Candidates: https://esolreg.britishcouncil.org
Administrators: http://rexesoladmin.britishcouncil.org
Cambridge ESOL Exams Registration System (REX)Version 1.0
OverviewMain Benefits
Users: Multiple Access level users. Every user’s access can be customised to different sections of the system.
Candidate Management: Ability to add candidates from the back end for paper based applications. Candidate approval / transfer and cancellation is all integrated in the system.
Test Management: The system manages available seats automatically and offers the ability to amend the availabilty of seats per test to the administrators.
Fee: We can have two different test fees for two different time periods.
Reporting: Option to generate venue and session driven reports, e.g test session reports, quarterly & yearly reports.
CRM function: A separate communication tab/page for internal use. It reflects the follow up history for the candidate on different categories, such as payment, photo, documents, other through email or phone. It also captures and show cases any emails sent to the candidate by the system.
Search and sorting: Ability to search candidates with various filters: venue, centre, test date, payment status, etc.
Online Payments: British Council centres can use the integrated online payment providers like WorldPay / HSBC for online payments. Independent centres have the option to integrate links to their online payment providers.
REX system Support: REX is supported by a Admin Community portal offering online manual, video trainings & collaboration tools like Q&A forums, FAQs and downloadable materials: www.rexhelp.com
Setup REX v1 system
• There are potentially 15 easy steps involved in setting up on REX for the first time.
• For day to day usage you will be using mainly 3-4 areas of the system.
Step 1of 15
• Accessing the REX system by the REX manager usually the centre manager or test manager.
• There are two sides of the system– Administration Side: used by centre staff managing test
for their centre http://rexesoladmin.britishcouncil.org – Candidate side: visible to the candidate applying for the
test online https://esolreg.britishcouncil.org
• Understand the layout of the system and see how the tree structure works.
Accessing REX
Step 2.1 of 15
• Setup Country details
Country Details Setup
Step 2.2 of 15
• Country specific information: this is visible on the candidate site: first page
Country Details Setup
Step 2.3 of 15
• Terms & Conditions setup: These become part of the disclaimer and terms that the candidate has to agree to before proceeding to apply for the test.
Country Details Setup
Step 4.1 of 15
• Setup the fee for the whole year that becomes applicable to all the tests for your centre.
Country Fee Setup
Step 4.2 of 15 Country Fee Setup
Step 5 of 15
• Now you should setup the centres this will require inputting centre details and possible bank details.
Setup your centres
Step 6.1 of 15
• Now you should go to the Country level and setup your Exams
Setup your Exams
Step 6.2 of 15
• Edit or Add new Exam from the list
Setup your Exams
Step 7 of 15
(UNDER DEVELOPMENT)
• Now after setting up centres you can setup users who can be given access to one or more centres
Setup users
Step 8 of 15
• Displayed on the summary screen of candidate registration after they submit their application
Centre Opening Times
Step 9.1 of 15
• Setup your venue now and this is where you get to input the capacity for a venue and other details. You also get to choose a venue to be a closed one.
Setup Venues
Step 9.2 of 15 Setup Venues
Step 10.1 of 15
• This can be done one country , centre or venue level.
Make Test Dates live
Step 10.2 of 15 Make Test Dates live
Step 11 of 15
Check the Candidate side and see your dates and data appears properly on https://esolreg.britishcouncil.org
Step 12 of 15
• You can input candidate data for paper based application from the back end.
Candidate Entry
Step 13.1 of 15
• You can manage candidates to:– Approve payment received – Cancel registrations– Refund– Export candidates to CSV file
Understanding the management of candidates
Step 13.2 of 15 Understanding the management of candidates
Step 13.3 of 15 Understanding the management of candidates
Step 14.1 of 15
Understand Candidate Communication
Step 14.2 of 15
Understand Candidate Payment History
Step 15 of 15
• You can export to Excel format and CSV file format
Understand Exporting Function
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