Welcome!歡迎
欢迎
vítejte
accueilÜdvözöljük
selamat datang
benvenuto
歓迎
환영
powitanie
boas-vindas
bun venitдобро пожаловать
bienvenida
ยนิดีต้อนรับ
karşılamaChào mừng
welkom
ترحیب שלום
Agenda
• Welcome!– Opening Remarks & Introductions– Executive Sponsor Comments
• Project Overview– Project Goals & Scope– Roles & Responsibilities
• Project Approach– Workday’s Deployment Methodology– Timeline (the where, what & when)– Change Management
• Differences in a Workday Project• How Will You Participate• Questions
WHO’S WHO?EXECUTIVE SPONSORS
Beth MachannCity Controller Karen
NiparkoExec Dir OHR John
UtterbackPurchasing Dir Chris
BinnickerDeputy CIO Gisela
ShanahanDIA EVP & CFO
Finance
Payroll
JIM MCKEEVERPAYROLL KEY USER• Brief recap of time line so far• Overview of what we’ve done• Working with the consultants• Where we are now?• How much time did it really take?
• How difficult is this?• Is Workday really better?
• How big is the difference?
Goals and Objectives
This multi-year program will implement a new Enterprise Cloud Applications called Workday for the City & County of Denver, including Denver International Airport.
This solution includes the replacement of the PeopleSoft for:• Human Resources• Purchasing• Payroll and • Financials applications.
This program will redefine how our departments do business, impacting all employees of the City and County of Denver. It is targeted to go live in 2017.
Workday is a SaaS solution, offering a unified platform, increased user experience, configurable application.
Sierra-Cedar will provide professional services for the deployment of the Workday software.
Human Capital Management (HCM)
Procurement Finance (GL, AR, AP
Projects, Grants, Fixed Assets)
Payroll Benefits Core Compensation
Talent/Performance Management
Employee and Manager Self Service
Standard Reports Change Management
Project Scope
Plan Architect Configure & Prototype Test Deploy
Project Management, Change Management, Knowledge Transfer & Training
Project Team Assembled
Project Plan and Charter
Communication Plan
Initial Prototype Tenant (P0)
Project Kick-off
Conceptual Designs
Detailed Business Process Design
Integrations & Reports Discovery
Review & Approve Design
Solution & Gap Analysis
Configuration Prototype Tenant (P1)
Unit Test, Validate Configuration
Build Integrations & Reports
Final Configuration Prototype Tenant (P2)
Create System & UAT Test Cases
End to End Test
User Acceptance Test (UAT)
Training
Tenant (Gold)
Production Data Conversion & Configuration
Go-Live Checklist
Go-Live!
Post-Production Support
Close-Out
Methodology
Delivery Assurance
Framework forSuccess
Field Readiness
Comprised of Workday Product Experts, the Delivery Assurance group brings a wealth of product knowledge and lessons learned on prior Workday deployments to steer projects to success.
Workday Delivery Assurance ensures that all Workday deployments -regardless of the consulting firm involved—are delivered with the highest level of quality.
Delivery Assurance
Service Description• Included with your Workday subscription• Series of online presentations to help customers prepare
for life as a Workday customer:• Tools to Keep you Connected• Preparing for Life in Production• Workday Updates• Customer Readiness
Timing• 1-hour sessions held during each stage of deploymentLocation• Remotely via live WebEx or recording
Who Should Be Involved• Project team, functional experts
FrameworkFor Success
• Ensure Production Readiness
• Gain understanding of post-go-live tools and processes
• Ease adoption of new Workday capabilities
Value
Framework for Success
Go-Live
2015 2016 2017
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Business Process Alignment
Stage 1 – Plan
Stage 2 - Architect
Stage 3–Configure & Prototype
Stage 4 – Test
Stage 5 – Deploy
PM and CMWe Are
Here!
HCM/Payroll Timeline
Go-Live
2015 2016 2017
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
HCM/Payroll Phase
Stage 1 – Plan
Stage 2 - Architect
Stage 3–Configure & Prototype
Stage 4 – Test
Stage 5 – Deploy
PM and CM
We Are Here!
Finance Timeline
The Next 90 Days …● Build a Tenant● Complete Initial Workday Training● Conceptual Design Sessions using Workday● Detailed Future Business Process Design● Understand and Design Integrations● Load Your Data into Workday● Lots of You Spending Time in Workday!
• Continue to Understand CCD for SCI• Understand Workday for CCD• Think Outside the Box – Don’t Repeat the Past• Occam's Razor – Keep It Simple %#@#• Complete Build of Development Items• Test, Test and Test some more• Training and Manage the Change• Meet the Date
Where are We Going?
In the beginning…
necessary to participate in systems change
None of the desire, skills, knowledge
All of the desire, skills, knowledge
-Establish Workday
Support Network-Training Strategy
- Design new processes
Over Time
necessary to participate in systems change
None of the desire, skills, knowledge
All of the desire, skills, knowledge
Goal!!!
necessary to participate in systems change
None of the desire, skills, knowledge
All of the desire, skills, knowledge
TrainingRoles &
Responsibilities
Communication
To ensure that individuals understand changes related to the Workdayimplementation, three key elements will be addressed throughout the project:
Communicate information as to how roles and processes will or will not change
Engage stakeholders in process redesign activities to facilitate ownership
Develop and deliver comprehensive training around new roles and responsibilities, processes, and system functionality
Getting from Here to There
Work to Date
• Readiness Assessment– 250 people from the airport and CCD at large– Answered observations about implementations here at
CCD• Communications Team
– www.Denvergov.org/workday– FAQ contest
• Workday Ambassador Network– 46 from different agencies/departments– Help communicate and spread the word
• Training Plan – Started to take shape
Get people’s attention and build a consistent vision
Maintain awareness and reinforce the transition to
Workday
Embed changed business processes into daily life
Be a visible presence of support and information (with excellent communications!)
Strengthen knowledge sharing and collaboration
Establish a foundation for change that can be used on
future Workday updates
What are we trying to accomplish?
Why Workday?
Enable us to be faster, smarter,
and more efficient in the way we
work
Reduce manual workloads and streamline business
processes while maintaining accurate data
Provide a friendly, easy to access user experience
Permit employees to securely manage their personal and work information anytime, from anywhere, and on any
device.
• Workday Community – Customers– Deployment Partners– Workday
• Tool that enables you to:– Continue to connect with Workday
and other customers– Stay informed of Workday activities– Provide input into our process,
procedures, and products– Primary collaboration and
communication tool for updatehttps://community.workday.com
Community
• Security is everyone’s responsibility– DO NOT send emails with sensitive information– Use sFTP to Exchange data– LOCK your computer/workstation when – you step away
• Passwords– Should not be shared– Should comply with TS’ standards– Should be stored in a secure manner
Security
• Active Participation Throughout the Project– Share your ideas– Respect everyone’s ideas– Make Decisions– Test, Test and Test some more
• Participation in Activities– Attend Meetings– Status meetings– Training
Stakeholders
Executive Sponsor/Steering
CommitteeProgram Manager
Business Analysts/Subject Matter Experts
Technical Internal Auditor Workday Administrators
Security Administrators
Business Process Administrator Change Agent(s)
What’s your Role?
• Weekly Status Meetings (30-60 minutes)• Semi-Monthly Executive Steering Committee
Meetings (1 hour)• Milestone Reviews (2 - 4 hours)
– Design Reviews– Business Process Review
Communication
Project Team• Use the Project SharePoint Site
• Update issues log• Review status and meeting updates
• Regular Communications via E-mail, SharePoint, and Other Sources
• Speak Up• Ask Questions
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