Client and Guests
OVERVIEW
Event Plan
LacationDateTicketsSecurityDecorationFood ContestPromotionVolunteersSponsorsBudget
Guests tohave fun
Participants to be happy
International students & general publicOur Guests
Our Client:ILAC
To bepromoted
Expand network
Goodentertainment
Food & Beverage
Get informationabout Event
TraditionalMusic
Learn somethingabout cultures
Preparing for
LOCATIONWHB (808 W Hastings)
Capacity280 people
DATE28/12/2015
Time18h – 22h
TICKETSEach guest MUSTbring food or beverageto enter the party
SECURITY
2 personnel
Guest Control: Let 250 people in the building
Security liability insurance
Preparing for
DECORATION FOOD CONTEST
Elements of Christmas• Santa Claus
• Christmas trees• Snowman• Lightining
Constest of best foodPrize: Gift Card from Tim Hortons
Organization:18h45: Sign in
20h30: End of votes21h00 Announcement of the winner
Preparing for
• Social MediaFacebook(Page of the event/ILAC page/Vancitybuzz) and Instragam (flyer)• Direct Marketing: Poster and flyers to distribute to Ilac students and general public• PublicityChristmas Trees themed with different nationalities. We will have volunteers dressed as Santa Claus giving food, flyers, and etc. This promotion will be recorded and we will use the video to advertise the main event (youtube).• Public Relations: Put the Event on the paper calendar of ILAC
PROMOTION
Preparing for
VOLUNTEERS
Who? Students and teachers
What will they do? organize the food, decoration, cleaning, give information
SPONSORSOfficial
Restaurants(traditional food)
Media
BUDGET
Material Quantity Price
Plates 360 37,5
Cups 360 37,5
Flanel 30 75
Christmas Balls 0 0
Rentier Decor 10 30
Small Christmas Tree 10 30
Short Christmas Light 0 0
Zipper Lot Bags 480 12
BIG Christmas Tree 1 47
MEDIUM Christmas Tree 15 524,85
Venue
Labour Service
Marketing Cost
Flyer 500 100
893,85
Taxes 107,262
TOTAL 1001,112
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