Chapter Operations
Chapter #4
Essentials of a Successful FFA Chapter
Knowledge of the FFA All members share responsibility Capable Officers A challenging Program of Activities A workable constitution and bylaws Proper equipment and records
Essentials of a Successful FFA Chapter
Well-planned regularly held chapter meetings
Adequate financing School and community support Chapter resource file
Executive Chapter Officers President – Shelby Sturgiss Vice President – Sam Pearson Secretary – Emily Estrada Treasurer – Chace Schrum Reporter – Jenna Mennetti Sentinel – Matt Lucas Historian – Katlyn Chism Advisor – Mr. Hicks
Secondary Chapter Officers Web/Tech specialist: Officer at Large: Photographer: Historian:
Associate Vice Presidents VP Healthy Lifestyles: VP Recruitment: VP Environmental: VP Public Relations: VP Human Resources: VP Citizenship: VP Finance:
Duties of All Officers Genuine desire to be part of a team Willingness to accept responsibility Desire to work with members as a leader A commitment to lead by example Knowledge of constitution and bylaws Knowledge of parliamentary procedure Memorize official ceremonies
Duties of the President
Preside of meetings using rules of parliamentary procedure
Coordinate chapter activities Represent chapter at official and public
relation functions
Duties of the Vice President
Assume duties of president if needed Develop Program of Activities (serve as
non-voting member of all committees) Coordinate all Committee work Work with President & Advisor to
evaluate chapter goals Oversee FFA activities (approval and
accountability)
Duties of Secretary Prepare and post agenda for meetings Prepare minutes of meetings Place all committee reports in Secretary’s
Book Be responsible for chapter correspondence Maintain attendance records Develop the Chapter Roster and submit to
State and National FFA Keep Program of Activities up to date
Duties of Treasurer
Record & deposit FFA funds Present monthly treasurer’s report Maintain Chapter Treasurer’s Book Develop annual FFA budget Assist in all fundraising efforts
Duties of Reporter
Plan public information programs Release news to media Release news to State and National
Newsletters / Magazines Oversees chapter newsletter and news
briefs Oversees flyers and announcements of
all FFA activities
Duties of Sentinel
Assist President in maintaining order Keep meeting room and equipment in proper
condition Welcome guests and visitors Assist with special features and refreshments
at meetings and activities Keep an inventory of all FFA supplies and
equipment Keep meeting room comfortable
Duties of the Advisor Supervise all chapter activities Inform prospective students and parents
about the FFA Instruct students in leadership Build school and community support Encourage member involvement in
activities Prepare students for competitive events
Duties of the Web/Tech Specialist
Make Videos for the FFA and end of year banquet
Set up and manage electrical equipment
Maintain the Chapter Website
Duties of the Officer at Large Fill in for all officers when absent Memorize all opening ceremonies parts Serve as assistant to all committees Assist all officers in their duties as
needed Plan the Chapter Banquet
Duties of the Photographer Take pictures at all events and activities
in the ag program and the FFA Maintain all camera equipment download and e-mail photos as needed Make slideshow for chapter banquet Assist the Reporter, Historian, and Web
Specialist by providing all the pictures they need
Duties of Historian
Maintain Chapter Scrapbook Serve as an assistant chapter
photographer Collect souvenirs and memorabilia Works with Yearbook staff on the FFA
page
Duties of Associate Vice Presidents
Act as committee chairs over their respective assignments
Plan specific activities that correspond to their committee chair assignments from the chapter POA
Assist executive officers as needed
Program of Activities (POA)
Serves as a Road map for the chapter National Chapter Award Program Broken down into 15 Divisions
Each division has a committee Set Goals to accomplish for upcoming year
Every member should be on a committee
Chapter Banquet
End of the year Awards for individuals and the Chapter Highlight year’s events and awards (Leadership points)
Chapter Meetings and Activities
Chapter Meetings/Super Activities Held monthly during school year Conduct business and have lots of fun
with a planned activity
Executive Meetings Executive meetings held twice per month
for committees and officers to ‘return and report’
Meeting Room
PresidentR
epor
ter
Sec
reta
ry
Tre
asur
er
Adv
isor
Vice President
Sentinel
Order of Business
Opening Ceremony Minutes of the
Previous Meeting Treasurer Report Advisor Report Report on Chapter
POA (1 month calendar)
Unfinished business Committee Reports
(Return and Report- 3 month planning)
New Business Closing Ceremony Recreation or
Entertainment
Officer Stations President........................................Rising Sun Vice President..........................................Plow Secretary.......................................Ear of Corn Treasurer..........................Bust of Washington Reporter............................................U.S. Flag Sentinel...................................Clasped Hands Advisor.......................................................Owl Photographer......................................Camera Historian……………………………..Scrapbook Web/Tech specialist………………...Computer
Opening Ceremonies
Officers memorize parts (ALL) In Unison: To practice
brotherhood, honor agricultural opportunities and responsibilities, and develop those qualities of leadership which an FFA member should posses.
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