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Bulk Dry Cargo

Management Guideline

JULY 2019

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Bulk Dry Cargo Management Guidelines

Disclaimer

This document contains important information intended as a guide for the

requirements and recommendations for the safe handling and storage of

bulk dry cargo in the Port of Melbourne by ship owners and Masters (or

their agents), berth operators, stevedores, leaseholders and their employees,

representatives and contractors. The guide incorporates and references

minimum statutory requirements and industry standards that apply, or may

apply, at the port.

Please note that compliance with statutory requirements and industry

standards is the independent responsibility of any person accessing or

undertaking any activity at the port (whether on port land or port waters).

Therefore, readers must independently verify that the information contained

within is current, accurate and complete.

Victorian Ports Corporation Melbourne (VPCM) does not warrant and

makes no representation that the information in this document is accurate,

complete or reliable, and therefore shall not be liable to anyone who may in

anyway suffer loss or injury as a result of their reliance on information or

procedures contained in this document.

Information contained in this document is current at the time of print. Please

note that changes may occur without notice.

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Bulk Dry Cargo Management Guidelines

Revision history

Date Version Reason

1st November 2016 1 New Document

20th July 2019 2 1st VPCM Review

Approval history

Date Name and title

20th March 2019 Col Strawbridge, Manager Health & Safety

Document Location:

The most up-to-date document and central source for referenced forms and additional guidelines can be located on the Victorian Ports Corporation Melbourne (VPCM) website at http://www.vicports.vic.gov.au

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TABLE OF CONTENTS

Forward ................................................................................................................................................. 5

1 Preliminary ................................................................................................................................. 6

1.1 Purpose ........................................................................................................................... 6

1.2 Scope and Application ..................................................................................................... 6

1.3 Requirements .................................................................................................................. 6

1.4 Definitions ........................................................................................................................ 6

1.5 Referenced Documents .................................................................................................. 9

2 Risk Management Process ........................................................................................................ 9

2.1 Hazard Identification ........................................................................................................ 9

2.2 Risk Assessment ............................................................................................................. 9

3 Training & Inspection Programs .................................................................................................. 10

3.1 Training ..........................................................................................................................10

3.2 Training Outcomes ........................................................................................................10

3.3 Inspections.....................................................................................................................10

4 Spill Containment .......................................................................................................................... 10

4.1 Terminal Cleaning .............................................................................................................. 10

4.2 Vessel Cleaning .............................................................................................................11

5 Impact of Spills .........................................................................................................................11

6 Hierarchy of control measures ..................................................................................................... 12

7 Emergency Actions ..................................................................................................................12

7.1 Emergency Procedures .................................................................................................12

7.2 Emergency Plans ..........................................................................................................12

7.3 Ship’s Master .................................................................................................................13

7.4 Cargo handling company .................................................................................................. 13

8 Notification ................................................................................................................................13

8.1 Advance Notification ......................................................................................................13

8.2 Information to be provided in the notification ................................................................13

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Forward

This document sets out Victorian Ports Corporation (Melbourne) (VPCM) requirements

for the safe handling and transport of Bulk Dry Cargoes in the Port of Melbourne.

It is designed to assist ship owners (or their agents), ship management companies, ship's

masters and bulk dry terminal operators to provide the minimum acceptable safety

requirements for facilities and operating procedures when handling such cargoes so as to

ensure the protection of individuals, installations and the environment.

Ship owners, ship management companies, ship's masters and bulk dry terminal

operators must also comply with other relevant existing guidelines in relation to the

handling of dry bulk cargoes, including Port of Melbourne Operations (Port of

Melbourne) ‘Port Rule No1’.

The objective of VPCM’s Bulk Dry Cargo Management Guideline is to ensure that all dry

bulk handling operations at the Port of Melbourne are conducted in a manner that will

appropriately manage safety, waste and pollution, promote efficient use of resources and

manage environmental impacts.

Various parties including terminal hirers, terminal operators, stevedores, licensees,

tenants, ship owners, shipping agents, Port of Melbourne and VPCM share responsibility

for safety in the port and the local community to ensure that their operational activities

are conducted in a secure and environmentally sustainable manner. These activities must

be carried out in compliance with all legislation including, but not limited to, the following:

• The Port Management Act 1995 (Vic)

• Transport Legislation Amendment (Hoon Boating and Other Amendments) Act 2009 (Vic)

• Port Management (Port of Melbourne Safety and Property) Regulations 2010 (Vic)

• Occupational Health and Safety Act 2004 (Vic)

• Occupational Health and Safety Regulations 2017 (Vic)

The Port Management Act 1995 and the Port Management (Port of Melbourne Safety

and Property) Regulations 2010 make the transfer of dry cargo in bulk a

“Hazardous Port Activity”. This requires a mandatory application for authorisation and

notification of proposal to carry out any bulk dry cargo transfer.

Key critical factors required when handling dry bulk cargoes include:

• Legislative authorisation and notification requirements are all met

• Safe infrastructure, procedures and work systems are in place

• Competent and trained staff undertake the operations

• A risk assessment covering all facets of the transfer operation is current

• A coordinated reporting and investigation system is active

• Planned emergency, incident and recovery management processes are tested

• Emergency equipment and pollution response systems are in place.

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VPCM Health & Safety may inspect at random, any operation or function associated with

bulk dry cargoes, to ensure that the operation is being performed in accordance with the

above requirements.

1 Preliminary

1.1 Purpose

This document sets out VPCM’s requirements and recommendations for the safe handling

and transport of bulk dry cargoes in the Port of Melbourne.

• It is designed to assist ship owners (or their agents), management companies,

masters and bulk dry terminal operators to provide minimum acceptable safety

requirements for facilities and operating procedures when handling such cargoes to

ensure the protection of individuals, installations and the environment.

• A risk assessment process should be adopted when handling bulk dry cargos. The

assessment may identify other specific safety treatments not covered by this

guideline. In such circumstances, additional risk treatments or measures must be

considered.

1.2 Scope and Application

This guideline covers:

• All bulk dry cargo transfers as this activity is defined as a hazardous port activity

under the Port Management Act 1995.

1.3 Requirements

VPCM requires that any ship, terminal operator, company or individual, involved in the

handling, transport and storage of bulk dry cargo, complies with the requirements of

Legislation, Port Rule No 1 and this guideline.

1.4 Definitions

Agent

A person or organisation representing the ship owner, cargo owner and cargo receiver.

Berth

Any dock, pier, jetty, quay, wharf, marine terminal or similar structure (whether floating or

not) at which a ship may tie up. It includes any plant or premises, other than a ship,

used for purposes ancillary or incidental to the loading or unloading of bulk dry cargoes.

Handling

The operation of loading or unloading of a ship; transfer to, from, or within a terminal

area or ship; or trans-shipment between ships or other modes of transport. This includes

intermediate keeping; i.e. the temporary storage in the port area during their transport

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from the point of origin to their destination, for the purpose of changing the modes or

means of transport.

Note: This is an important term, which relates to the actual physical operation of moving

materials. It is a widely drawn scope so as to cover all of the many operations, which

relate to the transfer of bulk dry cargoes in a port area.

Hazard

Means any activity, occurrence or circumstance of any kind that has the potential to

cause injury to persons, to damage property or pollute the environment including:

• The escape, spillage, leakage or the loss of containment of any bulk dry cargo.

NOTES:

• In assessing the hazard posed by bulk dry cargoes, the volatility, toxicity and

pollution category of the cargo must be considered.

• For the purpose of this guide, coal is not considered a dangerous cargo.

Hazardous port activity

Means any activity involving the following:

• The transfer of dry or liquid cargoes to and from vessels and wharves.

• Hot works, being thermal or oxygen cutting or heating or any other heat or spark

producing activity.

Port of Melbourne Operations (Port of Melbourne)

The private operator of the Port of Melbourne commercial operations following the

conclusion of the Port of Melbourne Lease Transaction in 2016.

Port of Melbourne DPAO

A Port of Melbourne Duty Port Authorised Officer tasked with monitoring Hazardous

Port Activities on Port of Melbourne controlled areas is carried out in accordance with the

conditions of the issued authority.

Victorian Ports Corporation Melbourne (VPCM)

Victorian Ports Corporation (Melbourne), the former Port of Melbourne Corporation

(PoMC), following the conclusion of the Port of Melbourne Lease Transaction in 2016.

VPCM Health & Safety Department (VPCM H&S)

VPCM Duty Port Authorised Officer (DPAO)

A VPCM officer tasked with issuing authorities and monitoring that Hazardous Port

activities on port land and in port waters are carried out in accordance with the conditions

of the issued authority.

Department of Agriculture and Water Resources

Commonwealth Department managing quarantine controls at Australia's borders to

minimise the risk of exotic pests and diseases entering the country.

Risk

Means the likelihood of injury to persons, damage to property or pollution of the

environment being caused by a hazard.

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Responsible Person

A person appointed by an employer or the Master of the ship and empowered to take all

decisions relating to a specific task, having the necessary competency, training,

knowledge and experience for that purpose.

Reasonably Practicable

• The severity of the hazard or risk

• The likelihood of serious injury or damage

• The state of knowledge about the hazard or risk

• Information you know about the hazard or risk

• Information provided to you about the hazard or risk

• Ways to remove or mitigate the risk

• The availability and suitability of risk controls

• The cost of removing or mitigating the risk.

Vessel

Means any kind of floating craft that is used, or is capable of being used in navigation by

water, however propelled or moved and includes:

• A ship, barge, lighter, floating restaurant or other floating vessel.

• An air-cushion vehicle or other similar craft that is used for navigation by water.

• An aircraft capable of manoeuvring on the water, for as long as the aircraft is on the

water. Port Rule No 1

Port Rule No 1 Manual

A manual written by Port of Melbourne that outlines the operational requirements, roles

and responsibilities of all parties involved in bulk dry operations at Port of Melbourne

controlled bulk dry berths in the Port of Melbourne.

WorkSafe

The Victorian WorkCover Authority’s Worksafe Division.

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1.5 Referenced Documents

Referenced documents such as Acts and Port of Melbourne’s Port Rule No 1 have

been referred to throughout this document. The latest editions should always be

referenced to ensure that the latest safety developments and requirements are

incorporated.

2 Risk Management Process

This is a process that assists ship’s Masters and berth operators in identifying hazards and

implementing corrective treatments or measures to eliminate or reduce the risks

associated with handling bulk dry cargoes.

2.1 Hazard Identification

The entire handling and transfer process needs to be examined to identify any hazards

associated with the particular type of cargo being handled and the type of transfer

operation being employed:

• A single hazard

• Multiple hazard

• Cumulative hazard

• Other hazards also need to be considered which may be external to the process

• These hazards can include:

• Prevailing weather conditions

• Proximity of other Goods on board the ship and terminal

• Information for identifying hazards can be obtained from sources such as:

• Worksafe Guidelines and Standards

• Industry publications.

2.2 Risk Assessment

There are various methods of carrying out a risk assessment. The purpose of the

risk assessment is to determine the consequence of:

• Likely injury to people from the transfer process

• Likely damage to property from the transfer process

• Likely pollution to the environment

• The risks that need to be controlled

• The order in which the risks need to be controlled

• A generic assessment can be used to minimise duplication and to streamline the

process. However, a responsible person should ensure that the risk assessment

is:

• Valid for that transfer process

• Reviewed and current.

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3 Training & Inspection Programs

3.1 Training

Based on risk assessments and the complexity of the handling and storage of bulk dry

cargo in port areas, port users should ensure that all staff involved in the handling and

storage of bulk dry cargo in port areas are provided with a formal training program.

The training should aim to ensure that each person who may be involved with handling

and storage of bulk dry cargo operations achieve the requisite knowledge and

competencies required to undertake the operation safely. The staff must be provided with

adequate supervision until they can demonstrate they are competent in handling the

operation in a safe manner.

Responsible parties should select training courses that cover the theoretical aspects of

handling and storage of bulk dry cargo including relevant, hazards, guidelines and

regulations for staff involved in these operations.

3.2 Training Outcomes

Ship and shore staff undertaking handling and storage of bulk dry cargo operations

should be:

• Proficient in the handling process;

• Have knowledge of the hazards that may arise from the process;

• Conversant with and understand the information provided on the material safety data

sheets for the product/s being handled;

• Conversant with the requirements of the relevant guidelines and regulations; and

• Be able to respond to any emergency and assist till emergency assistance arrives.

3.3 Inspections

All responsible parties involved in the handling transport and storage of bulk dry cargo

operations should develop and implement a comprehensive inspection program.

These inspections should be regularly undertaken and recorded. Regular inspections can

identify faults and potential failures in the processes before incidents occur.

4 Spill Containment

4.1 Terminal Cleaning

All spillage arising from dry bulk cargo handling at the Terminal must be cleaned up and

where necessary disposed of at an EPA licensed waste disposal facility and if applicable,

in accordance with the requirements of the Department of Agriculture and Water

Resources.

• All spilt cargo must be continually swept up to minimise cargo build up on the wharf

and to ensure no offsite emission of particulates occurs during the loading or

unloading of dry bulk cargo as well as at the end of the cargo transfer. A vacuum

street sweeper must be available at the Terminal at all times to sweep up cargo as it is

spilt. Also, the provision of alternative equipment for cleaning up cargo residues in

areas difficult to access must also be available where necessary.

• Clean up following completion of cargo handling must be undertaken within two

hours subject to reasonable delays caused by wet weather.

• Clean up includes manual sweeping and collection of cargo residues around wharf

capping, bollards and other wharf features, and the removal of cargo residues from

stormwater pits.

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• Where a terminal provides a wash-down area, all cleaning of equipment must be

carried out within the wash-down area.

• High pressure equipment must be used for any wash-down with water.

• Water must not be used to wash down the wharf surface or equipment outside wash-

down areas or in contravention of any water restrictions imposed by VPCM or Port of

Melbourne.

• At no time shall cargo residues be swept or disposed of into Port waters or a

Terminal’s stormwater drainage system.

• Any cleaning operations which themselves could generate windblown emissions of

particulates must cease in the event of winds causing the residue to disperse past the

Terminal boundary.

4.2 Vessel Cleaning

• All spillage on a vessel arising from dry bulk cargo handling must be cleaned up and

disposed of in an appropriate manner before the vessel departs.

• All split cargo on a vessel must be continually swept up to minimise cargo build up on

the vessel deck and to ensure that no offsite emission of particulates occurs during

loading or unloading of dry bulk cargo as well as at the end of the cargo transfer.

• At no time shall cargo residue be swept or disposed of into Port waters.

• Water must not to be used to wash down a vessel’s deck or equipment whilst the

vessel is within Port waters.

• Ballast water intake must not overflow onto the vessel deck resulting in cargo

residues being washed into Port waters.

5 Impact of Spills

Measures to prevent or control the impact of a spill will require a risk assessment. The

hierarchy of controls ( refer Section 6) will need to be employed to suit the

containment and clean-up operations. The hierarchy of control is a sequence of

options which offers a number of ways to approach the control of spill hazards.

Working down the list to implement the best measure possible is the aim.

6 Hierarchy of control measures

The hierarchy of controls should be used to mitigate hazards and risks as they are identified; the hierarchy of controls consists of the following six (6) elements:

• Elimination

• Substitution

• Isolation

• Engineering Controls

• Administrative Controls

• Personal Protective Equipment

Further information can be found at the following link Controlling OHS hazards and risks

7 Emergency Actions

Emergency actions dealing with bulk dry cargo incidents may include one or all of the following:

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7.1 Emergency Procedures

Emergency procedures are required for handling all foreseeable emergencies during a

bulk dry cargo operation. Emergency procedures may vary but must include as a

minimum:

• Raising of an alarm

• Action by persons to ensure their own safety and the safety of those around them

• Action by persons to minimise the damage to people, property and the environment

• A designated method of informing emergency services, Port of Melbourne,

government agencies, adjacent properties, goods owners including charterers and

their agents.

7.2 Emergency Plans

The purpose and scope of an emergency plan should be designed to manage and

co- ordinate all aspects of the emergency. Emergency plans should include:

• Responsibilities of key personnel

• Circumstances and systems to activate the plan

• Outline teams and roles to handle various aspects of the emergency

• Additional resources such as emergency services, additional power.

For any emergency involving fire, injury, rescue or spill emergency services ring 000 and

then contact Melbourne VTS on (03) 9644 9777.

7.3 Ship’s Master

The master of a vessel whilst moored alongside a berth must ensure that, within his area

of responsibility, bulk cargo handling activities are carried out in accordance with:

• Ships specific procedures

• Port Rule No 1

• Relevant sections of this guideline.

7.4 Cargo handling company

The cargo handling company, within their area of responsibility, must ensure that bulk

cargo handling operations are carried out in accordance with:

• Operators specific procedures

• Port Rule No 1

• Relevant sections of this document.

VPCM Port Safety Officers may in order to ensure that users are complying with this

guideline and Port Rule No 1 carry out random inspections of operations at the Terminal.

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8 Notification

8.1 Advance Notification

Note

Key elements of the Port Management (Port of Melbourne Safety and Property)

Regulations 2010 in Division 1 and 2 requires that VPCM receive both an application for

authorisation and notification of the carriage of bulk dry cargo at least 24 hours prior to

arrival in the Port in the form of a properly prepared manifest.

Bulk dry goods notifications will only be accepted by manual entry through DG Hub

interface at this website: www.dghub.com.au

All relevant guidelines, procedures, forms and a web link to DG Hub are available from

the VPCM website at the www.vicports.vic.gov.au

Further information can be obtained by contacting the VPCM Health and Safety Team:

[email protected]

8.2 Information to be provided in the notification:

The following minimum information shall be provided in the advance notification: a

Name and Lloyds/IMO number of ship.

b Estimated date and time of arrival (ETA) of ship, or delivery of goods to port area, as

appropriate.

c Name of agent, contact name and telephone number. d Proper shipping name/correct technical name.

e UN number (where applicable).

f Quantity of cargoes to be unloaded/loaded and those to be left on board.

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Victorian Ports Corporation (Melbourne)

Street address

Level 5, 530 Collins Street

Melbourne Victoria 3000

Australia

Postal address

GPO Box 261

Melbourne VIC 3001

Australia

Tel: +61 3 8347 8300 Fax: +61 3 8347 8301

www.vicports.vic.gov.au