Paducah Public School System Head Start Annual Report
2009 – 2010As required by the Head Start Reauthorization: P.L. 110-134 and ACF-IM-HS-08-01
“Building Strengths for Life Long Learning”
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Table of ContentsBoard of Education 3
Policy Council 4Administrative Staff 5Mission Statement 6Vision Statement 7Core Values 8Executive Summary 9Program at a Glance 10Federal Assistance 11Funding 12Graph 13Staff Experience 14-15Quality Assurance 16Audit Report 17Self-Assessment 18Enrollment Narrative 19
Graphs Age 20
Ethnicity 21Language Spoken 23
Attendance 24Health 25Medical & Dental 26Parents 27
Educational Levels 28Employment Status 29
Family Outcomes 30Family & Community 31School Readiness 32Technology 33Preparation for Kindergarten 34Outcomes 35-36Community Partners 37
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Shared GovernancePaducah Board of Education
Danette Humphrey, Chairman
Carl LeBuhn, M.D., Vice Chairman
Felix Akojie, Ph.D.
William R. Black, Jr.
Janice Howard
Randy Greene, Superintendent, Ed.D
Mark Whitlow, Attorney
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Shared Governance Continued . . Paducah Head Start/Preschool
Policy Council
Laura Mendiola, Chairman, Policy Council
Tanesha Cannon, Vice Chairman, Policy Council
Marecia Allen, Secretary, Policy Council
Richard Schofield, Parent Representative, PC
Allen Treece, Community Representative, PC
Marcia Harbison, Community Representative, PC
Allison Clark, Community Representative, PC
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Administrative Staff
Dr. Randy Greene, Executive Director
Frances Smith, Director
Cindy Rodgers, Family Services Manager
Tanya A. Jones, Children’s Services Manager
Gloria Hildreth, Administrative Assistant
Vanda Hixon, Data Entry/Technology
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Mission Statement
Paducah Head Start/Preschool provides an exceptional child
development program by building compassionate partnerships with families and positively influencing
the future of our society.
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Vision Statement
Paducah Head Start/Preschool will be recognized and respected as a premier state of the art early childhood program that empowers the enthusiastic lifelong learning of the children and families we
serve.
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Head Start Core Values
Establish a supportive learning environment for children, parents and staff.Recognize that the members of the Head Start community, Head Start families and staff, represent many cultures.Understand that the empowerment of families occurs when program governance is a responsibility shared by families, governing bodies and staff. Embrace a comprehensive vision of health for children, families and staff, which assures that basic health needs are met.Respect the importance of all aspects of an individual’s development.Build a community in which each child and adult is treated as an individual.Foster relationships with the larger community.Develop a continuum of care.
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Executive Summary
Paducah Public Schools has successfully operated its comprehensive child development programs since 1965. Head Start is a nation-wide early education program that provides comprehensive early childhood development services to low-income preschool children and support to their families. Comprehensive services include education, nutrition, health, medical, dental, parental involvement and social services. The KERA/preschool was blended with Head Start in 1990.
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Program at a Glance
Sites
Administration Office2400 Adams Street, Suite 1
Clark Elementary School3401 Buckner Lane
McNabb Elementary School21st & Park Avenue
Morgan Elementary School2300 South 28th Street
Off SitePaducah Day Nursery
2330 Ohio Street
About our Program
The program is accredited by the National Association for the
Education of Young Children and adheres to the Head Start
Performance Standards and KERA Preschool Regulations; we are a
blended program.
Program Options
Center Based4 Days Per Week
Home Based1 Visit Per Week
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Federal Assistance
The Office of Head Start (OHS) allocated federal funds to provide comprehensive early childhood development and family support services to Paducah Public Schools to serve 237 preschool age children. The following graph shows the distribution of dollars across funding categories for the proposed as well as the actual expenditures:
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FundingFiscal Year 2009-2010
Head Start PA 22: $1,625,960
Head Start PA 20: $ 21,348
H S Non-Federal Share Match: $ 411,827
ARRA: $ 119,487
ARRA – Permanent COLA: $ 49,754
ARRA Non-Federal Share Match: $ 23,897
Emergency Funds: $ 102,996
KERA: $ 89,793
Preschool IDEA: $ 47,752
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PA22 Grant
$995,359.00$367,345.00
$101,944.00
$138,648.00
$83,266.00
$10,500.00
Personnel
Fringe Benefits
Supplies
Contractual
Other
Travel
Federal Financial Assistance Award Categories
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Staff QualificationsTeachers
BA/BS MA/MS AA CDA Total Number of Teachers
Professional Qualifications of all Teachers in Head Start 20% 60% 20% 10
Home Visitor – Home Base 100% 1
Teacher Assistants
Total Number of Teacher Assistants
All Teacher Assistants have earned their Child Development Associate certification 10
Family Advocates
Total Number of Family Advocates
4 Family Advocates have earned the Family Development Credential 6
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Staff Experience
Average Years of Experience
Teachers 13 Years
Teacher Assistants 10 Years
Family Advocates 13 Years
Management 15 Years
All staff members participate and earn a minimum of 24 hours of content focused professional development training each year.
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Quality AssuranceTriennial Federal Review
The most recent federal review conducted by the Office of Head Start occurred during the spring of 2009. The Program Review Instrument for Systems Monitoring Protocol was used to thoroughly evaluate the local Head Start program’s effectiveness in delivering services to children and families based on the Federal Performance Standards.
Paducah Head Start/Preschool had no non-compliance in the areas of Nutrition, Safe Environments, Disability Services, Mental Health, Transportation, Education & Childhood Development or Program Design and Management. The review did however, identify one deficiency in the area of Fiscal. A Quality Improvement Plan was developed and accepted by the office of Head Start. The one deficiency was corrected within the appropriate time frame. A letter of clearance was received.
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Independent Audit Report
The Independent Audit Report completed by Williams, Williams and Lentz, for the year ending June 30, 2009, did not contain any finding pertaining to the federal Head Start program. The most recent audit report is available at the Finance Office, Paducah Public Schools, 800 Caldwell, Paducah, KY 42003.
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Self-Assessment
An annual Self-Assessment is completed as a part of our internal ongoing monitoring process. Staff, community partners and parents used the Office of Head Start’s Monitoring Tool, parent surveys and child and family outcomes to determine the effectiveness of the program’s service delivery system in all content areas. The most recent self-assessment was completed in March 2010.
A Quality Improvement plan was developed to address the findings and a Training and technical Assistance plan was developed to continue to enhance our skills in the areas of Shared Governance, Planning, Communication, Record Keeping and Ongoing Monitoring.
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Enrollment
The goal of Head Start/KERA preschool is to provide comprehensive services for 237 low-income, preschool children. The chart following indicates that 98.3% of our children served during the 2009-2010 school year were from families whose income fell below the Federal Poverty Level. The figure includes families identified as homeless, public assistance recipients, income eligible families and children.
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Enrollment By Age
1
3 Year Olds
Four Years Old
197
133
0
20
40
60
80
100
120
140
160
180
200
3 Year Olds
Four Years Old
With various drops and adds, Head Start/KERA served 300 children and their families during the 2009-2010 school year.
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62
3
14
8
0
10
20
30
40
50
60
70
Number of Children/Families
1
Public Assistance
Foster Care Children
Homeless
Over Income
Enrollment Statistics
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Ethnicity
White, 89
Hispanic, 15
Multi-Racial, 36
African American, 186
Asian, 2
Other, 2
White
Hispanic
Multi-Racial
African American
Asian
Other
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Primary Language Spoken in the Home
English 314
Spanish 13
All Other 3
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Average Daily AttendanceThis chart displays the average daily attendance and the monthly enrollment of all children attending our Head
Start/KERA program during 2009-2010 school years.
Month Class Days Monthly Enrollment Daily Attendance Daily Attendance %
August 2 257 219 89%
September 17 288 237 88%
October 13 286 239 87%
November 15 287 250 89%
December 11 286 251 88%
January 15 289 244 86%
February 14 286 248 87%
March 18 288 249 89%
April 13 282 253 91%
May 13 278 252 91%
Funded Enrollment 237 (Constant) KERA Enrollment Varies
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Health Services
Continuous Care
327
324
309
300
305
310
315
320
325
330
1 2 3
Nu
mb
er
of
Ch
ild
ren
Children with OngoingAccessible Health Care
Children with Up-To-DateImmunizations
Children with Continuous DentalCare
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1
Received DentalExams
ReceivedImmunizations
Received PhysicalExams
327
324
309
300
305
310
315
320
325
330
Number of Children
Received Dental Exams
Received Immunizations
Received Physical Exams
Medical & Dental Exams
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SafetyA Safe 21st Century learning Environment:
• Visitors are required to sign in.• 100% of classrooms have an outside phone line.• All exterior doors are locked.• Procedures are in place for drugs and weapons.• All staff members are required to wear identification badges.• Staff members are trained to immediately report the location, identity and description
of any suspicious individual.• A school Safety Officer is available to supervise the buildings and grounds during the
school day.• All parents receive the Behavior Plan and Handbook with safety information.• Safety drills are conducted in lockdown, shelter-in-place and evacuation.• Staff members complete a daily playground checklist.• Staff members have received instruction lockdown, evacuation and other security
procedures.• All Education Staff is trained in first aid and CPR annually.• All staff members complete a Health & Safety Checklist in the fall and spring.• All staff have a FOB key for entry into the buildings.• Children participate in drills for emergencies to include fire, earthquake and tornado.
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ParentsParental Educational Level
54
147
97
9
High School
GED/High School
Vocational Education /SomeCollege
BA or Advanced
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Parents
1
Both ParentsWorking
Two Parents/NeitherWorking
Single Parent/NotWorking
90
127
18
47
25
0
20
40
60
80
100
120
140
Parental Employment Status
Both Parents Working
Two Parents/One Working
Two Parents/Neither Working
Single Parent/Working
Single Parent/Not Working
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Family OutcomesOne of the goals for Family and Community Partnerships is to build collaborative partnerships with families through individualized partnership
agreements. A variety of opportunities are created for interaction with parents during the year. Services and resources deemed to be responsible to each family’s needs were identified and continually accessed. The following data reflects service referrals as represented
in the Program Information Report.
0 50 100 150 200 250
Parent Education
Health Education
Emergency Crisis Intervention
Adult Education
Housing Assistance
Job Training
Mental Health Services
Child Abuse and Neglect Services
English as a Second Language
Marriage Education Services
Child Support Assistance
Assistance to Families of IncarceratedIndividuals
Fatherhood Involvement
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Family & Parent Engagement Activities
Family Involvement Opportunities
Parent Groups
Policy Council
Health Advisory
Education & Special Needs
Reading Book Program
Family Partnership Agreements
Male Involvement
Parent Orientation
Home Visits
Parent Teacher Conferences
Training Opportunities
Parenting classes that cover Child Guidance, Money Management, Communication, etc.
Nutrition
Cooking Classes
Bus Safety
Health
Literacy
Mental Health
Family Fun Nights
Transition to Kindergarten
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School ReadinessThe program recognizes the importance of preparing our children for kindergarten. The foundation
for quality exists in being NAEYC accredited at each site.
NAEYC (National Association for the Education of Young Children) is the nation’s largest organization of early childhood educators that administers the largest and most widely recognized accreditation system for all types of early childhood programs. Early childhood programs accredited by NAEYC have voluntarily undergone a comprehensive process of internal self-study and improvement. McNabb site received a letter of commendations as a result of its January visit.
The additional tools used to set standards are:
ECERS-ROur agency uses the Early Childhood Environmental rating Scale-Revised (ECERS-R) to assess the
environment of each classroom. The ECERS-R contains 7 subscales (space and furnishings, personal care routines, language-reasoning, activities, interaction, program structure, parents and staff) that is measured on a scale of 1 to 7. The agency has an above average score of 6.0 out of 7.0.
ELLCOThe Early Language and Literacy Classroom Observation is a 3 part tool that assesses the quality of
literacy and language activities in the classroom. It helps teacher create a concentrated focus on language and literacy development. To score EXEMPLARY in a category, the teacher must meet 90% or 4.5 on the criteria. Sections include: literacy environment, classroom observation and literacy activities. Our agency average is 4.72 or exemplary.
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Technology
Each classroom has two Hatch Computer Learning Systems that are installed with developmentally appropriate learning skills.
All classrooms have a projector or an interactive smart board which expands the learning environment, engages children in multimedia activities and involves children in the learning experience through interactive digital presentations and activities.
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Preparation for KindergartenAligned curriculum and Progress Reports with Kentucky Early Childhood Standards and Head Start
Child Outcomes and with added skills to be developed as suggested by Kindergarten teachers.
Discussed with Kindergarten teachers needs of transitioning students to ensure their success.
Transition activities provided a trip to receiving schools to meet Kindergarten teachers and to go through part of their day – at the end of our program year, before they transition in.
Child Portfolios and permanent records are shared with Kindergarten teachers to insure a seamless transition. Records include the Master Skills Checklist.
Classroom activities and lesson plans include transition activities.
The first days of school our pre-k staff assists in district Kindergarten classes so that our transitioning children see a familiar face and feel more comfortable in the new setting.
The Grantee Disabilities Coordinator participates in transition meetings with the First Steps program to provide services for students with special needs. If Head Start was determined to be the least restrictive environment for the child, meetings are held with the parents about their child entering into the Head Start program.
The parents of students that enrolled throughout the year, were given a packet of information about our program, including the Parent Handbook. The parents are given the opportunity to visit the classrooms during Phase-In, meet with Family Advocates, and ask questions about the program and curriculum at that time.
The program goals and objectives address the needs of families and children in the Paducah School District. The goals incorporate input from staff, program leadership, parents and forming the strategic plan. Our overarching goal is to close the achievement gap of our children through defined expectations, strong leadership, accountability and learning.
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Education Outcomes Report 2009-2010
The following chart is the Creative Curriculum assessment information of student progress during the 2009-2010 school year. The Creative Curriculum assesses a child’s ability to accomplish 50 objectives. The following data provides the number of children in each category in the Head Start domains (language development, etc.) in the achievement levels (Forerunner (FR), Steps I, II, III). Forerunner identifies students not yet performing in the initial level of preschool development while Step I represents the beginning of preschool development. Children advancing to kindergarten should be in Steps II and III.
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All Children FR I II III TotalStudents
FR I II III TotalStudents
Language Development 85 120 22 0 227 5 58 87 77 227
Literacy 111 111 5 0 227 12 57 98 60 227
Mathematics 137 81 4 0 222 9 63 107 43 227
Science 128 95 7 0 227 7 58 114 48 227
Creative Arts 108 114 5 0 227 7 51 99 70 227
Social/emotional 82 114 31 0 227 3 48 83 93 227
Approaches to Learning 116 109 2 0 227 7 67 101 52 227
Physical Health 62 130 35 0 227 2 34 95 96 227
Fine Motor 71 119 37 0 227 2 38 90 97 227
Gross Motor 57 135 34 0 227 3 25 97 102 227
Four/Five year olds FR I II III TotalStudents
FR I II III TotalStudents
Language Development 26 82 22 0 130 0 17 51 62 130
Literacy 40 85 5 0 130 3 13 66 48 130
Mathematics 59 65 4 0 128 3 15 73 37 128
Science 54 69 7 0 130 1 12 75 42 130
Creative Art 38 87 5 0 130 1 14 56 59 130
Social/Emotional 24 76 30 0 130 0 10 44 76 130
Approaches to Learning 47 81 2 0 130 1 20 65 44 130
Physical Health 16 80 34 0 130 1 6 43 80 130
Fine Motor 20 75 35 0 130 0 7 44 79 130
Gross Motor 15 83 31 1 130 2 4 43 81 130
Fall Spring
The data provided shows actual numbers of children that attended and were assessed in the fall and spring. Children that enrolled in Head Start later in the year (and only had one assessment point) were not included in this data.
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Our Valued PartnersMcCracken County Public Library
Paducah Bank
Audubon Child Care Assistance Program
Child Watch
Commission for Children with Special Health Care Needs
Tornado Alley
Care Bears Day Care
Easter Seals Child Development Center
Kids r Kids Day Care
Lourdes Child Care
Western Baptist Child Development Center
McCracken County Cooperative Extension Service
Kentucky Works Program
Kids Company Too!
Merryman House
Oscar Cross Boys & Girls Club
Paducah Career Center
Paducah Police Department
Purchase District Health Department
Rick’s Pharmacy
Child WatchCarrie BakerImmanuel Baptist ChurchLittle Kings & QueensOlivia’s PlayhouseFour Rivers Behavioral HealthPaducah Housing AuthorityUK Dental ProgramDr. Troy NelsonFamily Service SocietyKids Company 1Kentucky HomeplaceMorgan FRYSCPurchase Area Development DistrictPaducah Fire DepartmentPaducah Cooperative MinistriesAmerican Red CrossRobert Bryant – Security Department Purchase Area Sexual Assault CenterWest Kentucky Health CoalitionSalvation ArmySt. Nicholas Clinic
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