointly established by the Federal and State Coordinating Officers within or adjacent to a disaster impacted area to provide disaster victims a "one-stop" service in meeting their emergency and/or rehabilitation needs. It will usually be staffed by representatives of local, state, and federal governmental agencies, private service organizations and certain representatives of the private sector. DISASTER FIELD OFFICE (DFO): A central facility established by the Federal Coordinating Officer within or immediately adjacent to disaster impacted areas to be utilized as a point of coordination and control for state and federal governmental efforts to support disaster relief and recovery operations. DISASTER SERVICE WORKER: Includes public employees and any unregistered person impressed into service during a State of War Emergency, a State of Emergency, or a Local Emergency by a person having authority to command the aid of citizens in the execution of his duties. It does not include any member registered as an active fire fighting member of any regularly organized volunteer fire department, having official recognition, and full or partial support of the county, city, town or district in which such fire department is located. DISASTER SUPPORT AREA (DSA): A predesignated facility anticipated to be at the periphery of a disaster area, where disaster relief resources (manpower and material) can be received, accommodated or stockpiled, allocated, and dispatched into the disaster area. A separate portion of the area may be used for receipt and emergency treatment of casualty evacuees arriving via short-range modes of transportation (air and ground) and for the subsequent movement of casualties by heavy, long-range aircraft, to adequate medical care facilities. DISASTER WELFARE INQUIRY (DWI): A service that provides health and welfare reports about relatives and certain other individuals believed to be in a disaster area and when the disaster caused dislocation or disruption of normal communications facilities precludes normal communications. DISPATCH: The implementation of a command decision to move a resource or resources from one place to another. DISPATCH CENTER: A facility from which resources are assigned to an incident. DIVISION: Divisions are used to divide an incident into geographical areas of operation. Divisions are identified by alphabetic characters for horizontal applications and, often, by numbers when used in buildings. Divisions are also used at SEMS EOC levels and are found organizationally between Branches and Units.
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DIVISION OR GROUP SUPERVISOR: The position title for individuals responsible for
command of a Division or Group at an incident. At the EOC level, the title is Division
Coordinator. DOCUMENTATION UNIT: Functional Unit within the Planning Section responsible for collecting, recording and safeguarding all documents relevant to and incident or within an EOC.
E
ECONOMIC STABILIZATION: The intended result of governmental use of direct and indirect controls to maintain and stabilize the nation's economy during emergency conditions. Direct controls include such actions as the setting or freezing of wages, prices, and rents or the direct rationing of goods. Indirect controls can be put into effect by government through use of monetary, credit, tax, or other policy measures. ELECTROMAGNETIC PULSE (EMP): A large amount of energy is released by the detonation of a high altitude nuclear weapon. A small proportion of this energy appears in the form of a high intensity, short duration, electromagnetic pulse (EMP), somewhat similar to that generated by lightning. EMP can cause damage or malfunction in unprotected electrical or electronic systems. When nuclear weapons are detonated at high altitudes, EMP damage can occur essentially instantaneously over very large areas. All unprotected communications equipment is susceptible to damage or destruction by EMP, including broadcast stations, radios, televisions, car radios, and battery-operated portable transistor radios. EMERGENCY - Also see Local Emergency and State of Emergency: A condition of disaster or of extreme peril to the safety of persons and property caused by such conditions as air pollution, fire, flood, hazardous material incident, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestations or disease, the Governor's warning of an earthquake or volcanic prediction, or an earthquake or other conditions, other than conditions resulting from a labor controversy. EMERGENCY (Federal Definition): Any hurricane, tornado, storm, flood, high-water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, or other catastrophe in any part of the United States which requires federal emergency assistance to supplement state and local efforts to save lives and protect public health and safety or to avert or lessen the threat of a major disaster. EMERGENCY BROADCAST SYSTEM (EBS): A system that enables the President and federal, state, and local governments to communicate with the general public through commercial broadcast stations in the event of a war-caused emergency or, in some cases, large natural disaster. EBS uses the facilities and personnel of the broadcast industry on a voluntary organized basis. It is operated by the industry under rules and regulations of the Federal Communications Commission. This system has been replaced by the Emergency Alert System (EAS). EMERGENCY MANAGEMENT (Direction and Control): The provision of overall operational control and/or coordination of emergency operations at each level of the Statewide Emergency Organization, whether it be the actual direction of field forces or the coordination of joint efforts of governmental and private agencies in supporting such operations. EMERGENCY MANAGEMENT COORDINATOR: The individual within each jurisdiction that is delegated the day-to-day responsibility for the development and maintenance of all emergency management coordination efforts.
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EMERGENCY MANAGEMENT DIRECTOR (EMERGENCY SERVICES DIRECTOR): The individual within each political subdivision that has overall responsibility for jurisdiction emergency management. For cities and counties, this responsibility is commonly assigned by local ordinance. EMERGENCY MEDICAL TECHNICIAN: A health care specialist with particular skills and knowledge in pre-hospital emergency medicine. EMERGENCY OPERATIONS CENTER (EOC): A facility used for the centralized direction and/or coordination of emergency operations. An effective EOC must provide adequate working space and be properly equipped to accommodate its staff, have a capability to communicate with field units and other EOCs, and provide protection commensurate with the projected risk at its location. EOC facilities are established by an agency or jurisdiction responsible for the support of an emergency response. EMERGENCY OPERATIONS PLAN (SEE EMERGENCY PLANS): The plan that each jurisdiction has and maintains for responding to appropriate hazards. EMERGENCY ORGANIZATION: Civil government augmented or reinforced during an emergency by elements of the private sector, auxiliaries, volunteers, and persons impressed into service. EMERGENCY PERIOD: A period that begins with the recognition of an existing, developing, or impending situation that poses a potential threat to a community. It includes the warning (where applicable) and impact phase and continues until immediate and ensuing effects of the disaster no longer constitute a hazard to life or threat to property. EMERGENCY PLANS: Those official and approved documents which describe principles, policies, concepts of operations, methods and procedures to be applied in carrying out emergency operations or rendering mutual aid during emergencies. These plans include such elements as continuity of government, emergency functions of governmental agencies, mobilization and application of resources, mutual aid, and public information. EMERGENCY PUBLIC INFORMATION (EPI): Information disseminated to the public by official sources during an emergency, using broadcast and print media. EPI includes: (1) instructions on survival and health preservation actions to take (what to do, what not to do, evacuation procedures, etc.), (2) status information on the disaster situation (number of deaths, injuries, property damage, etc.), and (3) other useful information (state/federal assistance available). EMERGENCY PUBLIC INFORMATION SYSTEM: The network of information officers and their staffs who operate from EPIS at all levels of government within the state. The system also includes the news media through which emergency information is released to the public. EMERGENCY RESPONSE AGENCY: Any organization responding to an emergency, or providing mutual aid support to such organizations, whether in the field, at the scene of an incident, or to an operations center. EMERGENCY RESPONSE PERSONNEL: Personnel involved with an agency's response to an emergency. EOC ACTION PLAN: The plan developed at SEMS EOC levels, which contains objectives, actions to be taken, assignments and supporting information for the next operational period.
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ESSENTIAL FACILITIES: Facilities that are essential for maintaining the health, safety, and overall well-being of the public following a disaster (e.g., hospitals, law enforcement and fire department buildings, utility facilities, etc.). May also include buildings that have been designated for use as mass care facilities (i.e.., schools, churches, etc.). EVACUEE: An individual who moves or is moved from a hazard area to a less hazardous area with anticipation of return when the hazard abates. EVENT: A planned, non-emergency activity. ICS can be used as the management system for a wide range of events, i.e., parades, concerts, athletic events and other related drills. EXPEDIENT SHELTER: Any shelter constructed in an emergency or crisis period on a "crash basis" by individuals, single families, or small groups of families.
F
FACILITIES UNIT: Functional Unit within the Support Branch of the Logistics Section at the SEMS Field response level that provides fixed facilities for the incident. These facilities may include the Incident Base, feeding areas, sleeping areas, sanitary facilities, etc. FALLOUT SHELTER: A habitable structure or space therein, used to protect its occupants from radioactive fallout. Criteria (National Shelter Survey requirements) include a protection factor of 40 or greater, a minimum of 10 square feet of floor space per person, and at least 65 cubic feet of space per person. In unventilated underground space, 500 cubic feet of space per person is required. FALLOUT SHELTER DEVELOPMENT: The building of fallout shelters to eliminate existing or anticipated shelter deficits. During non-crisis periods this may include construction of single purpose fallout shelters, modifications to existing structures, or use of special procedures in new construction. During a crisis period, it would include shelter upgrading and expedient shelter construction. FALLOUT SHELTER UPGRADING: Actions taken to improve fallout shelter protection in existing facilities. Typical methods include placement of soil or other materials overhead and around walls to provide shielding from fallout, the construction of ventilation devices, and the blocking of apertures. FEDERAL AGENCY (Federal Definition): Any department, independent establishment, Government Corporation, or other agency of the executive branch of the federal government, including the United States Postal Service, but not including the American Red Cross. FEDERAL COORDINATING OFFICER (F.C.O.) (Federal Definition): The person appointed by the President to coordinate federal assistance following an emergency or major disaster declaration. FEDERAL DISASTER ASSISTANCE: Provides in-kind and monetary assistance to disaster victims, state, or local government by federal agencies under the provision of the Federal Disaster Relief Act and other statutory authorities of federal agencies. FIELD OPERATIONS GUIDE: A pocket-sized manual of instructions on the application of the Incident Command System (ICS).
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FINANCE / ADMINISTRATION SECTION: One of the five primary functions found at all SEMS levels which is responsible for all costs and financial considerations. At the incident the Section can include the Time Unit, Procurement Unit, Compensation/Claims Unit, and Cost Unit. FIRST AID STATION: A location within a mass care facility or Casualty Collection Point where first aid may be administered to disaster victims. FOOD UNIT: Functional Unit within the Service Branch of the Logistics Section responsible for providing meals for incident and/or EOC personnel. FUNCTION: In ICS, function refers to the five major activities in the ICS: Command, Operations, Planning/Intelligence, Logistics, and Finance/Administration. The same five functions are also found at all SEMS EOC levels. At the EOC the term "Management" replaces "Command". The term function is also used when describing the activity involved. FUNCTIONAL ELEMENT: Refers to a part of the incident, EOC or DOC organization such as Section, Branch, Group or Unit.
G
GENERAL STAFF: The group of management personnel reporting to the Incident Commander or to the EOC Director. They may have a Deputy, as needed. The General Staff consists of: Operations Section Chief, Planning/Intelligence Section Chief, Logistics Section Chief, and Finance/Administration Section Chief. At some EOC levels, the position titles are Section Coordinators. GENERIC ICS: Refers to the description of ICS that is generally applicable to any kind of incident or event. GOVERNOR'S AUTHORIZED REPRESENTATIVE (Federal Definition): The person named by the Governor in a Federal/State Agreement to execute, on behalf of the state, all necessary documents for disaster assistance, following the declaration of an Emergency or Major Disaster by the President, including certification of applications for public assistance. GROUND SUPPORT UNIT: Functional unit within the Support Branch of the Logistics Section at the SEMS Field Response Level that is responsible for the fueling, maintaining, and repairing of vehicles, and the transportation of personnel and supplies. GROUP: Groups are established to divide the incident into functional areas of operation. Groups are composed of resources assembled to perform a special function not necessarily within a single geographic division. Groups are located between branches and Resources in the Operations Section.
H HAZARD: Any source of danger or element of risk. HAZARD AREA: A geographically identifiable area in which a specific hazard presents a potential threat to life and property. HELIBASE: The main location for parking, fueling, maintenance, and loading of helicopters operating in support of an incident. It is usually located at or near the Incident Base.
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HELISPOT: Any designated location where a helicopter can safely take off and land. Some helispots may be used for loading of supplies, equipment, or personnel. HIERARCHY OF COMMAND: See Chain of Command.
I
INCIDENT: An occurrence or event, either human-caused or by natural phenomena, that requires action by emergency response personnel to prevent or minimize loss of life or damage to property and/or natural resources. INCIDENT ACTION PLAN: The plan developed at the Field response level that contains objectives reflecting the overall incident strategy and specific tactical actions and supporting information for the next operational period. The plan may be oral or written. INCIDENT BASE: Location at the incident where the primary Logistics functions are coordinated and administered. (Incident name or other designator will be added to the term "Base"). The Incident Command Post may be collocated with the base. There is only one base per incident. INCIDENT COMMANDER: The individual responsible for the command of all functions at the field response level. INCIDENT COMMAND POST (ICP): The location at which the primary command functions are executed. The ICP may be collocated with the Incident Base or other incident facilities. INCIDENT COMMAND SYSTEM (ICS): The nationally used, standardized on-scene emergency management concept specifically designed to allow its user(s) to adopt an integrated organizational structure equal to the complexity and demands of single or multiple incidents without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, with the responsibility for the management of resources to effectively accomplish stated objectives pertinent to an incident. A system designed for the on-scene management of emergencies resulting from fires and other natural or man-caused emergencies. ICS can be used during serious multidisciplinary (fire, law, medical) emergencies or for operations involving a single jurisdiction with single or multiagency involvement, or multi-jurisdiction/multi-agency involvement. INCIDENT COMMUNICATIONS CENTER: The location of the Communications Unit and the Message Center. INCIDENT MANAGEMENT TEAM: The Incident Commander and the appropriate General and Command Staff personnel assigned to an incident. INCIDENT OBJECTIVE: Statement of guidance and direction necessary for the selection of appropriate strategy(s), and the tactical direction of resources. Incident objectives are based on realistic expectations of what can be accomplished when all allocated resources have been effectively deployed. Incident objectives must be achievable and measurable, yet flexible enough to allow for strategic and tactical alternatives. INFORMATION OFFICER: A member of the Command Staff responsible for interfacing with the public and media or with other agencies requiring information directly from the incident. There is only one Information Officer per incident. The Information Officer may have
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assistants. This position is also referred to as the Public Affairs or Public Information Officer in some disciplines. At SEMS EOC levels, the information function may be established as a Coordinator or as a section or branch reporting directly to the EOC Director. INITIAL ACTION: The action taken by resources, which are the first to arrive at an incident. INITIAL RESPONSE: Resources initially committed to an incident. INSTITUTIONALIZED PERSONS: Persons who reside in public or private group quarters rather than households, for example, residents of hospitals, nursing homes, orphanages, colleges, universities, and correctional facilities. These residents generally lack major household possessions or transportation, or require special care and custody.
J
JOINT EMERGENCY OPERATIONS CENTER (JEOC): A facility established on the periphery of a disaster area to coordinate and control multi-jurisdictional emergency operations within the disaster area. The JEOC will be staffed by representatives of select local, state and federal agencies and private organizations, and will have the capability of providing a communications link between any Mobile Emergency Operating Centers established in the disaster area and the State Operations Center in Sacramento. JURISDICTION: The range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal responsibilities and authority for incident mitigation. Jurisdictional authority at an incident can be political/geographical (i.e., Special District, City, County, State or Federal Boundary line) or functional (i.e., law enforcement, fire, health department). See Multi-Jurisdiction). JURISDICTIONAL AGENCY: The agency having jurisdiction and responsibility for a specific geographical area, or a mandated function.
L
LANDING ZONE: See Helispot. LEADER: The ICS title for an individual responsible for a functional Unit, task force, or team. LIAISON OFFICER: A member of the Command Staff at the Field SEMS level responsible for coordinating with representatives from cooperating and assisting agencies. At SEMS EOC levels, the function may be done by a Coordinator and/or within a Section or Branch reporting directly to the EOC Director. LIFE-SAFETY: Refers to the joint consideration of both the life and physical well-being of individuals. LIFELINES: Includes the infrastructure for (storage, treatment, and distribution) fuel, communication, and water and sewage systems. LIMITED MOBILITY POPULATION: Persons requiring transportation during emergency movement operations.
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LOCAL GOVERNMENT (State Definition): Local agencies per Article 3 of the SEMS regulations. The Government Code 8680.2 defines local agencies as any city, city and county, county, school district, or special district. LOCAL GOVERNMENT ADVISORY COMMITTEE: Committees established by the Director of Emergency Services (OES) to provide a forum for the exchange of information among the cities and counties of a Mutual Aid Region. The LGAC may develop a consensus of action and policy among local emergency managers on issues, policies, and programs of concern to local governments, and if necessary, bring such concerns to the attention of OES executive management. LOGISTICS SECTION: One of the five primary functions found at all SEMS levels. The Section responsible for providing facilities, services and materials for the incident or at an EOC.
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MAJOR DISASTER (Federal Definition): Any hurricane, tornado, storm, flood, high-water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosions, or other catastrophe in any part of the United States which, in the determination of the President, causes damage of sufficient severity and magnitude to warrant major disaster assistance under the Federal Disaster Relief Act, above and beyond emergency services by the Federal Government, to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby. MANAGEMENT BY OBJECTIVE: In SEMS Field and EOC levels, this is a top-down management activity, which involves a three step process to achieve a desired goal. The steps are: establishing the objectives; selection of appropriate strategy (ies) to achieve the objective(s); and the direction or assignments associated with the selected strategy (ies). MASS CARE FACILITY: A location such as a school at which temporary lodging, feeding, clothing, registration, welfare inquiry, first aid, and essential social services can be provided to disaster victims during the immediate/sustained emergency period. MASTER MUTUAL AID AGREEMENT (State Definition): An agreement entered into by and between the State of California, its various departments and agencies, and the various political subdivisions, municipal corporations, and other public agencies of the State of California to assist each other by providing resources during an emergency. Mutual Aid occurs when two or more parties agree to furnish resources and facilities, and to render services to each other to prevent and combat any type of disaster or emergency. MARSHALING AREA: An area used for the completed mobilization and assemblage of personnel and resources prior to their being sent directly to the disaster affected area. Marshaling areas are utilized particularly for disasters outside the continental United States. MEDIA: Means of providing information and instructions to the public, including radio, television, and newspapers. MEDICAL SELF-HELP: The medical treatment provided for the sick and injured by citizens and emergency forces in the absence of professional care.
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MEDICAL UNIT: Functional Unit within the service branch of the Logistics Section at SEMS Field levels responsible for the development of the Medical Emergency Plan, and for providing emergency medical treatment of incident personnel. MESSAGE CENTER: The Message Center is part of the incident or EOC Communications Center and is collocated or adjacent to it. It receives records, and routes information to appropriate locations at an incident or within the EOC. MOBILIZATION: The process and procedures used by all organizations, federal, state and local, for activating, assembling, and transporting all resources that have been requested to respond to or support an incident. MOBILIZATION CENTER: An off-incident location at which emergency service personnel and equipment are temporarily located pending assignment to incidents, release, or reassignment. MULTI-AGENCY OR INTER-AGENCY COORDINATION: The participation of agencies and disciplines involved at any level of the SEMS organization working together in a coordinated effort to facilitate decisions for overall emergency response activities, including the sharing of critical resources and the prioritization of incidents. MULTI-AGENCY COORDINATION SYSTEM (MACS): The combination of personnel, facilities, equipment, procedures and communications integrated into a common system. When activated, MACS has the responsibility for coordination of assisting agency resources and support in a multi-agency or multi-jurisdictional environment. A MAC Group functions within the MACS. MACS organizations are used within the California Fire Service. MULTI-AGENCY INCIDENT: An incident where one or more agencies assist a jurisdictional agency or agencies. The incident may be managed under single or unified command. MULTI-JURISDICTIONAL INCIDENT: An incident requiring action from multiple agencies that have a statutory responsibility for incident mitigation. In ICS these incidents will be managed under Unified Command. MULTI-PURPOSE STAGING AREA (MSA): A predesignated location such as a County/District Fairgrounds having large parking areas and shelter for equipment and operators, which provides a base for coordinated localized emergency operations, a rally point for mutual aid coming into an area, and a site for post-disaster population support and recovery activities. MUTUAL AID AGREEMENT: A written agreement between agencies and/or jurisdictions in which they agree to assist on another upon request, by furnishing personnel and equipment. MUTUAL AID COORDINATOR: An individual at local government, operational area, region, or state level that is responsible to coordinate the process of requesting, obtaining, processing and using mutual aid resources. Mutual Aid Coordinator duties will vary depending on the mutual aid system. MUTUAL AID REGION (State Definition): A subdivision of the state Office of Emergency Services (OES) established to assist in the coordination of mutual aid and other emergency operations within a geographical area of the state consisting of two or more counties (operational areas). MUTUAL STAGING AREA: A temporary facility established by the State Office of Emergency Services within, or adjacent to, affected areas. It may be supported by mobile communications and personnel provided by field or headquarters staff from state agencies, as
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well as personnel from local jurisdictions throughout the state.
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NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS): The National Incident Management System established by public law as the standardized management system throughout the United States at all levels of emergency response and recovery operations.
O
OFFICE OF EMERGENCY SERVICES (OES): A state (Governor's Office of Emergency Services), operational area (county), city, or other jurisdiction administrative and operational function with the mission of planning for, preparing for, reacting to, and recovering from disasters and major events. The OES may not be staffed on a full time basis, although the function is necessary. The day-to-day operations may be administered by a Coordinator. OPERATIONAL AREA: An intermediate level of the state emergency services organization, consisting of a county and all political subdivisions within the county area. OPERATIONAL PERIOD: The period of time scheduled for the execution of a given set of operation actions as specified in the Incident or EOC Action Plan. Operational Periods can be of various lengths, although usually not over 24 hours. OPERATIONS SECTION: One of the five primary functions found at all SEMS levels. The Section is responsible for all tactical operations at the incident, or for the coordination of operational activities at an EOC. The Operations Section at the Field level can include Branches, Divisions, and/or Groups, Task Forces, Teams, Single Resources and Staging Areas. At EOC levels, the Operations Section would contain Branches or Divisions as necessary because of span of control considerations. OUT-OF-SERVICE RESOURCES: Resources assigned to an incident but unable to respond for mechanical, rest, or personal reasons.
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PLANNING MEETING: A meeting held as needed throughout the duration of an incident to select specific strategies and tactics for incident control operations and for service and support planning. On larger incidents, the planning meeting is a major element in the development of the Incident Action Plan. Planning meetings are also an essential activity at all SEMS EOC levels. PLANNING SECTION: (Also referred to as Planning/Intelligence). One of the five primary functions found at all SEMS levels. Responsible for the collection, evaluation, and dissemination of information related to the incident or an emergency, and for the preparation and documentation of the Incident or EOC Action Plan. The section also maintains information on the current and forecasted situation, and on the status of resources assigned to the incident. At the SEMS Field response level, the Section will include the Situation, Resource, Documentation, and Demobilization Units, as well as technical specialists. Other units may be added at the EOC level. PLANNING ZONE: Planning Zone: A subdivision of a county consisting of: 1) a city; 2) a
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city and its sphere of influence in adjacent unincorporated areas; 3) a portion of the unincorporated area of a county; 4) a military installation; 5) a state facility such as a correctional institution. Zoning simplifies the process of collecting and compiling data according to geographical location. POLITICAL SUBDIVISION (State Definition): Includes any city, city and county, county, district, or other local governmental agency or public agency authorized by law. PROCUREMENT UNIT: Functional Unit within the Finance/Administration Section responsible for financial matters involving vendor contracts. PROTECTION FACTOR (PF): A number used to express the relationship between the amount of fallout gamma radiation that would be received by an unprotected person and the amount that would be received by a person in a shelter. Occupants of a shelter with a PF of 40 would be exposed to a dose rate l/40th (2-1/2%) of the rate to which they would be exposed if unprotected. PUBLIC INFORMATION OFFICER (PIO): The individual at Field or EOC level that has been delegated the authority to prepare public information releases and to interact with the media. Duties will vary depending on the agency and SEMS level.
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RADIOACTIVE FALLOUT: The process or phenomenon of the gravity-caused fallback to the earth's surface of particles contaminated with radioactive materials from a cloud of this matter formed by a nuclear detonation. The term is also applied in a collective sense to the contaminated particulate matter itself. The early (or local) fallout is defined, somewhat arbitrarily, as those particles, which reach the earth within 24 hours after a nuclear explosion. Delayed (worldwide) fallout consists of the smaller particles, which ascend into the upper troposphere and into the stratosphere and are carried by the winds to all parts of the earth. Delayed fallout is brought to earth mainly by rain or snow, over extended periods ranging from months to years with relatively little associated hazard. RADIOLOGICAL PROTECTION: The organized effort, through warning, detection, and preventive and remedial measures, to minimize the effect of nuclear radiation on people and resources. RADIOLOGICAL OFFICER (RO): An individual assigned to an Emergency Management Staff who is responsible for radiological protection operations. The RO is the principal advisor to the Director/Coordinator and other officials on matters pertaining to radiological protection operations. RADIOLOGICAL MONITOR: An individual trained to measure, record, and report radiation exposure and exposure rates; provide limited field guidance on radiation hazards associated with operations to which he is assigned; and perform operator's checks and maintenance on radiological instruments. RECEPTION AND CARE CENTER: A facility established in a reception area to receive and process incoming relocatees, and assigns them to lodging facilities, and provides them with information on feeding, medical care, and other essential services. RECEPTION AREA: An area which, through a hazard analysis and related preparedness planning, is predesignated to receive and care for (or provide basic needs for) persons displaced
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from a hazard area. Example: An area at the periphery of a dam failure inundation area, which can accommodate evacuated persons in the event of need. RECORDERS: Individuals within ICS or EOC organizational units who are responsible for recording information. Recorders may be found in Planning, Logistics, and Finance/Administration. REGION EMERGENCY OPERATIONS CENTER (REOC): Facilities found at State OES Administrative Regions. REOCS are used to coordinate information and resources among Operational Areas and between the operational areas and the State level. RELOCATEE: An individual who is relocated from a hazard area to a reception area with the possibility of not returning. REMEDIAL MOVEMENT: The post-attack or post-event movement of people to better protected facilities or less hazardous areas. REMEDIAL OPERATIONS: Actions taken after the onset of an emergency situation to offset or alleviate its effects. REPORTING LOCATIONS: Specific locations or facilities where incoming resources can check-in at the incident. See Check-In. RESCUE GROUP: Two or more rescue teams responding as a unified group under supervision of a designated group leader. RESCUE, HEAVY: Rescue requiring heavy lifting, prying or cutting, and/or consisting of several tasks which require involvement of two or more teams working concurrently. RESCUE, LIGHT: Rescue not requiring use of heavy lifting, prying, or cutting operations and not more than one rescue team to accomplish in one hour. RESCUE TEAM: Four or five personnel organized to work as a unit. One member is designated team leader. RESCUE VEHICLE, HEAVY: A mobile unit equipped to support two or more rescue teams involved in heavy rescue operations. RESCUE VEHICLE, LIGHT: A mobile unit equipped to support one rescue team involved in light rescue operations. RESOURCES: Personnel and equipment available, or potentially available, for assignments to incidents or EOCs. Resources are described by kind and type, and may be used in tactical support or supervisory capacities at an incident or EOC. RESOURCES UNIT: Functional unit within the Planning Section at the SEMS Field level responsible for recording the status of resources committed to the incident. The unit also evaluates resources currently committed to the incident, he impact that additional responding resources will have on the incident, and anticipated resource needs.
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S
SAFETY OFFICER: A member of the Command Staff at the incident or within the EOC responsible for monitoring and assessing safety hazards or unsafe situations, and for developing measures for ensuring personnel safety. The Safety Officer may have assistants. SEARCH: Systematic investigation of area or premises to determine the presence and/or location of persons entrapped, injured, immobilized, or missing. SEARCH DOG TEAM: A skilled dog handler with one or more dogs trained especially for finding persons entrapped sufficiently to preclude detection by sight or sound. (NOTE: Search dogs are usually owned by their handler.) SECTION: That organization level with responsibility for a major functional area of the incident or at an EOC. i.e., Operations, Planning, Logistics. SECTION CHIEF: The ICS title for individuals for command of functional sections: Operations; Planning/Intelligence; Logistics; and Finance/Administration. At the EOC level, the position title will be Section Coordinator. SELF-HELP: A concept describing self-reliance and sufficiency within an adverse environment and limited or no external assistance. SENSITIVE FACILITIES: Facilities in reception areas that will not normally be used as lodging facilities for relocatees. These facilities are either considered unsuitable or are required for essential activities (food establishments, fire stations, banks, radio stations, service stations, etc.). However, if any of these facilities provide adequate protection against radioactive fallout, they may be used as fallout shelters. SERVICE: An organization assigned to perform a specific function during an emergency. It may be one department or agency if only that organization is assigned to perform the function, or it may be comprised of two or more normally independent organizations grouped together to increase operational control and efficiency during the emergency. SERVICE BRANCH: A branch within the Logistics Section responsible for service activities at the incident. Includes the Communications, Medical and Food Units. SHELTER COMPLEX: A geographic grouping of facilities to be used for fallout shelter when such an arrangement serves planning, administrative, and/or operational purposes. Normally, a complex will include a maximum of 25 individual shelter facilities, within a diameter of about ½ mile. SHELTER MANAGER: An individual who provides for the internal organization, administration, and operation of a shelter facility. SINGLE RESOURCE: An individual, a piece of equipment and its personnel complement (crew), or a crew or team of individuals with an identified work supervisor that can be used on an incident. SITUATION UNIT: Functional Unit within the Planning Section responsible for the collection, organization, and analysis of incident status information, and for analysis of the situation as it progresses. Reports to the Planning Section Chief.
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SPAN OF CONTROL: The supervisory ratio maintained within an ICS or EOC organization. A span of control of five positions reporting to one supervisor is considered optimum. SPECIAL DISTRICT: A unit of local government (other than a city, county, or city and county) with authority or responsibility to own , operate or maintain a project (as defined in California Code of Regulations 2900(s)) for the purposes of natural disaster assistance. This may include joint powers authority established under section 6500 et seq. of the Code. STAGING AREA: Staging areas are locations set up at an incident where resources can be placed while waiting a tactical assignment. Staging Areas are managed by the Operations Section. STAGING AREA MANAGERS: Individuals within ICS organizational units that are assigned specific managerial responsibilities at staging areas. (Also Camp Manager). STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS): A system required by California Government Code for managing response to multi-agency and multi-jurisdiction emergencies in the State of California. SEMS consists of five organizational levels, which are activated as necessary: Field Response, Local Government, Operational Area, Region, and State. The State of California's designated emergency management structure for all government agencies, jurisdictions and Districts mandated by law. Failure to comply with this law may result in the loss of all State and Federal Funding for expenses incurred while dealing with a natural or man-made disaster. STANDING OPERATING PROCEDURE (SOP): A set of instructions having the force of a directive, covering those features of operations which lend themselves to a definite or standardized procedure without loss of effectiveness. STATE AGENCY: Any department, division, independent establishment, or agency of the executive branch of the state government. STATE COORDINATING OFFICER (SCO) (Federal Definition): The person appointed by the Governor to act for the State in cooperation with the Federal Coordinating Officer. STATE EMERGENCY ORGANIZATION: The agencies, boards, and commissions of the executive branch of state government and affiliated private sector organizations. STATE EMERGENCY PLAN: The State of California Emergency Plan as approved by the Governor. STATE OF EMERGENCY: The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake or other conditions, other than conditions resulting from a labor controversy, or conditions causing a "state of war emergency", which conditions, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single county, city and county, or city and require the combined forces of a mutual aid region or regions to combat. STATE OF WAR EMERGENCY (State Definition): The condition which exists immediately, with or without a proclamation thereof by the Governor, whenever the state or nation is directly attacked by an enemy of the United States, or upon the receipt by the state of a warning from the federal government that such an enemy attack is probable or imminent. STATE OPERATIONS CENTER (SOC): A facility established by the Governor's Office of Emergency Services Headquarters for the purpose of coordinating and supporting operations
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within a disaster area, and controlling the response efforts of state and federal agencies in supporting local governmental operations. The SOC will be staffed by representatives of state and federal agencies and private organizations, and will have the capability of providing a communications link to a Joint Emergency Operating Center established on the periphery of a disaster area and to any Mobile Emergency Operating Centers established in the disaster area. It operates at the State Level in SEMS. STAY-PUT: A resident in a hazardous or potentially hazardous area who refuses to relocate during a directed relocation, or who is too ill or infirm to be evacuated. STRATEGY: The general plan or direction selected to accomplish incident or EOC objectives. SUPPLY UNIT: Functional unit within the Support Branch of the Logistics Section responsible for ordering equipment and supplies required for incident operations. SUPPORT BRANCH: A branch within the Logistics Section responsible for providing personnel, equipment and supplies to support incident operations. Includes the Supply, Facilities and Ground Support Units. SUPPORT RESOURCES: Non-tactical resources under the supervision of the Logistics, Planning, and Finance/Administration Sections of the Command Staff. SUPPORTING MATERIALS: Refers to the several attachments that may be included with an Incident Action Plan, (i.e. Emergency Plan, map, safety plan, traffic plan, and Medical Plan).
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TACTICAL DIRECTION: Direction given by the Operations Section Chief at the SEMS Field Level which includes the tactics appropriate for the selected strategy, the selection and assignment of resources, tactics implementation, and performance monitoring for each operational period. TASK FORCE: A combination of single resources assembled for a particular tactical need, with common communications and a leader. TEAM: See Single Resource. TECHNICAL SPECIALISTS: Personnel with special skills that can be used anywhere within the ICS or EOC organization. TIME UNIT: Functional unit within the Finance/Administration Section responsible for recording time for incident or EOC personnel and hired equipment. TRAFFIC CONTROL POINT (TCP): Places along movement routes that are manned by emergency personnel to direct and control the flow of traffic. TYPE: Refers to resource capability. A Type 1 resource provides a greater overall capability due to power, size, capacity, etc., than would be found in a Type 2 resource. Resource Typing provides managers with additional information in selecting the best resource for the task.
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U
UNIFIED AREA COMMAND: A Unified Area Command is established when incidents under an Area Command are multi-jurisdictional. (See Area Command and Unified Command). UNIFIED COMMAND: In ICS, Unified Command is a unified team effort which allows all agencies with responsibility for the incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, responsibility, or accountability. UNIT: An organizational element having functional responsibility. Units are commonly used in incident Planning, Logistics, or Finance/Administration sections and can be used in operations for some applications. Units are also found in EOC organizations. UNITY OF COMMAND: The concept by which each person within an organization reports to one and only one designated person.
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VOLUNTEERS: Individuals who make themselves available for assignment during an
emergency. These people may or may not have particular skills needed during emergencies and
may or may not be part of a previously organized group.
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