Carcanet Case StudyCarcanet Case Study
Fran Baker, John Rylands University Library University of Manchester
SPRUCE event19 January 2012
The John Rylands University Library: Special Collections
JRUL & Digital Preservation
• Paradigm and Cairo Projects (junior partner)• Digital Preservation Steering Group• Digital Preservation Strategy • Implementation Plan• Theory into practice: JISC funding for
Carcanet Email Case Study
Images © Carcanet Press, reproduced by kind permission of Carcanet Press
Carcanet Press Archive
• Book files: authors’ manuscripts, annotated proofs, jacket designs, contracts, author questionnaires.
• Correspondence files: authors, translators, editors, publishers, designers, friends etc etc.
Aims of project
• To acquire and preserve the Carcanet Press Email Archive, for a year in the first instance.
• To use this archive as a testbed to establish good practice for acquiring and preserving similar born-digital archive material in the future.
• To produce guidelines and training materials in order that knowledge and expertise are retained.
• To share experiences and disseminate findings.
WP 1: Establish digital preservation ‘lab’
• Standalone quarantine PC for initial processing
• Networked workbench PC equipped with relevant software
• Secure network drive
WP 2: Survey and transfer of digital archive material
• Records survey: 2 email directories (Microsoft Outlook 2007)
• Documentation: deposit agreement; transfer list
• Encrypted portable hard drive
• Fixity checks
• Pre-acquisition appraisal
WP 3: Quarantine processing
• ‘Health check’: fixity and virus checking
• Secure deletion of selected folders (certificate of disposal)
• Audit trail
WP 4: Validation, metadata creation & extraction
• Working copy in dummy Outlook account (experiment with PeDALS email extractor)
• Accession record
• Descriptive metadata
• Curatorial ‘significant properties’
• Technical metadata
• Attachments: extraction and validation
• Processing plans
WP 5: Packaging and ingest
• Packaging tools
• Submission Information Package → Archival Information Package
• Fedora repository software: programme of fixity checks and techwatch
WP 6: Preservation planning
• Significant properties
• Long-term preservation formats for email (likely to be XML)
• Migration tools (PeDALS, CERP parser)
• PLATO?
WP 7: Training and dissemination
• In-house training manual and guidelines for curatorial and technical staff
• Training sessions
• Dissemination/sharing outcomes and experiences via relevant publications, listserves etc
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